A regular meeting of the Victor Local Development Corporation (VLDC) was held on Tuesday, November 17, 2015 at the Town Hall, 85 East Main Street. MEMBERS PRESENT: President Glenn Cooke Vice President Bryan Powers Treasurer Rebecca Melton Secretary Diane Camelio Director Brad Pearson Director Mike Guinan Director Dan Crowley Executive Director Kathy Rayburn Minutes Clerk Sue George OTHERS PRESENT: Tim Maher, Victor Merchants Group President Meeting was called to order by President Glenn Cooke at 7:00pm. Salute to the flag. Resolution #34-15LDC Acceptance of Minutes On a motion made by Mike Guinan, seconded by Dan Crowley, the following resolution was ADOPTED 7 AYES 0 NAYS Resolved, that the Victor Local Development Corp (VLDC) accepts the minutes from the meeting dated October 27, 2015 Financial Report Payment of Bills The Board reviewed the invoices to be paid from the VLDC/Merchant Balance sheets. The unpaid invoices totaled $4369.63. Resolution #35-15LDC Payment of Bills - LDC On a motion made by Bryan Powers, seconded by Brad Pearson, the following resolution was ADOPTED 7 AYES 0 NAYS Resolved, that the Victor Local Development Corporation has reviewed and approved invoices for payment that appear on the VLDC balance sheet totaled $3085.87 Resolution #36-15LDC Payment of Bills Victor Merchants Association 1
On a motion made by Dan Crowley, seconded by Mike Guinan, the following resolution was ADOPTED 7 AYES 0 NAYS Resolved, that the Victor Local Development Corporation approves the reimbursements for a total amount of $1283.76 to be paid out of the Victor Merchants Association account. Note: Resolution #35-15LDC and #36-15LDC were included in the Balance Sheet totaling $ 4369.63 Public Comment Tim Maher, President of Victor Merchants Group- Tim explained the change in venue for Breakfast with Santa is now with the Lyons Club at St. Patrick s Church instead of the fire department. The Victor Fire Department informed Tim that they don t have the manpower for the event because it is a holiday weekend. He explained that everything else remains the same for the event. Christmas in the Village is on November 28th, kicked off by Breakfast with Santa, sponsored by Frontier and beginning at 8:30, Heberle Stables will be providing wagon rides through the village, and those are being sponsored by Finger Lakes Gaming & Racing. Friends of the Railroad will host three Holiday Train Rides with Santa. Most of the shops have activities or events going on in their stores. This is the 4 th year for this event which has been growing every year and it also coincides with Small Business Saturday. Tim would like to see this turn into a two day event in the future. Bryan asked if we get to find out who Santa is this year, but Tim let him know it is a secret. Rebecca asked Tim how people find out about this event. Tim said there has been two press releases, posters, constant contact announcements, Facebook pages. Tim explained that a total of six press releases will go out hitting four newspapers. Tim said he has also sent the information to Val Knobloch from Finger Lakes Visitors Connection. Glenn encouraged the Board to attend the event. Tim said the final Wine Walk of the year, The Holiday Wine Walk, is on December 11 th and has nine wine stops. Executive Director Report November 2015 Business Calls Core Rhythm Pilates Redcom/Rochester Regional Health Deli Owner site visit 2
UPS Store new location Pinnacle Athletic soft opening Microtel remodel opening These calls were a combination of relocation searches, new businesses or general check-ins with existing businesses. Kathy told the Board how impressed she was with the Pinnacle Athletic Facility, she encouraged board members to stop in and take a look at it. It is huge, not only in capacity and size, but also what it will do for Victor. Victor Business Brochure Delivered to VLDC on 11/20. Resident/Business/Property Owner Survey The on-line survey will be available 11/18. Kathy and the committee are utilizing the email distribution list from Parks & Recreation Department, Facebook, individual email lists, Town newsletter and a paid post-it note ad in the Victor Post to get the word out. Small Business Saturday November 28 th Kathy registered through the American Express website and received two boxes of free promotional materials posters, canvas bags, buttons, balloons and even door mats. Tim Maher and Kathy distributed them Thursday to merchants. Individual businesses are being encouraged to register as well and promote the day. Genesee Finger Lakes Regional Planning Council (GFLRPC) Fall Conference Kathy presented a joint presentation with Kal Wysokowski, Economic Developer in Fairport at the conference on Friday 11/13. Title of the presentation is Why Local Municipalities should get involved with Economic Development. They put together a presentation that tells both the Fairport and Victor stories. There were 80 registered attendees. Miscellaneous but relevant: Economic Development 2016 plan Still working on this and will be completed very soon for your review/input! Electric Vehicle Charging Station Representatives from Genesee Region Clean Communities (GRCC) discussed charging station options with a group of Victor stakeholders (Victor Central School, Sustainability Committee, Village & Town) at a meeting this month. Kathy is working with Brian Emelson and Katie Evans about the possibility of installing one at the new Parks & Recreation Dept. bldg. Kathy is gathering cost information for consideration by the Town board. Kathy said Supervisor Marren wanted her to mention that he and Kathy have been coordinating with Senator Funke s office and after Thanksgiving the Senator will be presenting legislation on a Finger Lakes Beverage Trail which will be for his District. 3
