NLC INDIA LIMITED (formerly Neyveli Lignite Corporation Limited/ ( ) / (A Navratna Government of India Enterprise) / II/Office of the Unit Head /Thermal Power Station-II, -607807 / Fax +91-4142-252688/ / Phone:04142-252611 Extn 537, - /email: dgm.cont.ts2@nlcindia.com CIN: L93090TN1956GOI003507 ------------------------------------------------------------------------------------------------------------------------------- (CONTRACT SECTION) PRESS TENDER NOTICE (TWO COVER SYSTEM) Dt.11.05.2018 Sealed Tender in English is invited by NLC India Ltd., Neyveli, for the work given below, followed by Reverse Auction (applicable). Details of Reverse Auction are available in the Instructions to Bidders. 1 Tender Number & date : TS-II/Cont/CM/PTE/2053/2018, Dt-11.05.2018 2 Name of Work : TS II - LEP -Switch yard Improvement civil works 3 Cost of Tender Document : Rs.5,000.00 4 EMD : Rs.1,28,000.00 5 Period of Contract : 180 days from date of LOA. 6 Sale of Tender Documents : From 11.05.2018 to 04.06.2018 up to 16:00 Hrs (IST) 7 Pre-Bid Conference : (Not applicable for this tender) 8 Last date of receipt of Bids : 05.06.2018 up to 14:30 Hrs (IST) 9 Date of opening of Bids : 05.06.2018 at 15:00 Hrs (IST) 10 Approximate value of work : Rs.56,87,115.47 PRE-QUALIFICATION REQUIREMENTS The bidder should satisfy the following pre qualification requirements: 1. Any one of the following work for a minimum value of Rs.22,74,847/- in a single agreement. Construction or Maintenance of Building Construction or Maintenance of Concrete Structures 2. The above works mentioned in para (1) should have been executed or completed in the name of the bidder or in the name of their partner in case of partnership firm to any Government or Quasi- Government or Public Sector Undertaking or Public Limited Company, within last Seven Years as on the original scheduled date of tender opening. Signature of the Contractor Page 1 of 12 General Manager/TS-II
Note: I. The following documents or relevant documentary evidences so as to meet the above stipulated PQR conditions (1) & (2) are to be furnished along with the Cover-II without fail. Otherwise the offer will be liable for rejection. i. Copy of Work order or LOA or Agreement ii. Copy of work completion certificate or execution certificate mentioning name of agreement ref, period of work and value of work done. work, II. In the case of partnership firm, the documentary evidences for the works executed in the name of any partners after the formation of partnership will not be considered for evaluation. 3. The other conditions of PQR: a) The bidder should have independent Provident fund code number allotted in favor of his establishment under EPF & Misc Provision Act 1952. The PF code Number so allotted shall be furnished with documentary proof along with tender document. b) The bidder should have registered (its establishment) under ESI Act 1948 and have the Employer s code allotted in favor of his establishment. The ESI code number so allotted shall be furnished along with the tender documents. c) The personnel/ workmen engaged by the bidder for execution of works in NLCIL shall be in the rolls of the bidder agency and shall have to be given appointment letter / Employment card under CL (R&A) Act 1970 issued by the bidder to that effect, The bidder has to furnish a certificate of undertaking to that effect, along with the tender document d) The bidder shall also possess a valid certificate of registration under GST Act/Rules and furnish a copy of the same in the bid if the aggregate value of the turnover (supply of goods or services or both) Rs. 20 Lakhs / Rs. 10 Lakhs (in the specified category of states) in any financial year (the present threshold limit for levy of GST). He should have discharged his liability, under the GST Act/Rules to the effect of which a certificate of undertaking is to be furnished along with the Bid. In case the above value does not exceed Rs. 20 lakhs / Rs. 10 Lakhs, as the case may be, a self declaration to this effect shall be furnished. e) The bidder should have obtained Permanent Account Number (PAN) under Income Tax Act and it is mandatory for the contractor to provide a copy PAN and the self attested printout of the on line IT statement indicating Zero tax liabilities for four consecutive years prior to bidding. NLCIL reserves the right to send the same to the Income tax department for verification. NOTE: Bidders shall furnish all the required or relevant documentary evidences for the above the other PQR conditions 3 (a) to (e) in Cover-II. Otherwise the offer is liable for rejection. 4. Special Note and Information Regarding Tender 4.1 The tender documents (non-transferable) can be had from the General Manager/TPS-II, NLC INDIA Limited, Neyveli-607 807, Tamil Nadu, India on payment of the Cost of tender document by crossed Demand Draft/ Banker s Cheque/Pay Order drawn in favour of Director/ Finance, NLC India Limited, payable at Neyveli or NEFT/ RTGS mode to NLC s Account No:00000010895129168 Beneficiary Name: NLC India Limited, Estt. A/c in State Bank of India, Branch: Neyveli Main (IFS Code No. SBIN0000958). No other mode of payment will be accepted. Signature of the Contractor Page 2 of 12 General Manager/TS-II
