MINUTES OF VILLAGE BOARD MEETING October 16, 2017 The meeting of the Village Board of the Village of Slinger was called to order by President Brandt at the Slinger Municipal Building located at 300 Slinger Road, Slinger, WI, at 6:00pm on Monday, October 16, 2017, in accordance with the Notice of Meeting delivered to the members on Friday, October 13, 2017. 1. Roll Call & Notice of Meeting: Present Absent Russell Brandt, President Jeff Behrend Lee Fredericks (ecused) Rick Gundrum Rick Kohl Dean Otte Marlyss Thiel 6 1 Also Present: Jessi Balcom, Village Administrator Jim Haggerty, Village Engineer Margaret Wilber, Village Treasurer Greg Moser, Utilities Superintendent Joel Schodron, Police Lieutenant Tammy Tennies, Village Clerk Josh Trame, Public Works, Parks, & Forestry Superintendent President Brandt informed the members present that the open meeting law had been complied with in connection with the meeting. Notice of the meeting was sent to all who requested same and posted in three public locations. 2. Consent Agenda A. Approval of Minutes from 10-2-17 B. Vouchers C. Committee Reports: Library Board 9-11-17, Police Report Sept. 2017, DPW, Parks, & Forestry Update for Sept. 2017, Utility Report Sept. 2017, Mid-Moraine Update by Trustee Otte Trustee Otte was unable to attend the Mid-Moraine meeting, so no update was given. Motion Otte/Behrend to approve the Village Board minutes of 10-2-2017 with corrections, pre-authorized checks #45539-45598 in the amount of $82,287.79 and payroll checks #171006001-171006056 in the amount of $53,144.50 as presented. 3. Appearances & Possible Action Thereon: A. Open for Public Comments: None 4. Unfinished Business & Action Thereon: A. Facilities Tour 220 & 300 Slinger Road (Buildings and Grounds)
2 All persons present that wanted to tour the facilities proceeded to the Police Department, the Library, the DPW shop and finally to the cold storage buildings. The tour was completed at 6:36pm. B. Resolutions: 1. Resolution #10-02-2017 A resolution to authorize a reduction of the letter of credit for The Orchards of Mukwonago, LLC (Wolf Korndoerfer, Member) for the subdivision known as Sherman Heights, Phase 2. Treasurer Wilber stated that Engineer Haggerty confirmed the successful completion of the grading and erosion control, the pond construction and the storm sewer by BCF Construction Corporation and recommends the reduction of the letter of credit in the amount of $247,321.00. Motion Otte/Behrend to approve Resolution #10-02-2017, a resolution to authorize a reduction of the letter of credit for The Orchards of Mukwonago, LLC for the subdivision known as Sherman Heights, Phase 2. C. Licenses & Permits: None D. Review & Action: 1. 2018 Budget Village Hall Campus Facility Update Treasurer Wilber noted that at the October 2, 2017 Village Board meeting, staff was asked to contact Ehlers & Associates for more information on possible funding options for the potential upgrades to Village facilities. She provided the Board with the options Ehlers & Associates came up with. Treasurer Wilber stated that Ehlers provided the debt service schedule and financial impact for a bond issue that would include all construction project phases and that this option would have another impact in that municipal bond issues over $10 million are not considered bank qualified, which will result in slightly higher interest rates over the long term. She also stated that Ehlers had provided funding for what the entire project would look like if it is implemented over the originally planned phasing and also for only the Public Works phase. Trustee Otte stated that he does not see a need for anything more than an addition to the police department and maybe another cold storage building. He also stated that updating the Village campus facilities will raise resident s taes and he is not in favor of that. President Brandt concurred with Trustee Otte and stated that there could be a more inepensive way to add onto the Village campus. Trustee Otte stated that he does not want to continue conversations about the campus facilities and would like all money budgeted for the Village Hall campus facilities eliminated from the 2018 budget. He stated that a meeting should be scheduled for January 2018, which solely discusses the campus facilities. It was noted that the budget could be amended to include Village Hall campus facility funds. Staff noted that they have had positive feedback from residents that now is the time to consider epanding the Village facilities as putting them off results in higher costs in the future for the same project. Motion Otte/Gundrum to discontinue conversation regarding the Village Hall campus facility upgrades; eliminate all funds from the 2018 budget for Village Hall campus facility upgrades and to schedule a meeting
3 in January 2018 to solely discuss the Village Hall campus facility upgrades. Yay s: Otte, Gundrum, Behrend, Brandt and Kohl. Nay s: Theil. 2. 2018 Budget Parks, Public Works, & Forestry Fund 10 Superintendent Trame reviewed the 2017 accomplishments and 2018 objectives. He stated that the combination of the departments as of 1/1/17 is working well. Superintendent Trame commended Treasurer Wilber and Operator Flasch for their work on the inventory and upgrade of street signage. Discussion was held on the funds budgeted for trees. Superintendent Trame stated that for 2018, Public Works will be changing the brush pick up process. The new process involves informing residents that all brush for pick up must be ready by Monday 7:00am during the first full week of the month, April November. 3. 2018 Budget Parks & Recreation Fund 22 Director Dobson reviewed the 2017 accomplishments and 2018 objectives. He noted that restructuring of staff with Public Works has proven to be positive; sponsor banner sales was the highest yearly total ever and he is working with the school district on additional joint programming. Director Dobson discussed that the future of the pond is uncertain due to the condition of the pond liner. He stated that when the final water bill is calculated, staff will have a better idea of the condition of the liner. Director Dobson discussed that the concession stand is no longer a revenue generator due to not being staffed by volunteers and having to pay those that work the stand. 4. 