EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL (Rajajinagar, Bangalore 560010, Karnataka) Ministry of Labour & Employment., Govt. of India (ISO 9001-2008 Certified) Phone: 080 23325130/23320271, Fax: 080 23325130 F. No. 532-W/17/13/FIRE/2013-PMD Date:10/12/2014 SHORT TERM TENDER NOTIFICATION Sealed tenders are invited for supply of Spares / Refilling of Fire extinguishers in ESIC Model Hospital, Rajajinagar, Bangalore. Detailed tender documents are available on the website of the ESIC.i.e., www.esic.nic.in & http://esipgirnr.kar.nic.in. may be downloaded and the downloaded tender document may be submitted along with a DD of Rs. 500/- Time- Schedule Sl.No Description Date & Time 1 Last date of submission of Bid 22/12/2014, 2.30 pm. 2 Opening of Bids 22/12/2014, 3.00 pm. No Bid will be accepted after the expiry of the above mentioned time schedule. Sd/- Deputy Director (PMD)
The EMPLOYEES STATE INSURANCE CORPORATION (ESIC) is a statutory body under Ministry of Labour & Employment, Government of India. 1. OBJECTIVE / SCOPE Sealed tenders are invited from the firms who are either manufacturing /supplying/maintaining Fire Extinguishers for supplying spares & refilling the extinguishers in ESIC Model Hospital, Rajajinagar, Bangalore as per the specification mentioned in Annexure -'A' & 'B'. 2. CONTACT DETAILS -1- Bidders are requested to contact at the following address for any clarifications:- The Medical Superintendent EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL, # 27, 17 th Main, 2 nd Block, RAJAJINAGAR, BANGALORE. E-mail. esicmh@gmail.com website: www.esic.nic.in & http://esipgimsr.kar.nic.in. 3. DEFINITIONS AND ABBREVIATIONS A. Term Bidder used in this document mean the firm /company/ organization/ manufacturer/ dealer/partner who has submitted the bid. B. FY: Financial Year. C. ESIC: EMPLOYEES STATE INSURANCE CORPORATION. D.VAT: Value-added Tax E.CST: Central Sales Tax. F. PAN: Permanent Account Number G. ITR: Income Returns H. Premises: ESIC main building and its adjoining housing complex. I. FF: Firefighting system including all the related sub-system J. EMD: Earnest Money Deposit K. SD: Security Deposit L. BG: bank Guarantee M. TEC: Technical Evaluation Committee
N. FEC: Financial Evaluation Committee O. WO: Work Order 4. ELIGIBILITY CRITERIA -2- The tenderer/bidder shall fulfill the below mentioned qualifying criteria & they shall submit the copies of the relevant documents to support their eligibility in the Envelope-1 of the tender. The copies of these documents shall be signed and stamped by the bidder. 1. The bidder should have minimum 1 year experience. 2. Copy of Sales Tax/AT/Registration Certificate. 3. The bidder must have its local office in Bangalore. 4. The bidder must submit a certificate that has it not been black listed by Central/any State Government. 5. EARNEST MONEY DEPOSIT A. EMD of Rs. 10,000/- (Rupees Ten Thousand Only) must be submitted, by Demand Draft / Pay Order of any Nationalized Bank drawn in favor of, ESIC A/C No.1, payable at Bangalore. B. No Bank Guarantee towards EMD will be accepted. 6. RETURN OF EMD a. In the case of those Un-Successful Bidders, EMD will be refunded without any interest accrued b. EMD will be refunded without interest after satisfactory completion of work for successful bidder. 7. FORFEITURE OF EMD A. If during the tender validity period, the Tenderer withdraws his tender, its EMD shall be forfeited. 8.. SUBMISSION OF BID A. It is bidders responsibility to ensure that its bid has been received in ESIC Office as per stipulated date & time.
