CITY OF BOYNTON BEACH, FLORIDA CITY OF BOYNTON BEACH FY 2017-2018 ADOPTED SUMMARY BUDGET P a g e 1 46
Boynton Beach Mayor and City Commission Commissioner Joe Casello, Commissioner Christina Romelus, Vice Mayor Justin Katz (standing from left to right) Commissioner Mack McCray, Mayor Steven Grant (seated front, left to right) CITY MANAGER: Lori LaVerriere Page 2 46
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Vision Statement Our vision is to be a WELCOMING and PROGRESSIVE COASTAL COMMUNITY that CELEBRATES CULTURE, INNOVATION and BUSINESS DEVELOPMENT. Mission Statement The City of Boynton Beach is a VIBRANT and SUSTAINABLE COMMUNITY that PROVIDES EXCEPTIONAL SERVICES Core Beliefs We, the management team of the Boynton Beach City Government, commit to: PERSONAL INTEGRITY AND HONESTY, PRODUCTIVITY, TEAMWORK, RESPECT, and SERVING OTHERS. The Commission Initiatives Redevelop Downtown Building Wealth in the Community Boynton Beach Branding Transportation and Mobility Page 4 46
UTILIZING THE DOCUMENT CITY OF BOYNTON BEACH, FLORIDA In order to assist the reader in their review of the Budget document and obtaining information, several specific financial devices, such as graphs, charts, and tables have been utilized. The reader may obtain information at three separate levels: City, Fund, and Department. A City level summary of the most important information coupled with comparative data has been included on the following pages, found in the comprehensive FY2017-18 Budget Book version. HIGHLIGHTS The Millage Rate was adopted at 7.9000 mills, which is 6.43% per the State TRIM calculations over the Roll-back Rate of 7.4224 The adopted budget for all Funds is equivalent to $203.0M, up from last year s amended budget of $183.1M General Fund is 41.2% or only $83.2M of all funds, a.6% decrease over last year s budget of $83.7M Per Palm Beach Property Appraiser taxable values increased by 8.25%, from $5.0B to $5.4B over the prior year Net property taxes to be collected have increased by $2.4M, a 7.77% increase over the prior year. Fire Assessment rate was adopted at $120 per residential unit, an increase from the prior fiscal year amount of $100. Page 5 46
CITY ORGANIZATIONAL CHART City Commission Advisory Boards City Attorney City Manager Public Information Manager Special Projects Coordinator Executive Assistant to the City Manager Assistant City Manager Public Services Assistant City Manager Administrative Services Human Resources & Risk Management Director Chief of Police Fire Chief Utilities Development Financial Services City Clerk Economic Development Community Standard Public Works and Engineering Information Technology Services Recreation and Parks Library The Links at Boynton Beach Art in Public Places Grants Page 6 46
FY 2017/2018 Budget & Fire Assessment Calendar (Final) Thursday, Feb 16, 2017 Open Distribute forms for Vehicle requests, Personnel requests, Technology requests, and Grant Funds to the departments. Thursday, Feb 16, 2017 1:30 pm Distribute Capital Improvement Program forms to the CIP Committee & the Utility department. Tuesday, Feb 28, 2017 5:00 pm Deadline for Vehicle requests, Personnel requests, Technology requests, Grant Fund forms and CIP forms to be submitted to Finance. Finance will forward to the reviewing department. Week of Feb 27 to March 3, 2017 Open Distribute Budget materials to all departments. Cost Allocation will be available by March 17. Thursday, March 16, 2017 5:00 pm Complete first draft of FY 2017-18 CIP Tuesday, April 4, 2017 5:00 pm Deadline for recommendations from Human Resources, Fleet Maintenance, I.T.S. and Grants Team to Finance Thursday, April 6, 2017 5:00 pm Departments final day of Operating budget data entry & Revenue Projections Friday, April 7, 2017 11am 2017 Non Ad Valorem Meeting (+2017 Tax Calendar) by Property Appraiser s Office Friday, April 28, 2017 PM General Indication of Property Taxable Values from Property Appraiser Friday, May 26, 2017 PM Estimated Property Taxable Values received from Palm Beach County Monday - Friday June 5-9, 2017 TBD Budget Review Team meets with departments to review Operating & CIP budgets and goals. Verify any of the CM s personnel modifications with Human Resources. Saturday, July 1, 2017 PM Truth In Millage (TRIM) process begins - Preliminary Property Taxable Values to be sent from Palm Beach County Property Appraiser on June 28th Friday, July 7, 2017 Monday, July 17, 2017 Tuesday, July 18, 2017 Wednesday July 19, 2017 Week of July 24-28, 2017 5:00pm 10:00am 2:00pm Budget