JAWAHAR NAVODAYA VIDYALAYA, Shivaragudda, Mandya District- 571419 Tele Fax: 08232-278263 E.mail:jnvmandya2015@gmail.com Website: jnvmandya.org TENDER FORM NO:- Date: TENDER FORM FOR THE SUPPLY OF PART - I INSTRUCTIONS FOR TENDERER 1. Jawahar Navodaya Vidyalaya, Shivaragudda is a fully residential Co-educational, senior secondary school run by Navodaya Vidyalaya Samiti, Ministry of HRD, Govt. of India, New Delhi. 2. The Vidyalaya intends to buy materials for the use of the Students. 3. Distributors / Wholesalers / authorized dealers / Stockiest / manufacturers having sound financial position may only submit the tender, as the total cost of the order in a year will be approx as per schedule enclosed. 4. The detailed specifications of materials proposed to be purchased for the JNV are provided in Appendix - A. The tenderer should quote for all the items mentioned in Appendix A neatly and correctly (No item should be left without quoting rate). 5. The tender should be submitted along with Earnest Money Deposit ( EMD ) of Rs. /- ( Rupees only ) in the form of Demand Draft in favour of the Princiapl, Jawahar Navodaya Vidyalaya, Shivaragudda,Mandya payable at Vijaya Bank, Besagrahally or any Nationalized Bank Payable at Mandya failing which the tender will be summarily rejected. 6. If the tender is not accepted by the JNV, the EMD will be refunded without any interest at the earliest. 7. The successful tenderer should enter into an agreement in the stamp paper of Rs. 100/- indicating their adherences to all the terms and conditions of tender as mentioned in the tender form. 8. The following documents should be enclosed along with the tender I. Certificate of VAT, TIN No. issued by Govt. Authority. II. Registration Certificate of business firm issued by competent authority. III. E.M.D by way of Demand Draft No cheques will be accepted. 9. Tender form duly filled in along with above mentioned documents in the prescribed format attached herewith should be submitted in a sealed envelop either by hand or by post latest by 18.05.2018 by 4.00 PM. Vidyalaya will not be responsible for delayed tender. 10. Tender of those firms who have purchased the tender documents in their own name, on payment of the specified charges will only be accepted. Tender submitted on photocopy of tender form will not be accepted. 11. The tenders will be opened on 19.05.2018-11.00 am at the office of the Principal JNV, Shivaragudda Mandya. Tenderers/authorized representative are to be present on the day of opening. 12. Rates of the successful bidder will be valid up to 31.03.2019 from the date of acceptance of his/her tender. 1
13. Terms and conditions other than those mentioned herein after will not be accepted. 14. No rate will be accepted over and above the MRP, hence it may be ensured that rates quoted by firms are below MRP and maximum discount is offered on MRP. 15. Various schemes of discount and free items offered by the manufacturer/distributor has to be extended to the vidyalaya. 16. Income Tax for Professional / technical services will be imposed as per I T Rules applicable. 17. Rate will be considered item wise. The L1 will be called for negotiation followed by L2. No amendment in the rate/s will be accepted after final decision of the Committee. 18. Any dispute in this process would subject to the Court Jurisdiction of the concerned Vidyalaya. Note: The Tender schedule(s) downloaded from our website is to be accompanied by a DD of Rs.100/- (Separately for each tender schedule) towards cost of tender form. PART II TERMS AND CONDITION OF THE CONTRACT. 1. The prices should be quoted separately for each item given in the Appendix A inclusive of charges such as packing, forwarding, freight, Octroi and excise duty etc. as applicable in various states. The prices must be quoted in the form given in Appendix A only, no separate form will be accepted. No Brand other than the brand specified in Appendix A will be accepted. 2. The tender form must accompany samples of items free of charge for verification, failing which Purchase Advisory Committee may reject the tender. 3. The successful bidders are required to supply the items mentioned in supply orders within the stipulated period short and late supply will not be accepted. 4. The Chairman of the committee reserves the right to reject any items if found unsuitable and or not confirming with the approved specifications. The rejected items, if any shall have to be taken back and replaced at the cost of the suppliers. No payment will be made for the rejected items. 5. The amount of security deposit may be retained by the Vidyalaya for a period up to 31.03.2019 the same shall be refunded on satisfactory supply of items from the date of completion of supplies. No interest will be paid on the security deposit retained by the Vidyalaya. 6. The successful tenderer should deposit an amount equal to ten percentage (10 %) of the contract values, which may vary between Rs. 2.00 Lakhs and Rs.10.00 Lakhs, immediately after signing an agreement for supply on stamp paper of Rs.100/-. This should be in the form of demand draft of a Nationalized Bank in favour of Principal, Jawahar Navodaya Vidyalaya, Shivaragudda, located in Mandya District 571419. The exact amount of security deposit as per the annual demand of the Vidyalaya will be as per the Tender EMD/SD details. 7. The proceeds of the security deposits shall be payable to the purchaser as compensation for any loss resulting from the supplier s failure to complete its obligation under the contract, if required. 8. Tenderer must quote rate for the quantity for all or one items as mentioned in Appendix A failing which the tender can be rejected. 9. There should not be any overwriting or correction in the tender. If figure is to be amended it should be neatly scored out, the revised figure written above and the same attested with full signature and date. In the absence of attested signature the tender is liable to be rejected. 10. Goods are required to be delivered FOR at the JNV concerned. Tenderers are requested to quote accordingly, failing which, Offer will be rejected. 2
