Govt. of India Ministry of Human Resource Development Dept. of School Education and Literacy Mid Day Meal Division

Govt. of India Ministry of Human Resource Development Dept. of School Education and Literacy Mid Day Meal Division PAB-MDM meeting to consider and approve AWP&B 2014-15 (Date of the meeting: 07.02.2014 APPRAISAL NOTE STATE: MAHARASHTRA INDEX Sl. No. CHAPTER Page no. Pre requisite steps for submission of AWP& B 2014-15 Part-A General Information 4-5 Part-B Review of performance during 2013-14 6-19 Part-C Recommendations of Appraisal team and 20-22 quantification of variables for central assistance during 2014-15. Part-D Fact sheet. 23-35 2-3 1

Pre requisite steps for submission of AWP& B 2014-15 Pre-requisite steps Plan should be approved by SSMC Meeting 100% payment of honorarium shall be made to cook cum helpers up to December 2013 100% payment of cost of foodgrains shall be made to FCI upto 31st December 2013 Separate and detailed MME plan. Bank account should be opened for cook cum helpers Plan should also be submitted through MDM-MIS Status Yes Yes Only 39% payment has been made against the bills raised by FCI. Submitted. Partly done. In 25 districts made through banking channel No Annual and Monthly data entry for the FY 2013-14 should be completed up to December 2013. ATN on commitments given by the State Govt. during PAB Meeting of 2013-14. ATN on findings of reports of MI and recommendations of JRM reports Plan should be submitted within the scheduled date in hard and soft copies both. Plan should also be submitted through MDM-MIS 99% Annual 81% monthly No Yes Yes No Main Issues from Appraisal: Late revision of cooking cost. According to the Government Resolution dated 06/12/2013, cooking cost @ 7.5 % has been revised w.e.f from July, 2013. Less payment to FCI (39%) for the food grain against the Bills raised by FCI Low utilization of funds for payment of honorarium to CCH (52%) Low utilization of MME fund (53%) Slow pace of construction of Kitchen cum Store Annual and monthly data entry not completed up to December, 2013. AWP&B 2014-15 not submitted on MIS web portal. Best Practices Micronutrient syrup, protein powder and IFA tablets distributed by the State Government Direct Funds Transfer ( Honorarium ) in CCH Accounts Centralized procurement & supply of pulses & condiments to schools Storage bins for pulses and condiments in the school Prefabricated kitchens installed in schools. Fire extinguisher found in all schools Sealed Food samples were found in all schools Hand washing by children in all the schools 2

Main Issues highlighted by Monitoring Institutions: 1. CDECS, Jaipur 2. Indian Institute of Education, Pune Period of the Report: 1st April, 2013 to 30th September, 2013 Delayed release of funds including cooking cost: None of the sampled schools (100%) received funds related to MDM in time in Thane, Nashik, Dhule,Jalna, Hingoli, Washim, Buldana and Nanded. The duration of delay of release of funds ranging from 1 to 6 months Food grains were not supplied regularly in Thane, Nashik, Dhule Buldhana and Nanded. The delay is ranging from 15 days to 30 days Remuneration was not paid to cooks/helpers regularly in Thane and Nashik In Thane in 24 schools (67%) pucca kitchen shed-cum-store had not been constructed Inadequate eating plates for children taking MDM in Thane,Nashik and Dhule There is no grievance mechanism in the districts for MDMS NO Display of Information under RTE Act 2009 in any of the visited districts in the schools In Mumbai the served MDM to the children in all the sample schools was not hot as it was supplied by NGO/SHG. It was cold and tasteless. In Mumbai (17%) the children were not satisfied with the quality of meal, whereas (23%) the children were not satisfied with the quantity of meal. Inadequate number of cook cum helper in schools in (Jalna-19, Hingoli-6, Washim-9, Buldhana-16 and Nanded- 9 Interruption was observed in 103 (53.37%) schools (Jalna-15, Hingoli-16, Washim-18, Buldhana-34 and Nanded- 20 ) In Buldhana -4, Nanded-4 schools quality of meal found to be poor. First aid kit was not available in some schools. Health record (Height, weight ) register provided by state but it was not maintained in many schools 3

Part-A : General Information Introduction: Malnutrition is widely prevalent in India among growing children Nutritional deficiencies and their incidences among children of school growing age group cannot be neglected. Malnutrition not only gives rise to morbidity and mortality, but also prevents a child from developing in a fully functional adult. It adversely affects education in the following ways; i) A malnourished child is less likely to attend school regularly. ii) Even if such a child does attend school, he/she finds is difficult to concentrate on and participate in teachinglearning activities well enough. He/She therefore, tends to drop out inter alias, because of the inability to cope up with. iii) Even if the child does not actually drop out, his attainment levels tend to be low. Programme of providing Mid-Day Meal in Schools is designed to help UEE in the following ways: i) By improving enrolment and regularity of attendance. ii) By reducing drop-out and iii) By improving children's level of learning and self-esteem. National Programme of Nutritional Support to Primary Education (commonly known as the Mid-Day Meal Scheme) was launched as a Centrally-Sponsored Scheme on 15th August, 1995. Its objective was to boost Universalisation of Primary Education' by increasing enrolment, retention and attendance and simultaneously impacting on nutrition of students in primary classes. It is being implemented in Maharashtra since 1995-96 onwards. However, the nature of scheme was changed in the right decision of Hon. Supreme Court in Writ Petition No. 196/2001, wherein instead of dry rice the cooked meal was to be given to children on all school days. In 2002, the scheme was implemented in 15 tribal districts of Maharashtra; however, the scope of implementation was extended to all districts of Maharashtra in January, 2003. The scheme implemented for children in Std I to V in Government schools, schools run by local bodies, Government aided private schools and students enrolled in Education Guarantee Scheme Centre i.e. Vastishalas and Alternative and innovative Education Centre i.e. Mahatma Phule Education Guarantee Scheme Centres. As per Government of India Guidelines, Mid-day Meal Scheme is extended by Govt. of Maharashtra to cover children in upper primary (VI-VIII) classes in 43 educationally backward blocks in 10 districts of Maharashtra State from 1st January 2008. Now this scheme is being implemented all over Maharashtra state from September, 08 and onwards. 4

