Annexure I-A of Tender Notice Rashtriya Ispat Nigam Limited Visakhapatnam Steel Plant Branch Sales Office 1 st Floor, 317, RT Road, Civil Lines, Nagpur-440001 Phones : 0712-2553980 & 2536646 Fax : 0712-2553352 E-Mail :nagpur.bso@vizagsteel.com, bsonagpur@yahoo.com ================================================================================ Ref: RINL/Nagpur/Tender Notice No. 01/2013-14/ Dated : 15/05/2013. Sub: Open Tender Notice for sale of Iron & Steel items. 1. Sealed Tenders are invited for the following PRIME STEEL items for Sale on "As is where is" & "No complaint" basis from the RINL Stockyard located at Nagpur. The tender will be received up to 3.00 PM on 23.05.2013 and will be opened at 3.30 p.m. on the same date. Sl. No Product Qty / Lot size (MT) Min qty to quote in MT Sl. No Product Qty / Lot size (MT) 1 WRC 8 mm SAE1010 17 17 14 Angle 100x100x8 mm 25 25 IS12062 2 WRC 10 mm SAE1010 17 17 15 Angle 100x100x10 mm 25 25 IS12062 3 WRC 10 mm SAE 17 17 16 Channel 125x65 IS2062 25 25 4 WRC 5.5 mm SAE1008 17 17 17 Channel 150x75 IS2062 25 25 5 TMT Rebar 20 mm 25 25 18 Channel 200x75 IS2062 25 25 6 TMT Rebar 25 mm 25 25 19 Billet 75x75 mm IS 2830 25 25 7 TMT Rebar 28 mm 25 25 20 Billet 75x75 mm 25 25 MC45CG 8 TMT Rebar 32 mm 25 25 21 Billet 90x90 mm 25 25 SAE 9 Round 28 mm EN8D 17 17 22 Billet 90x90 mm EN9 25 25 10 Round 33.5 mm EN8D 17 17 23 Billet 90x90 mm IS2830 25 25 20MMn 11 Round 53 mm SAE 25 25 12 Round 56 mm SAE 25 25 13 Round 80 mm SAE 25 25 Min qty to quote in MT Grand Total 527 527 2. Tender document/documents with detailed terms & conditions of sale and description of material can be obtained from Sr. Branch Manager, Branch Sales Office, Nagpur on all working days till 03.00 p.m. dated 23.05.2013 free of cost. That can be down loaded from our website www.vizagsteel.com for participation in the tender. The filled in tender documents shall be accepted at Branch Sales Office, Nagpur up to 3.00 p.m. on 23.05.2013. 1
3. The material can be inspected on all working days, except Sundays and holidays between 10.00 AM to 05.00 p.m. with prior intimation. 4. Tender received in the Tender Box in the Branch Sales Office will be opened in the presence of Tenderers who are present on the date and time. Tender Receipt: Date 23.05.2013- Time 03.00 PM at Branch Sales Office, Nagpur Tender Opening: Date 23.05.2013- Time 03.30 PM at Branch Sales Office, Nagpur 5. EMD @ Rs 500/- (Rupees Five hundred only) per MT for the quantity quoted of each lot will be submitted in the manner prescribed in the Terms and Conditions. Tenders without EMD will be summarily rejected. The tenderer has to submit EMD in separate cover and the Price Bid in a separate cover super scribing the details on top of the cover and both the covers have to be put in a separate envelope sealed and then dropped in the tender box. EMD shall be submitted in the form of DD/Pay Order/Banker s Cheque drawn in favour of M/s Rashtriya Ispat Nigam Limited(A/c Purchaser name) payable at Nagpur issued by a Scheduled Commercial banks. Instruments of Co-operative bank is not acceptable. Parties who have been extended cheque facility by RINL, Nagpur may submit EMD by cheque also. 6. Time of completion of lifting from the date of issue of Acceptance of Offer Letter shall be as per Terms and Conditions of Tender. 7. The Tenders shall be valid for a period of 1 (ONE) month from the date of Tender Opening. 8. Loading of the material into customer's vehicles will be done by VSP free of cost. 9. RINL-VSP reserves the right to reject any or all the offers without assigning any reason thereof. (P C Panda) Sr. Branch Manager Distribution: 1. All Sr. Branch Managers/Branch Managers of Western Region 2. Regional Manager (West) 3. All customers participated in earlier tenders 4. DGM (Corporate Communications) with a request to incorporate this tender notice in our website and publish in two Newspapers i.e The Times of India in English and Maharashtra Times/Lokmat in Marathi) 2