11. In case the goods as per the supply order are not supplied within the stipulated period the items should be purchased from open market and the difference amount if any will be recovered from the bills payable or from SD. The Security Deposit will be forfeited if the contractor fails to supply as per agreement/requirement. 12. The quantity of articles indicated in the Appendix A may be increased or decreased at the discretion of the purchaser without assigning any reasons. 13. The Chairman of the committee reserves the right to accept or to reject any tender without assigning any reasons. 14. No rate will be accepted over and above the MRP, hence it may be ensured that rates quoted by firms are below MRP and maximum discount is offered on MRP. 15. Various scheme of discount and free items offered by the manufacturer/distributor has to be extended to the vidyalaya. 16. Any dispute in this process would subject to the Court Jurisdiction of the concerned Vidyalaya. 17. Payment will be made within 15/20 days after satisfactory supply by way of crossed cheque only payable at Vijaya Bank, Besagrahally. 18. The supply is to be made along with the delivery challan/bill according to the order issued. A copy of the supply order should be submitted along with delivery challan/bill for verification while making payment. PRINCIPAL JAWAHAR NAVODAYA VIDYALAYA All the above conditions are accepted by me / us. Date : Station : Signature of the tenderer with seal of the firm. Name : _ Address Signature of witness 1. Address P.S.:- MEMORANDUM OF AGREEMENT IS TO BE MADE BETWEEN SIGNED BY THE SUCCESSFUL BIDDER AND THE PRINCIPAL JNV, SHIVARAGUDDA FOR ACCEPTANCE OF ABOVE TERMS & CONDITIONS. 3
JAWAHAR NAVODAYA VIDYALAYA, SHIVARAGUDDA, MANDYA DIST. DETAILS OF TENDERER 1. Name of the Firm : & Adress 2. Name of the Reprasantative & Desiignation (Whether Propritor/Partner/MD : 3. KST/TIN No. Registration No. : 4. Income tax PAN No. : 5. Phone No/Land line No. Mobile No : 6. Mail ID : 8. Bank Account No. Bank A/c in the name of : 9. Type of Account Whether SB A/c or C/A 1. Name of the Bank 2. Branch Name : 3. I F S C Code To The Principal JNV, Shivaragudda, Mandya Dist. Sir, Sub: Submission of tender for the year 2018-19-Reg. Ref: Brief tender notification published on 24.04.2018 In pursuance to your office tender notification published in Vijaya karnataka daily dated 24-04-2018, the undersigned wish to submit this application to participate in the tender for supply items. 1. Please find enclosed herewith DD bearing No. dated of Rs. (in words ) drawn in favour of the Principal, Jawahar Navodaya Vidyalaya, Shivaragudda, Mandya District on bank Payable at. 2. The samples of items as per rate list being submitted separately along with tender form. 3. The rates quoted by the undersigned are inclusive of VAT and all taxes,packing & forwarding charges, freight charges etc. The rate holds good up to 31.03.2019. I/We abide by the terms & conditions set forth in the tender notification and will ensure to supply as per sample/specifications. Thanking you, Yours faithfully, DATE: PLACE: Sign. Of applicant with seal 4
JAWAHAR NAVODAYA VIDYALAYA, SHIVARAGUDDA MANDYA DISTRICT DETAILS OF TENDER EMD AND SECURITY DEPOSIT for the year 2018-19 SL.N O. PARTICULARS IN BRIEF Approx. Tender value for 2018-19 (in lakhs) Cost of tender form each (non refundable) EMD in Rs. Payable along with Tender schedula Security Deposit ( In Rupees) payable on award of tender 1. Rice 10 100 20,000.00 1.00 lakh 2. Provision 20 100 20,000.00 1.00 lakh 3. Vegetables & Fruits, 20 100 10,000.00 1.00 lakh 4. T-Shirts 1.00 100 2,000.00 2,000.00 5. Track-Suit 1.00 100 2,000.00 2,000.00 6. Bedding Items 2.00 100 2,000.00 2,000.00 7. Shoes, socks & Chappals 2.00 100 2,000.00 2,000.00 8. Stationery etc., 2.00 100 2,000.00 2,000.00 9. Toiletries items (Bathing & Washing cakes,etc.,) 3.00 100 2,000.00 2,000.00 10. Labour charge for 2.00 100 2,000.00 2,000.00 colouring,washing & Painting works etc., 11. Sports equipments 1.00 100 2000.00 2000.00 12. Chicken 2.00 100 2,000.00 5,000.00 13. Egg 1.00 100 2,000.00 5,000.00 14. Stitching of Uniform 2.00 100 2,000.00 10,000.00 15. Lab Equipments 1.00 100 2,000.00 2,000.00 16. Electrical items 1.00 100 1,000.00 2,000.00 17. Furnitures 1.00 100 2000.00 2000.00 18. Hair cutting 0.5 100 500.00 500.00 19. Uniform washing & 1.00 100 500.00 500.00 Ironing 20. Bakery items 1.00 100 2,000.00 5,000.00 21. Sweaters for Boys & Girls 1.00 100 2,000.00 2,000.00 22. Paints, Primer etc., 1.00 100 2,000.00 2,000.00 23. School bags 0.70 100 1,000.00 1,000.00 24. Labour out sourcing 15.00 100 20000.00 100000.00 5