NOVATO SANITARY DISTRICT Meeting Date: June 4, 218 The Wastewater Operations Committee of will hold a meeting at 3: PM, Monday, June 4, 218, at the District offices, Davidson Street, Novato. Materials related to items on this agenda that are public records are available for public inspection in the District Office, Davidson Street, Novato, during normal business hours. They are also available on the District s website: www.novatosan.com. Note: All times and order of consideration for agenda items are for reference only. The Committee may consider item(s) in a different order than set forth herein. 1. AGENDA APPROVAL: AGENDA 2. PUBLIC COMMENT (PLEASE OBSERVE A THREE-MINUTE TIME LIMIT): This item is to allow anyone present to comment on any subject not on the agenda, or to request consideration to place an item on a future agenda. Individuals will be limited to a three-minute presentation. No action will be taken by the Committee at this time as a result of any public comments made. 3. ANNUAL OPERATING BUDGET: a. Review FY18-2 proposed preliminary operating budget, and subject to minor changes and edits, recommend its adoption by the Board of Directors. 4. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the District at (415) 892-1694 at least 24 hours prior to the meeting. Notification prior to the meeting will enable the District to make reasonable accommodation to help ensure accessibility to this meeting. S:\Board Committees\Wastewater Operations\ review 218\1. WWOC Agenda_6-4-18.doc June 4, 218 (Page 1 of 2)
NOVATO SANITARY DISTRICT WASTEWATER OPERATIONS COMMITTEE AGENDA ITEM SUMMARY TITLE: Wastewater Operations Committee: FY18-2 Preliminary Operating. MEETING DATE: June 4, 218 AGENDA ITEM NO.: 3.a. RECOMMENDED ACTION: Review FY18-2 proposed Preliminary Operating budget, and subject to minor changes and edits, recommend its adoption by the Board of Directors. SUMMARY AND DISCUSSION: At the May 21, 218 Board meeting, staff presented the District s Preliminary for Fiscal Years 218-2 to the Board. The Wastewater Operations Committee (Committee) is being presented the proposed preliminary Operating budget for the Committee s review, and subject to minor changes and edits, requested to present its recommendation for adoption to the full Board. Similarly, the preliminary Solid Waste budget and the preliminary Capital Improvements Program are being separately presented to the Solid Waste Committee, and the Capital Improvements Committee, respectively, with the request that each committee recommend adoption of their respective budgets to the full Board. The relevant elements of the preliminary Operating are attached for review by the Wastewater Operations Committee. Staff suggests that the Committee review these items, and subject to minor changes and edits, recommend the preliminary Operating for adoption by the full Board at its June 11, 218 meeting. ATTACHMENTS: 1. Preliminary operating budget for Fiscal Years FY218-2. DEPT. MGR.: EB GENERAL MANAGER: SSK June 4, 218 (Page 2 of 2)
Item 3.a. Attachment 1 (Pages 3 to 2) Preliminary Operating FOR FISCAL YEARS 218-2 Wastewater Operations Committee June 4, 218 June 4, 218 (Page 3 of 2)
Abstracted from Preliminary for Fiscal Years 218-2 as presented to the District Board on May 21, 218 June 4, 218 (Page 4 of 2)
