TOWN OF LAKEVILLE, MASSACHUSETTS INVITATION FOR QUOTES FUEL PROPANE GAS The Town of Lakeville, Massachusetts is seeking quotes on propane gas for its various Town facilities as follows. 1. Fuel Type and Quantities Propane Gas 2. Term Eight thousand five hundred (8,500) gallons, more or less, to be delivered as needed to the Police Station, Senior Center, Old Historic Library, Animal Shelter, and Park Department. Please note that the Town owns only the underground storage tank located at the Senior Center; it does not own the other tanks for propane gas. The term of the agreement shall be from October 1, 2013 to September 30, 2014. 3. Pricing The prices quoted shall be based on the Principal U. S. Postings average, Selkirk, New York from Butane-Propane News, Weekly Propane Newsletter for the product delivered, posted on the day of delivery. 4. Delivery Procedures The successful candidate is to deliver as needed throughout the contract period in quantities sufficient to maintain product within the tanks. Such deliveries are to be made Monday through Thursday, except holidays, on an automatic basis unless requested otherwise, in writing by the Town. Tanks are not to be allowed to drop below ¼ full. Additional deliveries are to be made as requested. All deliveries must be made by meter. One copy of meter ticket register signed by a municipal employee is to be left at time of delivery at the municipal office responsible for that location. If signature is not obtained, invoice will not be paid. Company will be provided with pager numbers/telephone numbers for site contacts. Should the Supplier fail to make deliveries as required, the Town reserves the right to secure sufficient product of equal or better grade and from any available source, to guarantee continued operation, and to back charge the Supplier for any difference in cost from the contract price, including costs directly attributable to the interruption of supply. Repeated failure to deliver on time and/or after notifications will be cause to consider the Supplier in default of the contract. In such a case, the Town may cancel the contract and
secure the product for the remaining contract period from any available source best suited to the interests of the Town and to back charge the Supplier for any difference in price. The Supplier is not to be obligated if unable to furnish products because of strikes, fires, war conditions in this country, or other causes beyond the Supplier s control (weather conditions not included). In such cases, the Town is to be notified by telephone immediately followed by written notice within three (3) days. Drivers are to exercise care to avoid spilling product or creating other damage in making delivery. The Supplier will pay for any cleaning, repairs, or fines due to the Supplier s negligence. 5. Service contract Please quote prices for annual cleaning and maintenance contract. 6. Permit Fees Permit fees of the Gas Inspector and Fire Department shall be waived. 7. Insurance A certificate of insurance must be presented to the Town at the time of the award, and must name the Town as additional insured on the face of the document. Insurance requirements are: general liability at $1,000,000 per occurrence/$2,000,000 aggregate, and workers compensation in accordance with Massachusetts laws. 8. Taxes The Town will pay any required taxes. 9. Payment All invoices must be submitted, along with signed delivery slips, to the Town within ten (10) days of delivery, NO EXCEPTIONS. The invoice must include a copy of the published Principal U. S. Postings average, Selkirk, New York from Butane-Propane News, Weekly Propane Newsletter. Payment will be made within thirty (30) days after receipt of the individual invoices. Monthly invoicing is not permitted in regards to this service. 10. Submission of Quotes Quotes are to be submitted by September 17, 2013 at 3:00 P.M. to: Town Administrator Rita Garbitt, 346 Bedford Street, Lakeville, MA 02347. If you have any questions, please contact Tracie Craig at the Selectmen s office at 508-946-8803.
11. General Quotes must include a completed form (Addendum B) pertaining to taxes, noncollusion, and signing authority. Company must be able to sign a contract within thirty (30) days of the quote opening. The Town of Lakeville reserves the right to reject any or all quotes deemed not in the best interest of the Town. The Town reserves the right to reject any part of any or all quotes deemed not in the best interest of the Town. The Town reserves the right to waive any informalities in the quotes. TANK SIZES Location Propane Senior Center Animal Shelter Old Historic Library 1,000 gallon underground 500 gallon 100 gallon Parks 1000, 100, 100, 50 Police 100 gallon
ADDENDUM A FUEL QUOTE PROPANE GAS Propane Gas Delivery fee Other fees Total Annual cleaning/maintenance Comments: Company Name Address Contact Person (Print) Contact Person (Signature) Telephone/Fax Email address Date
ADDENDUM B Pursuant to M.G.L. Chapter 62C, Section 49A, the undersigned certifies under the penalties of perjury that has filed all Massachusetts State tax returns and paid all state taxes required by Massachusetts. The undersigned certifies under penalties of perjury that this quote is in all respects bona fide, fair, and made without collusion or fraud with any other person. As used in this paragraph, the word person shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity. The undersigned certifies under penalties of perjury that he/she is authorized on behalf of to bind the quoter contractually. If the quoter is a corporation, a clerk s certificate of vote and minutes of a Director s meeting will be provided. Social Security Number or Federal Identification Number Company Name Printed Name of Signer Signature Date