Annexure I-B of Tender Notice QUOTATION (WRITTEN/TYPED ON ISSUED TENDER DOCUMENT OR ON TENDERER'S LETTER HEAD) (E.M.D.IN A SEPARATE COVER). Sub: Quotation against Tender Notice Ref.No: RINL/Nagpur/Tender Notice No. 01/2013-14/ Dated : 15/05/2013. From: To RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT BRANCH SALES OFFICE, NAGPUR We quote below our best rates: Tender Ref. No. RINL/Ngp/Tender Notice No. 01/2013-14/ Dated : 15/05/2013. Product Qty (MT) WRC 8 mm SAE1010 WRC 10 mm SAE1010 WRC 10 mm SAE WRC 5.5 mm SAE1008 TMT Rebar 20 mm TMT Rebar 25 mm TMT Rebar 28 mm TMT Rebar 32 mm Round 28 mm EN8D Round 33.5 mm EN8D Round 53 mm SAE Round 56 mm SAE Round 80 mm SAE EMD @ Rs500/- PMT Price quoted PMT in Rs Product Qty / Lot size (MT) 17 8500 Angle 100x100x8 mm IS12062 17 8500 Angle 100x100x10 mm IS12062 17 8500 Channel 125x65 IS2062 17 8500 Channel 150x75 IS2062 Channel 200x75 IS2062 Billet 75x75 mm IS 2830 Billet 75x75 mm MC45CG Billet 90x90 mm SAE 17 8500 Billet 90x90 mm EN9 17 8500 Billet 90x90 mm IS2830 20MMn EMD @ Rs 500/- PMT Price quoted PMT in Rs 1.* The rates quoted above are including Excise Duty, Cess etc. but excluding VAT/Sales Tax, Octroi and other statutory levies as applicable at the time of Delivery which will be paid as per clause 10.1 & 10.2 of the Terms and Conditions. 2. The EMD of Rs...(Rupees...) is submitted in a separate envelope Vide DD/Pay Order/Banker's Cheque/Cheque No...Dt...drawn on...payable at... 3. Loading of material into our vehicles will be done by VSP. 3
4. Validity of this offer is one month from the date of Tender Opening. 5. I/We abide by the Terms and Conditions of VSP Tender Sales. NOTE: Declaration form is enclosed. Signature of the Tenderer Seal of the Tenderer 4
DECLARATION (TO BE WRITTEN/TYPED ON THE TENDERER'S LETTER HEAD) Sub:Declaration against Tender Notice Ref.No: RINL/Nagpur/Tender Notice No. 01/2013-14/ Dated : 15/05/2013. I/We have gone through the Terms and Condition of Sale by Tender and abide by the same. I/We hereby declare that I/We visited and inspected the material at VSP s premises/branch Stockyard and satisfied myself/ourselves before submitting this Tender about the condition, quality, and specifications of the Materials and have accordingly quoted. Signature of the Tenderer Seal of the Tenderer 5
6 Annexure I-C of Tender Notice Rashtriya Ispat Nigam Limited Visakhapatnam Steel Plant Branch Sales Office 1 st Floor, 317, RT Road, Civil Lines, Nagpur-440001 Phones : 0712-2553980 & 2536646 Fax : 0712-2553352 E-Mail :nagpur.bso@vizagsteel.com, bsonagpur@yahoo.com ================================================================ TERMS AND CONDITIONS FOR TENDER SALE. 1.0 PREAMBLE: 1.1 Sale of materials through Tender from Ex-Plant or VSP Stockyard at Branches/Stockyards/Regional Offices/Port will be governed by Tender conditions herein contained. 1.2 Material will be sold on "AS IS WHERE IS and NO COMPLAINT basis. Test Certificates will be issued for the same. 1.3 The quantities indicated in the Tender Documents are only indicative and may vary up to (+/-) 10%. No claim on this account will be entertained. 2.0 INSTRUCTIONS TO THE TENDERER 2.1 Tenders will be submitted in a sealed cover mentioning the relevant information like the Name of the Tenderer, Tender No., Lot No(s) & Tender Opening Date/Time etc. on the cover in bold letters. 2.2 Tender will be submitted in Tender document issued by VSP wherever required or on the letterheads of the Tenderers where no tender document is specified. 2.3 The Tenderer should quote for the minimum quantity as specified in the Notice inviting Tender. The quantities indicated in the Tender documents are only indicative and may vary up to (+/-) 10%. No claim on this account will be entertained. In case the Tenderer quotes for a quantity less than the minimum quantity as specified in the Notice Inviting Tender, the company at its discretion may reject any Tender quoted for the quantity below the minimum quantity. 