Building a Better #oneccps Proposed FY 2018 Financial Plan Dr. James Lane, Superintendent * Jan. 24, 2017
Proposed Operating Budget, Capital Improvement Plan Presented to the Chesterfield County School Board
Investing in public education I grew up in Chesterfield and returned after graduating from Virginia Tech. I chose to start a family here because of the schools and strong infrastructure in the Midlothian area. That is the strength of our community and should be prioritized above all else. -- County resident during Blueprint Chesterfield process 3
A premier school division Families send their children to Chesterfield schools because they know they will be safe and well-educated by graduation. 4
A premier school division Parents have high expectations for their children s futures. So do we! They are investing in successful futures by investing in public education now. 5
Reinvesting in public education The school division has a five-year plan designed to reinvest in Chesterfield County schools. Provide annual compensation increases to retain/recruit Reduce class sizes and offer students more opportunities Increase supports for students and create safer, more nurturing learning environments Replace aging bus fleet 6
Reinvesting in public education The School Board approved for the current fiscal year A competitive salary increase Additional support for math Additional support for reading Additional support for special education Additional support for speakers of other languages 7
Reinvesting in public education Within the last six months, we have provided Ettrick Elementary Second reading teacher New math specialist Two additional classroom teachers Dedicated instructional coaches and assessment specialist Universal screener to measure student progress 8
Reinvesting in public education Within the last six months, we have provided Falling Creek Middle Dedicated instructional coaches An additional reading teacher and an additional math/science teacher Additional ESL teacher, classroom teachers and support staff Universal screener to measure student progress 9
Reinvesting in public education Within the last six months, we have Announced approximately 30 innovation grant winners Hired additional school-based administrators for split-campus or high student enrollment purposes Added school-based student support staff members such as social workers, counselors and psychologists Provided additional elementary school coordinators of special education 10
#oneccps results speak loudly We have approximately 68,000 reasons to celebrate daily. Each one of our students and staff members are a success story waiting to be told!
Award-winning school division A state leader: Chesterfield students continue to exceed state SOL averages. #GoOpen school division 12
Award-winning schools 6 Blue Ribbon Schools, among the most one single district has in the country. Multiple schools have been awarded Virginia Index of Performance recognition. 2 high schools ranked among the country s best. 13
Award-winning schools National School Change Award 4 National School Change Award winners 6 National Title I Distinguished Schools 6 Virginia Title I Distinguished Schools 2 middle schools designated Schools to Watch 14
93 percent According to 2016-17 school year data, 93 percent of our 61 comprehensive schools are fully accredited. That is an 8 percentage point increase from last year. We have supports in place to assist schools not fully accredited.
91 percent 91 percent of our students who entered ninth grade in 2012 graduated in four years, according to the Virginia Department of Education. The most recently released high school graduation rate for the country is 83 percent.
55 percent Nearly 55 percent of Chesterfield County s Class of 2016 graduated with a more rigorous advanced studies diploma, according to Virginia Department of Education records. The state average is approximately 52 percent.
84 83 84 86 76 These are Chesterfield County student pass rates on state-mandated Standards of Learning tests. Our pass rates routinely surpass state averages and fare very favorably when compared to our neighboring school divisions.