4.2 All other terms and conditions such as Scope of work, Technical details, EMD, Validity of bids and Instruction to bidders etc., are contained in the Tender Document. 4.3 Issuance of Tender Documents does not mean that the offer of such bidders would be automatically considered. 1.0 TENDER DOCUMENTS: INSTRUCTIONS TO BIDDERS 1.1 The Tender Documents may be obtained from the Office of the General Manager/ TPS-II on remittance of crossed Demand Draft/Banker s Cheque/Pay Order payable to Director/Finance, NLC India Ltd, Neyveli or NEFT/RTGS. The Tender documents shall not be transferable. 1.2. The tender documents can also be downloaded from NLCIL website www.nlcindia.com or Central Public Procurement Portal (CPPP) of Government of India, website: www.eprocure.gov.in. While submitting the tenders, Demand Draft/Banker s Cheque/Pay Order of any Scheduled Commercial bank authorized by RBI, drawn in favour of Director, Finance, NLC India Ltd, Neyveli, payable at Neyveli or payable at par at Neyveli/ NEFT/RTGS towards the cost of tender document should be enclosed. 1.3 The tenders submitted without cost of Tender document will be summarily rejected. 1.4 The amount remitted towards the cost of tender documents shall not on any account be refunded under any circumstances. 2.0 BID VALIDITY: 2.1 Tenders shall be kept valid for 90 days from the date set for Tender opening. 3.0 Earnest Money Deposit (EMD): 3.1 The EMD can be in any one of the following forms: Demand Draft/ Banker s Cheque/Pay Order/NEFT/RTGS/ Bank Guarantee from any Scheduled Commercial bank authorized by RBI. The Demand Draft shall be drawn in favour of Director/Finance, NLC India LTD., payable at Neyveli or payable at par at Neyveli. Bank Guarantee should be executed on a non-judicial stamp paper for a value of Rs.80.00 (Eighty only) as per enclosed format and it shall be valid for 120 days from the date set for tender opening. 3.2 The Bank Guarantees in respect of EMD/ Security Deposit/ CPG etc. issued by the Bank on behalf of Bidder/Contractor/ Supplier in favor of NLC INDIA LIMITED shall be issued under the Structured Financial Messaging System mode only. Any Bank Guarantees submitted in physical mode, which cannot be verifiable through SFMS will be rejected summarily. The details of beneficiary for issue of BG under SFMS platform is furnished below: Name Unit/Area/Division Beneficiary Bank, Branch & Address NLC India Limited IFSC Code SBIN 0000958 Thermal Power Station-II/Contracts State Bank of India, Block-2, Neyveli-607801. Signature of the Contractor Page 3 of 12 General Manager/TS-II
3.3 Bids received without full EMD in the aforesaid manner or in any other manner or short in amount will be summarily rejected. Deposit against any other contract by the Corporation or the amount held by the Corporation pending enquires will not be treated as E.M.D. 3.4 No interest shall be paid on the EMD submitted by bidders. 3.5 EMD of the successful bidder will be adjusted towards the security deposit upon award of the contract on them. The EMD of the unsuccessful bidders will be returned upon completion of the tendering process. 3.6 If the bidder withdraws his offer within the validity period or fails to accept the LOA for any reason whatsoever, then the earnest money deposited by the bidder shall be forfeited, along with penal action as indicated in General Conditions. 4.0 CORRIGENDUM: 4.1 Amendments /Errata / corrigendum / clarifications, if any issued for the tender shall form part and parcel of the tender document. Amendments /Errata / corrigendum / clarifications will be posted in NLCIL s web site: www.nlcindia.com and Central Public Procurement Portal (CPPP) of Government of India, website: www.eprocure.gov.in. Bidders are requested to visit the above websites and note the amendments before submission of offer. Any ignorance on the part of the firms in not seeing the website will not be an excuse. Amendments/ Errata /corrigendum / clarification will be numbered serially. The bidders are requested to sign all the Amendments / Errata / Corrigendum / Clarifications issued for the tender and enclose along with the bid. 5.0 REMITTANCE through NEFT/ RTGS: 5.1 The amount of EMD and the cost of tender document may also be remitted through RTGS/ NEFT and the designated Bank Account (for TPS II) is STATE BANK OF INDIA, NEYVELI (MAIN) - BLOCK-2, BRANCH CODE: 00958, IFSC CODE: SBIN0000958, ACCOUNT NUMBER: 00000010895129168 5.2 The Bank commission charges will be to the account of the bidder. The net amount transferred should be equal to the amount indicated. 