218-2 Preliminary Operating Summary of Revenues Operating Fund Revenue Center - 41 Accounts 411 Sewer Service Charges (1) 413 Plan Check & Inspection Fee 414 Permit & Inspection Fee 416 Interest Income 418 Engineering & Admin Charges 419 Non-domestic Permit Fees (2) 411 Garbage Franchise Fees 4115 AB 939 Collector Fees 4117 Oil/Bev/Tire Grants (3) 4113 Ranch Income 41135 Recycled Water Revenue 4114 Other Revenue (4) 41142 Loss on disposal of assets Totals Projected m Proposed e Revenues d 16/17 17/18a 217-18 8 218-19 9,28,992 6, 2, 16 2 52,186 354,134 59,88 7, 117, 2, 1,18,692 9,691,44 6, 43, 16 2, 53,438 376,426 62,729 7, 135, 2, Preliminary 219-2 9,691, 7,8 13 1, 2 53,438 376,426 6, 7, 1 2, 1,145,76 6, 12, 16 2 55,41 4,772 62,729 7, 2 2, 1,36,8 6, 13, 16 2 56,692 49,333 62,729 7, 28, 2, 1,654,33 1,653,664 11,282,82 11,47,54 Comments: (1) Sewer Service Charge (SSC) revenue is based on rate increase approved on June 13, 216 and actual revenue received in prior year. The Sewer Service Charges allocations are as follows: - For 218/19 the charge is $615 split between operating ($345) and capital ($27). - For 219/2 the charge is $636 split between operating ($35) and capital ($286). (2) Includes application fees, permits and monitoring charges. (3) Oil/Bev/Tire Grants ~ $29,/ JPA Reimb Fees $33, (4) Other revenue includes septic tank hauling fees, and miscellaneous revenue. APPROPRIATIONS LIMITATION The appropriations limitation, pursuant to Article XIIIB of the California Constitution, will be determined prior to submission of the final budget in August. June 4, 218 (Page 5 of 2)
Figure 1 Proposed Operating Income for FY 218 19 $1,145,76 $865,42 Service Charges 9.% Interest/Other 7.6% $27 Ranch/Recycling 2.4% June 4, 218 (Page 6 of 2)
218-2 Preliminary Operating - Summary of Expenditures Operating Cost Proposed Preliminary 218-19 219-2 16/17 17/18 Projected Exp 217-18 Collections 1,392,148 1,359,767 1,83,793 1,381,782 1,451,7 Treatment Facilities 3,76,191 3,16,475 3,93,996 3,282,731 3,474,252 Reclamation 521,538 521,554 435,8 491,542 538,783 Laboratory 648,636 599,461 57,13 583,12 62,86 Pump Stations 854,139 836,39 72,528 838,716 931,956 2,947,21 3,277,14 2,918,821 3,461,953 3,784,247 Solid/Hazardous Household Waste 415,787 439,155 414,92 463,51 472,62 Recycled Water 117, 135, 14,61 2 28, 9,972,648 1,329,235 9,295,933 1,75,237 11,481,86 Center Administration/Engineering June 4, 218 (Page 7 of 2)
Figure 2 June 4, 218 (Page 8 of 2)
Figure 3 June 4, 218 (Page 9 of 2)
218-19 Preliminary Operating Operating :By Cost Center and Account Category Treatment Facilities Salaries and Wages Contract Services (Operations & Lab) Employee Benefits Retiree Health Benefits Pension Expense(Trust) Directors' Fees Election Expense Gasoline, Oil & Fuel Insurance Ins Claims Expense Agency Dues Memberships Office Expense Safety Software Maint Operating Supplies Operating Chemicals Sludge Disposal-Contractual Accounting & Auditing Attorney Outside Consulting IT/Misc. Electrical Safety & Wellness Incentive Program Printing & Publication Repairs & Maintenance Unusual Equipment Maint Small Tools Outside Services Ditch/Dike Maintenance Research & Monitoring Travel, Mtgs & Train. Pollution