Investing in public education Good schools are the key. Well over 75 percent of home buyers consider school quality as a deal breaker. Education should always be a priority. -- County resident during Blueprint Chesterfield process 19
A closer look Innovating the Chesterfield Experience 20
Recent enrollment trends 9/30/15 Actual (FY16) 9/30/16 Actual (FY17) 9/30/17 Projected (FY18) K 4,030 4,119 4,144 1 4,400 4,264 4,346 2 4,392 4,464 4,324 3 4,440 4,487 4,616 4 4,439 4,520 4,581 5 4,463 4,539 4,625 6 4,639 4,640 4,739 7 4,583 4,722 4,707 8 4,646 4,613 4,769 9 5,020 4,914 4,922 10 4,834 5,031 4,828 11 4,652 4,586 4,809 12 4,538 4,632 4,615 Total 59,076 59,531 60,025 Enrollments reflected are Sept. 30 enrollments, not average daily membership (ADM) used for funding calculations. Source: CCPS Planning Office 21
Recent enrollment trends September 30 Enrollment History September 2017 projected, all other years actual 22
Our students Three-year trend of student demographics Column1 2014-15 2015-16 2016-17 3-Year Δ K-12 Enrollment (September 30) 59,139 59,076 59,531 392 PK 655 685 707 +52 Male 51% 51% 51% 0% Female 49% 49% 49% 0% Economically Disadvantaged 30% 31% 34% +4% Students with Disabilities 11% 12% 12% +1% Limited English Proficient 7% 7% 8% +1% 23
Our students Three-year trend of student demographics Column1 2014-15 2015-16 2016-17 3-Year Δ Homeless 0% 1% 1% 0% White, not of Hispanic origin 53% 52% 51% -2% Black, not of Hispanic origin 26% 26% 26% 0% Hispanic 13% 14% 15% +2% Asian 3% 3% 3% 0% American Indian or Alaska Native 0% 0% 0% 0% 24
Our students Three-year trend of student demographics Column1 2014-15 2015-16 2016-17 3-Year Δ Native Hawaiian or Pacific Islander 0% 0% 0% 0% Non-Hispanic, two or more races 4% 4% 5% 0% Data retrieved from VDOE Fall Membership, Enrollment & Demographics Customized Table January 17, 2017 25
Teacher salaries: Bachelor s degree Chesterfield leads the way compared to two largest local counties with whom we compete with for teachers. CCPS ranks first on experience scale 82 percent of the time. CCPS leads on 28 of 34 years of experience Hanover leads on 5 Henrico leads on 1 Richmond City is the highest on every step compared to county divisions except steps 32 and 33. Source for following slides: http://henricoschools.us/pdf/humanresources/salaryscale.pdf http://hanover.k12.va.us/finance/school%20board%20approved%20budget%20document%20fy2017_v2.pdf 26
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 0 $ 43,571 $ 43,800 $ 43,316 1 $ 43,571 $ 44,016 $ 43,745 2 $ 43,571 $ 44,452 $ 44,178 3 $ 43,571 $ 44,452 $ 44,615 4 $ 43,571 $ 44,452 $ 44,615 5 $ 44,604 $ 45,252 $ 44,615 6 $ 44,604 $ 45,252 $ 44,974 7 $ 44,604 $ 45,252 $ 44,974 8 $ 44,604 $ 45,252 $ 44,974 Bachelor s degree 27
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 9 $ 44,604 $ 45,252 $ 45,323 10 $ 44,604 $ 45,252 $ 45,684 11 $ 44,604 $ 46,050 $ 45,936 12 $ 45,662 $ 46,050 $ 46,188 13 $ 45,662 $ 46,847 $ 46,442 14 $ 46,745 $ 47,643 $ 46,696 15 $ 47,854 $ 48,439 $ 46,953 16 $ 47,854 $ 49,237 $ 47,211 17 $ 47,854 $ 50,033 $ 47,471 Bachelor s degree 28
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 18 $ 47,854 $ 50,831 $ 48,088 19 $ 47,854 $ 51,627 $ 48,713 20 $ 48,989 $ 52,425 $ 49,348 21 $ 50,151 $ 53,221 $ 49,990 22 $ 51,341 $ 54,019 $ 50,639 23 $ 52,559 $ 54,815 $ 51,299 24 $ 52,559 $ 55,613 $ 52,273 25 $ 52,559 $ 56,409 $ 53,305 26 $ 53,805 $ 57,206 $ 54,276 Bachelor s degree 29
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 27 $ 55,082 $ 58,002 $ 55,307 28 $ 56,388 $ 58,800 $ 56,360 29 $ 57,726 $ 59,596 $ 57,431 30 $ 59,095 $ 60,394 $ 58,522 31 $ 60,497 $ 61,190 $ 59,634 32 $ 61,932 $ 61,988 $ 60,766 33 $ 63,401 $ 62,784 $ 61,922 Bachelor s degree Note: The maximum salary provided by Henrico for a new teacher is $56,388. The salary reflected on this chart is for a Henrico career teacher. 30