Transmission to City Commission (PAPA s Preliminary Tax Roll certified to DOR) Budget Workshops - Library Program Room Discuss Proposed FY17/18 Operating & CIP Budget presented to City Commission Continue to discuss FY17/18 Proposed Budget & Adopt Preliminary Fire Assessment Resolution Special Commission Budget Meeting for Adoption of Tentative Millage Rate Note: Date should not coincide with School Board meeting date of 7/26/17 1. Advise Property Appraiser of Preliminary Fire Assessment Rate and Fire Assessment adoption hearing date ( Thursday, September 14, 2017) 2. Proposed Millage, rolled-back rate, date, time and meeting place of the tentative budget hearing on Form DR-420 by 07/28/17, Certify via etrim 3. GSG to provide Property Appraiser with City s Fire Assessment Roll for TRIM Monday, August 21, 2017 Advertise Notice of Public Hearing for Annual Fire Assessment Resolution (Tuesday, September 5) (City Clerk/City Mgr. action) Note: Statutorily required before August 21, 2017 Monday, August 21, 2017 Mail statutorily required First Class Notices to affected property owners. (GSG action) Note: Statutorily required before August 21, 2017, TRIM Notices Mailed Thursday, September 7, 2017 6:30pm 1 st Budget Public Hearing to adopt Proposed Budget (must be 65 days after July 1 st ) After 9/4, date cannot coincide with School Board (9/6 ) or County (9/5) meeting dates. Thursday, September 14, 2017 6:00pm Public Hearing at adopt the Final FY 17/18 Annual Fire Assessment Resolution Note: Date cannot coincide with School Board (N/A) or County (9/5 ) meeting dates. Friday, September 15, 2017 Advertise final millage and budget hearing in newspaper for Saturday (start summary 9/8/17) City certifies Final Non-Ad Valorem Assessment Roll to PBC Tax Collector Tuesday, September 19, 2017 6:30pm 2 nd Budget Public Hearing and Final Adoption of FY 17/18 Budget (within 15 days after) Note: Date may not coincide with County (9/18 ) meeting date. Friday, September 22, 2017 Thursday, October 19, 2017 Submit resolution/ordinance adopting final millage rate to Property Appraiser, Tax Collector, and Department of Revenue within 3 days of adopting final millage rate. Submit completed TRIM package to DOR within 30 calendar days following adopting final millage rate with Form DR-487, Certificate of Compliance. Page 7 46
BRIEF EXPLANATION OF FUNDS In accordance with generally accepted governmental accounting, auditing, and financial reporting principles, this document is organized by funds in the following manner: - GENERAL FUND (001) - SPECIAL REVENUE FUNDS Traffic Safety Fund (103) - ENTERPRISE FUNDS Local Option Gas Tax Fund (104) Utilities Fund (401) Community Improvements Fund (122) Solid Waste Fund (431) Public Arts Fund (151) Golf Course Fund (411) Recreation Program Revenue Fund (172) Cemetery Fund (631 & 632) - INTERNAL SERVICE FUNDS - DEBT SERVICE FUNDS Fleet Maintenance Fund (501) Public Service Tax Fund (207) Self-Insurance Fund (522) Materials & Distribution (502) - CAPITAL PROJECTS FUND Parks & Rec Trust (141) General Government (302) Golf Projects (411) Utility Projects (403 & 404) GENERAL FUND The General Fund serves as the primary operating fund of the City. The fund accounts for all financial transactions not accounted for in another fund. Revenue is derived primarily from property taxes, state and federal distributions and other intergovernmental revenue. ENTERPRISE FUNDS The enterprise funds report operations that provide services primarily to the public which are financed primarily by user charges, or activities where periodic measurement of net income is appropriate for capital maintenance, public policy, management control or other purposes. Utilities Fund accounts for the construction, operation and maintenance of the Water Department and the City's share of the Regional Wastewater Treatment Plant. Page 8 46