B. In case, the last day of bid submission is declared Holiday by Govt. of India, the next working day will be treated as the last day for submission of bids. There will be no change in the timings. C. Tender bid must contain the name, office and after office hours addresses including telephone number(s) of the person(s) who are authorized to submit the bid with their signatures. A certificate from bidder s HR/legal department must be enclosed with the bid certifying that the person(s) who signed the bid is an authorized person on behalf of company. -3- D. Un-signed, Un-stamped and without certificate for authorized person from bidder s HR/legal department bid shall not be accepted. E. Bids not submitted as per the specified format and nomenclature will be out rightly rejected. F. Ambiguous bids will be out rightly rejected. G. The Tender is to be submitted in two separate sealed envelopes in one closed cover superscribed with TENDER FOR SUPPLY OF SPARES & REFILLING FIRE EXTINGUISHERS ENVELOPE-1 The Envelope-1 shall contain the followings: Earnest Money Deposit (EMD) in the form of DD. Tender fee in the form of D.D of Rs. 500/- favor of ESIC A/C No.1'' to be submitted as tender fee. Acceptance letter for un-conditional acceptance of the Tender conditions as per the proforma given in the Instructions to Tenderers as Annexure A Tender document duly signed on all pages. Certificate of Experience Certificate of Registration/ VAT. ENVELOPE-2 This Envelope shall contain the price bid.(financial Bid) Price Bid which should be inclusive of ll the costs viz cost of transporting of spares/extinguishers etc., duly filled in, signed and stamped on each page by the tenderer/authorized representative of the tenderer. No cutting or overwriting shall be allowed. In such cases the bid shall be treated as CANCELLED AND TENDERER SHALL BE TREATED AS DISQUALIFIED. All proforma forming part of tender documents shall be filled in, signed and stamped by the tenderer. Any other information as required to be submitted along with the tender: This envelope shall be marked as: ENVELOPE-2: PRICE BID for (Name of work as mentioned in Tender Notification ) Tender Notification No:.------------------------------------
DUE_ON FROM: (NAME OF THE CONTRACTOR----------------------------------------- -------------. 9. OPENING PROCESS A. The Sealed envelope containing both Technical and Financial Bids will be opened by a committee in the first instance and also open the Technical bid in the presence of representatives of the bidders who are present at ESIC, MODEL HOSPITAL, -4- RAJAJINAGAR, BANGALORE, as mentioned in the Time Schedule. In case, if it is found that the bidder has not submitted the bid as per Bid Submission, its bid will be rejected. B. Envelope No.2- FINANCIAL BID of only those bidder who are qualified technically will be opened by a duly constituted committee. 10. TECHNICAL EVALUATION PROCESS A. A duly constituted Technical Evaluation Committee (TEC) will evaluate Technical Bids on the basis of technical parameters. 11. FINANCIAL EVALUATION PROCESS A. Financial Bids of only those Bidders who are found technically qualified by TEC, will be opened in the presence of their representatives on a specified date and time to be intimated to the respective Bidders by ESIC. B. There will be no negotiation regarding the financial bid. C. ESIC reserves the right for justification of quoted rates by the agency before finalization. 12. WORK EXECUTION CONDITIONS A.All the materials to be incorporated in the works under this contract must be of standard quality/make. B. The ESIC shall not be responsible for any compensation which may be required to be paid to the worker(s) of the Tenderer/contractor consequent upon any injury/mishap during working hours. The agency has to provide medical treatment to workers in case of any injury to workers during office time.
C. It is expected that services to be rendered by the contracting agency would be highly satisfactory in nature and any deficiency noticed by ESIC shall be attended immediately. D. The work should start immediately after the issue of work order and must be completed within one week E. In case of fire, if the fire extinguishers do not work, legal responsibility will be of agency. F. Every activity in connection with the subject work shall be carried out necessarily with the prior permission of ESIC. I. The agency should provide 1 year warranty for all the items repaired/replaced. J. ESIC reserve the right for any alteration/modification in the general terms and conditions of the contract as per requirement which will be made available through website. 14. PENALTY In case the contractor does not complete the work within the given stipulated time period or completion of work, then ESIC shall have the authority at its discretion to get the particular work/works carried out through other agencies at the risk and cost of the contractor for which no separate note sheet shall be issued and extra cost incurred by ESIC in executing such work/works through other agency/agencies will be recovered from the bills/ security deposit of the contractor. -5-15. PAYMENT TERMS AND CONDITIONS A. Contractor is required to submit the bill (in duplicate) after obtaining satisfactory completion certificate from Competent Authority of this hospital. B. The contractor should indicate their PAN number, Service Tax registration No., TIN No. etc. as applicable in all bills. The measurement for the payment shall be the quantities certified by ESIC. Taxes, duties, levies etc.: The contractor shall be responsible for the payment of all taxes, duties, levies etc. on all material/articles that may be used in this work. 16. GENERAL TERMS AND CONDITIONS A. Conditional tenders shall NOT be accepted on any ground and shall be rejected straightway. B. If any clarification is required, the same should be obtained before submission of the bid. C. Bidder shall furnish a compliance statement (Point-wise) of specifications & features of offered equipments with the Technical Bid. No deviations in terms & conditions of the tender document as well as technical specifications (on the lower side) will be accepted in any case. D. Bids not quoted as per the format given by ESIC will be rejected straightway. E. The bidder must quote for all the items mentioned in the Annexures 'A & B' including Services. In case any item is not quoted, the bid shall be summarily rejected.