Teacher salaries: Master s degree Chesterfield again leads the way compared to two largest local counties with whom we compete with for teachers. CCPS ranks first on experience scale 62 percent of the time. CCPS leads on 21 of 34 years of experience Hanover leads on 12 Henrico leads on 1 Richmond City is the highest on every step compared to county divisions except step 32. Source for following slides: Documents published by Hanover County Schools and Henrico County Public Schools.Source for following slides: http://henricoschools.us/pdf/humanresources/salaryscale.pdf http://hanover.k12.va.us/finance/school%20board%20approved%20budget%20document%20fy2017_v2.pdf 31
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 0 $45,662 $45,990 $45,915 1 $45,662 $46,217 $46,369 2 $45,662 $46,675 $46,829 3 $45,662 $46,675 $47,292 4 $45,662 $46,675 $47,292 5 $46,745 $47,514 $47,292 6 $46,745 $47,514 $47,673 7 $46,745 $47,514 $47,673 8 $46,745 $47,514 $47,673 Master s degree 32
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 9 $46,745 $47,514 $48,042 10 $46,745 $47,514 $48,425 11 $46,745 $48,352 $48,692 12 $47,854 $48,352 $48,960 13 $47,854 $49,190 $49,229 14 $48,989 $50,026 $49,497 15 $50,151 $50,861 $49,770 16 $50,151 $51,699 $50,044 17 $50,151 $52,535 $50,319 Master s degree 33
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 18 $50,151 $53,373 $50,974 19 $50,151 $54,208 $51,636 20 $51,341 $55,046 $52,309 21 $52,559 $55,882 $52,989 22 $53,805 $56,720 $53,678 23 $55,082 $57,555 $54,376 24 $55,082 $58,393 $55,411 25 $55,082 $59,229 $56,502 26 $56,388 $60,067 $57,534 Master s degree 34
2016-17 teacher experience scale EXP HENRICO CHESTERFIELD HANOVER 27 $57,726 $60,902 $58,626 28 $59,095 $61,740 $59,741 29 $60,497 $62,576 $60,875 30 $61,932 $63,414 $62,034 31 $63,401 $64,250 $63,211 32 $64,905 $65,087 $64,412 33 $66,444 $65,923 $65,637 Master s degree Note: The maximum salary provided by Henrico for a new teacher is $59,095. The salary reflected on this chart is for a Henrico career teacher. 35
Other compensation areas Principal salaries Level Chesterfield Henrico Average Salary Average Experience Average Salary Average Experience Elementary $86,441 20.9 $96,501 21.3 Middle $94,213 20.5 $106,220 20.0 High $98,271 25.5 $110,250 18.1 36
Other compensation areas Chesterfield bus driver hourly rates Special education drivers: $14.13 Regular education drivers: $13.45 Average assistant principal salaries Chesterfield Henrico $70,448 $79,352 Chesterfield: All assistant principals have an 11-month contract Henrico: Average salary is for assistant principals working a 12-month contract 37
Budget highlights Innovating the Chesterfield Experience 38
Investing in public education Strong schools equal higher home values, lower crime and stronger communities. -- County resident during Blueprint Chesterfield process 39
Budget highlights Proposed operating budget Is balanced to county-provided target based on Governor s introduced 2016-18 amendments Maintains commitments made in the five-year plan, including a 2-percent salary increase and additional teaching positions Provides funding for a solvent supplemental retirement plan* Begins to lay the groundwork for a new strategic plan * Based on internal staff analysis of annual funding requirements; subject to actuarial impact and legal review. 40
Budget highlights Investing in our workforce We are a people-intensive business. Nearly 85 percent of the new funding identified in the proposal will go to directly support teachers and staff members. Salary increase, VRS rate increase, health-care increase and funding for changes to SRP account for approximately $20 million of the $23.7 million budget increase. 41