BRIEF EXPLANATION OF FUNDS (continued) Solid Waste Fund accounts for the operation, maintenance, and replacement of the sanitation fleet and the supporting functions enabling the City to collect all refuse and trash on a regular basis. Golf Course Revenue Fund accounts for the construction, operation and maintenance of the Municipal Golf Course. INTERNAL SERVICE FUNDS Internal service funds are established to finance and account for services and commodities furnished by a designated department of the City to other departments of the City. Boynton Beach operates three (3) internal service funds; Fleet Maintenance, Warehouse and Self Insurance. Fleet Maintenance Fund accounts for the operation, maintenance and replacement of all motor vehicles and heavy equipment pieces within the City fleet. The funds charges individual departments for (a) operations and maintenance of the vehicles and equipment and (b) a prefunding charge (depreciation) to replace the vehicle at the end of its useful life. Self-Insurance Fund accounts for all insurance for property, workers' compensation, general and automotive liability claims. Materials & Distribution Fund (formerly the Warehouse Fund) accounts for the inventory and disbursement of supplies purchased in bulk. All using departments are charged based on the relative cost of the supplies purchased. SPECIAL REVENUE FUNDS These funds account for specific governmental revenue (other than special assessments and major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Traffic Safety Fund accounts for the operations of the red light camera program in the City. Local Option Gas Tax Fund - This fund was created during the 1983-84 Fiscal Year as a result of an Interlocal Agreement between Palm Beach County and local municipalities for the distribution of gas tax revenue. Expenditure of these funds is to be used for road improvements. Community Improvements Fund accounts for those funds designated for housing improvement programs. Public Arts Fund - accounts for all funds collected pursuant to Ordinance 05-060 enacted to enhance the City's heritage, diversity, and character through public artworks integrated in the architecture, infrastructure and landscape. Recreation Program Revenue Fund accounts for all self-supporting recreational programs. Cemetery Fund accounts for the operations of the City's cemeteries. Page 9 46
BRIEF EXPLANATION OF FUNDS (continued) DEBT SERVICE FUND This fund accounts for the accumulation of resources for and the payment of general long-term debt principal and interest. Public Service Tax Debt Service Fund accounts for the debt service on the City's Public Service Tax Bonds. CAPITAL PROJECT FUNDS These funds account for the acquisition or construction of major capital facilities other than those financed by proprietary fund operations and special assessments. Parks & Recreational Facilities Fund is used for the acquisition or development of City park and recreational land. The revenues are generated by fees collected from developers. Page 10 46
BUDGETS AND THE BUDGETING PROCESS CITY OF BOYNTON BEACH, FLORIDA The City follows these procedures in establishing the budgetary data reflected in the financial/budget documents: The distribution of documents to initiate the fiscal year s budget process begins in February. During the first week of July, the City Manager submits to the City Commission a tentative budget for consideration and approval. The budget is available to the public at this time. Informal budget workshops are held by the City Commission to review the proposed budget and to obtain public comment. (July 17-19) The City advises the Palm Beach County Property Appraiser & Department of Revenue of the proposed millage rate, the rolled-back millage rate, and the day, time and place of the public hearing for budget acceptance. (No later than the week of July 24-28, 2017) The public hearing is held to obtain final taxpayer input and to adopt the final budget. (First Commission meeting in September) The budget and related millage rates are legally enacted annually by passage of an ordinance at the second Commission meeting in September The adopted budget must be balanced, where revenues equal all appropriations Within 30 days after the Commission meeting (final public hearing) on the budget the final steps in the TRIM compliance process should occur Minimum Fund Balance Reserve: The City s reserve policy is to maintain a reserve of 10% of the following year s budgeted expenditures to compensate for short-term revenue shortfall and unforeseen emergency. For budgetary purposes, current year encumbrances are treated as expenditures and any unencumbered budgetary appropriations lapse at fiscal year-end. Changes or amendments to the total budgeted expenditures of the City or a department must be approved by the City Commission; however, changes within a department which do not affect the department s total expenditures may be approved at the administrative level. Expenditures may not legally exceed budgetary appropriations for the fund in total, although individual department s expenditures may exceed a department s budget. All Funds except Capital Funds unencumbered and unexpended