G. No sub-contracting shall be allowed. H. All the working staff deployed by the contractor should be well behaved and act in decent manner and will not consume alcohol during the working hours. I. The contractor will not be entitled for any compensation due to enactment of any law regulation etc. on account whether the same is/are enforced by state/ Central Govt. during the tenure of the contract. Any other Tax like Sales Tax on works contract. Tax of levy excise duty etc. on materials or any elements in respect of the contract shall be payable by the contractor and ESIC will not entertain any claims whatsoever in this respect. The contractor s rates should cater for the same J. No enquiry shall be made by the bidder(s) during the course of evaluation of the tender, after opening of bid, till final decision is conveyed to the successful bidder(s). However, the Committee/its authorized representative and office of ESIC can make any enquiry/seek clarification from the bidders, which the bidders must furnish within the stipulated time else bid of such defaulting bidders will be rejected. K. No deviations from these terms and conditions will be accepted. Any violation thereof will lead to rejection of the bid. -6- L The bidder shall indemnify ESIC against all third party claims arising from the use of the supplied equipment and related services or any part thereof. ESIC also stands indemnified from any compensation arising out of accidental loss of life or injury sustained by the hired manpower while working on the site. 17. Dispute Settlement It is mutually agreed that all differences and disputes arising out of or in connection with this agreement shall be settled by mutual discussion and negotiations. If such disputes and differences cannot be settled and resolved by discussion and negotiations then the same shall be referred to the sole arbitrator appointed by the MS, ESIC whose decision shall be final and binding on both the parties. GENERAL CONDITION (1) The work, as indicated in the scope of work attached herewith including any modification/addition/alteration ordered subsequently, shall be carried out as per the specifications indicated below: i) Indian Electricity Rules as amended up to date. ii) All the other rules and regulations pertaining to the subject work. (2) The Contractor may use any ISI marked product and if same is not available, the it shall confirm to to relevant BIS/British Standards and will be used with prior approval of Engineer-in-charge. (3) In addition, to supply, installation, testing & commissioning of all equipment and materials as per schedule of work in accordance, the following works shall be deemed to included within the scope of
work, to be executed by the contractor, whether or not indicated in schedule of work. Nothing extra shall be paid on this account. (i) All minor building work, such as cutting & making good the damages, grounding of foundation, for equipment, support for internal hose cabinets, valve chambers etc. (ii) Approval from Municipal Fire Authority as may be required as per local by laws. (4). All the materials shall be got approved from the Engineer-in-charge before installation at site. (5). Copies of all documents of routine and type test certificate of the equipments carried out at the manufacturer s premises shall be furnished to the department along with the supply of the equipment. (6). TESTING OF INSTALLATION (i) The entire system shall be tested to the satisfaction of Engineer-in-charge. (ii) Tests shall be performed in the presence of Engineer-in-charge or his authorized representative. -7- (iii) The contractor shall provide all labor equipments and material required for performance of the tests. (7). All equipments shall be guaranteed for the period as specified in financial bid The installation shall be covered by the conditions that whole installation or any part thereof found defective within guarantee period shall be replaced or repaired by the contractor in a reasonable time free of charge as decided by the department. The guarantee shall cover the followings:- (a) Quality, Strength and Performance of materials and equipments used. (f) Attending to consequential damages in the equipments and material supplied and installed by the tenderer. (8). The contractor should visit and examine the site of work and satisfy himself as to the nature of the existing roads and other means of communication and other details pertaining to the work and local conditions and facilities for obtaining his own information on all matters affecting the execution of work. No extra charge made in consequence of any misunderstanding incorrect information or any of these points or on ground of insufficient description will be allowed. (9). All Warranty cards given by the manufacturer shall be handed over to the department. All the extinguishers should be duly labeled with the expiry date. (10). Rates quoted in this tender shall be inclusive of cost of materials, labor supervision, erection, tools, plant, scaffolding, service connections, transport to site, taxes, VAT, Service charges, Octrol
and levies, breakage, wastage and work contract and all such expenses as may be necessary and required to completely do all the items of work and put them in working condition. No extra payment will be made on this account. (11) The contractor shall furnish to the department the test certificates to prove that the materials are as specified. (12). The contractor shall, from time to time, clear way all debris and excess materials accumulated at the site. (13). After the fixtures, equipment and appliances have been installed and commissioned, contractor shall clean-up the same and remove all plaster, paints, stains and other foreign matter or discoloration leaving the same in a ready to use condition. (14). On completion of all works, contractor shall remove all surplus materials and leave the site in a broom clear condition, failing which the same shall be done at contractor s risk and cost. (15). No walls terraces shall be cut for making and opening after water proofing has been done without written approval of department. Cutting of water proofing membrane shall be done very carefully so as other portion of water proofing is not damaged. On completion of work at such (16). place the water proofing membrane shall be made good and ensured that the opening/cutting is made fully waterproofing as per specifications and details of waterproofing approved by department. (16). No Structural membrane shall be change or cut without the written permission of the department. (17).The contractor shall verify that all materials supplied by the Employer confirm to the specifications of the relevant item in the tender. Any discrepancy found shall be brought to the notice of the department. -8-
-13- DECLARATION 1. I, Son/ Daughter of Shri. Proprietor / Partner / Director / Authorized Signatory of is competent to sign this declaration and execute this tender document. 2. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. 3. The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated documents would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
Signature of authorized person Date: Full Name: Place: Company's Seal: NB: The above declaration, duly signed and sealed by the authorized signatory of the company, should be enclosed with technical tender.