Budget highlights Developing a path forward through a new plan Rewarding employees with competitive compensation plan (enhancing salaries/maintaining benefits with possible changes) Expanding mobile device initiative to elementary schools Expanding social emotional learning program Introducing skill-set development programs at middle schools Opening CodeRVA for high school students Continuing work on Early College Academies at high schools 42
Budget highlights Proposed Capital Improvement Plan Provides funding for continued work on construction and renovation projects associated with 2013 bond referendum Advances funding for planning for work to be done at Harrowgate, Crestwood and Ettrick elementary schools Identifies funding for a facilities assessment study Provides funding for HVAC upgrades and safety enhancements Provides technology funding for mobile technology expansion 43
Inside the numbers Innovating the Chesterfield Experience 44
Revenue budget summary All funds Category FY 17 Adopted FY 18 Proposed $270,992,000 $281,287,000 $10,295,000 3.8% -6,279,800 -$6,279,800 0.0% 1,303,900 1,150,100-153,800-11.8% 19,985,000 20,296,300 311,300 1.6% 252,093,800 268,068,500 15,974,700 6.3% Sales Tax 63,400,200 63,219,400-180,800-0.3% Federal 36,758,500 37,893,440 1,134,940 3.1% Use of Reserves 6,256,100 11,534,560 5,278,460 84.4% Beginning Balance 1,000,000 1,000,000 0 0.0% $651,789,500 $678,169,500 $26,380,000 4.0% County Transfer County Transfer Adjustments Interfund Transfers Local (CCPS generated) State Total Funding is categorized for presentation purposes; actual accounting records may vary slightly. Dollar Change Percent Change 45
Revenue budget summary All funds FY 2017 Adopted Revenue FY 2018 Proposed Revenue 46
Expenditure budget summary All funds Fund FY 17 Adopted FY 18 Proposed Dollar Change Percent Change $ 597,422,700 $ 621,177,200 $ 23,754,500 4.0% Grants 29,035,100 28,886,000-149,100-0.5% Food Service 25,331,700 28,106,300 2,774,600 11.0% Operating Total $651,789,500 $ 678,169,500 $ 26,380,000 4.0% 47
FY 2018 budget summary All funds 48
Expenditure budget summary All funds FY 17 Adopted Instruction FY 18 Proposed Dollar Change Percent Change $452,608,800 $474,625,629 $22,016,829 4.9% Admin./Attendance & Health 23,042,000 20,634,180 -$2,407,820-10.4% Pupil Transportation 33,067,300 34,532,517 $1,465,217 4.4% Operation & Maintenance 52,350,700 52,296,329 -$54,371-0.1% Food Services 24,989,800 27,883,048 $2,893,248 11.6% Technology 17,830,000 17,904,297 $74,297 0.4% Debt Service 47,900,900 50,293,500 $2,392,600 5.0% $651,789,500 $678,169,500 $26,380,000 4.0% Total 49
Expenditure budget summary All funds FY 2017 Adopted Revenue FY 2018 Proposed Revenue 50
Revenue summary Operating fund Total operating fund revenue is projected to increase by $23.7 million or 4 percent over the FY 17 adopted budget. State revenue is based on Governor s 2016-18 introduced amendments and represents a 6.6% increase from FY 17 adopted budget. County transfer is projected to increase 3.8% (excluding structural changes for county services). State sales tax remains flat. Prior year revenue is increased substantially due in part to planned use of debt reserve funds. 51
Revenue summary Operating fund 10-year revenue trend 52
Revenue budget summary Operating fund Category FY 17 Adopted FY 18 Proposed Dollar Change Percent Change 270,992,000 281,287,000 10,295,000 3.8% -6,279,800-6,279,800 $840,000 $700,000 -$140,000-16.7% $8,450,000 $8,562,100 $112,100 1.3% 248,844,000 265,232,700 16,388,700 6.6% 63,400,200 63,219,400-180,800-0.3% 396,500 419,200 22,700 5.7% Use of Reserves 3,500,000 7,036,600 3,536,600 101.0% Beginning Balance 1,000,000 1,000,000 0 0.0% $597,422,700 $621,177,200 $23,754,500 4.0% County Transfer County Transfer Adjustments Interfund Transfers Local (CCPS generated) State Sales Tax Federal Total Funding is categorized for presentation purposes; actual accounting records may vary slightly. 53