1. Basic Information: (Year 2013-14) S. No. INDICATORS STATUS 1. No. of Institutions PRY U PRY TOTAL i) Approved by MDM-PAB for 2013-14 47400 37631 85031 ii) Covered during the year 47971 37849 85820 (100%) 2. No. of Children i) Approved by MDM-PAB 6900000 4004068 10904068 Ii) Enrollment as on 30.9.2013 7413432 4615974 12029406 ii) Average No. of children availed MDM during 01.04.2013 to 31.12.2013 6241599 (84%) Vs Enrol 3. Coverage of children as per Quarterly Progress Report (QPR) i) Average no. of children availed MDM as per QPR-1 5464279 (74%) Vs Enrol. 3703545 (80%) Vs Enrol 3049519 (66%) Vs Enrol. 9945144 (82%) Vs Enrol 8513798 (71%) Vs Enrol. ii) Average no. of children availed MDM as per QPR-2 6379360 (86%) Vs Enrol. 3735873 (81%) Vs Enrol. 10115233 (84%) Vs Enrol. iii) Average no. of children availed MDM as per QPR-3 6550982 (88%) Vs Enrol. 4069652 (88%) Vs Enrol. 10620634 (88%) Vs Enrol. 4. No. of Working Days i) Approved for first 3 quarters 153 153 ii) Covered during first 3 quarters 152 152 5. Per unit cooking cost Per child per day (in Rs.) AVERAGE UNIT COOKING COST PCPD 3.34 5.00 State s contributions in cooking cost per child per day 0.83 1.25 5

Part-B : Review of Performance in 2013-14 (01.04.13 to 31.12.2014) 2. Based on the information provided by the State Government in its AWP&B 2014-15, the performance during 2013-14 (01.04.13 to 31.12.2013) was reviewed. The major issues in implementation during 2013-14 are summarized as under: - 2.1 Coverage of Institutions Coverage in terms of No. of institutions. Difference between PAB Approval (Target) Vs No. of institutions covered (Achievement) i) PRIMARY The number of existing institutions = 47992 Number of institutions covered during 01.04.13 to 31.12.13 = 47971(100%) ii) UPPER PRIMARY The number of existing institutions = 5178 Number of institutions covered during 01.04.13 to 31.12.13 = 5065 (98%) ii) PRIMARY WITH UPPER PRIMARY The number of existing institutions = 32858 Number of institutions covered during 01.04.13 to 31.12.13 = 32784(100%) The information reveals that all the eligible institutions in the State have been covered under MDMS. 2.1 Coverage of Children 2.1.1 Coverage against enrolment : a) Primary - Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the Analysis Sheet). Total Enrolment as on 30.09.2013 = 7413432 Average number of children availed MDM during 01.04.13 to 31.12.13 = 6241599(84%) b) Upper Primary : Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) UPPER PRIMARY (Refer Table 2.3.1 of the Analysis Sheet). Total Enrolment as on 30.09.2013 = 4615974 Average number of children availed MDM during 01.04.13 to 31.12.13 = 3703545(80%) 2.1.2 Coverage against PAB-MDM approval : a) Primary : Coverage in terms of No. of children. Difference between PAB Approval (Target) vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.4 of the Analysis Sheet). The number of children approved by MDM PAB for 2013-14 = 6904068 Average number of children availed MDM during 01.04.13 to 31.12.13 = 6241599(90%) b) Upper Primary: Coverage in terms of No. of children. Difference between PAB Approval (Target) Vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.4.1 of the Analysis Sheet). The number of children approved by MDM PAB for 2013-14 = 4000000 Average number of children availed MDM during 01.04.13 to 31.12.13 = 3703545(93%) 6