Prevention/Pub. Ed. Gas & Electricity Water Telephone Other/Operational Assistance Permits & Fees Co. Collection Fees Ser. Chg. System Exp AB 939 Solid Waste Programs Total Recl L-M 86,292 2,262,43 Pump Stations 346,294 Collection System 668,458 A-E HHW Program 1,212,656 378,512 23,249 Recycled Water 5 146,422 326,125 1, 1 1, 1, 2, 7, 3, 2 571,552 411,23 29,16 34, 6, 18, 4 66, 28, 4,4 6,1 22, 6, 12, 7 5 12, 28, 181, 43, 24, 3, 1 12 7, 4, 771,689 8 7 1 7, 24, 6, 7, 38, 1 4, 7 8, 13, 63, 463,51 3,282,731 3.66% 491,542 4.59% 583,12 5.45% 838,716 1,381,782 3,461,953 7.83% 12.91% 32.34% 463,51 4.33% 2 2% Total As Percent of Over/ Under PY 2,313,699 2,695,555 1,67,348 411,23 29,16 34, 6, 28, 194, 4 66, 28, 9, 6, 66,4 62,1 22, 28, 181, 43, 24, 345, 1 4, 17 139, 7, 4, 989,689 24, 41, 7 183, 63, 463,51 21.61% 25.18% 9.97% 3.84% 2.71%.32% 1%.27% 1.82%.42%.62%.13%.26%.8%.56%.62%.58% 2.6%.26%.47% 1.69%.4%.9%.22% 3.23% 1.4%.4% 1.63%.9% 1.3%.65%.37% 9.24%.22%.38%.1% 1.71%.59%.5% 4.33% (2,192) 17,818 84,41 24,67 66,864 (6,) 6, 3, 1 4, 29, (5,6) 32,8 (2,) (1) (4) 3, (7,9) (3,) (22,) (1,) 3,19 1, (3) 9, (3,) 24,346 1,75,237 1.% 1.% 376,2 % Over/ Under PY -.9% 4.17% 8.59% 6.22% 29.96% -15.%.%.% 18.6%.% 22.22% 4.% 7.69%.% 93.55% -7.78% 111.95% -8.33% 7.69% -23.8% -18.83% 7.5%.% 9.9% -2.24%.%.% -14.63%.% -13.93% 7.69% -3.61% 3.15% 9.9% 2.5% -3.% 5.17% -4.55%.% 5.54% 3.64% June 4, 218 (Page 1 of 2)
OPERATING BUDGET By Cost Center and Account Category June 4, 218 (Page 11 of 2)
218-2 Preliminary Operating - Collections Collections Cost Center - 6 Proposed 218-19 Preliminary 219-2 61,369 248,96 1 3, 2, 18, 3 11 1 3, 668,458 326,125 1 3, 2 7 12, 1 4, 732,897 378,13 15, 3, 2 28, 8, 15 1 4, 1, 7, 6 12,728 7 8, 7 18, 1,359,767 1,83,793 1,381,782 1,451,7 16/17 17/18 Accounts 61 Salaries & Wages 62 Employee Benefits 66 Gas, Oil & Fuel 685 Safety 691 Software Maint 61 Operating Supplies 615 Repairs & Maint 6152 Small Tools 6153 Outside Services 6192 Water 6193 Telephone 627,355 286,293 28, 3, 7 3, 8 17 1 65,12 299,148 1 3, 2, 28, 8, 17 1 4, 62 Other(Garbage Coll) 621 Permits & Fees 1, 6 1,392,148 Projected Exp 217-18 June 4, 218 (Page 12 of 2)
218-2 Preliminary Operating - Treatment Facilities Treatment Facilities Cost Center - 61 Accounts 61-1 Fixed Fee(1) 61-2 Insurance & Bonds 61-3 Major Repair/Replcmnt 61-4 Water/Permits/Phone 61-5 Gas & Electricity(2) Projected Exp Proposed Preliminary 217-18 218-19 219-2 16/17 17/18 2,113,278 1 2,173,976 1 2,157,898 14, 2,262,43 1 2,371,395 1 9, 78,913 9, 732,499 8,563 71,535 8 771,689 9, 848,857 3,76,191 3,16,475 3,93,996 3,282,731 3,474,252 Comments: (1) Fixed fee - 5% increase from prior year, and an allowance for contractual incentive payment. (2) Assumes 1% increase for purchased utility power based on actual expenditures for 217/18, and an allowance for contractual incentive payment with 5-5 sharing of savings from power usage below contract baseline, between District and Veolia. June 4, 218 (Page 13 of 2)