Declining use of prior year revenue 54
Revenue budget summary Operating fund FY 2017 Adopted Revenue FY 2018 Proposed Revenue 55
Expenditure budget summary Operating fund FY 17 Adopted FY 18 Proposed Dollar Change Percent Change $426,215,800 $448,101,429 $21,885,629 5.1% Admin/Attendance & Health 22,442,000 20,314,480-2,127,520-9.5% Pupil Transportation 33,052,300 34,517,517 1,465,217 4.4% Operation & Maintenance 52,350,700 52,296,329-54,371-0.1% Technology 15,461,000 15,653,945 192,945 1.2% Debt Service 47,900,900 50,293,500 2,392,600 5.0% $597,422,700 $621,177,200 $23,754,500 4.0% Appropriation Category Instruction Total 56
Expenditure budget summary Operating fund FY 2017 Adopted Expenditures FY 2018 Proposed Expenditures 57
Expenditure budget summary Operating fund FY 2017 Adopted Expenditures FY 2018 Proposed Expenditures 58
Per-pupil cost trend Operating fund Funding Source State Funds Sales Tax Federal Funds Local Funds Total FY 17 Adopted FY 18 Proposed $4,247 $4,423 1,077 1,058 587 634 4,245 4,372 $10,155 $10,487 59
Expenditure summary Operating fund 10-year expenditure trend 60
Changes to baseline Innovating the Chesterfield Experience 61
Operating fund expenditures Changes to the base budget Item Healthcare 7% employer-only increase (employee share may increase in January 2018) VRS benefits from rate change County services* Student growth - staffing Student growth - furniture (one time for FY18) Amount FTEs $ 2,305,700-5,139,600 - (5,810,400) - 2,585,000 45.2 110,000 - * Note: This is the result of a structural change only. The level of service remains at or above the FY17 levels. 62
Operating fund expenditures Changes to the base budget Item Amount FTEs $ 2,392,600 - Pay-as-you-go capital funding 2,870,100 - SRP payment 3,100,000-273,100-71,400 - Debt Service Children s Services Act (formerly Comprehensive Services Act) Regional schools tuition increase 63
Operating fund expenditures Changes to the base budget Item Savings from Facilities reorganization Reduction in support positions (attrition) Re-alignment of salaries Renewal of custodial contract Amount FTEs $ (1,258,000) (19.0) (500,000) ( 9.0) (3,531,800) - 232,600-64
Operating fund expenditures Changes to the base budget Item Amount FTEs 174,400 - Contingency reduction (131,200) - Technical adjustments 90,600 - - 5.2 $ 7,932,500 22.4 Employee retention incentives - Transportation FTE adjustment for reallocating operating funds to hire additional nurses for special education students Total Changes - Base Budget $ 65
Operating fund expenditures Five-year plan commitments Item Amount FTEs Salary adjustments (2 percent increase) $ 7,785,200 - Additional pupil-teacher ratio reduction (secondary Language arts) 1,635,000 28.0 Digital curriculum 125,000 - Bus fleet replacements 250,000 - $ 9,795,200 28.0 Total five-year commitments 66
Program enhancements Innovating the Chesterfield Experience 67
Operating fund expenditures Program enhancements Item Code RVA - 29 students Elementary special education coordinators Student-focused wellness Required set-aside for Coordinated Early Intervening Services (CEIS) Phoenix Program (Alternative Education) Amount FTEs $ 281,300-572,500 10.0 68,650 1.0 1,645,900 27.0 140,500 2.4 68
Operating fund expenditures Program enhancements Item Amount FTEs $ 296,900 4.2 728,700 9.0 (207,300) ( 9.0) School start times (over two budget cycles) 500,000 - Special education music and art Program 212,600 3.5 Early College Academy Nurses Reduction in clinic aide positions through attrition 69
