BANK OF BARODA INVITATION FOR TENDER OFFERS FOR PRINTING OF BANK S DIARIES

BANK OF BARODA INVITATION FOR TENDER OFFERS FOR PRINTING OF BANK S DIARIES - 2012 Sealed tenders are invited from experienced and reputed printers having printing arrangement at Pune for printing of Bank s diaries for the year 2012 and capable of English & Hindi data feeding and printing about 5000 diaries, within a period of -3- weeks after approval of printing material. Requirement is as under: Regular Diaries - 4000 ( Four Thousand) may vary by +/- 10% Executive Diaries 1000 ( One Thousand) The tenders should be submitted separately for each type of diaries in Sealed Covers to the address mentioned below on or before 20 th October 2011 by 3.00 p.m. Time and Date of opening of Technical Bid will be 20 th October 2011 at 4.00 p.m. The date and time of opening of Commercial Bid will be advised in due course. Terms and conditions The following terms and conditions will be binding on all the vendors. These terms and conditions will also form a part of the purchase order, to be issued to the successful bidder(s) after the outcome of the tender process: I Qualification Criteria for the Printer / Bidder: 1. The Printers, those who have reported as a defaulter in execution of order will not be considered. 2. The Printer should have average annual turnover of `50 lacs & above during the last 3 years, which is to be supported by Audited / Published Balance sheets. The Printer should have an executed orders for Diary printing exclusive of `3 lacs & above per year during last -3- years supported by documentary evidence. 3. The Printer Company should have made profits in the last two financial years. 4. The Printer should have own printing press / facilities / necessary set up in Pune, having the capacity to complete the entire job (including delivery) within -3- weeks after approval of printing material by the Bank. Further, Printer should have adequate infrastructure facilities to handle the job independently (no subcontracting permitted). 5. The Printer should have excellent track record/experience and should have printed not less than diaries for -6- organizations of the same quantity and quality as specified above for reputed companies/banks/fis in the last -3- years. 6. The Printer should not have been blacklisted by any Government or Private organization. Marketing Department 1

7. The Printers should have capacity to complete the job within the given time frame and with desired quality. 8. The Printer is required to make Earnest Money Deposit (EMD) of `25,000/- (Rupees Twenty Five Thousand only) by a Demand Draft or Banker s cheque of any Nationalized Bank favoring BANK OF BARODA payable at Pune. The EMD by way of DD/Banker s cheque is to be submitted along with the Tender and to be placed in the Envelope-1 containing the Technical Bid. Offers made without EMD will be rejected. Bank will not pay any interest on the EMD. Bank guarantee will not be accepted as EMD. 9. The EMD will be refundable only on the non-acceptance of the offer by the Bank or on the satisfactory completion of work, if the work is assigned to the Printer. The EMD will be forfeited for all the other reasons including the non-acceptance on the part of Printer to execute the job or non compliance of Terms and Conditions 10. The offers containing erasures or alterations will not be considered. There should be no hand-written material corrections or alterations in the offer. Technical details must be completely filled up. 11. Copies of the latest clearance certificate of Sales Tax, Income Tax and Work Contract Tax, Excise etc should be submitted. 12. Printer should comply with K.Y.C Norms and should attach the copies of the following in support of the same : i. Proof of address ii. Proof of Identity iii. Memorandum of Association (in case of Company) iv. Certificate of Commencement of Business (In case of Company) v. Audited Copy of Balance sheet and Profit & Loss account for last -2- years. 13. Technical Bid shall not mention about the rates/costs for the work. 14. Commercial Bid must be made in Indian Rupees only, including all taxes/octroi, transportation charges, etc. No price variation relating to increases in customs duty, excise, tax, price variation etc. will be permitted. 15. Sub tendering / contracting of the printing job or any part thereof will not be permitted. 16. Copy of all the printing materials should be presented well in advance for approval prior to final printing of the Diaries. 17. In the event of any delay in adhering to the time schedule for Printing & Delivery by the specific date / s, the printer shall be liable for penalty of 2% per week for delayed Marketing Department 2