2.1.3 No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of meals served (Achievement)- PY+U PY (Refer Table 2.5 of the Analysis Sheet). The number of meals to be served during 01.04.13 to 31.12.13 = 1668322404 The number of meals served during 01.04.13 to 31.12.13 = 1511582054 (91%) 2.2 FOODGRAINS (PRIMARY + UPPER PRIMARY) 2.2.1 Level of Opening balance as on 01.04.13: (Refer Table 3.2.1 of the Analysis Sheet). District- wise analysis shows that the State had 23227.35 MTs i.e. 8% opening stock of food grains as on 01.04.13. Gondia (-4%) and Mumbai (-6%) shows negative opening balance. 2.2.2 Level of unspent balance as on 31.12.13: (Refer Table 3.2.2 of the Analysis Sheet). An analysis of the district wise closing balance indicates that the State had 29648.97 MTs of food grains as on 31.12.13, which is 10% of the allocation whereas Bhanadara (-8%), Gondia (-7%), Mumbai (-2%) and Solapur (-3%) had negative unspent balance and other districts had positive balance of food grains ranging from 1% to 44%. (Ref. para 3.2.2 of fact sheet.) 2.2.3 Availability of Food grains: (01.04.13 to 31.12.13) (Refer Table 3.5 of the Analysis Sheet). An analysis of the district wise availability of food grains as on 31.12.13 shows that the State had availability 208126.80 i.e 73% of allocated quantity of food grains. The districts wise analysis shows that the district Mumbai 49%, Osmanabad (57%) had food grain availability against the State level availability of 73% whereas in all other districts the availability was more than 58% and Nashik had (110%). 2.2.4 Utilization of food grains: (Refer Table 3.6 of the Analysis Sheet). Primary and Upper Primary: (01.04.13 to 31.12.13) Considering that three-fourths of the year was over by 31.12.2013, the State should have utilized at least 75 % of the food grains allocation. The State has utilized about 78447.83 MTs i.e (62%) of food grains as on 31.12.2013 which is less than the expected consumption. The analysis indicates that low utilization of food grains was found in the districts namely mentioned below in the table against the allocated quantity of food grains. (Ref. para 3.7 of fact sheet.) Sl. District Allocated Utilisation % Utilisation No. 1 2 3 4 5 1 Pune 24442.82 11506.03 47% 2 Mumbai 21600.16 10964.33 51% 3 Nandurbar 4508.80 2363.41 52% 4 Dhule 5957.77 3179.98 53% 5 Osmanabad 4794.88 2666.00 56% 6 Buldhana 7798.94 4451.04 57% 7 Akola 4560.44 2622.09 57% 2.2.5 Payment of cost of foodgrains to FCI: (Refer Table 3.8 of the Analysis Sheet). An analysis of the payment of Cost of food grains during 2013-14 shows that State have paid bills of Rs. 4047.70 lakhs against the bills raised of Rs. 10446.82 Lakh ie. (39%) submitted by FCI. As per FCI s Statement Outstanding position against issue of foodgrains under MDM Scheme upto 30.11.2013 is Rs. 6206.08 Lakh (76%). Rs. 3210.72 lakh is outstanding pendency for FY 2012-13. 7

2.3 COOKING COST (PRIMARY + UPPER PRIMARY) 2.3.1 Level of Opening balance as on 01.04.13: (Refer Table 4.3.1 of the Analysis Sheet). Cooking cost allocation for the year 2013-14 was Rs. 94638.78 Lakhs.The district wise analysis of opening balance of cooking cost as on 1.04.13 shows that the State had Rs. 10323.86 lakhs i.e. (11% ) of the allocation. The districts having positive opening balance is shown at the beginning of the year but in the districts Ahmadnagar(-10%), Aurangabad (-4%),Gondia(-6%), Jalana(-8%), Nagpur(-2%), Ratnagiri(-5%), Satara(-1%),Sindhudurga (-7%) had negative OB. 2.3.2 Level of closing balance as on 31.12.13 : (Refer Table 4.3.2 of the Analysis Sheet). State has allocation of Rs. 94638.78 Lakh for the year 2013-14. The closing balance at the end of the 3 rd quarter of 2013-14 is Rs. 19018.21 lakh which is 20% of the total allocation. It is relevant to mention that Government of India has allocated 100% grant during the year 2013-14. The district wise analysis of unspent balance of cooking cost as on 31.12.13 shows that in districts like Jalana (8%), Ahmednagar and Sindhudurgh (-3%), and Gondia (1%) had negative closing Balance. The 19 districts have less than 20% closing balance as on 31.12.2013. Substantial closing balance has been noticed in the districts Nanded (61%), Solapur and Mumbai (63%) and Nanded(61%) (Refer para 4.3.2 of the fact sheet.) 2.3.3 Utilization of Cooking cost (Refer Table 4.7 of the Analysis Sheet). Primary and Upper Primary: (01.04.13 to 31.12.13) An analysis of the utilization of cooking cost during 2013-14 shows that State has utilized 58898.46 lakhs i.e. 62% against the allocation of Rs. 94638.78 Lakh. While analyzing district wise utilization of cooking cost mismatch of utilization of food grains and cooking cost -2 point was noticed in the almost all the districts. Latur (69%), and Hingoli (65%) have utilized foodgrains where as cooking cost utilizedis (63%) and (61%) respectively. 2.4 Reconciliation of utilization and performance during 2013-14 (1.4.13 to 31.12.13) 2.4.1 Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table 5.1 of Fact Sheet) Sr. No. District % utilisation of foodgrains % utilisation of Cooking cost Mis-match in % points 1 2 3 4 5 1. Hingoli 65% 61% -4 2. Latur 69% 63% -6 2.5 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY): (Refer Table 6.1 of the Analysis Sheet). 2.5.1 Availability of funds for honorarium to CCH: (01.04.13 to 31.12.13): The district wise analysis of availability of funds for Honorarium to CCH as on 31.12.13 indicates that all the districts have funds available to them except Dhule (0%). In Mumbai all schools are catered by Centralized Kitchens hence all fund available under Payment to Honorarium is with the centralized kitchen hence in the analysis sheet (0%) is showing. The total funds of Rs. 21102.99 lakhs was available with all districts. 2.5.2 Utilisation of honorarium to cook cum helpers (Refer Table 6.2 of the Fact Sheet). An analysis of the utilization of funds for honorarium to CCH during 2013-14 shows that State have utilized Rs. 11949.16 lakhs i.e. 52% funds against the allocation of Rs. 23018.40 lakhs. The district wise analysis indicates that 10 districts have utilized less than 40% of funds whereas in19 the districts it is more than 59%. In Dhule (151%) utilization of funds is more than 100% because more number of CCH has been engaged against the approval. 8