5.3 The remittance details viz. UTR number shall be clearly indicated by the bidder in their offer and the qualification of the bidder is subject to receipt of amount of EMD and the cost of tender document stipulated in the tender. 6.0 NSIC/MSME Firms: 6.1 The firms registered with NSIC / covered under MSMED Act 2006/ MSME are exempted from furnishing bid guarantee and cost of tender documents provided such Micro and small scale units are registered under single point registration scheme of NSIC /covered under MSMED Act 2006/MSME with anyone of the following agencies and provide the Certificate of registration indicating the details of the particular tendered item along with their bid: a. District Industries centre (DIC). b.khadi and Village Industries Commission (KVIC) c. Khadi and Village Industries Board d.coir Board. e.national Small Industries Corporation (NSIC). f. Directorate of Handicraft and Handloom. Signature of the Contractor Page 4 of 12 General Manager/TS-II
g. Any other body specified by Ministry of MSME. 6.1.1 Medium Enterprises are not eligible for this exemption. 6.2 The registration certificate should be valid on the date set for tender opening. 6.3 The firms who have applied for Registration or renewal of Registration with any of the above agencies, but have not obtained the valid certificate on the date set for Tender opening are not eligible for exemption/ preference. 6.4 Copy of the certificate duly attested by any Notary Public (or) Gazetted Officer (or) practicing Chartered Accountant with seal and date shall only be accepted. Otherwise, it is liable for rejection. 6.5 The product range or services mentioned in the certificate should be the same or similar to the tender requirement. 6.6 However, if the firm with valid NSIC/MSME certificate happens to be a successful tenderer, the EMD amount mentioned in the tender enquiry is to be submitted in the form of DD/ Banker s cheque/ Pay Order/ NEFT/ RTGS towards the initial security deposit before issue of the Letter of Award (LOA) within 15 days from the date of intimation. Otherwise NLCIL s earlier communication is liable for cancellation and non-issue of LOA. 6.7 If the quarters address under NLC India control is indicated as Communication address in the NSIC/MSME certificate furnished by the Bidder, it will be accepted. But if the NLCIL allotted quarters is mentioned as Factory address, the NSIC/MSME certificate will be rejected. 7.0 INTEGRITY PACT (Not applicable) An integrity pact as per the prescribed format, has to be executed by the bidder. 8.0 TENDER SUBMISSION: 8.1 All the documents pertaining to Cover-I duly filled in & signed in all pages with seal & date as mentioned in Instructions to the Bidders shall be sealed separately and clearly super scribed as Cover-I. Similarly all the documents pertaining to Cover-II duly filled in & signed in all pages with seal & date shall be sealed separately and clearly super scribed as Cover-II. Then these two covers shall be again put in a single cover duly sealed and super scribed on top of the cover with Tender No, Name of work, Opening Date & Time and addressed to Contracts Division/ TPS-II, NLC India Ltd, Neyveli 607807 may be deposited in the Tender Box placed in the Contracts Division. 8.2 Supplemental Covers: Tenderers have to note that no supplemental covers will be entertained. Alternatives or rebate percentage etc. if any should be spelt out by the tenderers in the first Quotation itself. Offers contained in supplemental / additional covers shall be summarily rejected. 8.3 Each page of the tender document should be signed by the bidder as a token of acceptance to tender conditions mentioned therein and enclosed in Cover-II. 8.4 If the quoted price part of the tender, which should have been included in Part II is found in Part - I, the bidder will be disqualified. 8.5 All the information in the Tender shall be in English language. 8.6 Price shall be quoted for NLC India Limited site of work basis and shall be in the NLCIL format only. NLCIL reserves the right to reject such bids, which are not in conformity with the above requirement. Signature of the Contractor Page 5 of 12 General Manager/TS-II