appropriations lapse at fiscal year-end. The reported budgetary data represents the final appropriated budget after amendments adopted by the City Commission. Appropriated budgets have been legally adopted for the General Fund, the Local Option Gas Tax Fund, Recreation Program Revenue Fund, Community Improvements Fund (special revenue funds), the Public Services Tax Debt Service Fund, the Capital Improvements Fund (capital projects funds) and the Parks and Recreation Facilities Fund (a capital improvement fund) on the same modified-accrual basis used to reflect actual revenue and expenditures, except that for budgetary purposes, current year encumbrances are treated as expenditures. Appropriated budgets are also prepared and adopted for the Water and Sewer Fund, Solid Waste Fund, Golf Course Fund, Fleet Maintenance Fund, Self-Insurance Fund, Warehouse and Cemetery Fund. Page 11 46
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1,000 922 905 EMPLOYEES - ALL FUNDS 900 800 700 52 56 850 50 785 796 801 790 791 807 817 51 49 48 49 47 52 52 600 500 400 870 849 800 734 747 753 741 744 755 765 300 200 100 F/T P/T Explanation of Major Changes in Personnel Transferred 3 Police Officers from Uniform Department to the Traffic Fund 103 Added Police Officer funded by CRA to Police Admin Department Added 1 Network Engineer in the Information Technology Department Added 1 Inventory Specialist to Materials & Distribution (Warehouse) Page 13 46
PERSONNEL 2015/16 2016/17 2017/18 Change FY16/17 DEPARTMENT Amended Adopted Adopted to FY17/18 GENERAL City Commission 5.00 5.00 5.00 - City Manager 6.00 6.00 6.00 - Communications/Marketing 1.00 2.00 2.00 - City Clerk 5.00 5.00 5.00 - Financial Services 13.50 14.50 14.50 - Information Technology Services 14.75 13.75 14.75 1.00 Human Resources 5.50 5.50 5.50 - City Attorney 1.00 1.00 1.00 - Police - Uniform 112.00 112.00 107.00 (5.00) Police - Administrative 34.00 23.00 24.00 1.00 Police - Support 76.00 77.00 80.00 3.00 Community Standards 0.00 22.00 23.00 1.00 Fire 148.50 146.50 147.00 0.50 Development-Support Services 13.40 13.40 13.40 - Building 8.50 9.00 9.00 - Engineering 5.50 6.00 5.50 (0.50) Planning and Zoning 6.00 6.00 6.00 - Economic Development 1.00 1.00 2.00 1.00 Public Works 1.50 1.50 1.00 (0.50) Facilities Management 11.00 11.00 11.00 - Streets Maintenance 4.50 4.50 5.00 0.50 Library 26.50 26.50 26.50 - Recreation 42.53 43.49 44.79 1.30 Parks & Grounds 20.25 21.25 23.25 2.00 Total General Fund: 562.93 576.89 582.19 5.30 Page 14 46
PERSONNEL (continued) 2015/16 2016/17 2017/18 Change FY16/17 DEPARTMENT Amended Adopted Adopted to FY17/18 UTILITY Water Distribution 16.00 16.00 16.00 - Public Water System Operation 30.00 30.00 30.00 - Meter Reading & Services 10.00 10.00 13.00 3.00 Wastewater Collection 13.50 13.40 13.50 0.10 Wastewater Lift Stations 12.50 12.40 12.50 0.10 Water Quality 6.00 6.00 6.00 - Utilities Administration 9.00 8.00 8.00 - Utilities Engineering 13.00 15.00 15.00 - Stormwater Utilities 8.00 8.20 8.00 (0.20) Customer Relations 14.00 14.00 11.00 (3.00) Total Utility Fund 132.00 133.00 133.00 - GOLF Golf Course Administration 12.54 10.00 10.00 - Golf Course Maintenance 11.00 11.00 11.00 - Total Golf Course Fund 23.54 21.00 21.00 GRANTS FUND (105) 1.00 1.00 1.00 - SOLID WASTE 40.50 43.50 44.00 0.50 FLEET MAINTENANCE 11.00 12.00 12.00 - TRAFFIC FUND 0.00 0.00 3.00 3.00 RECREATION REVENUE FUND 7.76 7.61 7.99 0.38 MATERIALS & DISTRIBUTION (Warehouse) 4.00 4.00 5.00 1.00 COMMUNITY IMPROVEMENTS 2.10 2.10 2.10 - PUBLIC ARTS 1.00 1.00 1.00 - SELF INSURANCE 4.50 4.50 4.50 - CEMETERY FUND 0.50 0.50 0.50 - TOTAL ALL FUNDS: 790.83 807.10 817.28 10.18 Page 15 46
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GENERAL GOVT (CIP), $6,065,695, 3.0% SOLID WASTE FUND, $10,574,288, 5.2% GOLF COURSE FUND, $1,818,573, 0.9% FLEET FUND, $8,201,907, 4.0% PUBLIC SERVICE TAX DS, $9,500,000, 4.7% ALL FUNDS TOTAL BUDGET of $203,076,616 SELF INSURANCE FUND, $5,287,783, 2.6% LOCAL OPTION GAS TAX FUND, $1,300,000, 0.6% OTHER FUNDS, $3,016,300, 1.5% GENERAL FUND, $83,241,077, 41.0% UTILITITY (CIP), $27,527,200, 13.6% WATER & SEWER FUND, $46,543,793, 22.9% Page 17 46
GENERAL FUND REVENUES Ad Valorem Taxes, $34,097,527, 41% Fund Balance Approp, $118,100, 0% Interfund Transfers, $15,067,850, 18% Special Assessment, $6,589,000, 8% Franchise Fees, $4,865,000, 6% Miscellaneous Income, $839,300, 1% Occupational Licenses, $1,731,000, 2% Permits, $2,934,000, 3% State Shared Revenues, $8,762,000, 11% County Shared Revenues, $456,300, 1% Charges for Services, $7,043,000, 8% Fines & Forfeitures, $673,000, 1% Investment Income, $65,000, 0% Ad Valorem Taxes Franchise Fees Occupational Licenses Permits State Shared Revenues County Shared Revenues Charges for Services Fines & Forfeitures Investment Income Miscellaneous Income Special Assessment Interfund Transfers Fund Balance Approp Page 18 46