period (Maximum 10% of the value of work) as liquidated damages to the bank as well as forfeiture of the EMD. All diaries should be delivered before deadline in 4-5 lots only. 18. If the work is not found to be of good quality and there is a variation from the specifications given, then Bank will have the right to make suitable deductions from the payable amount, including forfeiture of the EMD OR Bank reserves the right to cancel the contract for any serious discrepancy in the Diaries printed. Bank s decision on seriousness of the discrepancies will be FINAL. 19. No advance payment will be made for executing the work order. 20. Payment would be made after the delivery of the Diaries at specified locations and on production of supporting evidence of delivery and on satisfactory completion of the work and on presentation and verification of the Bill, octroi receipts. Income Tax etc. will be deducted at source (TDS) from the bills as required under I.T act at prevailing rates. 21. No interest charges or any other charges shall be payable except the rate quoted for the required number of copies. 22. Bank will first scrutinize the technical bid to determine the technical eligibility of the bidder. Thereafter the Commercial bid will be opened for those bidders who are found technically eligible. 23. Bank reserves the right to alter / modify the proposed job plan / items specified in the tender. 24. The printer will pack and directly dispatch the printed material as and when required by the Bank to its Zonal/ Regional Offices at Pune, Nagpur, Aurangabad, and Panjim at their own cost. 25. The bidder shall keep confidential all the information relating to Bank s business that comes into its possession as a result of or in connection with this work. 26. Each Recipient should notify the Bank of any error, fault, omission, or discrepancy found in this tender document but not later than five business days prior to the due date for lodgment of Response to tender. 27. Canvassing is prohibited and will lead to disqualifications. 28. General terms : a) The cover page design, the colour insertions and matter i.e of approx. 60 and 40 pages shall be provided by the Bank in English and Hindi. The typesetting / layout shall be the responsibility of the printer as per Bank s requirement. Marketing Department 3

b) Responsibility of the accuracy for printing the Diaries as per the design given by the Bank will be with the printer only. c) Description, specification & Scope of Work shall be as per Annexure-A. 29. Important Instructions : Sealed envelopes to be submitted separately for Ordinary & Executive Diaries as under : a. ENVELOPE I Superscribed : Bank of Baroda Diaries 2012 Technical Bid Contents : 1.Covering Letter as per Annexure B. 2. Technical Bid as per Annexure C along with EMD of `25,000/- by way of DD or Banker s Cheque favoring BANK OF BARODA payable at Pune. b. ENVELOPE II Superscribed : Bank of Baroda Diaries 2012 Commercial Bid Contents : Commercial Bid as per Annexure D. Address for Communication, Submission of Bid and Place of opening of Tender offers: The Deputy General Manager [Maha & Goa Zone] Bank of Baroda, Zonal Office, Sharda Centre, 2 nd Floor, 11/1, Khilare Path, Erandwana, Pune- 411004 Telephone No- 020-25463316/ 25423314 Email: mktg.mgz@bankofbaroda.com Deputy General Manager Maha & Goa Zone Marketing Department 4

TYPE I REGULAR DIARY Annexure A THE QUOTATION TO INCLUDE THE PRICE, TYPE AND MAKE OF PAPER, TYPE OF COVER, THE DELIVERY PERIOD [i.e., NO. OF DAYS REQUIRED FOR DELIVERY FROM THE DATE OF ORDER ACCEPTANCE] THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY OF SIMILAR TYPE / SIZE Description Specification Size 1. 22.5 cms (height) x 15.0 (width) cms- Outer size 2. 21.9 cms (height) x 14.3 (width) cms- Inner size Quantity 4000 Nos. Cover Type 1. Hard case Binding on compact line machines. 2. 170 GSM BILT Art Paper for Bank s cover design in 04 colours with Machine Matt lamination. 3. 120 GSM BILT Maplitho for Cover-Inner page-front & Inner page- Back (End pages) 4. Bank s name, Logo, year to be printed on cover-1 of diary Design/ Artwork/ As per Bank s approved design - would be provided in CDR / AI / Informative pages Inside Paper Excel / MS Word file. 80 GSM Superior White for Diary pages.1 DAY A PAGE i.e., SINGLE DATE DIARY (Saturday and Sunday clubbed) with hourly appointment [8.00 a.m. to 8.00 p.m.] Printed Matter 25 Pages Bilingual (English and Hindi) approximately. 35 Pages English approximately. As per printing matter provided by the Bank (in Word/Excel files to be converted into Cdr/ Pagemaker format Page) Ink Single color ( shade to be approved before printing)-for text and ruling lines Packing To be wrapped in plastic transparent cover Delivery Printer will have to complete the delivery to all the destinations within 20 days from date of placing the order. In case of delay in performing allotted job, i.e within -3- weeks from the date of placing order, penalty of 2% per will be levied (max 10%). The delivery schedule will be: 1700 at Zonal Office, Pune. 900 at Regional Office, Aurangabad 800 at Regional Office, Nagpur & 600 at Regional Office, Panjim Printer should submit the proof of delivery of diary to respective destinations. Layout Details /Other requirements 1. Bank s Logo + Miniature calendar (current and succeeding month ) on upper portion of each page. 2. Book Marker Thread. 3. 26 Full page (13 pages both sides) Bank s advertisement insertions in four colour 100 gsm art paper (Creative to be provided by Bank.). 4. Action Plan Month Calendar + Objectives this month- single page insertion preceding each month. (adjusted after the bank s advertisement insertion each month) THE APPROVED SAMPLE AND OTHER DETAILS ARE AVAILABLE AT OUR ZONAL OFFICE FOR DISPLAY. THE TECHNICAL BID SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY PREFERABLY OF SIMILAR TYPE / SIZE. Marketing Department 5

