STUDENT EMPLOYMENT FORMS PACKET FOR INTERNATIONAL STUDENTS THE GW Center fr Career Services Marvin Center Suite 505 Student emplyment questins? E-mail us at gwse@gwu.edu This packet cntains: Federal I-9 Emplyment Eligibility Verificatin Frm Instructins Federal and Lcal Tax Withhlding Instructins Direct Depsit Payrll Frm I-9 Frms must be cmpleted in the Center fr Career Services befre the first day f wrk. Updated July 2015
EMPLOYMENT FORMS PACKET FOR INTERNATIONAL STUDENTS LIST OF CONTENTS Page 1: I-9 Instructins F-1 students: This Department f Hmeland Security frm must be cmpleted befre yu begin wrking. Yu must present yur riginal unexpired Passprt, Visa, I-94 and I-20 r DS-2019. All ther Visa Classificatins: Please prceed t the Faculty and Staff Service Center t cmplete yur paperwrk. The Service Center is lcated in Rice Hall, 2121 Eye St., Rm 101. Page 2: Tax Infrmatin Page 3: Obtain a Scial Security Number F-1 students: If yu already have a Scial Security Number, enter it n the I-9 frm. If yu d nt have a Scial Security Number yet, yu shuld apply fr ne (see page 3) and select Applied Fr n the I-9 frm. Read this frm and fllw the instructins in rder t get a Scial Security Card. Yu ARE able t begin wrking befre yur Scial Security Card arrives in the mail, but yu must apply fr yur card immediately. Once yur card arrives in the mail, take it t Career Center (Marvin Center, Suite 505) s that they can update yur recrds. J-1 students: If yu already have a Scial Security Number, write it n the I-9 frm. If yu d nt have a Scial Security Number yet, cntact the Internatinal Services ffice (202-994-4477), lcated at 1922 F Street Old Main. Page 4 & 5: Direct Depsit Instructins & Frm If yu have a bank accunt at any U.S. bank, sign up fr direct depsit s yur paychecks can be depsited directly int that accunt n payday. If yu d nt fill ut this frm yu will receive paper checks. T determine when yu will receive yur first check, refer t the payrll calendar. ************* Yur jb is the first step in yur prfessinal career. Make the mst f it!! Questins? Cntact the Career Center s Student Emplyment Line at (202) 994-8046 Visit ur website at https://careerservices.gwu.edu/
INSTRUCTIONS FOR INTERNATIONAL STUDENTS (F-1 VISAS):
GW Tax Department 45155 Research Place, Suite 160 Ashburn, VA 20147 tax@gwu.edu r 703-726-8313 Guidelines fr Internatinal Students The Tax Department can assist GW s internatinal ppulatin during ur nrmal business hurs f 8:30 am 5:00 pm, Mnday thrugh Friday each week. All internatinal persns may submit questins via email at tax@gwu.edu r by calling 703-726-8313. Internatinal student receiving incme frm GW (i.e. emplyment wages r salary, stipend, schlarship, fellwship, r award) shuld arrange with the Tax Department t cmplete the apprpriate tax frms. New Internatinal Student: 1. Request access t the Freign Natinal Infrmatin System (FNIS) by sending an email t tax@gwu.edu with FNIS access in the subject line. Include in the email the nature f yur relatinship with GW (emplyment, stipend recipient, etc.) 2. Yu will receive yur FNIS username and passwrd in an email reply. Lg int FNIS. Once data entry is cmplete, please submit n step 6 within the FNIS system. 3. The Tax Department will review yur submissin and prvide the applicable frms that need t be signed. They will als let yu knw which dcument cpies they need (ex. passprt, visa, I-94, etc.). 4. Please return all signed frms and dcument cpies t: The Gerge Washingtn University Center fr Career Services Student Emplyment Marvin Center, Suite 505 800 21st Street NW Washingtn, DC 20052