S.No. Name of District Allocation Utilisation of Honorarium % Utilisation 1 2 3 4 5 1 Mumbai 0.00 0 0% 2 Solapur 1632.00 266.14 16% 3 Thane 1983.20 532.66 27% 4 Parbhani 786.90 255.12 32% 5 Nagpur 626.80 224.16 36% 6 Nandurbar 552.20 210 38% 7 Buldhana 966.10 374.88 39% 8 Chandrapur 740.20 291.55 39% 9 Ratnagiri 811.00 320 39% 10 Nashik 1704.40 677.6 40% 2.6 Utilization of MME (Reference Table 7.3 Fact sheet) Allocation for MME fund for financial year 2013-14 was Rs.1919.63 Lakhs. The State Government has incurred expenditure of Rs. 1015.89 lakhs i.e. 53 % by end of the 3 quarters. 2.7 Utilization of Transportation Assistance (Reference Table 8.3 of Fact sheet) The Central Assistance towards transport cost is Rs. 2149.28 Lakhs for financial year 2013-14. The State Government has shown expenditure of Rs.1386.75 lakhs (65%) by end of the 3 quarters. 2.8 Construction of Kitchen-cum-stores (Reference Table -9.3 of Fact sheet) Central assistance of Rs. 51448.01 Lakhs has been released for construction of Kitchen-cum-Stores for 71783 schools during 2006-07 to 2013-14. Out of 71783 Kitchen-cum-Stores sanctioned till December 2013-14, 36047(50%) Kitchen sheds has been constructed and 4583 kitchen-cum-stores are in progress. The State Government has not started any construction work for kitchen-cum-stores in 31153 schools. The analysis of the data explicitly indicates that in the State there is slow pace of construction of Kitchen-cum-store which needs to be looked upon. 2.9 Procurement of Kitchen devices (Reference Table-9.6 of Fact sheet) Central assistance of Rs. 11416.61 lakh has been released to Government of Maharashtra towards procurement of kitchen devices for 228332 schools during 2006-07 to 2013-14 which includes 106989 units for replacement. The analysis of the data indicates that the State has procured Kitchen devices for all the schools so far which is sanctioned. 1. Data Entry Status on the MIS Web Portal: Ministry of HRD, MDM Division has developed web based Monitoring System i.e. Web based MIS in Collaboration with NIC and same has been successfully launched in which most of the States /UTs have completed Annual Data Entry for the year 2013-14. 2. Annual Data Entry: At the State level 99% Annual Data entry has been done. In 12 districts annua data entry in the MIS web portal is still pending. The district are Wardha Nandurbar,Thane,Nashik,Pune Osmanabad Dhule and washim etc 9

S. No. 2013-14 (as on 4-2-1014 time : 17:46 hrs) District Total Schools Completed(Saved) Pending % Completed 1 Akola 1409 1409 0 100% 2 Amravati 2383 2383 0 100% 3 Bhandara 1140 1140 0 100% 4 Buldana 1950 1950 0 100% 5 Chandrapur 2038 2038 0 100% 6 Gondiya 1359 1359 0 100% 7 Hingoli 1014 1014 0 100% 8 Jalna 1811 1811 0 100% 9 Latur 2116 2116 0 100% 10 Mumbai 641 641 0 100% 11 Nagpur 2830 2830 0 100% 12 Nanded 2983 2983 0 100% 13 Raigarh (Maharashtra) 3275 3275 0 100% 14 Ratnagiri 3109 3109 0 100% 15 Sindhudurg 1687 1687 0 100% 16 Solapur 4058 4058 0 100% 17 Yavatmal 2769 2769 0 100% 18 Bid 2901 2900 1 100% 19 Parbhani 1485 1484 1 100% 20 Kolhapur 3017 3013 4 100% 21 Satara 3425 3419 6 100% 22 Mumbai (Suburban) 1669 1665 4 100% 23 Aurangabad (Maharashtra) 2870 2862 8 100% 24 Gadchiroli 1757 1747 10 99% 25 Sangli 2481 2465 16 99% 26 Jalgaon 2737 2713 24 99% 27 Ahmadnagar 4584 4535 49 99% 28 Wardha 1271 1248 23 98% 29 Nandurbar 1657 1620 37 98% 30 Thane 5111 4973 138 97% 31 Nashik 4480 4333 147 97% 32 Pune 5470 5201 269 95% 33 Osmanabad 1503 1426 77 95% 34 Dhule 1714 1575 139 92% 35 Washim 1090 817 273 75% Total 85794 84568 1226 99% 3.2 Monthly data entry Monthly Data Entry into the portal is an area of concern. At the State level the average monthly data entry for all the district from the month of April 2013 to December 2013 is 81% only. It is to be noted that 100% data entry for all the months from April to December 2013 was required and after this the State had to submit the 10