218-22 Preliminary Operating - Reclamation Reclamation Cost Center - 63 Accounts 631 Salaries & Wages 632 Employee Benefits 636 Gasoline & Oil 6385 Safety 6391 Software Maint 631 Operating Supplies 63115 Sludge Disposal 6315 Repairs & Maint 63152 Small Tools 63157 Ditch/Dike Maint 63191 Gas & Electricity 63192 Water 6321 Permits & Fees 16/17 17/18 Projected Exp 217-18 Proposed Preliminary 218-19 219-2 91,943 36,595 4, 19, 7, 2, 9 71,693 24,86 24, 6 9 63,489 13,391 1, 1,1 1, 216, 3 9, 6 86,292 23,249 22, 6, 7 99,86 35,978 22 7, 11, 8, 3, 6, 3, 3,3 521,538 521,554 435,8 491,542 538,783 June 4, 218 (Page 14 of 2)
218-2 Preliminary Operating - Laboratory Laboratory Cost Center - 64 Projected Proposed Preliminary 16/17 17/18 d Exp 217-18 218-19 219-2 Accounts 641 Contract Lab Services (1) 646 Gasoline & Oil 6485 Safety 6491 Software Maintenance 641 Operating Supplies 368,136 2, 1, 4, 2, 363,761 1, 1, 1, 2, 351,219 1, 19, 378,512 1, 1, 1, 2, 46,76 1,6 1, 1, 2, 6415 Repairs & Maintenance 6416 Research & Monitoring 6417 Pollution Prev/Public Ed 6421 Permits & Fees 2 18 43, 3, 19,2 147, 41, 4, 9, 3 5,294 12 4, 6, 1 13, 41, 6, 648,636 599,461 57,13 583,12 62,86 Comments: (1) Includes fees and charges paid for contract laboratory and environmental services provided by Veolia Water and North Marin Water District (NMWD). June 4, 218 (Page 15 of 2)
218-2 Preliminary Operating - Pump Stations Pump Stations Cost Center - 6 Accounts 651 Salaries & Wages 652 Employee Benefits 656 Gasoline & Oil 6585 Safety 6591 Software Maintenance 651 Operating Supplies 6511 Operating Chemicals 6515 Repairs & Maintenance 65152 Small Tools 65153 Outside Services, Elect. 65191 Gas & Electricity 65192 Water 65193 Telephone 6521 Permits & Fees Projected Exp 16/17 17/18 217-18 Proposed Preliminary 218-19 219-2 344,528 154,611 6, 1 1 11 3 1 7, 24, 358,335 153,974 8, 11 3, 11 7, 24, 297,34 111,444 4, 6, 7, 11 2 97,344 7, 2 346,294 146,422 7, 12, 5 1 7, 24, 399,177 175,179 8, 12, 2,1 5 11 7, 24, 17, 4, 5,9 7, 7, 854,139 836,39 72,528 838,716 931,956 June 4, 218 (Page 16 of 2)
218-2 Preliminary Operating - Administration/Engineering Administration and Engineering Cost Center - 66 Accounts 661 Salaries & Wages 662 Employee Benefits 6621 Retiree Health Benefits(1) 6621-1 Retiree Health Benefits(2) 6622 Pension Expense (3) 663 Director's Fees 664 Election Expense 666 Gasoline & Oil 667 Insurance 6671 Insurance Claim Expense 6675 Agency Dues 668 Memberships/Certifications 6685 Safety 669 Office Expense 661 Engineering Supplies 66121 Accounting & Auditing 66122 Attorney Fees 66123 O/S Contractual 66124 IT/Misc Electrical 66125 Safety & Wellness Incent Prog 6613 Printing & Publications 6615 Repairs & Maintenance 6617 Travel, Meetings & Training 66193 Telephone 6622 County Fees-Property Taxes 6623 County Fees-Sewer Ser Chg 6625 Service Charge Sys Exp 16/17 17/18 Projected Exp Proposed Preliminary 217-18 218-19 219-2 1,152,16 473,551 377,348 38, 1 6 27, 27, 7 218, 4 2 5 1,235,744 54,956 224,377 162,786 223,152 4, 1 4 54, 26, 26, 6 223, 4, 2 6 1,48,397 54,956 224,377 162,786 223,152 27,3 2,787 157,13 56, 27, 26, 3 14, 39, 2,45 2 4 6 1,212,656 571,552 247,223 164,7 29,16 34, 6, 18, 4 66, 28, 28, 181, 43, 24, 7, 1,368,151 681,275 267,7 149,577 36,743 34, 192, 4 69,3 1 3, 28, 29, 5 18 4 24, 52, 7 26, 4 5,15 1 26, 4, 12,549 31,754 28,8 13, 33, 3, 13, 3 31, 2,947,21 3,277,14 2,918,821 3,461,953 3,784,247 Comments: (1) Projected contribution to current retirees' health care premiums. (2) Represents FY18-19 Unfunded Actuarial Liability (UAL) contributions into the PARS Trust (OPEB sub-account) established in November 216. (3) Represents FY17-18 projected contributions to PARS Trust (Pension sub-account). *PARS = Public Agency Retirement Services. OPEB = Other Post-Employment Benefits. June 4, 218 (Page 17 of 2)