REVENUE SUMMARY 2015-16 2016-17 2017-18 ACTUAL AMENDED ADOPTED CLASSIFICATION REVENUE REVENUE REVENUE GENERAL FUND TAXES Ad Valorem Taxes $ 35,613,899 $ 38,322,309 $ 41,458,358 Less TIF Taxes to CRA (5,971,583) (6,682,137) (7,360,831) Franchise Taxes 4,669,059 5,065,000 4,865,000 TOTAL TAXES 34,311,375 36,705,172 38,962,527 LICENSES & PERMITS 4,455,756 4,301,000 4,665,000 INTERGOVERNMENTAL REVENUE 7,935,467 9,190,300 9,218,300 CHARGES FOR SERVICES 6,266,105 6,028,816 7,043,000 FINES & FORFEITURES 718,396 750,000 673,000 INVESTMENT INCOME 127,956 50,000 65,000 MISCELLANEOUS REVENUE 709,913 3,095,800 839,300 SPECIAL ASSESSMENT 5,680,354 5,541,500 6,589,000 TRANSFERS FROM OTHER FUNDS 16,442,000 14,842,000 15,067,850 FUND BALANCE APPROPRIATED (1,396,371) 3,262,149 118,100 TOTAL GENERAL REVENUE $ 75,250,951 $ 83,766,737 $ 83,241,077 Page 19 46
REVENUE SUMMARY (Continued) 2015-16 2016-17 2017-18 ACTUAL AMENDED ADOPTED CLASSIFICATION REVENUE REVENUE REVENUE ENTERPRISE FUNDS Water Revenues $ 22,509,381 $ 20,340,000 $ 22,769,000 Sewer Revenues 18,831,086 17,990,500 18,875,000 Stormwater Revenues 3,791,792 3,790,000 3,800,000 Other Revenues (8,437,264) 124,796 1,099,793 WATER & SEWER REVENUE 36,694,995 42,245,296 46,543,793 SOLID WASTE 12,070,277 11,926,650 10,574,288 GOLF COURSE REVENUE 1,946,657 2,046,555 1,818,573 TOTAL ENTERPRISE FUNDS 50,711,929 56,218,501 58,936,654 INTERNAL SERVICE FUNDS FLEET MAINTENANCE 9,187,370 6,133,331 8,201,907 MATERIALS & DISTRIBUTION (Warehouse) 342,415 305,208 365,743 SELF INSURANCE 4,893,543 5,071,095 5,287,783 TOTAL INTERNAL SERVICE FUNDS 14,423,328 11,509,634 13,855,433 SPECIAL REVENUE FUNDS TRAFFIC SAFETY 891,335 272,281 1,067,500 LOCAL OPTION GAS TAX 1,500,000 1,200,000 1,300,000 PUBLIC ARTS 163,865 250,459 237,397 RECREATION PROGRAM REVENUE 710,890 873,551 768,399 COMMUNITY IMPROVEMENTS 277,657 234,254 238,756 CEMETERY 352,995 354,718 338,505 TOTAL SPECIAL REVENUE FUNDS 3,896,742 3,185,263 3,950,557 CAPITAL IMPROVEMENT PROJECTS PARKS & RECREATION TRUST 233,696 301,218 66,183 GENERAL GOVERNMENT 1,375,586 1,948,388 5,999,512 UTILITITY 24,699,703 16,822,000 27,527,200 TOTAL CAPITAL IMPROVEMENT PROJECTS 26,308,985 19,071,606 33,592,895 DEBT SERVICE FUNDS PUBLIC SERVICE TAX 8,405,226 9,401,000 9,500,000 TOTAL DEBT SERVICE FUNDS 8,405,226 9,401,000 9,500,000 TOTAL -- ALL FUNDS $ 178,997,161 $ 183,152,741 $ 203,076,616 Page 20 46
EXPENDITURE SUMMARY 2015-16 2016-17 2017-18 ACTUAL AMENDED ADOPTED CLASSIFICATION EXPENSE EXPENDITURE EXPENDITURE GENERAL FUND GENERAL GOVERNMENT $ 10,560,165 $ 17,693,689 $ 13,468,422 PUBLIC SAFETY 54,945,468 56,053,624 59,258,643 PHYSICAL ENVIRONMENT 233,332 223,397 154,775 TRANSPORTATION 1,096,040 1,128,602 1,236,275 ECONOMIC ENVIRONMENT 180,992 231,749 412,318 CULTURE/RECREATION 8,234,954 8,435,676 8,710,644 TOTAL GENERAL FUND 75,250,951 83,766,737 83,241,077 ENTERPRISE FUNDS WATER & SEWER 36,694,995 42,245,296 46,543,793 SOLID WASTE 12,070,277 11,926,650 10,574,288 GOLF COURSE 1,946,657 2,046,555 1,818,573 TOTAL ENTERPRISE FUNDS 50,711,929 56,218,501 58,936,654 Page 21 46
EXPENDITURE SUMMARY (Continued) 2015-16 2016-17 2017-18 ACTUAL AMENDED ADOPTED CLASSIFICATION EXPENSE EXPENDITURE EXPENDITURE INTERNAL SERVICE FUNDS FLEET MAINTENANCE 9,187,370 6,133,331 8,201,907 MATERIALS & DISTRIBUTION (Warehouse) 342,415 305,208 365,743 SELF INSURANCE 4,893,543 5,071,095 5,287,783 TOTAL INTERNAL SERVICE FUNDS 14,423,328 11,509,634 13,855,433 SPECIAL REVENUE FUNDS TRAFFIC SAFETY 891,335 272,281 1,067,500 LOCAL OPTION GAS TAX 1,500,000 1,200,000 1,300,000 PUBLIC ARTS 163,865 250,459 237,397 RECREATION PROGRAM REVENUE 710,890 873,551 768,399 COMMUNITY IMPROVEMENTS 277,657 234,254 238,756 CEMETERY 352,995 354,718 338,505 TOTAL SPECIAL REVENUE FUNDS 3,896,742 3,185,263 3,950,557 CAPITAL IMPROVEMENT FUNDS PARKS & RECREATION TRUST 233,696 301,218 66,183 GENERAL GOVERNMENT 1,375,586 1,948,388 5,999,512 UTILITITY 24,699,703 16,822,000 27,527,200 TOTAL CAPITAL IMPROVEMENT FUNDS 26,308,985 19,071,606 33,592,895 DEBT SERVICE FUND PUBLIC SERVICE TAX 8,405,226 9,401,000 9,500,000 TOTAL DEBT SERVICE FUND 8,405,226 9,401,000 9,500,000 TOTAL -- ALL FUNDS $ 178,997,161 $ 183,152,741 $ 203,076,616 Page 22 46