The whole Brewery/Winery industry has taken off and this is pretty exciting for our area. She will update the Board as she hears more on this. Bryan asked about the announcement he heard regarding the end of Stuart Horse Trials, which has had a 25 year run. He feels that there was always an effort to get those spectators at that event down to the Village businesses. With Pinnacle opening, this is another great opportunity to steer those people into the Village instead of just Eastview Mall and the establishments in the close proximity to Pinnacle. Kathy mentioned that Val Knobloch was at the Pinnacle opening and she would be a good person for her and Tim to reach out to. Dan Crowley suggested reaching out to Dan Ludwig who will be managing the dayby-day operations at Pinnacle. Rebecca mentioned that for her daughters cheerleading trips they have a system called Pay and Play and it s a site that you can book your reservations, find nearby restaurants, etc. Bryan said that with his past experience in the soccer world, sometimes you try to go to other venues that aren t the first to pop up on google searches just to get your team in and out. Either way, we somehow have to get word out about our Village businesses. Bryan also wanted to mention that now that Six50 has opened, he has had lunch and dinner there and it was wonderful. He hopes that now that the election is over, our Town Representative will go and mend fences. Kathy mentioned that she has been in there but Bryan said she was not an elected official. Dan Crowley said he would make sure as a Town Board member that he would go to Six50. Committee Action Review- Finance/Business Loans Report Glenn reported that we have made progress regarding the default terms of the loan agreement with Ontario County. Glenn passed out the new revised loan agreement for review and all were in agreement with the changes. Glenn discussed the Policy and Procedure document for the Board to read and approve as the County has asked for a copy of that to be turned in with the Resolution. Rebecca asked what the timeframe was for receiving the loan from the County and Glenn felt that the 1 st of the year is feasible. Mike Guinan asked what the borrowers proof of equity is? Glenn and Rebecca explained the LDC application has the information on it for the Board to make a decision to loan or not. Bryan asked what, if any documentation, we would require as to how the money gets spent (using the Main Street Grant as an example)? Discussion took place and the Board concluded that such proof was not necessary as the Borrower can and might use the funds to grow their 4
business. Glenn is hoping that we have good relationships with the banks to help us as far as credit reports, etc. Diane agreed with Glenn that if there is a gap, this LDC loan will be good for that. Banks do look for equity injection and the banks aren t always going to loan 100% of the loan request. Rebecca also hopes that our loan can help those that may not have the cash or the credit but need a place to start. Kathy asked that the Loan Committee review the existing Revolving Loan application, policy and procedures as it has not been looked at in quite a while and may need some updating. It was also determined that this loan, for clarity purposes of keeping the two loan programs separate, would be called Victor Business Development Fund. Resolution #37-15LDC Approving Loan agreement terms by and between Ontario County Economic Development Corporation (OCEDC) and the Victor Local Development Corporation (VLDC) for the creation of a Victor Business Development Fund On a motion made by Mike Guinan, seconded by Dan Crowley, the following resolution was ADOPTED 7 AYES 0 NAYS Whereas, The Ontario County Economic Development Corporation (OCEDC) and the Victor Local Development Corporation (VLDC) entered into an agreement regarding funding from OCEDC to the VLDC for expansion of the corporations Revolving Loan Fund; and Whereas, the VLDC currently runs a revolving loan fund that is specific to the Village businesses and this additional funding will allow the corporation to expand its outreach to include Town businesses: and Whereas, the OCEDC agreed to the funding in the form of a loan and supplied the VLDC with a loan agreement by and between the OCEDC and the VLDC for an amount of $50,000; and Whereas, this is a one-time loan to be utilized over a two year period beginning January 2016; and Whereas, the VLDC President and Attorney reviewed the documents and recommend acceptance of this resolution; now therefore, be it Resolved, that this Board of the VLDC hereby approves the loan agreement terms by and between OCEDC and the VLDC and the policies and procedures set forth by the VLDC loan committee. 5
President s Report Glenn met with Kathy and Sue to discuss the Agenda, Tim Maher to keep the lines of communication open with the Merchants Group and with Mayor Ashton to review the Village/VLDC relationship. Glenn also worked on the loan agreement paperwork in preparation for this meeting. Our next meeting is on December 15 th a week early because of Christmas and Glenn invited the Board and Tim Maher to join us after the meeting, for some holiday cheer. He mentioned going to Mickey Finns but Bryan suggested we go to Six50 and Rebecca also said that we should rotate where we go. It was agreed that we will go to Six50. Open Discussion Mike Guinan asked if we had heard anything about the Consolidated Funding Application (CFA) and Kathy let him know we have not. Glenn said he would try and find out about what is going on with the State funding and report back to the board. Bryan asked about the Economic Development Advisory Committee and Kathy said that she and Glenn had decided before they disband they would meet with the committee sometime in January to discuss and find out the interest of that group. Adjournment Meeting was adjourned on motion at 7:44pm Sue George, Minutes Clerk 6