TYPE II...Continued Annexure A EXECUTIVE DIARY THE QUOTATION TO INCLUDE THE COST, TYPE AND MAKE OF PAPER, TYPE OF COVER, THE DELIVERY PERIOD [i.e. NO. OF DAYS REQUIRED FOR DELIVERY FROM THE DATE OF ORDER ACCEPTANCDE] THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY OF SIMILAR TYPE / SIZE. Description Specification 1. Size 1. 25.4 cms (height) x 18.4 (width) cms- Outer size 2. 24.6 cms (height) x 17.6 (width) cms- Inner size 2. Quantity 1000 Nos. 3. Cover Type 1. Hard case Binding on compact line machines. 2.170 GSM BILT Art Paper for Bank s cover design in 04 colours with Machine Matt lamination. 3.120 GSM BILT Maplitho for Cover-Inner page-front & Inner page-back (End pages) 3. Bank s name, Logo, year to be printed on cover-1 of diary 4.. Design/ Artwork/ Informative pages As per Bank s approved design - would be provided in CDR / AI / Excel / MS Word file. 5. Inside Paper 90 GSM Superior White for Diary pages. 2 DAYS A PAGE i.e., TWO DATE DIARY (Saturday and Sunday clubbed)with hourly appointment [8.00 a.m. to 8.00 p.m.] 6. Printed Matter 25 pages Bilingual (English and Hindi) approximately. 15 Pages English approximately. As per printing matter provided by the Bank (in Word/Excel files to be converted into Cdr/ Pagemaker format Page) 7. Ink Single color ( shade to be approved before printing)-for text and ruling lines 8. Packing To be wrapped in plastic transparent cover. 9. Delivery Printer will have to complete the delivery to all the destinations within -3- weeks from date of placing the order. In case of delay in performing allotted job, i.e within -3- weeks from the date of placing order, penalty of 2% per week will be levied (max 10%). The delivery schedule will be: 450 at Zonal Office, Pune. 200 at Regional Office, Aurangabad 200 at Regional Office, Nagpur & 150 at Regional Office, Panjim Printer should submit the proof of delivery of diary to respective destinations. 10 Layout Details /Other 1. Bank s Logo + Miniature calendar (current and succeeding month) on upper portion of each page. requirements 2. Book Marker Thread. 3. 26 Full page (13 pages both sides) Bank s advertisement insertions in four colour 100 gsm art paper (Creative to be provided by Bank.). 4. Action Plan Month Calendar + Objectives this month- single page insertion preceding each month. (adjusted after the bank s advertisement insertion each month) THE APPROVED SAMPLE AND OTHER DETAILS ARE AVAILABLE AT OUR ZONAL OFFICE FOR DISPLAY. PREFERABLY THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY OF SIMILAR TYPE / SIZE. Marketing Department 6

