My Number System ~Basic Outlines and Future Plans~ My Number Promotion Office, Cabinet Secretariat My Number PR character Maina chan
The Social Security and Tax Number System is... Social infrastructure to improve administrative efficiency, enhance public convenience, and realize a fairer and more just society. A fairer and more just society Because it will make it easier to ascertain people s income and receipt of other administrative services, the system will prevent improper evasion of payment responsibility and unfair receipt of benefits, and provide fine-tuned assistance to those who really need it. Improved administrative efficiency The system will greatly save time and labor needed to compare, transcribe, and input various types of information in administrative organs, local governments, etc. It will promote linkage among multiple operations and eliminate waste arising from work overlap. Enhanced public convenience The system will simplify administrative procedures and lessen the burden on residents by reducing the number of accompanying documents, etc., needed for procedures. It will allow residents to check the information on them that administrative organs possess and receive notices on various services from those organizations. 2
Beginning in January 2016, your Individual Number will be required for administrative procedures related to social security, taxation, and disaster response. Individual Numbers will only be used for legally stipulated administrative procedures in the areas of social security administration, taxation, and disaster response. Social security Pensions Labor Taxation Disaster response Healthcare Welfare Acquirement of pension qualification, pension confirmation and payment Acquirement of unemployment insurance qualification, insurance confirmation and payment Hello Work-related affairs Collection of medical insurance premiums Welfare benefits, public assistance Etc. Notation on income tax returns, notifications, records, etc., submitted to tax authorities Internal administrative work of tax authorities Etc. Payment of funding for rebuilding the livelihood of disaster victims Preparation of disaster victims books Etc. 3
My Number and My Number Card My Number A 12-digit number designated and notified to each and every resident in Japan Only used in administrative procedures in the areas of social security, taxation and disaster response stipulated by the My Number Act Notification cards are for the purpose of notifying individuals of their My Numbers. < Notification card > Notification card alone cannot be used as an identification document. My Number Card After the notification of My Numbers, My Number Cards are issued at the request. It is a plastic card containing an ID photograph of the individual. Individuals can verify their My Numbers and identification only with this My Number Card. The IC chip contains an electronic feature for authenticating the card bearer (electronic certificate). My Number Card is necessary to login to the Mynaportal. < My Number Card > 1234 5678 9012 u The front side of the My Number Card can be used widely as a photo ID card for both the public and private sectors. u My Number is not used when using the electronic certificate (public key authentication) of the My Number Card. 4
Back side of the My Number Card 1234 5678 9012 Three Features of the My Number Card My Number is not used when using the electronic certificate embedded inside the IC chip. My Number Can only be used for legally stipulated administrative procedures in the areas of social security, taxation and disaster response, or administrative duties stipulated in the ordinances of local governments The use of My Number is restricted by law such as administrative agencies and employers; other entities are prohibited to collect or store My Numbers such as by photocopying the back of an My Number Card. Legal restriction on entities for the use of My Numbers AP configuration in the IC chip Electronic certificates (For the bearer s signature and for user identification) Free space Others (card face information, etc.) Electronic certificates (For the bearer s signature and for user identification) In addition to administrative agencies, private business operators approved by the Minister of Internal Affairs and Communications can now also use electronic certificates Example: Internet banking services of financial institutions, etc. Free space Municipalities and government agencies can use within the confines of the law. Example:Seal registration card, ID card of government officials Private business operators can now also use My Numbers as determined by the Minister of Internal Affairs and Communications Can be used widely including the private sector 5
Safeguard for My Number Learning from the Number Systems in Other Countries A thorough comparison of the number systems in Japan and other countries Japan U.S. South Korea Number system Individual Number (My Number) system SSN (Social Security Number) Resident registration number Number composition 12-digit number 9-digit number 13-digit number Meaning of numbers None None The first 6 digits represent the date of birth The range of allowed use Limited to social security, taxation and disaster response Widely used by both public and private sectors Widely used by both public and private sectors Usage by private business operators Prohibited except in cases stipulated by the My Number Act No restrictions No restrictions (Restrictions imposed in stages starting in 2012) Identify verification By an ID card showing the Individual Number with photo Can be done only with the numbers Can be done only with the numbers Personal information sharing Decentralized management (Sharing by using codes instead of directly using the numbers) Can be done only with the numbers (personal information is also stored by each organization) Can be done only with the numbers 6
Safeguard for Personal Information 1. Safeguard in My Number System Legislative safeguard in the My Number System Identity confirmation (verification of the My Number, identity (existence)) Excluding cases stipulated by the My Number Act (*), prohibition of the collection and storage of specific personal information (personal information including My Number in its contents) and creation of specific personal information files Monitoring and supervision by the Personal Information Protection Commission Strengthening of penalties Technical safeguard in My Number System Decentralized administration of personal information Information sharing by using codes instead of directly using the My Numbers Restriction and management of persons who can access the personal information by access control Encryption of communications 2. Security of the My Number Cards No personal information that is strictly private is recorded on the My Number Cards (IC chip) For any lost or stolen cards, the Call Center for the Social Security and Tax Number System is available and is open 24 hours a day, 365 days a year (Back) (Front) 7 7