Operating fund expenditures Program enhancements Item SOL/SAT/AP/W!SE academies Amount $ FTEs 50,000 Strategic salary adjustments - school level leadership 958,900 - Remedial study skills program at Falling Creek Middle School 140,000 1.0 90,000 - Social emotional learning materials (Curtis, Crenshaw, Hening, Grange Hall, Crestwood and Hopkins elementary schools) 70
Operating fund expenditures Program enhancements Item Amount FTEs Additional coaching supplements (lacrosse and swimming) $ 171,600 - STEAM resource teachers - (Enon, Ecoff, Ettrick, Woolridge and Spring Run elementary schools) 144,700 - Science materials and curriculum support (elementary and middle schools) 102,000-20,000 - Musical instrument replacement (start of new cycle) 71
Operating fund expenditures Program enhancements Item Amount FTEs $ 48,900 - Richmond Ballet, Partners in the Arts and Richmond Symphony contract increases 20,000 - Additional project-based learning materials 11,250 - Dual enrollment support for CTE programs 10,000 - Conversion of legal asst position to attorney position 72
Operating fund expenditures Program enhancements Item Amount FTEs 7,500 - Community makerspace staffing Bird High School 6,000 - Additional Economics and Personal Finance instructional resources 4,500 - Elementary gifted screening tool pilot 1,700 - $6,026,800 49.1 Regional career exploration program Total program enhancements $ 73
Operating fund expenditures Change detail summary Item Amount FTEs $ 597,422,700 6,933.5 Changes to baseline 7,932,500 22.4 Continuation of five-year commitments 9,795,200 28.0 Program enhancements 6,026,800 49.1 $ 621,177,200 7,033.0 FY 2017 adopted budget FY 2018 proposed budget 74
Supplemental retirement program Working currently with a staff committee to develop a financially sustainable model Analyzing the impact of four key variables Payout period Amount of benefit Number of participants entering program annually Required age and experience level Modifying all four variables is possible 75
School starting times The Operations team continues to work on starting time scenarios. Planning for 2018-19 school year change Adjusting beginning/ending times; makes changes financially viable Conducting stress test later this month; announcement within month Funding is included in both FY 2018 and FY 2019 budgets. FY 2018 funding: Adjust bus driver salaries FY 2019 funding: Full implementation of ongoing operating costs If changes are adopted, FY 2017 budget will be amended to include reserve funding to purchase buses (FY 2016 funds reserved). 76
Realignment of work Working with a consultant to determine more efficient structure for central office to support schools Budget proposal does not include any recommendations that may result from the study. There are no anticipated significant costs associated with any realignment. 77
Unfunded priorities School leadership identified more than 70 other high priorities that could not be funded in the operating budget based on available resources Following slide lists of the highest-ranking priorities 78
Unfunded priorities Priority Description Funding Provides $100 increase to steps that are currently compressed on the teacher pay scales. $435,000 2% increase for all supplemental pay Temporary teachers for all programs, substitutes, supplemental pay for academics and athletics 322,000 Teacher Scale Salary Compression Supplemental Retirement Program (current plan is to phase in over the next 5 years) Improve funded liability Learning Management System Teacher use with students to organize curriculum, collaborate and exchange assignments. Update online curriculum guides moving off CNET. 4,000,000 272,000 79