AWP&B 2014-15 through the MIS web portal. But the State has not completed the requisite entries. The districts from the month of April, 2013 have not entered 100% monthly data and this is continuously reducing in the subsequent months up to December 2013.The District wise Monthly Data Entry Status is given below : -- S. No. District Monthly Data Entry Status : 2013-14 as 4-2-2014 Apr May Jun Jul Aug Sep Oct Nov Dec % Avg 1 Ahmadnagar 99% 98% 98% 98% 97% 95% 84% 82% 75% 96% 2 Akola 100% 100% 100% 100% 100% 99% 99% 99% 98% 100% 3 Amravati 100% 100% 100% 100% 100% 100% 100% 100% 100% 92% 4 Aurangabad (Maharashtra) 92% 92% 91% 91% 90% 88% 80% 71% 66% 92% 5 Bhandara 100% 100% 100% 100% 100% 100% 100% 100% 100% 69% 6 Bid 50% 49% 47% 46% 45% 40% 38% 30% 5% 67% 7 Buldana 98% 98% 97% 97% 97% 97% 97% 87% 78% 91% 8 Chandrapur 91% 91% 91% 90% 89% 88% 88% 87% 85% 82% 9 Dhule 85% 83% 82% 81% 80% 79% 77% 64% 39% 80% 10 Gadchiroli 95% 94% 94% 93% 92% 84% 84% 68% 61% 82% 11 Gondiya 85% 85% 83% 83% 83% 82% 72% 71% 68% 90% 12 Hingoli 100% 100% 100% 100% 100% 100% 100% 100% 100% 96% 13 Jalgaon 97% 96% 96% 96% 96% 96% 92% 85% 74% 78% 14 Jalna 80% 78% 74% 73% 72% 58% 50% 46% 40% 81% 15 Kolhapur 100% 99% 99% 99% 99% 99% 99% 99% 97% 92% 16 Latur 97% 96% 96% 96% 91% 83% 80% 77% 56% 76% 17 Mumbai 84% 84% 83% 82% 81% 76% 52% 47% 13% 71% 18 Mumbai (Suburban) 89% 89% 88% 87% 87% 77% 66% 58% 39% 88% 19 Nagpur 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 20 Nanded 100% 100% 100% 99% 99% 99% 99% 99% 98% 88% 21 Nandurbar 87% 87% 86% 86% 85% 84% 79% 58% 36% 72% 22 Nashik 88% 87% 82% 82% 73% 72% 47% 42% 36% 57% 23 Osmanabad 58% 57% 57% 56% 55% 54% 53% 20% 14% 74% 24 Parbhani 100% 100% 100% 100% 100% 100% 100% 100% 100% 85% 25 Pune 81% 80% 80% 80% 78% 78% 57% 52% 50% 83% 26 Raigarh (Maharashtra) 98% 98% 98% 98% 95% 95% 93% 92% 88% 98% 27 Ratnagiri 100% 100% 100% 100% 100% 100% 100% 100% 100% 87% 28 Sangli 85% 84% 84% 82% 82% 73% 69% 59% 44% 78% 29 Satara 93% 92% 91% 91% 91% 90% 88% 63% 45% 91% 30 Sindhudurg 100% 100% 100% 100% 100% 100% 100% 100% 100% 86% 31 Solapur 93% 89% 85% 81% 77% 71% 63% 51% 44% 55% 32 Thane 49% 47% 44% 43% 43% 38% 24% 22% 20% 62% 33 Wardha 93% 93% 93% 92% 91% 89% 86% 82% 71% 84% 34 Washim 80% 80% 79% 79% 79% 79% 79% 79% 78% 90% 35 Yavatmal 100% 100% 100% 100% 100% 100% 100% 100% 100% 91% Total 89% 88% 87% 87% 85% 83% 77% 71% 64% 81% 11

3.3 Mismatch in Data from MIS and AWP&B Component As per AWP&B As per MIS Average children Primary = 6241599 (lakhs) Primary = 4792104 (lakhs) Upper Primary =3703545 (lakhs) Upper Primary = 2998085 (lakhs) Working days 153 Both Primary as well as Upper Primary Primary = 135 Upper Primary = 131 Kitchen-cum-stores Completed =36047 In progress =4587 Yet to start=31153 Completed =37556 In progress =3901 Yet to start=3032 Kitchen devices Procured = 228332 including 106989 for replacement Procured =39283 Engagement of CCH 163389 147776 Yet to start=6116 An analysis of the AWP&B 2014-15 Plan and the data entries in the web portal has revealed the above mentioned concerns. There is a variation of data component wise as mentioned above. Ideally there should be no mismatch. The mismatch is also of the fact that 100% annual and monthly entries have not been done upto Dec3ember 2013. The State/UTs were oriented through training to enter correct data at the time of entering data in the portal 3. Release of funds: The flow chart showing the release of funds is as follows. The below mentioned flow chart indicates that the funds flow through a circuitous route from State Finance Department to the implementing agency as a result of which unusually long delay takes place before these funds reach the implementing agencies and hence Delay in release of central assistance by the State Government 12