ANNEXURE B COVERING LETTER FOR TECHNICAL BID (TO BE SUBMITTED ON PRINTER S LETTERHEAD) Reference No Date : The Deputy General Manager Bank of Baroda, Zonal Office, 11/1 Khilare Path, Erandwane, Pune- 411004 Dear Sir, Re: Tender for Printing of diaries Technical Bid We hereby submit the details of Technical Bid as per Annexure B for printing of diaries for the year 2012. Details of the DD / Banker s Cheque enclosed for ` 25,000/- towards EMD : No Bank Branch We declare that our firm / company have not been blacklisted by any government or Private organizations. We hereby declare that the statements made in this Bid are true, complete and correct to the best of my / our knowledge and belief. I / We understand that in the event of any information being false or incorrect and not satisfying the eligibility criteria according to the requirements of the Bank our bid is liable to be rejected at any stage. We agree that the Earnest Money Deposit (EMD) will be retained by the bank till the satisfactory completion of the Job and the final settlement of the Bills. We also agree that the bank reserves the right to forfeit the Earnest Money Deposit (EMD) if we fail to fulfill the terms and conditions. This will be in addition to any other penalty imposed by the bank. We unconditionally agree to abide by the Terms and Conditions as specified by the Bank. Yours Faithfully, Seal of the Firm / Company Person Signature of the Authorized Date : Place : Marketing Department 7

BANK OF BARODA ZONAL OFFICE ( MAHA & GOA ) SHARADA CENTRE, 2 nd FLOOR, 11/1 KHILARE PATH, ERANDWANA, PUNE-411004 ANNEXURE C Phone : 020 25463316/ 25423314 Details for the Technical Bid for printing of Diaries 2012 (Details filled in this form must be accompanied by sufficient documentary evidence) To, The Deputy General Manager [Maha & Goa Zone] Bank of Baroda, Zonal Office, Sharda Centre, 2 nd Floor, 1/1, Khilare Path, Erandwana, Pune- 411004 (i) (ii) (iii) (iv) Name of Printing Press/Company Complete address of Administrative / Corporate office (including e-mail, telephone & fax numbers) Address of Printing Press (Please specify the different locations of your Press with complete address if applicable) The details of authorized Person to make commitments to the Bank. (v) Type of organization : Public Limited/Private Limited / Partnership / Proprietary firm (vi) Date of commencement of Printing Business (vii) Financial Details a Turnover b Profit c Sales Tax (Registration & Income Tax No. (PAN) (viii) Name and designation of the contact person, telephone number and mobile number (ix) Credentials : a) Whether you have done any Name Designation e-mail ID Tel No & Mobile No. 2008-09 2009-10 2010-11 Marketing Department 8

work for any office of Bank of Baroda in the past. If yes, give details. b) Whether you are in the panel of any nationalized bank / PSU / reputed Public Ltd Co. If yes, please submit details. c) List of Important clients you. served during the last -3- years, supported by documentary proof (Work Order, bills, sample of diaries). (xii) Other Relevant Information : a) Interest of any staff member / Director of Bank of Baroda Seal of the Firm / Company Person Signature of the Authorized Date : Place : Marketing Department 9

ANNEXURE D BANK OF BARODA ZONAL OFFICE ( MAHA & GOA ) SHARADA CENTRE, 2 nd FLOOR, 11/1 KHILARE PATH, ERANDWANA, PUNE-411004 Phone : 020 25463316/ 25423314 COMMERCIAL BID FOR PRINTING OF DIARIES- 2012 Particulars Quantity Rate (`) per diary Amount (`) [Quantity X Rate] Regular Diary Executive Diary Total The rates quoted are inclusive of all taxes, levies, VAT, excise, sales tax, octroi etc. We further undertake / declare as follows: 1. Commercial Bid and our offer shall remain binding upon us and may be accepted by the Bank. 2. If our bid is accepted we undertake to deliver the diaries within the schedule time frame. 3. We assure and undertake to complete the job within the period of -3- weeks from the date of approval of printing material as per the specifications mentioned in Annexure A and subsequent changes made, if any. 4. We are agreeable to receive the payment after completion of the job as per the Bank s satisfaction. 5. Penalty of 2% per week for delay beyond delivery schedule. 6. We have not been barred / black-listed by any regulatory/ statutory authority. Seal of the Firm / Company Person Signature of the Authorized Date : Place : Marketing Department 10