GENERAL FUND APPROPRIATIONS by Functions Public Safety Police & Fire, $56,191,560, 67.5% General Government, $13,468,422, 16.2% Culture / Recreation, $8,710,644, 10.5% Economic Environment, $412,318, 0.5% Public Safety Protective Inspections, $3,067,083, 3.7% Public Works, $154,775, 0.2% Transportation, $1,236,275, 1.5% GENERAL FUND APPROPRIATIONS by Object Classifications (Total of $83,241,077) Personnel Services, $63,967,396, 76.8% Non Operating, $2,937,186, 3.5% Capital Outlay, $708,580, 0.9% Operating Expenses, $15,627,915, 18.8% Page 23 46
FY 2016-17 % Change FY2017-18 FY 2017-18 Adopted Budget by Object Classification Amended btw. FY2016-17 Adopted PERSONNEL OPERATING CAPITAL NON- GENERAL FUND DEPARTMENTS BUDGET and FY2017-18 BUDGET SERVICES EXPENSES OUTLAY OPERATING City Commission $ 231,706 15.4% $ 267,301 $ 196,637 $ 60,664 $ - $ 10,000 City Manager 696,119 7.2% 746,362 693,604 47,843 1,000 3,915 City Hall/General Admin. 8,405,149-56.8% 3,634,018 26,500 2,613,568-993,950 Marketing/Communications 314,841 6.0% 333,846 213,950 119,896 - - City Clerk 605,165-5.9% 569,241 419,874 136,067 13,300 - Financial Services 1,186,767 9.7% 1,302,041 1,265,115 36,926 - - Information Technology 2,247,432 9.2% 2,454,516 1,463,898 985,618 5,000 - Human Resources 806,830 2.2% 824,823 554,298 269,775 750 - City Attorney 615,411-6.6% 574,916 111,836 463,080 - - Police - Uniform Services 16,197,211 4.8% 16,981,940 14,130,445 1,895,892 49,000 906,603 Police - Administrative Services 3,715,348 4.0% 3,862,184 2,970,743 873,441 18,000 - Police - Support Services 9,151,124 5.0% 9,608,962 8,533,146 966,816 109,000 - Fire 21,789,868 7.9% 23,514,949 20,821,269 1,649,440 255,570 788,670 Community Standards 2,191,683 0.0% 2,201,205 1,983,674 179,238 24,460 13,833 Emergency Mgmt 22,870-2.4% 22,320-16,320 6,000 - Development-Support 1,091,800 3.7% 1,132,141 1,063,563 68,578 - - Building 1,200,588 9.3% 1,312,787 1,022,748 279,689-10,350 Planning & Zoning 733,234 3.1% 756,125 738,915 17,210 - - Economic Development 231,749 77.9% 412,318 253,620 157,198 1,500 - Public Works Admin. 223,397-30.7% 154,775 144,817 9,958 - - Facilities Mgmt. 1,851,035 8.3% 2,005,233 870,633 1,104,116-30,484 Streets Maintenance 1,128,602 9.5% 1,236,275 341,265 818,090 5,000 71,920 Engineering 693,132-10.2% 622,155 559,483 57,962 500 4,210 Parks & Grounds 2,952,762 1.8% 3,006,672 1,090,299 1,833,909 10,000 72,464 Library 2,253,461 2.7% 2,315,127 1,897,422 247,705 170,000 - School Museum Services 269,372-5.3% 254,971-254,971 - - Recreation 2,960,081 5.9% 3,133,874 2,599,642 463,945 39,500 30,787 Totals $ 83,766,737-0.6% $ 83,241,077 $ 63,967,396 $ 15,627,915 $ 708,580 $ 2,937,186 Page 24 46
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SUMMARY OF OUTSTANDING DEBT & DEBT SERVICE Debt Outstanding at Fiscal Year of FY 2017-2018 Description September 30, 2017 Security Retirement Debt Service Governmental Activities: Revenue Debt: $24,210,000 Public Service Tax $ 21,830,000 Public Service & Communications 2027 $ 2,346,770 Refunding Revenue Bonds, Series 2015 Service Taxes Total Public Service Tax Debt $ 21,830,000 $ 2,346,770 Maximum Allowed General Obligation Debt = $592,679,153 representing 10% of total assessed valuation for FY 2015. Business-Type Activities Revenue Debt: $24,400,000 Utility System Revenue $ 12,870,000 Utility Net Revenues 2021 $ 3,591,313 Refunding Bonds, Series 2002 & Impact Fees $45,895,000 Utility System Revenue $ 44,200,000 Utility Net Revenues 2037 $ 2,469,263 Revenue Bonds, Series 2012 & Impact Fees $23,000,000 Utility System Revenue $ 23,000,000 Utility Net Revenues 2032 $ 563,500 Revenue Bonds, Series 2016 & Impact Fees Total Utility System Revenue Debt $ 80,070,000 $ 6,624,075 Total City Debt $ 101,900,000 $ 8,970,845 Page 26 46
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Stormwater Revenues, 3,800,000, 8% Utility FY 2017 18 Operating Revenues Earnings on Investments, 35,000, 0% Miscellaneous, 2,800, 0% Sewer Revenues, 18,875,000, 42% Water Revenues, $22,769,000, 50% Water Revenues Stormwater Revenues Contribution from Enterprise Fund Sewer Revenues Earnings on Investments Miscellaneous Water Quality, 612,981, 2% Stormwater Maintenance, 1,025,815, 4% Utilities Engineering, 1,452,684, 6% Utilities Administration, 3,221,866, 13% Utility FY 2017 18 Operating Expenditures Customer Relations, 1,127,535, 5% Sewage Treatment Plant, 4,405,000, 18% Debt Service, 8,000, 0% Wastewater Pumping Stations, 2,372,330, 10% Water Distribution, 1,724,843, 7% Public Water Treatment, 5,324,564, 22% Meter Reading & Services, 1,016,296, 4% Wastewater Collection, 1,385,766, 6% Water Distribution Public Water Treatment Meter Reading & Services Wastewater Collection Wastewater Pumping Stations Sewage Treatment Plant Water Quality Utilities Administration Utilities Engineering Stormwater Maintenance Customer Relations Debt Service Page 28 46