2.4 Tenderers will quote the Rates in figures and also in words and corrections, if any, will be initialed. In case of any discrepancy in words and figures, the rate quoted in words will govern and will be treated as final. 2.5 In case of discrepancy in the value with reference to the Unit rate & the quantity vis-à-vis the total amount column, the unit rate quoted will be taken as final. 2.6 If due to any reason the Tender opening is postponed to any other date, the details will be intimated by displaying a Notice on the Notice Board of the company where Tenders are accepted and also the same will be intimated by post to all those parties who have purchased/taken the Tender documents from our office. 2.7 The Tender Opening will normally be done after closing Time of the Tender in the presence of the Tenderers who are present unless due to unforeseen/unavoidable circumstances the
Opening of Tenders is postponed. The slit for dropping of the documents will be sealed immediately after the time specified for receipt of tenders in the Notice inviting Tender. In such a case the next following working day will be the opening day and Tenders will be opened in the presence of Tenderers who choose to be present for witnessing the Tender opening and no intimation in this regard will be sent to the Tenderers individually. 2.8 Tenders will be accepted in the Tender Box at VSP-Marketing Offices at Nagpur. For details please see Notice inviting Tender. 2.9 Before submission of Tenders, the Tenderers may inspect the materials in terms of their condition, quality, quantity, etc. No Complaint/Claim on this account will be entertained after submission of Tender. 2.10 Tenderers have to keep their prices valid as stipulated in Tender Document. Tenders received with validity period lesser than the stipulated time are liable for rejection. 2.11 Incomplete Tender or Tenders submitted with qualifying condition or with conditions at variance when compared to Terms and Conditions of Tender are liable for rejection. 2.12 Tenderer sending their Tenders by Mail/Courier will do so solely at their own Risk and VSP will not be responsible for any loss in transit or postal delay. 2.13 The Tenderer should sign all the pages of the Tender document as a token of acceptance. 2.14 If it comes to the notice of VSP at any stage right from request for enlistment/tender document that any of the certificates/documents submitted by applicants for enlistment or by bidders are found to be false/fake/doctored, the party will be debarred from participation in all VSP tenders for a period of 5 years including termination of contract, if awarded. EMD/Security Deposit etc. if any, will be forfeited. The Contracting Agency in such cases shall make good to VSP any loss or damage resulting from such termination. Contracts in operation anywhere in VSP will also be terminated with attendant fallouts like forfeiture of EMD/Security Deposit, if any, and recovery of risk and cost charges etc. Decision of VSP Management will be final and binding. 3.0 EMD 3.1 Amount of Earnest Money Deposit (EMD): EMD required to be submitted along with the Tender @ Rs 500/MT (Rupees Five hundred only per MT) for the quantity of materials quoted of each lot. 3.2 For deciding the amount of EMD, each lot will be the criteria and if a Tender is for more than one lot, then the party may submit combined EMD for all the lots together quoting the lot No., enclosing the required EMD amount. No interest shall be payable on such EMD amount and on security deposit for the successful Tenderer. 3.3 Remittance of EMD will be only by Demand Draft/Banker's cheque/pay Orders in favour of RASHTRIYA ISPAT NIGAM LIMITED (A/c Purchaser name) payable at Nagpur. Parties who have been extended cheque facility by RINL, Nagpur may submit EMD by cheque also. 3.4 All Sales by Tender will be only against Tenders received with EMD specified in the Tender Notice. Tenders quoted without EMD or submitted less than the specified EMD are liable for rejection. 4.0 SUBMISSION OF TENDER DOCUMENTS: 7