8.7 Corrections : The offer should be neatly typed/hand written in figures as well as in words. It should be free from corrections and over-writings, erasing, etc. Erases and other changes shall be duly authenticated by the person/persons signing the tender documents. If there is any difference between the rate quoted in words and figures, the rate quoted in words will prevail. 8.8 The bidders are advised to visit the site on any of the working days and assess the nature of work and other details at their own cost to make themselves fully conversant with the scope of the work, technical requirements etc prior to submission of bids. 8.9 Tenders received in the form of Fax, Email, telex etc will not be accepted. 9.0 TENDER OPENING: 9.1 The Tenders are to be deposited in the Contracts Division, before the date and time mentioned in NIT. Any offer received after the time specified for receiving the bids, will not be accepted. 9.2 The sealed quotations will be opened in the Contracts Division/TPS-II/ NLC India Ltd., Neyveli in the presence of the tenderers who may attend in person (or) represented by authorized persons with authorization letter, not exceeding one person from each bidder. If a tenderer does not attend the tender opening and if any dispute arises over his bid, NLCIL s decision will be binding on the tenderer. 9.3 If the date of submission of Tender is later declared as a holiday, Tender can be submitted upto the next working day and the Tender box shall be opened on the next working day. 10.0 PQ Documents: 10.1 The Tenderers shall submit full credentials / experience, performance certificates of similar jobs executed. Copy of work order/agreement alone is not sufficient. Copy of the Work completion certificate/ part completion certificate with required PQ value or finalisation order must be enclosed. 10.2 The performance certificates and other documents related to pre- qualification furnished by the bidder along with the bid are liable for verification for authenticity. 10.3 If any of the above certificates / documents is found to be forged/ bogus, his/ their offer will be summarily rejected. In addition, the bid guarantee furnished by him/ them will be forfeited and he/ they will be blacklisted. If on a later date, the certificates are found to be bogus, the contract will be terminated at the cost and risk of the bidder and the bidder shall be blacklisted. 10.4 Not withstanding anything stated above, NLCIL reserves the right to assess the bidder s capacity and capability to perform the work, should the circumstances warrant such an assessment in the overall interest of NLCIL. 11.0 DELAY: 11.1 NLC India Limited shall not be responsible for non-receipt of bids in the Contracts Division due to postal delay/ loss/ damage in the process of submission of bid nor for any letter/ document sent by post either way. 12.0 PARTNERSHIP FIRMS: 12.1 If the tenderer is a partnership firm, the partner on whose pre qualification the work was awarded, shall not withdraw from the partnership till the completion of the work in case they happened to be the successful bidder. If there is any reconstitution of the partnership, it is the responsibility of the firm to intimate the same to NLCIL immediately. Otherwise the contract will be liable for termination at the risk & cost of the contractor. Signature of the Contractor Page 6 of 12 General Manager/TS-II
12.2 If the work experience is furnished in the name of any of the partner of Partnership Firm, to satisfy the prescribed pre-qualification requirement in the tender, a declaration/ undertaking from that partner as I shall not withdraw from the partnership till the completion of the work, in case our firm happened to be the successful bidder is to be enclosed along with the bid in part II cover. 12.3 In case of partnership firm participating in the tender, experience obtained by any partner of the firm in his individual capacity, after the formation of the firm will not be accepted towards the PQ of the firm. However, if the firm is reconstituted, the date of reconstitution of partnership deed will be considered as date of formation of the firm. 12.3.1 If the PQR clause calls for PQ documents in the name of the bidder only, then Clauses 12. 1 to 12.3 above are not applicable. 12.4 Copies of the following documents have to be enclosed in Cover-II, if the bidder happens to be a. Proprietorship firm: Self-declaration by the bidder in that respect. b. Partnership firm: Partnership deed. c. Public/ Private Limited Company: Memorandum of Association & Articles and association of the Company. 