Rs. in lakh Component wise Releases (Central Share ) Dates Adhoc Balance of Ist 2nd Instalment Instalment 18.04.2013 8.8.2013 25.11.2013 1 Cost of Food grains 4047.81 1890.59 6167.69 12106.09 2 Cooking Cost 17760.47 11500.05 28416.76 57677.28 3 Honorarium Helpers to Cooks-cum- Total 4315.95 2783.95 6905.52 14005.42 4 Transportation Assistance 537.31 265.95 818.72 1621.98 5 Management Monitoring & Evaluation (MME) Total 4. Management Structure 479.91 662.43 761.55 1903.89 27141.45 17102.97 43070.24 87314.66 Existing Management Structure for implementation of the Mid Day Meal Scheme at State, District, Block and School level is as follows : Management Structure At State Level Hon ble Education Minister Hon ble State Education Minister Hon ble Additional Chief Secretary (School Education & Sports Dept) Commissioner( Education) Director (Primary Education) Joint Director (Pry. Edu.) ( Nodal Officer, MDM) Deputy Director (Pry. Edu.) Education Officer ( E.O. ) Statistical Officer Management Structure At District Level (for MDM) Education Officer A.O. MDM B.E.O. D.E.O. (for MDM ) 13

Management Structure At Block Level (for MDM) Block Education Officer (B.E.O.) Superintendent Extension Kendra Pramukh Office D.E.O. ( for MDM ) Management Structure At School Level SMC H.M. CCH SHG Availability of dedicated staff for MDM at various levels. Maharashtra Staff Information Name Of Post No. of Posts Sanctioned State Level No. of Posts up filled up No. of Posts Vacant Additional Chief Secretary 1 1 0 Joint Secretary 1 1 0 Director of Education, Primary 1 1 0 Joint Director 1 1 0 Deputy Director 1 1 0 Under Secretary 1 1 0 Statistical Officer 1 1 0 Steno 1 1 0 Clerk 1 1 0 Contractual Staff at State Level- Data Entry Operator 6 3 3 District Level- Accounts Officer 33 18 15 Contractual Staff at District Level- Data Entry Operator 45 33 12 Block Level- Superintendent 295 128 167 Contractual Staff at Block Level- Data Entry Operator 352 191 161 14

During the appraisal it was informed that the posts of Statistical Officer(1) Accounts Officers (33), Superintendents (295), Steno (1) and clerk (1) have been created exclusively for the Mid Day Meal Scheme. But 15 posts of Accounts Officers, 167 posts of Superintendents are lying vacant. The State has sanctioned only 295 posts of Superintendents against the requirement of 352 i.e one superintendent for each block and municipal corporation. Thus the vacancy against the sanctioned regular posts and contractual staff are affecting the implementation of the scheme. The 3rd Review Mission that visited the State during 2011-12, had also recommended the setting up of the administrative structure for MDMS in the State. It is understood that the proposal to this effect has been submitted to the Department of Education and Sports At school level, mother volunteers, school management committee members and inspecting staff of Education department are made responsible for supervision and monitoring of MDM. The state of Maharashtra has no separate cell for Mid Day Meal Scheme. The MDM Guidelines for MME has allowed to appoint staff on contract basis. Some other states in the country has established separate MDM cell or directorate. Therefore taking into consideration the importance of scheme and its monitoring, separate MDM cell is necessary. Therefore, proposal for state level separate MDM cell under MME funds has been submitted by the State. The State has submitted detailed MME Plan of Rs. 1788.96 Lakh for Strengthening and Monitoring of the Scheme. The 5th Joint review Mission also recommended that the State may set up administrative structure with dedicated staff exclusively for Mid Day Meal Scheme. The mission also suggested for reducing intermediary levels for timely release of funds. 6. Community involvement Active Gram Panchayats, School Monitoring Committees and Parents Teachers Associations can play a very useful role in ensuring that mid day meals are provided in a fair and efficient manner. Community participation can help in many ways. Community members can formally monitor and report any irregularity to Gram Panchayat. 7. Capacity Building Training for cook-cum-helpers will be organized for giving them information about safety, hygiene and about nutrition values through the Institution of Hotel Management / Home Science Departments.For capacity building, districts have conducted training for cook-cum-helpers in 2012-2013. Districts are given instructions to give training to the cook cum helpers about taking precautions while cooking and serving, also how to cook nutritious food; training should be given with the help of Home science Department. SMCs have been given training in two phases in the current year 2013-2014. 8. Grievance Redressal Mechanism At school level school management committee members, mother volunteers, and inspecting staff (Kendrapramukh, Extension officers, Superintendent (MDM), Block Education officers) of Education department are made responsible for supervision and monitoring of MDM. At district level, flying squads are established. At State level, vigilance squads are established. Toll free helpline number 1800 233 9988 is made operational at state level for public to complain or to suggest about any aspect related to MDM scheme implementation. No. of complaints received under MDMS - 20. Nature of complaint are shortage of rice, spices & condiments due to late supply, complaints regarding quality of food grains, delay in receiving cooking cost and honorarium to CCH. As soon as the cell receives the complaint the officials contacts the Education officers of the particular district and ask them to take necessary action immediately 15