4.1 Tender will be submitted in Tender document issued by VSP wherever required or on the letterhead of the Tenderer where no Tender Document is specified. 4.2 Tender document duly filled in and signed and put in a sealed cover mentioning the Tender Number on top of closed cover should be put in the Tender Box. 4.3 EMD shall be submitted in a sealed envelope super scribing EMD Documents, Price bid & Tender Documents shall be put in another separate sealed envelope. Both the envelopes-one for EMD & other for Price Bid should be kept in an outer envelope and submitted in a sealed condition super scribing, the Tender Notice Number/Date and Date of Tender Opening/Time. The Tenderers are requested to submit such sealed envelopes in the Tender Box kept at the designated place as mentioned in the Notice inviting Tender. 5.0 EMD/SD/REFUND/FORFEITURE: 5.1 In respect of the successful Tenderer, the EMD on acceptance of the Tender and award of the contract will automatically be converted into Security Deposit (SD) towards faithful and satisfactory performance of the contract. In respect of unsuccessful Tenderers, the EMD will be returned of after finalisation of Tender. 5.2 In case the Tenderer withdraws his offer before expiry of the validity or does not execute the contract as per the acceptance given by RINL, the EMD/SD, as the case will be forfeited. 6.0 ISSUE OF ACCEPTANCE OF OFFER LETTER/CONCLUSION OF CONTRACT: 6.1 RINL, VSP shall issue Acceptance of Offer Letter to the successful tenderers which shall be conclusion of contract. Acceptance of Offer Letter shall be issued for each lot separately. 6.2 Such Acceptance of Offer letter shall be issued based on final rates quoted by the successful Tenderer and accepted by VSP at the Terms and conditions finally approved by VSP. 7.0 FINANCIAL ARRANGEMENT: 7.1 The successful Tenderer should pay 100% of the value of the material including Taxes and Duties etc. by DD/Pay Order/Banker s Cheque drawn in favour of Rashtriya Ispat Nigam Ltd., payable at Nagpur as mentioned in the Acceptance of Offer Letter along with the C/D Form or any other Sales Tax Form as required. Otherwise full Tax will be collected. Parties who have been extended cheque facility by RINL, Nagpur may make the payment by cheque also. The amount so collected will be adjusted against the Invoices for the actual quantity delivered. The balance surplus deposits/advance will be refunded to the successful Tenderer after completion of the Contract. 7.2 The successful tenderer has to pay full (100%) of the acceptance of offer letter amount within 7 days from the date of acceptance of offer letter, where the value of the lot accepted is below Rs.50 lakhs and within 15 days where the value is above Rs.50 lakhs. 7.3 The Tenderer has to pay full amount as per the Acceptance of Offer Letter for enabling VSP to issue Delivery Order for the lot quantity. Delivery Order for part quantity of lot shall not be issued. 8.0 DELIVERY OF MATERIAL: 8.1 Materials will be delivered at Ex-VSP stockyard and purchaser has to arrange his own transport. Loading will be carried out by VSP, wherever possible as per Tender Notice. 8
8.2 Trucks/trailers will be placed at loading point as per the direction of VSP. Loading on trucks/trailers/rail will be as per the instruction of VSP's representative at the place of loading. The tendered lot only will be allowed to be lifted/loaded. The purchaser will not be allowed to pick or choose the material out of the lot. If any material other than the subject tendered lot is found in the vehicle at the time of loading or weighment or at the time of issue of gate pass etc suitable action will be taken as per VSP s rules and regulations and also the same shall be considered as breach of contract under the Tender. 8.3 The sale is on Ex-VSP Stockyard basis. The risk and proprietary of the material will pass on to the Tenderer immediately after loading the materials into his vehicles/wagons. 