Mdified 8/13/2009 Internatinal Services Office HOW TO OBTAIN A SOCIAL SECURITY NUMBER (fr F-1 students) F-1 students are eligible t btain a scial security number fr wrk purpses if they have fully checked in at the Internatinal Services Office and are enrlled in a full curse f study (12 credits fr undergraduates and 9 credits fr graduate students), and if they have emplyment. The Scial Security Administratin is currently nt issuing numbers t students unless they can verify that they are emplyed. *Nte: Scial Security Numbers are fr wrk purpses nly, and are NOT wrk authrizatin. Scial Security Numbers are issued by the Scial Security Administratin (SSA). While ther rganizatins may request yur scial security number, there are ther dcuments that yu can prvide t dcument yur status. Federal regulatins require that F-1 students must demnstrate that they have a specific jb in rder t be issued a scial security number. In rder t btain a scial security number, yu must bring a letter frm yur emplyer t the ISO. We will issue a letter cnfirming this emplyment and yur eligibility fr an SSN. Yu will then take thse letters, alng with yur passprt, I-20, and I-94 r I-797 t the SSA ffice. 1. Obtaining a scial security number supprt letter (fr n-campus emplyment). In rder t issue yu a letter, we must have cpies f all yur current dcuments in rder t validate yur status. If yu have traveled recently and have a new F-1 visa r I-94, have extended yur passprt, r have nt given us yur mst up-t-date dcuments, please submit cpies f all yur immigratin dcuments. If yu are requesting this letter during walk-in advising, please bring yur dcuments with yu. The fllwing is required t make a request t the ISO fr a scial security letter: Student must be fficially registered fr a full curse f study, reflected in the GWeb Infrmatin System. A cpy f a letter frm yur emplying department, n GW letterhead, detailing the fllwing infrmatin (fr n campus emplyment nly). Nte: Original letter must be presented t the Scial Security Administratin when applying fr a number Yur psitin title The number f hurs yu will wrk per week The lcatin f the emplyment F-1 students with fellwships r Graduate Assistantships (GTA, GRA, r GAA) can prvide a cpy f their award letter in lieu f the n campus emplyer letter. 2. Applying fr a scial security number at the Scial Security Administratin. T apply fr a scial security number, the SSA requires riginal dcuments establishing age, identity and lawful alien status. Please take yur I-20, passprt, I-94 r I-797 apprval ntice, yur scial security supprt letter frm the ISO, letter frm yur emplying department (fr n-campus emplyment) and yur GWrld card t the Scial Security Administratin t apply fr a number. The ffice that is clsest t the GW Fggy Bttm Campus is lcated at 2100 M Street, NW yu can apply at any ffice, but that ne has the mst experience wrking with GW students. They are pen n Mndays, Tuesdays, Thursdays, and Fridays frm 9 am t 3 pm, and n Wednesdays frm 9 am t 12 pm. If yu have any questins, please see an ISO advisr during walk-in advising hurs, Mnday Friday 1:30 pm 5:00 pm. Applying fr a Scial Security Number based n ff-campus emplyment Students authrized fr Curricular Practical Training (CPT) must shw their I-20 with the CPT endrsement n page 3 when applying fr a scial security number. Students authrized fr Optinal Practical Training (OPT) must shw a valid Emplyment Authrizatin Dcument (EAD) in rder t apply fr a scial security number. Students authrized fr ff-campus emplyment (internatinal rganizatin, severe ecnmic hardship) must shw a valid EAD in rder t apply. Yu shuld als present a letter frm yur emplyer, n cmpany letterhead, verifying yur emplyment Take yur passprt, I-94 r I-797 apprval ntice, and yur I-20 with yu. 1922 F Street, NW Suite 205 WASHINGTON, DC 20052 (202) 994-4477 FAX: (202) 994-4477 E-MAIL: is@gwu.edu