Unfunded priorities Priority Description Funding Additional 10 contract days Falling Creek Middle School - Increase the number of contract days for teachers and instructional assistants to enhance instruction. $287,000 Additional 10 contract days Ettrick Elementary-Increase the number of contract days for teachers and instructional assistants to enhance instruction. 144,000 Student Growth Measure To measure student growth to inform instructional practice, identify students for instructional interventions, and provide a measure of growth for students that could be aggregated to school and division level. 536,000 Coordinator, SOL/W!SE/PSAT/SAT/AP Academy Salary and Benefits for 1 FTE to coordinate remedial programs across all testing programs. 95,000 80
Unfunded priorities Initiative Description Funding Interpreter Purchased services for an Adult Education interpreter for hearing impaired students Expansion of Online Learning opportunities/support for on-time graduation Teaching position expand the online program and meet the anticipated enrollment increase. 56,000 Transition, Workplace, Life Ready Career & Dropout Prevention Specialist for Secondary Alternative Education Staffing to increase efforts to reach out to students who have dropped-out or are at risk of dropping out of school. 96,000 Additional funding for innovation grants Grants (using CCPS funds) provide resources to schools and departments to implement innovative approaches to instruction and other business operations. 300,000 Total $10,000 $6,553,00081
Capital Improvement Plan Innovating the Chesterfield Experience 82
CIP summary Total five-year plan is $223.6 million; FY 2018 is $81.4 million Provides updated project costs for four new elementary schools - 95 percent design budget Provides additional funding for safety enhancements and delayed HVAC maintenance projects Does not adjust project costs for pending elementary school renovations that are part of the 2013 referendum Projects may be adjusted pending the analysis of a facility review (for those projects only). 83
Comparison of budgets Project Adopted CIP 1/ Conceptual 65% Design Budget 95% Design Budget Beulah Elementary $29,692,600 $31,262,000 $31,430,000 $31,407,000 Enon Elementary 2/ 31,588,000 30,123,000 30,121,000 30,975,000 Matoaca Elementary 31,428,000 33,528,000 34,851,000 33,760,000 Midlothian area elementary 31,862,000 35,430,000 34,197,000 34,169,000 $124,570,600 $130,343,000 $130,782,000 $130,311,000 Total 1/ Project budget. Portion of all projects reflected in prior year column in Adopted CIP 2/ Proposed CIP includes advancement of the appropriation from FY 2018 to FY 2017 84
Comparison of Budgets to Equalize Change of Scope Total Project Cost Per Square Foot Project Adopted CIP 1/ Conceptual 65% Design Budget 95% Design Budget Beulah Elementary $381 $313 $315 $314 Enon Elementary 405 330 330 340 Matoaca Elementary 403 339 382 370 Midlothian-area elementary 409 331 342 342 1/ Project budget. Portion of all projects reflected in prior year column in Adopted CIP 85
CIP summary Adds two new projects to the CIP FY 2017 Facility Assessment Study Critical report required to develop future projects including any potential referenda Food Services walk-in freezer replacements Bon Air Elementary, Robious Elementary, and Midlothian Middle School 86
CIP summary Amendment to Providence Middle School project anticipated prior to adoption to reflect actual costs, recent trailer proposal and food service funding Manchester Middle School Project budget has not been amended Current debt for referendum projects totals $282.3 million Referendum authorized $304 million Five-year operating plan does not include funds for additional debt service 87