Expansion of Public Key Authentication Services to Private Sector Public key authentication services such as e-tax that were limited to the procedures of administrative agencies can now be used in various services of private companies. For online banking and shopping, personal authentication allows cheap and speedy identify verification at customer registration (account opening); much securer user verification at login compared to an ordinary ID/password system; monitoring changes in customer information, etc. Mynaportal ( Examples of the services offered) Personal information display Notification display (e.g.) Website of a medical institution ( Examples of the services offered) Medical examination history Application for doctor s note Examination results Medication history (e.g.) Website of a financial institution ( Examples of the services offered) Money transfer Loan Records such as information provision display One-stop service Account balance Time deposit e-tax ( Examples of the services offered) Change of user registration information Notifications Create a tax return Support information Expanded usage Public key authentication (e.g.) Online shopping site ( Examples of the services offered) Putting up for auction Purchase history Check/exchange points Change of registered information 8
Future Usage of My Number Card Maternal and child health information/notifications Maternal and child health information can be viewed anytime, anywhere Notification of immunization from municipalities to personal electronic PO Box to prevent any missed clinic visits Electronic PO Box Supporting local economy Various services such as point services offered by municipalities can be used with one My Number Card Exchange points accumulated from private services for municipality points and use them in shopping districts, etc. Internet banking Login to Internet banking site by reading the My Number Card with a smartphone for authentication Ticketless services Smooth entry to a concert hall by using My Number Card Improved convenience of administrative services Utilizing the infrastructure of the convenience store certificate issuance service in other settings such as the office of local public entities Users Staff Concert hall Evacuation instructions/supervision at the time of disaster Promptly calling out for people to evacuate Checking health status, providing remote support Certificate issuance center One-stop Service Easy verification of the existence of pensioners through a cable TV Submission of the application for enrollment in nursery from home Providing appropriate support for residents at evacuation centers Preparation of relief supplies according to evacuation situations by promptly grasping the current evacuation situations Contractor Sharing infrastructures of various services offered by public and private sectors Evacuation center Residents Improvement of the convenience of residents, improvement of productivity, etc. Revitalization of regional economies, spreading a virtuous cycle 9
Functions of Mynaportal Mynaportal is a online Web service where you may examine a record of how information concerning you that contains your My Number has been shared on your personal portal site. Also, delivery services of private business operators and public fund payment services such as social insurance premiums and taxes are under way. At present, the specific services planned to be provided by Mynaportal are as follows: A Display of records such as information provision (records of information use) Users can check the records of their information shared through the Information Providing Network. B Display of personal information User information) Users can check their specific personal information held by administrative organs, etc. C Notices Users can receive and check notices sent by administrative organs, etc., that fit their individual needs. D Cooperation with private delivery services Users can receive notices from administrative organs and private companies by using private delivery services. Scheduled to start service in 2017 E Service search/electronic application Matching services) Users can search and apply online for municipal services related to parenting (one-stop parenting service). F Public fund payment service Users can make public fund payments through online banking (Pay-easy) or credit card by using the notice function of Mynaportal. G Cooperation with external websites Users can login to external sites from Mynaportal by registering to such sites. 10
Mynaportal One-stop Service for Childcare 11 Users can use the search function to find the service that suits them the most. Users can apply for the service online without having to go to the government office. Procedures that can be easily forgotten are notified to users by a push notification. Easy search Check the documents necessary for application Easy online application Apply online from your computers, etc., at home Push notification Notifications are sent when the submission deadline for current state report gets close. Current situation Here are my documents for application. It was not mentioned on the homepage. In your case, XXX documents are also necessary. Today is the application deadline but I can t go to the government office to submit it because my child has a fever. Many different types of documents are delivered so it is not easy to manage them. After registration Select the address, family composition and the service. List of your documents for application Child allowance application form A copy of your health insurance card A copy of your bank book Others To fill out Fill out the application form and put my electronic signature with My Number Card and apply. Your application has been completed! I think I just received a notification. Let s see what it is about. Display the notice Regarding the submission of the current status report for child allowance Notice of tax payment Residents: Local governments: Able to search for services that they need according to individual situations Able to reduce labor and time required for providing details to residents at the office Residents: Local governments: Able to apply for services online anytime Able to reduce labor and time required to manually input the contents of the printed application into the computer system Residents: Local governments: Able to check and avoid any missed submission Able to reduce costs for preparing and mailing documents