8.4 Weight as per weighbridge of VSP will be final and no dispute will be entertained after the material leaves VSP premises. 8.5 If the Tenderer intends to take the deliveries through his representative he must authorise his representative by a letter of authorisation giving name and details of such representative. The letter or authorisation will be with the signature of the representative duly attested by the Tenderer, who signed on the Tender Documents. 9.0 DELIVERY SCHEDULE/EXTENSION: 9.1 The Tenderer should lift the entire quantity of the lot quoted and accepted by the company within 7 days from the date of acceptance of Tender, where the value of lot accepted is below Rs.50 lakhs and within 15 days where the value of lot accepted is above Rs.50 lakhs unless extension is granted in writing by the company. 9.2 Payment has to be made as per 7.2 above. Failure of this will be treated as breach of the contract and the company will forfeit the EMD/SD. Any losses due to such breach of contract on the part of the tenderer will also be recovered from any other amounts due to the tenderer either under this tender or under any other tender or contract. 10.0 TAXES & DUTIES: 10.1 Against sale of the lots, modvattable invoice will be issued. Sales Tax, Octroi and other statutory levies, etc will be charged extra. 10.2 If the tenderer claims any sales tax exemption/concession under any form issued by any department other than sales tax authorities, the Tenderer will pay the difference between full applicable rate of Tax and rate chargeable as per the concession form eligible as deposit. This deposit will be refunded after completion of Sales Tax assessment of the Company. 11.0 REFUND OF SD/DELIVERY ORDER BALANCE/CLOSURE OF LOT: 11.1 The SD and balance refundable amount shall be released only after the receipt of Delivery completion report, closure of lot from the custodian of Material and after adjusting any dues to VSP. 12.0 GENERAL: 12.1 In case payments are not made or materials are not lifted after making part/full payment as per the conditions of the tender, the company will have the full right to dispose off the lot in any manner as deemed fit. The tenderer will have no claim on such materials. In such cases the SD shall be forfeited. For any losses on account of such failure by the tenderer, RINL shall 9
have the right to recover the losses apart from other rights available to RINL under the Law. Decisions of VSP will be final and binding in this regard. The Tenderer is not liable for any gain on account of such acts of VSP. 12.2 If the fulfillment of the contract be rendered impossible by any executive or legislative act done by or on behalf of the Govt. the contract or any unfulfilled part thereof will be cancelled. 12.3 The Company at its entire discretion may terminate the contract without any notice to the Tenderer in case there is any malafide intention noticed during lifting of materials from VSP. In the event of such termination of contract the SD will be forfeited. 12.4 Tenderer will not be entitled to claim any compensation of whatsoever nature if termination/cancellation is imposed by VSP for any reason 12.5 Any damage caused to VSP's property or its contractor s personnel within VSP's premises by the Tenderer during the operation of the contract will be to his account and are recoverable. 12.6 All disputes or differences except where a decision is provided or where it is declared to be final it will be called Excepted matters whatsoever arising between the parties out of our relating to the construction, meaning and operation or effect of this contract or breach thereof will be settled by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof will be binding on the parties. 12.7 All suits or proceedings relating to any dispute or any claim arising out of or in the course of performance of the contract will be filed only in the appropriate court at Visakhapatnam. ---o0o--- 10