9. Tasting of Meal Before serving food, Head master / SMC members /Teachers taste the food before half an hour. Instructions about testing the sample of food from labs at least twice in the year are given to district officials 10. Testing of Meal by NABL accredited labs The State has informed that they are in the process of engagement of NABL/Govt. labs for testing of meals for centralized kitchens in the first page. 11. Best Practices Micronutrient syrup, protein powder and IFA tablets distributed by the State Government Direct Funds Transfer ( Honorarium ) in CCH Accounts Centralized procurement & supply of pulses & condiments to schools Storage bins for pulses and condiments in the school Prefabricated kitchens installed in schools. Fire extinguisher found in all schools Sealed Food samples were found in all schools Hand washing by children in all the schools State Govt. has set up the committee under the chairmanship of J.M.Abyankar for recommending changes in implementation of MDM. Accordingly, the recommendation of this Committee, State Govt. published G.R. on 18 th June 2009 regarding improvement in implementation of MDM. As per this G.R. in Rural area. Rice and other material (eg.dal, oil, turmeric powder, Salt etc.) is supplied to the school directly. In Urban area there will be central kitchen system which will provide ready cooked food directly to school. The Expression of Interest is being called for urban area. For implementing above system work is in process at present there is stay. 1. In Chandrapur District: In most of the schools some members of the society have gifted kitchen devices (plates and other utensils). The schools use this open space to grow vegetables like drum stick, brinjals and coriander leaves. 2. In Yavatmal District- Dining tables are set up in Zillha Parishad Primary School Belora and Jambhulni,of Block Yavatmal and in Akola District In Partur Taluka 6 Primary Schools have dinning hall and table with bench build by public contribution. Cooks wear clean cotton uniform during cooking. 3. In Satara District In kumthe bit, satara taluka, district satara, all appro. 25 schools have developed Parasbag. All schools in Kumthe bit use vegetables and fruits from parasbag in mid day meal. 16

Best Practice about Kitchen Shed Satara District The Government of Maharashtra has entrusted the work of providing Kitchen Sheds all over Maharashtra State to DPEMS. Now this office intends to provide modular prefabricated kitchen shed of approximate 120 Square Feet. The actual construction of a pre-fabricated kitchen shed on site requires maximum 5 days to complete the kitchen shed. As time required for a kitchen shed is less comparing to time required for regular RCC or any conventional method, and costing is less as compared to any other structure. This modular pre-fabricated kitchen shed have wall panels & door shutter of fire proof material & remaining is of structural materials. The kitchen shed structure have durability& is a decent structure. The photos below are of the prefabricated kitchens: 12. Contingency plan To avoid any untoward incident districts have been instructed- 1. To keep fire extinguishers and sand buckets in schools. 2. SMC members should inspect whether health check up and cleanliness of cook cum helpers (appointed by cooking agency) is carried out regularly or not. 17

3. SMC members & teachers should first take the taste of the meal before half and hour & then the meal should be served to students. 4. Also continuous and random checking and supervision by the field officers should be done to prevent any untoward happening. 5. Instructions about keeping phone numbers of PHC near by, local clinic, Hospitals, Ambulance & Fire brigade services etc and displaying them on the prominent places 6. First-Aid boxes should be kept in schools. 13. Findings from Joint Review Mission. Areas of Concern Cooking cost for primary and upper primary has not been revised with w.e.f 01.07.13 Dedicated Administrative structure for MDMS does not exist Too many intermediary levels in the flow of funds hence In ordinate delay in the release of funds up to school More than 5 months delay in the payment of Honorarium to cook-cum-helpers Interruption due to non availability of Food Grains Bins have not been provided for storage of Food Grain Quantity of pulses and oil has been reduced in Buldana district Dedicated Toll free number for GRM not displayed in the schools. 40% of the sanctioned kitchen-cum-stores are yet to be constructed Less Inspections of schools by the District and Block officials Social audit be encourage for bringing transparency and accountability. Poor sanitation in the toilets due to water scarcity 14. Main Issues highlighted by Monitoring Institutions: For the State of Maharashtra 1. CDECS, Jaipur 2.Indian Institute of Education, Pune Period of the Report : 1st April, 2013 to 30th September, 2013 Delayed release of funds including cooking cost: None of the sample schools (100%) received funds related to MDM in time in Thane, Nashik, Dhule,Jalna, Hingoli, Washim, Buldana and Nanded. The duration of delay of release of funds ranging from 1 to 6 months Food grains were not supplied regularly in Thane, Nashik, Dhule Buldhana and Nanded. The delay is ranging from 15 days to 30 days Remuneration was not paid to cooks/helpers regularly in Thane and Nashik In Thane in 24 schools (67%) pucca kitchen shed-cum-store had not been constructed Inadequate eating plates for children taking MDM in Thane,Nashik and Dhule There is no grievance mechanism in the districts for MDMS NO Display of Information under RTE Act 2009 in any of the visited districts in the schools In Mumbai the served MDM to the children in all the sample schools was not hot as it was supplied by NGO/SHG. It was cold and tasteless. In Mumbai (17%) the children were not satisfied with the quality of meal, whereas (23%) the children were not satisfied with the quantity of meal. Inadequate no. of cook cum helper in schools in (Jalna-19, Hingoli-6, Washim-9, Buldhana- 16 and Nanded- 9 Interruption was observed in 103 (53.37%) schools (Jalna-15, Hingoli-16, Washim-18, Buldhana-34 and Nanded- 20 ) In Buldhana -4, Nanded-4 schools quality of meal found to be poor. First aid kit was not available in some schools. Health record (Height, weight ) register provided by state but it was not maintained in many schools 18