UTILITY FUND COMPARATIVE STATEMENT OF REVENUES & EXPENDITURES (BUDGET BASIS) 2015-16 2016-17 2017-18 ACTUAL AMENDED ADOPTED OPERATING REVENUES: Water Revenues $ 22,509,381 $ 20,340,000 $ 22,769,000 Sewer Revenues 18,831,086 17,990,500 18,875,000 Stormwater Revenues 3,791,792 3,790,000 3,800,000 Earnings on Investments 53,327 40,000 35,000 Contribution from Enterprise Fund - - - Miscellaneous 41,363 1,300 2,800 Total Operating Revenue: 45,226,949 42,161,800 45,481,800 OPERATING EXPENDITURES: Water Distribution 1,513,090 1,636,697 1,724,843 Public Water Treatment 5,152,177 5,501,564 5,801,652 Meter Reading & Services 971,767 1,016,296 1,143,549 Wastewater Collection 1,322,729 1,415,766 1,412,740 Wastewater Pumping Stations 2,270,902 2,407,330 2,564,829 Sewage Treatment Plant 4,147,534 4,403,400 4,405,000 Water Quality 585,011 616,201 612,981 Utilities Administration 3,169,524 3,296,510 3,221,866 Utilities Engineering 1,251,647 1,291,571 1,452,684 Stormwater Maintenance 822,730 833,185 1,025,815 Customer Relations 1,406,564 1,444,649 1,127,535 Debt Service 7,700 8,000 8,000 Total Operating Expenditures: 22,408,603 23,871,169 24,501,494 OPERATING INCOME: $ 22,818,346 $ 18,290,631 $ 20,980,306 2015-16 2016-17 2017-18 ACTUAL AMENDED ADOPTED OPERATING INCOME: $ 22,818,346 $ 18,290,631 $ 20,980,306 NON-OPERATING EXPENDITURES: Capital Outlay 280,167 288,991 397,520 Transfers Out 5,839,167 6,401,747 7,207,204 Debt Service 2,731,903 6,070,488 6,627,075 Renewal & Replacement 5,400,000 5,400,000 7,000,000 Non-Budgeted Expense 35,155 212,901 810,500 Total Non-Operating Expenditures: 14,286,392 18,374,127 22,042,299 INCREASE (DECREASE) IN APPROPRIATED NET ASSETS $ 8,531,954 $ (83,496) $ (1,061,993) Page 29 46
SOLID WASTE FUND REVENUES: Garbage Fees $ 9,230,000 Roll-Off Containers 1,500,000 Commercial Recycling 205,000 Miscellaneous Income 1,000 Transfer from Golf Course 10,000 Interest Income 10,000 Fund Balance (Increase) Decrease (381,712) Total Revenues: $ 10,574,288 APPROPRIATIONS: Personnel Services $ 3,305,144 Operating Expenses 4,815,515 Transfer to Risk Management 30,930 Transfer to Vehicle Service Fund 1,252,186 Transfer to General Fund 1,100,000 Total Operating Expenses: 10,503,775 Capital Expenditures 0 Non Operating 70,513 Total Non Operating: 70,513 Total Appropriations: $ 10,574,288 Page 30 46
FLEET MAINTENANCE FUND Total REVENUES: Vehicle Service Charges $ 3,666,663 Miscellaneous Income 325,000 Interest Income 2,500 Transfers In 4,061,512 Fund Balance (Increase) Decrease 146,232 Total Revenues: $ 8,201,907 APPROPRIATIONS: Operating Costs $ 3,094,906 Vehicle Purchases 5,107,001 Total Appropriations: $ 8,201,907 Page 31 46
SELF INSURANCE (RISK MGMT.) FUND REVENUE: Investment Income $ 8,000 Miscellaneous Income 30,000 Interfund Service Charges 4,900,001 Transfers 618,600 Fund Balance (Increase) Decrease (268,818) Total Revenues: $ 5,287,783 APPROPRIATIONS: Personnel $ 433,556 Operating Expenses 4,854,227 Capital Outlay - Non Operating - Total Appropriations: $ 5,287,783 Page 32 46
MATERIALS & DISTRIBUTION (Warehouse) REVENUE: Materials & Distribution (Warehouse) Operations $ 361,951 Miscellaneous Income - Fund Balance (Increase) Decrease 3,792 Total Revenues: $ 365,743 APPROPRIATIONS: Personnel Services 335,147 Operating Expenses 23,844 Capital Outlay 1,876 Non Operating 4,876 Total Appropriations: $ 365,743 Page 33 46
TRAFFIC FUND REVENUE: Red Light Camera $ 1,060,000 Miscellaneous Income 7,500 Fund Balance (Increase) Decrease - Total Revenues: $ 1,067,500 APPROPRIATIONS: Personnel Services $181,900 Operating Expenses 785,600 Non Operating 100,000.00 Total Appropriations: $ 1,067,500 Page 34 46
COMMUNITY IMPROVEMENT FUND REVENUE: Miscellaneous Income $ 7,100 Investment Earnings - Operating Transfers - Grants 170,000 Fund Balance (Increase) Decrease 61,656 Total Revenues: $ 238,756 APPROPRIATIONS: Personnel $ 209,180 Operating Expenses 29,576 Capital Outlay - Non Operating - Total Appropriations: $ 238,756 Page 35 46
PUBLIC ARTS FUND REVENUE: Public Art Fees $ 428,650 Miscellaneous Income - Transfer In - Fund Balance (Increase) Decrease (191,253) Total Revenues: $ 237,397 APPROPRIATIONS: Personnel $ 110,036 Operating Expenses 117,361 Capital Outlay 10,000 Non Operating - Total Appropriations: $ 237,397 Page 36 46