PROPERTY MANAGEMENT BRANCH Sub: Publishing of advertisement Reg. >>>O<<< General Branch may please find enclosed herewith a copy of Tender Enquiry dated: 02 nd Dec'2014 to be published in two leading daily news papers (English & Kannada) as per DAVP rates. 1. Deccan Herald - English Daily 2. Prajavani - Kannada Daily Encl: As above General Branch For necessary action U.O note: No. 532-W/17/13/FIRE/2013-PMD (Chandrashekar R Patil) Deputy Director(PMD) Date: 02 nd Dec'2014
No. 532-W/17/13/FIRE/2013-PMD Dec'2014 EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL (Rajajinagar, Bangalore 560 010, Karnataka) Ministry of Labour & Employment, Govt. of India (ISO 9001-2008 Certified) Phone: 080-23325130/23320271, Fax: 080-23325130. Date: 02 nd TENDER FOR SUPPLY OF SPARES / REFILLING OF FIRE EXTINGUISHERS. Sealed quotations are invited from reputed firms for SERVICING / REPAIRING OF FIRE FIGHTING SYSTEM. For details please contact PMD Branch, ESIC MH, Rajajinagar, Bangalore and also refer to our official website: www.esic.nic.in/http://esipgirnr.kar.nic.in and www.esickar.gov.in. Last date of submission of quotations is... Sd/- MEDICAL SUPERINTENDENT
PROPERTY MANAGEMENT BRANCH Sub: Publishing of advertisement Reg. >>>O<<< General Branch may please find enclosed herewith a copy of Tender Enquiry dated: 10/12/2014 to be published in leading daily news papers (English & Kannada) as per DAVP rates. 1. Deccan Herald - English Daily 2. Prajavani - Kannada Daily Encl: As above (Chandrashekar R Patil) General Branch For necessary action Deputy Director(PMD) U.O note: No. 532-W/17/13/FIRE/2013-PMD Date: 10/12/2014 PROPERTY MANAGEMENT BRANCH Sub: Publishing of advertisement Reg. >>>O<<< General Branch may please find enclosed herewith a copy of Tender Enquiry dated: 10/12/2014 to be published in leading daily news papers (English & Kannada) as per DAVP rates. 1. Deccan Herald - English Daily 2. Prajavani - Kannada Daily Encl: As above (Chandrashekar R Patil)
General Branch For necessary action Deputy Director(PMD) U.O note: No. 532-W/17/13/FIRE/2013-PMD Date: 10/12/2014
EMPLOYEES STATE INSURANCE CORPORATION MODEL HOSPITAL (Rajajinagar, Bangalore 560010, Karnataka) Ministry of Labour & Employment., Govt. of India (ISO 9001-2008 Certified) Phone: 080 23325130/23320271, Fax: 080 23325130 F. No. 532-W/17/13/FIRE/2013-PMD Date: 03 rd Dec' 2014 TENDER FOR SUPPLY OF SPARE & REPAIR OF FIRE HYDRANTS OF FIRE FIGHTING SYSTEM Sealed tenders are invited for supply of Spares to fire hydrants of fire-fighting system in ESIC Model Hospital, Rajajinagar, Bangalore. Detailed tender documents are available on the website of the ESIC.i.e., www.esic.nic.in & http://esipgirnr.kar.nic.in. may be downloaded and the downloaded tender document a DD of Rs. 1000/- may be submitted along with the bid. Time- Schedule Sl.No Description Date & Time 1 Advertisement in newspaper on 2 Last date of submission of Bid 3 Opening of Bids No Bid will be accepted after the expiry of the above mentioned time schedule. Deputy Director (PMD)