2018 Budget Capital Projects Fund 50 Engineer Haggerty provided the Board with an overview of the 2017 accomplishments, one of the main accomplishments being the downtown sanitary sewer rehabilitation project. He discussed the projects that are scheduled for 2018, which include Well 3 Iron Filter, Rauh subdivision reconstruction and the St. Paul subdivision survey & engineering in preparation for 2019 reconstruction. Engineer Haggerty also gave the Board an overview of the Village s road system PASER ratings. It was noted that in regards to Well 3, the Village is discussing easement issues with the property owner. Administrator Balcom made note that in the document from Ehlers which lists the cost per year for the project, Option 1 Project 1 Only shows that in 2019 the EV ta rate of an additional $.91, which is less than what residents were paying prior to the TIF closure. 5. Review Proposed 2018 Meeting Calendar The 2018 meeting calendar was reviewed and no changes were proposed. 6. Village participation in Wisconsin Deferred Compensation Program (WDC) Treasurer Wilber stated that staff had met with a representative from the WDC, which offers both 457 and Roth IRA retirement accounts for employees. She stated that their investment options compare favorably
4 with those available in the Village s eisting program and the administrative fees would be significantly lower. Treasurer Wilber stated that that there is no cost to the Village for offering this program to the employees. She stated that staff is requesting authorization to adopt the WDC program and offer it as an additional service to Village employees. Treasurer Wilber noted that if the Board approves this request, staff will prepare the required resolution for the November 6 th, 2017 Board meeting. Motion Thiel/Otte to approve authorization to adopt the Wisconsin Deferred Compensation program and offer it as an additional service to Village employees. 7. Phosphorus Final Compliance Alternatives Plan Proposal with Ruekert & Mielke Superintendent Moser stated that this plan represents the work that needs to be done in 2018 to stay in compliance with the Department of Natural Resource permit. He noted that he specifically had the do not eceed language added. Superintendent Moser stated that staff plans to meet with the City of Hartford to investigate if their treatment facility has etra phosphorus credits and if so if they would be interested in a trading arrangement with Slinger. Motion Gundrum/Thiel to approve the phosphorus final compliance alternatives plan proposal as presented. 8. New Business & Action Thereon: A. Village Garbage and Recycling Contract Condo Status President Brandt stated that previously there was a request to see how the Village manages garbage and recycling pick-up for 4 unit condos. He noted that staff has researched this matter and he also has a suggestion. Treasurer Wilber stated that staff has researched the possibility of epanding the Village s current garbage and recycling contract to include residents in condominium developments that were not grandfathered in when the contract parameters were originally set up. She stated that unfortunately the present vendor is not willing to epand this service at a reasonable cost. President Brandt provided the Board with his proposal to help alleviate costs for the condo owners not in the Village s contract. He stated that opening up the contract at this time is not financially feasible and he proposed the associations apply for a grant of $75/unit/year, with the payment made to the association. Mr. Duane Buchholz, 572 Cedar Bluffs Way, Slinger WI appeared before the Board to discuss the Village garbage and recycling collection and has been before the Board previously to discuss this matter. He shared cost figures, which he had put together, with the Board for the garbage and recycling that his association has to pay because they are not on the Village s garbage and recycling contract. Mr. Buchholz stated that the Cedar Bluffs condo association owners feel that they should be part of the Village s contract, especially since they are ta payers to the Village. President Brandt noted that the Village is in a contract and opening up the contract at this time is not a good option for the Village as a whole. Motion Otte/Gundrum to approve a $75/unit/year grant for the 2018 calendar year to be paid to the condo associations that apply and qualify for the grant by January 1, 2018 as presented in President Brandt s handout.
5 9. Ordinances: A. First Reading & Possible Action Thereon: None B. Second Reading & Possible Action Thereon: None C. Third Reading & Possible Action Thereon: None 1. Ordinance #09-02-2017 - An ordinance to amend Section 3.14 B. 15. in the B-1 Zoning District related to allowing the Planning Commission to modify certain requirements in the B-1 District in conjunction with the conversion of Commercial Buildings to One or Two- Family Dwellings as a Conditional Use. The third reading for Ordinance #09-02-2017 was held. Ordinance #09-02-2017 was approved. 10. Communications & Possible Action Thereon: None 11. Staff Reports: Engineer s Report: Hillside Road Update, Wastewater Treatment Plant Bypass Engineer Haggerty stated that the Hillside Road reconstruction is complete and open to the public. Engineer Haggerty stated that the flow to the treatment plant was shut off on Friday, as planned, and the bypass was put in place in order to allow for the construction of a gate within the flow channel which will enable us to remove the bar screen for rehabilitation within the net few months. He stated that the pump equipment supplier has a couple of recommendations for making the process work better in the future and staff will investigate these recommendations. B. Treasurer s Report Ice Age Trail Community Designation, Board of Commissioners of Public Lands Earnings Report Treasurer Wilber stated that the Village has been informed that their application for designation as an Ice Age Trail Community has been accepted and staff has met with Ice Age Trail Alliance representatives to discuss the designation process and possible opportunities for working with the Alliance to promote the Village and encourage awareness and use of the Trail. Treasurer Wilber informed the Board that the State Trust Fund Loan that the Village obtained to finance the 2018 snowplow truck and JetVac is part of a program administered by the Board of Commissioners of Public Lands (BCPL) and most of the interest the Village pays on this loan is returned to the community through the BCPL to fund public school library materials and equipment. 9. Adjourn Motion Otte/Thiel to adjourn at 7:56pm. Drafted By: Tammy Tennies, Village Clerk Approved By: Russell Brandt, President