PARKS & RECREATION TRUST FUND REVENUE: Charges For Services $ 65,000 Investment Income - Miscellaneous Income - Fund Balance (Increase) Decrease 1,183 Total Revenues: $ 66,183 APPROPRIATIONS: Personnel $ - Operating Expenses 51,183 Capital Outlay - Non Operating 15,000 Total Appropriations: $ 66,183 Page 37 46
RECREATION PROGRAM REVENUE FUND REVENUE: Program Activity Fees $ 440,000 Non Resident Registration Fees 133,500 Special Services Fees 13,250 Investment Income 1,500 Miscellaneous Income 22,100 Fund Balance (Increase) Decrease 158,049 Total Revenues: $ 768,399 APPROPRIATIONS: Personnel $ 312,241 Operating Expenses 356,158 Capital Outlay - Non Operating 100,000 Total Appropriations: $ 768,399 Page 38 46
PUBLIC SERVICE TAX DEBT SERVICE FUND REVENUES: Utility Taxes $ 9,498,500 Interest Income 1,500 Fund Balance (Increase) Decrease 0 Total Revenues: $ 9,500,000 APPROPRIATIONS: Principal $ 1,940,000 Interest 410,000 Interfund Transfer 0 CPA & Fiscal Agent Fees 11,850 Non Operating 7,138,150 Total Appropriations: $ 9,500,000 Page 39 46
BOYNTON BEACH MEMORIAL PARK FUND REVENUE: Sale of Lots/Crypts $ 55,000 Charges for Services 48,000 Investment Earnings 20,000 Miscellaneous Income 7,500 Fund Balance (Increase) Decrease 208,005 Total Revenues: $ 338,505 APPROPRIATIONS: Personnel Services $ 229,292 Operating Expenses 57,950 Capital Outlay 0 Non Operating 51,263 Total Appropriations: $ 338,505 Page 40 46
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GENERAL GOVERNMENT CAPITAL IMPROVEMENT PLAN Fund 302 Capital Improvement Program FY 2016-17 FY 2017-18 Amended Budget Adopted Budget Sources Grants 50,000 - Transfers 1,153,925 1,075,000 Reserves 744,463 302,438 Interest - 7,452 $ 1,948,388 $ 1,384,890 Expenditures General Gov't 27,200 43,250 Recreation & Parks 570,548 214,000 Public Saftey 685,000 475,000 Information Tech. 190,640 572,640 Transportation 475,000 - Golf Course - 80,000 $ 1,948,388 $ 1,384,890 FY2017 18 General Government Capital Sources by Type ($1.38M) $302,438 $7,452 Transfers Reserves $80,000 FY2017 18 General Government Capital Projects by Type ($1.38M) $43,250 $214,000 General Gov't Recreation & Parks Public Saftey $1,075,000 Interest $572,640 $475,000 Information Tech. Golf Course Page 42 46
GENERAL GOVERNMENT CAPITAL IMPROVEMENT PLAN Fund 303 Capital Improvement Program FY 2016-17 FY 2017-18 Adopted Budget Adopted Budget Sources State Shared Rev. - Sales Tax - 4,382,000 Interest - 10,500 Reserves - 222,122 $ - $ 4,614,622 Expenditures General Gov't - 915,897 Recreation & Parks - 2,942,725 Public Saftey - 293,000 Transportation - - $ - $ 4,614,622 FY2017 18 General Government Capital Sources by Type ($4.6M) $10,500 $222,122 $293,000 FY2017 18 General Government Capital Projects by Type ($4.6M) State Shared Rev. Sales Tax Interest Reserves $2,942,725 $915,897 General Gov't Recreation & Parks Public Saftey $4,382,000 Page 43 46
UTILITY CAPITAL IMPROVEMENT PLAN Fund 403 Capital Improvement Plan FY 2016-17 FY 2017-18 Adopted Budget Adopted Budget Sources Interest 15,000 - Debt 1,700,000 12,965,300 Transfers 5,400,000 7,000,000 Reserves 5,027,000 2,204,700 $ 12,142,000 $ 22,170,000 Project Types Expenditures Water Projects $ 6,992,000 $ 12,000,000 Sewer Projects 2,850,000 6,295,000 Stormwater Projects 1,700,000 3,725,000 Studies/Master Plan/Other 600,000 150,000 $ 12,142,000 $ 22,170,000 Fund 403 Capital Project FY2017 18 Sources ($22.1M) $2,204,700 Debt (new) Transfers Reserves Fund 403 Capital Project FY2017 18 Expenditures ($22.1 M) $3,725,000 $150,000 Water Projects Sewer Projects Stormwater Projects Studies/Master Plan/Other $7,000,000 $12,965,300 $6,295,000 $12,000,000 Page 44 46
UTILITY CAPITAL IMPROVEMENT PLAN CITY OF BOYNTON BEACH, FLORIDA Fund 404 Capital Improvement Plan FY 2016-17 FY 2017-18 Amended Budget Adopted Budget Sources Interest 20,000 - Debt 3,000,000 3,357,200 CAP Fees 1,500,000 2,000,000 Reserves 160,000 - $ 4,680,000 $ 5,357,200 Expenditures Project Types Water Projects 3,680,000 1,500,000 Sewer Projects 1,000,000 1,000,000 Reuse Distribution Imprv - 2,857,200 $ 4,680,000 $ 5,357,200 $2,000,000 Fund 404 Capital Project FY2017 18 Sources ($5.3M) Fund 404 Capital Project FY2017 18 Expenditures ($5.3M) 1,500,000 Debt (new) CAP Fees (new) 2,857,200 Water Projects Sewer Projects Stormwater Projects $3,357,200 1,000,000 Page 45 46
CITY OF BOYNTON BEACH 100 E Boynton Beach Boulevard Boynton Beach, FL 33425 www.boynton-beach.org Page 46 46