13.0 PRE BID CONFERENCE (NOT APPLICABLE FOR THIS TENDER) : 13.1 The bidders can attend the Pre-bid conference on the date mentioned in the office of The General Manager, Thermal Power Station- II, NLC India Ltd, Neyveli, Tamilnadu-607807. 13.2 Bidders are requested to attend the Pre-bid conference at their will to ascertain the local conditions, nature & scope of work before submitting the bid and also to familiarize themselves with the New tendering process of NLC India Ltd. 13.3 Bidders have to make their own arrangements to attend the Pre-bid conference. 14.0 PROCESSING OF TENDER: a. Offer should be submitted in Two cover system, which should contain the details as follows: 1. Cover-I: 2. Cover-II: Cost of Tender Document, EMD/Bid Guarantee Letter of undertaking in the enclosed format. Check list for Compliance of important tender conditions PQR documents Integrity Pact (as per norm) Techno-commercial Details Price Schedule, duly filled in and signed. b. Cost of Tender Documents, EMD/ Bid Guarantee: The cost of tender document and EMD/ Bid Guarantee shall be remitted. Otherwise, the bid shall be rejected. c. Letter of Undertaking: The bidders should submit an undertaking in Cover-I as per the format enclosed. Offers received without the Undertaking will be rejected. d. On the scheduled date and time of Tender opening, the Cover-I will be opened first and the bidders who satisfy the Cost of Tender documents, EMD/ Bid Guarantee conditions and Signature of the Contractor Page 7 of 12 General Manager/TS-II
submission of letter of undertaking will be considered and shortlisted for Cover-II opening. On the scheduled date and time of tender opening, Tender opening committee will open the Part-I cover first ands shall confirm details of payment of cost of Tender document, EMD/ Bid guarantee as in Notice Inviting Tender, compliance of Letter of Undertaking. The bids confirming all the above is treated as Responsive bids and Part-II covers of the responsive bids only will be opened. e. Cover-II will be opened on the same day. The bidders will be ranked starting from the lowest offered price and increasing in the ascending order. f. The Reverse Auction if required will be conducted among the shortlisted bidders with a start price and decremented value. The Reverse auction procedure is detailed under the heading Reverse Auction. g. After completing the reverse auction, the lowest offered bid will be evaluated for PQR & Techno commercial conditions. h. If the lowest offered bidder satisfies all QR / Techno-commercial conditions, they will be considered for order placement. i. If the lowest offered bidder fails to qualify on QR/ Techno-commercial conditions, the next lowest bidder(s), in the ascending order of the offered price will be evaluated on QR and Techno-commercial conditions and order will be decided on the qualified bidder at his offered rate after reverse auction. This process will be repeated till the works is either awarded or all the eligible bidders are exhausted. j. If item wise rate and taxes & duties are called in the tender, the successful bidder should submit breakup of prices to arrive at their revised basic price and other elements matching the site cost quoted by them in the Reverse Auction. k. In case if any of the information/ details/ declaration furnished by the RL1 bidder is not found to be in order with the tender conditions, the bid shall be rejected and action as mentioned below will be taken on the bidder. - In case the RL1 bidder fails to submit requisite documents as per NIT or if any of the information / declaration furnished by the RL1 bidder is found to be wrong by the Tender Committee during evaluation of the documents submitted by the bidder, which changes the eligibility status of the bidder (for the first time), the bidder will be considered as defaulted, then his bid shall be rejected and EMD of RL1 bidder or Rs. 1 Lakh whichever is lower will be forfeited. - In case of MSME/NSIC bidders for whom exemption from payment of EMD is applicable, the default MSME/NSIC bidder will be asked to remit EMD amount stipulated in the tender or Rs. One Lakh, whichever is lower. If the bidder fails to remit the amount, they will be either debarred or banned for a specific period as deemed fit. - If any of the bidders defaulted in two tenders, floated by the same tender inviting Authority, Unit Head within a span of one year (to be counted with respect to the date of publication of NIT), his bid shall be rejected and the EMD of the L1 bidder will be forfeited. 15.0 REVERSE AUCTION 1. RULES OF REVERSE BIDDING/AUCTION: From the ranking, the Highest Quoted Bidder (H1) will be eliminated, subject to ensuring minimum three (3) bidders participation in the reverse auction i.e H1 will be eliminated if 4 or more bidders participated. Signature of the Contractor Page 8 of 12 General Manager/TS-II