Capital Improvements Plan FY2014FY2017 FY2018 FY2019 FY2020 $10,874,400 $7,008,400 $10,154,300 $10,738,300 5,753,600 - - - - - - - 4,850,000-4,850,000 146,438,700 64,924,500 22,660,100 48,279,200-135,863,800 State Technology Grant 9,000,000 1,800,000 1,800,000 1,800,000 1,800,000 School Nutrition Services 2,124,200 484,000 Pay as you go - savings 12,432,000 - - - - Cash Proffers 10,000,000 7,200,000 2,500,000 2,500,000 2,500,000 $81,416,900 $37,114,400 $68,167,500 $16,308,400 $20,592,400 $223,599,600 Revenue Sources CIP Reserve Transfer ("pay as you go" funding) Prior Year Balance Pay as you go - County Debt Financing - G.O. Bonds Total $196,622,900 FY2021 FY2022 FY2018FY2022 $12,008,400 $16,292,400 $56,201,800 1,800,000 9,000,000 484,000 2,500,000 17,200,000 88
Capital Improvements Plan Non Referendum Projects FY2014FY2017 Security Enhancements $1,203,200 $351,600 $351,600 $351,600 $351,600 $351,600 $1,758,000 Technology Plan/replacements 12,430,000 2,140,000 2,140,000 2,140,000 2,140,000 2,140,000 10,700,000 6,661,900 2,699,300 3,545,200 4,129,200 3,699,300 3,699,300 17,772,300 6,317,500 10,601,500 16,919,000 Blended Learning Technology Program - all levels Major Maintenance - Non Referendum FY2018 FY2019 FY2020 See Referendum Projects Facility Condition Assessment 1,000,000 School Nutrition Service 2,124,200 FY2021 FY2022 484,000 FY2018FY2022 484,000 Replacement schedule - school furniture 1,300,000 1,300,000 1,300,000 1,300,000 5,200,000 Future Acquisitions 2,500,000 2,500,000 2,500,000 2,500,000 10,000,000 Total $23,419,300 $5,674,900 $9,836,800 $10,420,800 $16,308,400 $20,592,400 $62,833,300 89
Capital Improvements Plan Referendum Projects Major Maintenance FY2014FY2017 $ 18,184,200 FY2018 $ 10,098,600 FY2019 FY2020 $ 6,938,600 $ 6,938,600 FY2021 FY2022 See Non Referendum Funding FY2018FY2022 $23,975,800 Providence Middle 27,970,000 0 Monacan High School 17,281,800 0 Manchester Middle School 38,100,000 0 Beulah Elementary 29,692,600 Enon Elementary 30,975,000 Matoaca Elementary 4,000,000 Administrative Space 2,000,000 1,714,400 1,714,000 29,760,000 29,760,000 0 Harrowgate Elementary 1,000,000 1,000,000 Reams Road Elementary 2,000,000 18,339,000 Crestwood Elementary 1,000,000 Midlothian Area Elementary 5,000,000 Ettrick Elementary Total $173,203,600 16,485,000 18,485,500 20,339,000 16,410,900 17,410,900 29,169,000 29,169,000 1,000,000 1,000,000 17,911,700 $75,742,000 $27,777,600 $57,746,700 19,911,700 90 $0 $0 $160,766,300
Next Steps Feedback from board members on budget, unfunded priorities Requests from board members for detailed presentations at work sessions Planned Presentations for February 7: Staff realignment SRP committee recommendation Final starting times proposal School enrollment capacities 5-year plan 91
Next Steps School Board budget planning calendar Feb. 7 - School Board work session (CTC@Hull) Feb. 14 - School Board meeting (Public Meeting Room) Citizen Budget Advisory Committee presents budget report Public hearing on proposed operating and CIP budgets Feb. 23 - School Board work session (CTC@Hull) Feb. 28 - School Board meeting (Public Meeting Room) School Board approves budget 92
Budget development This budget funds School Board priorities Innovating through autonomy and culture Changing school starting times for high schools Getting Capital Improvement Plan back on track Modernizing and continuing to address efficiency Providing after-school care Review options for preschool expansion (grants, non-profits, etc.) Expanding student wellness initiatives 93
Building a Better #oneccps Proposed FY 2018 Financial Plan Dr. James Lane, Superintendent * Jan. 24, 2017