GW DIRECT DEPOSIT FORM INSTRUCTIONS Direct depsit makes yur life easier. Yu specify which bank (r banks) yu wuld like yur paycheck t be electrnically transferred t. Yu n lnger have t pick up a paper paycheck, wrry abut lsing a paycheck, walk t an ATM t depsit a paycheck, r g withut yur check if yu are away frm campus n a pay day. Yu may sign up fr direct depsit nline in GWeb. T d s, g t https://banweb.gwu.edu, click n the Emplyee Infrmatin tab at the tp, then n Pay Infrmatin, and finally n Mdify Direct Depsit. Enter the infrmatin requested. (Yu may need t wait until yu have been hired befre yu are able t access the Emplyee Infrmatin tab.) Yu may pt instead t submit a hard cpy f the frm t the Career Center (Marvin Center 505). Fllw the instructins n the frm. Yu will need t either write in the banking numbers frm yur bank accunt r attach a vided check (which has thse numbers at the bttm) s that GW Payrll Services will knw which financial institutin yu want yur funds t g t. Whether r nt yu cmplete the direct depsit nline r submit a hard cpy f the frm: Yu may chse any U.S. bank; the bank des nt have t be in Washingtn, D.C. Yu may have all f yur paycheck g int ne bank r yu may split yur paycheck and direct specific prtins t different banks. Once yu have entered the infrmatin nline r turned in the cmpleted frm, please expect that it will take 1 2 pay perids (2 4 weeks) fr direct depsit t becme active depending n the bank(s) invlved. In the meantime, yu will pick up paper paychecks as fllws in the department where yu are emplyed.
Nte: Yu can access and update yur direct depsit infrmatin n-line at GWEB: https://banweb.gwu.edu; under Emplyee infrmatin/ Pay infrmatin/ Mdify Direct Depsit Instructins fr cmpleting the attached frm: T make the frm valid, please cmplete: 1. The Emplyee Infrmatin 2. Select the type f mdificatin. 3. Fill in yur Transit/ABA and Accunt # * Ruting numbers are always 9 digits (n letters) and must start with: 01 15, 21 32, 61 72. * Accunt number: Please ensure that all numbers entered are part f the accunt number including zers but d NOT include the check number. 4. Enclse a vided check (r printed depsit slip fr a savings accunt depsit). If yu d nt have checks, yu may get the infrmatin frm yur nline banking r yur bank. 5. Indicate whether yu are requesting yur net pay r a specific dllar amunt t be depsited. 6. Sign and date the frm. Emplyee Infrmatin: Name: E-Mail: THE GEORGE WASHINGTON UNIVERSITY AUTHORIZATION FOR DIRECT DEPOSIT GWID: Daytime phne number: New Enrllment Adding an accunt Change existing Cancel Direct Depsit Accunt # 1 ABA Ruting number (always 9 digits) Checking Amunt: Accunt number: Savings Net/Remaining pay Accunt # 2 ABA Ruting number (always 9 digits) Checking Amunt: Accunt number: Savings Net/Remaining Accunt # 3 ABA Ruting number (always 9 digits) Checking Amunt: Where t send the cmpleted frm: E-mail: payrll@gwu.edu Fax: (571) 553-4406 Drp ff: FSSC in Rice Hall Mail: Payrll Services 45155 Research Place, Suite 155 Ashburn, VA 20147 Cntact Payrll Services at (571) 553-4277 if there are any questins. Updated 3/1/2015 Accunt number: Savings Net/Remaining I understand the direct depsit file is ften created a week in advance and cancellatins/changes may nt take effect until the next pay cycle. I authrize GW Payrll Services t depsit my payments t my financial institutin electrnically. I further understand that GW Payrll Services will reverse any payments made t my accunt in errr. I attest that the full amunt f my direct depsit is nt being frwarded t a bank in anther cuntry and that if at any pint I establish a standing rder fr my receiving bank t frward the full direct depsit t a bank in anther cuntry, I will infrm GW Payrll Services. Emplyee Signature Date (Electrnic signature r emplyee signature nly) Please attach a vided check (checking accunt depsit) r a printed depsit slip (savings accunt depsit)