In case, participation is less than or equal to Three (3), all the bidders will be qualified for the reverse auction. All the short-listed bidders for Reverse Auction shall be intimated about their eligibility for participation in Reverse Auction. In case more than one bidder turn out to be H1 bidder (due to same quoted value), all H1 bidders will be eliminated subject to ensuring 3 (three) bidders participation. Due to such H1 bidders elimination, if the available eligible bidders are reduced to less than three, then all will be included without elimination. 2. Schedule for Reverse Bidding: After confirming EMD/Bid Guarantee and undertaking of assurance is in order, date and time of start of Reverse Auction shall be intimated to all the bidders. Scheduled duration of Reverse Auction shall be normally one hour. 3. Auction extension time: If a valid bid is placed within Five (5) minutes of End Time of the Reverse auction(ra), then RA duration shall get automatically extended for another Five (5) minutes from the existing end time. It may be noted that the auto-extension will take place only if a valid bid comes in those last Five (5) minutes. If a bid does not get accepted as the lowest bid, the autoextension will not take place even if that bid might have come in the last Five (5) minutes. The above process will continue till no bid is received in last Five (5) minutes, which shall mark the completion of Reverse Auction. However, bidders are advised not to wait till the last moment to enter their bid to avoid complications related to internet connectivity, their network problems, system crash down, power failure etc. 4. Bid price: The Bidder has to quote single % of the estimate value or single total Price as called for in the tender schedule. 5. Post Reverse Bidding Procedure: After reverse auction, bidders would be ranked in ascending order as. RL-1, RL-2, RL-3, RL-4 and so on with RL-1 being the lowest. After reverse auction, if item-wise rate and taxes & duties are called in the tender, then the bidder has to submit the price break-up for all components of their quoted price including Taxes & Duties such that the summation of quoted price and Taxes & Duties shall be equal to the lowest quoted Bid Price during reverse auction. Also, the bidder has to furnish the price break-up in multicurrency as per the ratio quoted in the original price bid. 6. PROCEDURE OF REVERSE AUCTIONING: All bidders are to submit their Price Bid including Price Schedule along with submission of Techno - Commercial bid as per the format mentioned in Price Schedule. A. Price-total value quoting method i. The Opening Price i.e. Start Price for RA (Reverse Auction) shall be Rs.15,000/- lower than the lowest quoted bid. ii. Bid Decrement shall be Rs.15,000/- and its multiples from the Opening Price. iii. RL1 Bid is the last offered rate i.e. Further no bidders respond within the time limit. iv. After completion of the online Reverse Auction, the Closing Price (CP) shall be available for further processing. Signature of the Contractor Page 9 of 12 General Manager/TS-II
B. Percentage(%) quoting method In case of revealed tenders, where percentage quoting is being obtained, the bid decrement value for Reverse Auction shall be same as in para A (i & ii) above. After completion of Reverse Auction the lowest offered rate may be converted/computed to percentage. 7. Transaction fee: The Transaction fee @ 0.05% of estimate value subject to minimum of Rs.1000/- & Maximum Rs.15,000/- plus Service Tax and other statutory charges to MSTC Limited, will have to be borne by the bidder. The Bank details for paying Transaction fee by RTGS/NEFT to MSTC is detailed below: ACCOUNT NAME: MSTC LIMITED, IFSC CODE: INDB0000007 ACCOUNT NUMBER: 200000598217, BANK: INDUS IND BANK. ADDRESS: NO. 3; VILLAGE ROAD, NUNGAMBAKKAM, CHENNAI 34 PH. NO.: 98842-10599 & 99413-19969 After making the transaction fee payment, the transaction details (UTR NO, Remitted Bank, Amount, Date) along with Auction No. and Vendor Name have to be intimated through email to MSTC (as mentioned below) for verification and subsequent action: Shri A Rajamanickam, RM Smt. E Babitha Rani, Chief Manager Shri S K Rajendran, Asst Manager 044 25251910 (D), 25219004,25231584,9884114557 9444976359 arajamanickam@mstcindia.co.in babitha@mstcindia.co.in mstcsro@mstcindia.co.in 8884600700 skrajendran@mstcindia.co.in 8. NOTE: The bidders should submit the transaction fee well in advance before the last date of submission of reverse auction. 