The State informed during the appraisal that according to the findings of monitoring Institutions, District Education officers will be informed to take precautionary measures to remove the drawbacks in the implementation of the Mid Day Meal scheme. --ooo-- 19

Part-C : Recommendations of Appraisal Team for 2014-15 No Items 1. No. of Schools & No. of Children (A) Primary No. of Schools 1.1 Govt. + Local Bodies 44350 State s Proposal for FY 2014-15 No. of Children Recommendation by Appraisal Team for 2014-15 No. of No. of Schools Children 44350 6500000 1.2 Govt Aided 3548 3548 1.3 EGS/ AIE Centres 0 6500064 0 1.4 Madarsas/Maqtabs 1 1 1.5 NCLP 149 149 TOTAL (A) 48048 6500064 48048 6500000 (B) Upper Primary 1.6 Govt. + Local Bodies 22525 3902793 22525 3900000 1.7 Govt Aided 15453 15453 1.8 EGS/ AIE Centres 0 0 1.9 Madarsas/Maqtabs 2 2 1.10 NCLP 8469 8469 TOTAL (B) 37980 3911262 37980 3908469 GRAND TOTAL (A) +(B) 86028 10411326 86028 10408469 2 No. of Working days 2.1 Primary 222 222 2.2 Upper Primary 222 222 2.3 NCLP 312 312 3. No of Cook-cum-Helpers 3.1 Primary 174000 174000 3.2 Upper Primary TOTAL 4. Kitchen cum Stores 6788 Units 6788 Units 5 Kitchen New Schools 18793 for govt. aided schools 18793 for govt. aided schools Devices Replacement for 2008-09 12797 12797 5. Kitchen-cum-stores Total centres* Total Sanctioned till 2013-14 Construction through Convergence Gap States Proposal Recommendatio n by Appraisal team 85668 71783 1018 12867 6788 6788 6. Kitchen Devices Item Total Sanctioned till 2013-14 New 228332 (Including 106989 for replacement) States Proposal for Recommendation 2014-15 by Appraisal team 18793 18793 Replacement For 2008-09 12797 12797 20

MAHARASHTRA QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2014-15 [as per approval of PAB-MDM at existing norms of 2013-14] 7 QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2014-15 (Existing Norms) 7.1 Food grains: No. Stage Approval by PAB-MDM Quantity in MTs. No. of Children No. of Working days 1 Primary (@ 100 gms) 6500000 222 144300 2 Upper Primary (@150 gms.) 3900000 222 129870 3 NCLP 8469 312 396.35 TOTAL 274566.35 7.2 Cooking Cost, MME and Transport Assistance Sl. No. Component/norm Amount admissible Primary (Rs. In lakhs) 1 Cost of Foodgrains @Rs. 5650/- per MT 8152.95 2 Central share - Cooking cost @ Rs. 2.51 per child/day (6500000 X 222 days x Rs. 2.51) State Share - Cooking cost @ Rs.0.83 per child/day (6500000 X 222 days x Rs 0.83) 3 Transportation Cost @ Rs. 750.00 MT (6500000 X 222 days x 0.0001 MT x Rs. 750 ) 4 Central Share - Payment for Honorarium to 174000 Cookscum-helpers @ Rs. 750/- per month per cook-cum-helper (PY+ U PY) (for 10 months) State Share - Payment for Honorarium to 174000 Cookscum-helpers @ Rs. 250/- per month per cook-cum-helper (PY+ U PY) (for 10 months) 5 Management Monitoring and Evaluation (MME) 1.8% of cost of foodgrains, cooking cost and cost of transportation) Upper Primary 36219.30 11976.90 1082.25 13050 4350 1053.08 TOTAL 59557.58 5 Cost of Foodgrains @Rs.5650/- per MT 7337.66 6 Central Share - Cooking cost @ Rs. 3.75 per child/day (39,00000 x 222 days x Rs. 3.75) State Share - Cooking cost @ Rs. 1.25 per child/day (39,00000 x 222 days x Rs. 1.25) 32467.5 10822.5 21

7 Cost transportation @ Rs. 750.00 MT (39,00000 x 222 days x 0.00015 x Rs.750) 8 Management Monitoring and Evaluation (MME) 1.8% of cost of foodgrains, cooking cost and cost of transportation NCLP TOTAL 974.025 734.03 41513.21 9 Cost of Foodgrains @Rs.5650/- per MT 10 Central Share - Cooking cost @ Rs. 3.75 per child/day 22.39 (8469x 312 days x Rs. 3.75) 99.09 State Share - Cooking cost @ Rs. 1.25 per child/day (8469x 312days x Rs. 1.25) 33.03 11 Cost transportation @ Rs. 750.00 MT (8469x 312 days x 0.00015 x Rs.750) 2.97 12 Management Monitoring and Evaluation (MME) 1.8% of cost of foodgrains, cooking cost and cost of transportation 2.24 Total 126.69 GRAND TOTAL 101197.50 7.3 Non Recurring Central Assistance 1 Kitchen cum Store 6788 schools As per norms 2 Kitchen Devices new (31590) X Rs.5000 1579.5 Grand Total for recurring and non-recurring central assistance 102776.98 Requirement of Funds for 2014-15 (Rs. In lakh) Component As per existing norms Centre Minimum State share Recurring 101197.50 27459.93 Non-Recurring 1579.5 0 Total 102776.98 27459.93 --ooo-- 22