Preliminary Operating 218-2 PERSONNEL DETAIL Pay Number Position Cost Center Range.46. 4. 3. General Manager-Chief Engineer A/E Deputy General Manager A/E Field Services Manager.25AE/.25CS/.25PS/.25Rec Senior Engineer.65AE/.25PS/.1Rec Administrative Services Specialist A/E Administrative/Risk Services and Safety Officer (1) A/E Administrative Assistant A/E Administrative Secretary A/E Finance Officer A/E Staff Engineer.5A/E/.5CS A/E Construction Inspector.5A/E/.5CS Information System Specialist II Electrical/Instrumentation Tech I.34A/E/.33PS/.33Rec Collection System Superintendent.67CS/.33PS Collection System Leadworker.67CS/.33PS Collection System Worker III.67CS/.33PS Collection System Worker II.67CS/.33PS Collection System Worker I.67CS/.33PS MC122.5 MC119 MC116.5 MC117.5 MC117.5 MC13 MC16 MC115 47 44.5 43.5 4.5 MC115 47 43.5 4.5 38.5.4 Admin Intern Engineering Aide - temp Hourly Electrician N/A N/A N/A A/E A/E.25AE/.25PS/.5Rec Allowance for Overtime C/S Allowance for Overtime A/E Allowance for Standby Duty Pay C/S Adjustment for CMSA Reimbursement(1) A/E Salaries 218-19 233,58 177,84 149,265 62,16 69,744 138,26 3,63 86,196 133,716 11,16 81,472 92,772 73,29 112,356 16,52 31,92 158,71 Salaries 219-2 242,381 193,832 162,691 135,496 72,394 15,63 66,767 89,471 138,797 114,197 88,799 96,297 79,88 122,398 114,197 326,877 24,196 7,2 8,64 3 7,2 8,64 3 33, 7, 36, 33, 7, 36, (17,932) Subtotal Allowance for Possible COLA - across the board 3.8% (19,582) 2,232,893 2,54,59 8,86 95,973 2,313,699 2,6,32 4.% 23.86 1,212,656 1,368,151 Collection System Administration and Engineering (A/E) 67% 668,458 732,897 Pump Stations 33% 346,294 399,177 86,292 2,313,699 99,86 2,6,32 Reclamation Facilities Total/Check (1) A portion of the compensation for this position to be reimbursed by Central Marin Sanitation Agency (CMSA) under the Joint Safety Program between CMSA and the District. June 4, 218 (Page 18 of 2)
218-2 Preliminary Operating - Solid/Household Hazardous Waste Solid/HHW Cost Center - 67 16/17 17/18 Projected Proposed Preliminary Exp 217-18 218-19 219-2 Accounts 674 Management Services 67 Household Haz. Waste 6753 Used Oil Grant 6753-1Beverage Container Grant 6754 Education/Public Outreach 134,75 22, 11,269 11,268 23, 138,118 242, 11,269 11,268 21, 1,555 25 11,269 11,268 21, 142,464 26, 11,269 11,268 23, 146,25 26 11,269 11,268 23, 676 Other 6761 City AB 939 Admin Service 415,787 439,155 414,92 463,51 472,62 Comments: Per proposed budget by HHW Coordinator. June 4, 218 (Page 19 of 2)
218-2 Preliminary Operating - Recycled Water Recycled Water Cost Center - 68 Accounts 681 O & M Services (1) 681 Operating Supplies (2) 6811 Operating Chemicals (2) 6815 Repairs & Maintenance (3) 6816 Research & Monitoring 68191 Gas & Electricity (2) 6821 Permits & Fees 16/17 17/18 Projected Exp 217-18 Proposed 218-19 Preliminary 219-2 26, 2 27,3 24,2 2,2 3, 25,41 5 4,4 6,1 3, 57, 6 31, 1, 17, 1, 19, 38, 39, 117, 135, 14,61 2 28, June 4, 218 (Page 2 of 2)