9. Bidders may please note that the transaction fee should be deposited by debiting the account of the bidder only; transaction fee deposited from or by debiting any other party s account will not be accepted. Transaction fee is non-refundable. Cash payments will not be accepted. 10. Bidding in Reverse auction: In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid. It is the responsibility of the bidder to ensure that they have valid Digital signature for taking part in the Reverse Auction on the Scheduled Date of Auction. 11. During the entire e-reverse auction process, the bidders will remain completely anonymous to one another and also to everybody else. 12. The e-auction floor shall remain open from the pre-announced date & time and for as much duration as mentioned above. 13. All electronic bids submitted during the e-reverse auction process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of work/supply. Signature of the Contractor Page 10 of 12 General Manager/TS-II
14. It is mandatory that all the bids are submitted with digital signature certificate, otherwise the same will not be accepted by the system. 15. NLCIL/MSTC reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof. 16. No deviation of the Terms and conditions of the tender document is acceptable. Submission of bid in the e-reverse auction by any bidder also confirms his acceptance of Terms & conditions of the tender. 17. The e-reverse auction process shall remain open for bid submission for a pre-declared period and shall be subject to auto extension of bid closing time by 5 minutes from the last bid time, if any bid is received in the last 5 minutes. 18. The prevailing / current lowest bid will be displayed on the bidding screen during the course of e- reverse auction and all subsequent bids shall have to be quoted lower than the prevailing / current lowest bid. 19. The server time shall be treated as final and binding. Bids recorded in the server before the bid closing time will only be treated as valid bid. Bidders are, therefore, advised to submit their bids well before the closing time of e-reverse auction. If any bid reaches the server after the bid closing time as per server time, the same will not be recorded and no complaint in this regard shall be entertained. 20. Bidders are advised to exercise caution in quoting their bids in e-reverse auction to avoid any mistake. Bids once submitted can t be recalled. 21. Any order resulting from this bidding process shall be governed by the Terms and conditions mentioned in the NIT. No deviation to the technical and commercial terms & conditions are allowed. NLCIL/MSTC reserves the right to cancel this bidding process (e-reverse auction) or extend the due date of receipt of bid(s) without assigning any reason thereof. 22. It may be noted by the bidders that MSTC Limited is only a service provider for conducting the online bidding process against this tender and shall not be a party to any contract between NLCIL and the successful bidder(s) subsequent to the bidding process. 16.0 Others : Any Clarifications on the above tender can be had from The Contracts Division, Thermal Power Station-II, NLC India Ltd., Neyveli- 607 807, Cuddalore District, Tamil Nadu. Fax No: 04142-252688 Phone No: 04142 252611 Email: dgm.cont.ts2@nlcindia.com 17.0 The quantum of work mentioned in the Schedule is only an indication of the probable quantity that may have to be done during the currency of the contract. NLCIL reserves the right to increase or decrease the quantum of work to suit the site requirements and exigencies and the Contractor shall execute the work on the same terms and conditions and rate throughout the contract period. 18.0 NLC India Ltd reserves the right to reject any or all tenders and/or to split up the work and award to two or more tenderers at its own discretion without assigning any reason. NLCIL also reserves the right to have parallel contract with one or more contractors at the same, lower or higher rates. Signature of the Contractor Page 11 of 12 General Manager/TS-II
19.0 The Contractor shall agree to execute the work confirming to the Notice Inviting Tender, Instructions to Bidders, General Conditions of Contract and Special Conditions of Contract. 20.0 NLC India Limited shall not entertain any claim on account of preparation of tenders. ******* Enclosure: 1. Notice Inviting Tender 2. Scope of Work 3. Special Conditions 4. General Conditions 5. E-payment format 6. Declaration by the Contractor 7. Details of the Contractor 8. Annexure-A 9. Tender Schedule 10. Letter of Undertaking with checklist 11. Bid Guarantee Format Dy.General Manager/Contracts. ( ) Thermal Power Station-II Signature of the Contractor Page 12 of 12 General Manager/TS-II