Audit report for 2007-2008 BUDGET-2008-2009
Funds sent in 2007-2008: Mar 2007 - $43,500.00 Also included funds for the previous Jul 2007 - $3,000.00 (Interim Medical budget for Malaria prevention and treatment) Jan 2008 - $43,850.00 TOTAL: $90350.00 There has been a lag of half a year till now because funds were sent late. So the funds sent in Jan was enough to sustain till now, except for office rent. Audit report is only for Apr2007-Mar2008., by which time only 24lacs was used. Everything spent after Mar2008 will be audited next yeah (in Apr 2009). Un-utilized funds of Rs.13,17,765.00 was being utilized till now. So the current budget will be made for Nov2008-Oct2009, - so that we don t continue to lag going forward - they don t have left over money at the start of the budget year The office rent backlog from Apr2008-Oct2008 will have to added to the present budget. Rs3000 x 7months = Rs 21000.00 (Apr2008-Oct2008) Total staff = 17 increase in number of staff (organizer+1, accountant+1, health worker+1,volunteer+4, Animator+1, tailoring instructor+1) Increase from 4,17,200 (last year) to 7,14,000 up by 2,96,800 Education coordinator: Manages the 36 teachers and 1325 children Project coordinator: Coordinates with government offices (local and central) Interacts with the local population Organizers: Manage all the centers and make periodic visits. six staff volunteer coordinate our 11 school regularly. Manage everything, arrange bi-monthly meeting with all teacher staff and office staff. ANIMATOR: Survey field, get info to make plans. Originally project specific. But the animator mentioned in the budget will work on educational projects and will also act as a coordinator.
Increase in number of: ME teachers from 5 to 11 Primary teachers from 6 to 9 Assistant teachers from 7 to 11 (salary increase from 1800 to 2000) Decrease in number of pre-school teachers from 10 to 5 NET INCREASE IN NUMBER OF TEACHERS = 8 MONEY SPENT 2007-2008 (Rs) Total: 1045800.00 Teacher honorarium goes up by Rs.3,57,800 Total Honorarium for this year: Rs. 16,64,400.00 Budget for corn flakes, gur, amul spray
NEW PLAN FOR MID DAY MEAL: expected budget, final proposal for this will be put up online Per day for all children: Rice 60kg Rs 1080 Dal 60kg Rs 1080 Ghee 5kg Rs 1500 PanchPuran 0.5kg Rs 50 Potato 20kg Rs 300 Chilli 0.3kg Rs 36 Arvi 10kg Rs 120 Lakdi (Firewood) 33 bunches Rs 396 Haldi Rs 80 Salt 2kg Rs 14 ----------------------------------------------------- TOTAL = Rs 4736 ----------------------------------------------------- x24days = Rs 1,13,664.00 x12months = Rs 13,63,968.00 Cook salary: Rs 1000.00 x 12centers x 12months = 1,44,000.00 TOTAL per year = Rs 15,07,968.00 One time investment: Big vessel to cook Kichdi Rs 1500 x 12centers = Rs 18,000.00 TOTAL = Rs 15,25,968.00 Compare to the cornflakes, amul spray combo which was Rs 13,20,000.00 TOTAL from previous slide= Rs 15,25,968.00 TOTAL = 16,43,468.00 Last year spending on MDM was 578223.00 This year food is being changed, therefore increase in budget by Rs. 10,65,245.00 Main contribution to increase in budget is the MDM budget Another contribution to increase is number of children
last year spending was 76195.00 increase of Rs.267055.00 Pretty much everything is new WHATS NEW WITH THIS YEAR S HEALTH CARE PLAN? Will get doctors from Guwahati for general health checkup. Children have various health issues, like anemia, infections, diarrhea etc. More mosquito nets will be distributed. Spending for 2007-2008 was Rs.73,607.00 Increase of Rs.238393.00
Last year Exposure visit Rs.78624.00 Increase of Rs.118926.00 New for this year s budget. Administrative expenses: 2007-2008 INTERNET COSTS: Internet bills and also use of outside internet services in case of breakdown of connections TRAVEL COST: Staff travels for work, to Guwahati, etc, and to conferences Administrative expenses: 2008-2009 Total : 397647.00 Decrease of Rs.71847.00
(explanation of some items in the administrative cost) 1. There are 17 workers and they have 1 scooty & 4 bicycles. So in the interest of work 4 bicycles have been proposed. 2. Because of bad roads, they need to regularly repair the vehicles and bicycles. So Rs. 200000/- is proposed. This will be spent as and when required. 3. New Furniture budget: One Steel Almirah = 8000/- Two office table = 6000/- Two chair = 3000/- One office rack = 3000/- Last year was Rs.2,57,982.00 increase of Rs.2,26,118.00 educational material cost has increased school programs like I-day etc. are new repair costs have increased
We talked about reducing training: Remove the outside training program Bring in an additional training program in Assam; this makes it two training programs in Assam TOTAL = Rs 1,60,000.00 If Exposure trip is deleted and expenses on Shishu Mela is reduced to Rs.100000/- Shishumela is for 7days Food 40 persons Rs. 130 per head per day x 7days= 36400/- (Tea, nashta, lunch, dinner etc.) Accommodation Rs. 40 per day per head x 7 days = 11200/- Resource persons fee 1500 per day x 2 persons x7 = 21000/- Travellling RP = 3000/- Training Materials 8400/-, microphone, stage, water, etc 20,000.00 TOTAL: 1,00,000.00
Budget conclusions: 2005-06: [for 800 children] Rs. 234 per child per month [Rs.22,50,553] 2007-08: [for 1200 children] Rs.171 per child per month [Rs.24,72,078] 2008-09: [for 1325 children] Rs.355 per child per month [Rs.56,55,028] Option1 2008-09: [for 1325 children] Rs.338 per child per month [Rs.53,87,478] Option2 2008-09: [for 1325 children] Rs.307 per child per month [Rs.48,94,018] Option3 2008-09: [for 1325 children] Rs.296 per child per month [Rs.47,10,768] Option4 2008-09: [for 1325 children] Rs.291 per child per month [Rs.46,30,768] Option5 Primary reasons for increase in cost: Number of students has now increased to ~1325. Increase in number of staff (+9) and teachers (+8) Increase in Mid day meal costs (new dal/chaval/khichdi menu + cook) nutritious Teacher training costs have increased Health budget has increased, because of mosquito nets New Shishu mela cost Increased cost of education materials Poll: option 5 was put up for poll and approved. Approved budget for Nov2008-Oct2009: Rs. 46,30,768.00