BHEL : ROD : MUMBAI NOTICE INVITING TENDER The bidder should ensure the pre-qualification criteria set in the Technical Bid Part A before submission of the bid: Unit : ROD Mumbai Address : 15 th Floor, World Trade Centre - 1 Cuffe Parade, Mumbai 400 005 E-Mail : ajit.sinha@bhel.in Telephone : code : Number: : 022-2217 1211 / 2217 1222 Approved by: Name: Design: : Shri Ajit Sinha, AGM (C&HR) Tender No. : RE:MUM:HRD:CS:0228 Name of work : Courier service on annual rate contract basis Period of Contract : Two year extendable by one year Cost of tender : Nil Period of Sale: Sale start date & time : 05.02.2015 (0930 hrs - 1700 hrs) Sale end date & time : 23.02.2015 (0930 hrs - 1400 hrs) Tender submission Last date of tender submission : 23.02.2015 (1430 hrs.) Opening date & time : 23.02.2015 (1530 hrs.) Contact person details : Shri Ajit Sinha Addl. General Manager (C&HR) Tel. No. 22171 210/ 22171 211
NOTICE INVITING TENDER RE:MUM:HRD:CS 0228: Date: 05/02/2015 Dear Sir, Sub: Requirement of courier service on annual rate contract basis for a period of two years from 01.04.2015 to 31.03.2017 Bharat Heavy Electricals Limited, a Govt. of India Undertaking has its Regional office at 14th/15th floor, World Trade Centre - I, Cuffe Parade, Mumbai. BHEL intends to enter into a rate contract for courier services for sending letters/documents to various places across India. Tender submission due date: 23/02/2015 at 15:00 hrs Tender opening date: 23/02/2015 at 15:30 hrs Address for submission & opening of Tender Bharat Heavy Electrical Limited, 15th floor, World Trade Centre - I, Cuffe Parade, Mumbai- 400005 Tel : 022-22171211, 22171222 Email: gawderavi@bhel.in 1. TECHNICAL TERMS AND CONDITIONS: 1.1 Scope of supply: a) You shall collect the consignment containing letters/documents from our office by 4.30 P.M. on all working days regularly. b) The receipt of the documents/letters collected (DOCKET NO.) will be handed over to our dispatch/receipt section for our record. c) You shall submit the POD (Proof of Dispatch) duly completed in all respect after delivery of consignment
1.2 Quantity: Approximate quantities of documents to be delivered all over India are 500 per month. The details are given in price Bid. 1.3 Quality of service: a) It shall be absolute responsibility of the courier company to ensure safe delivery of consignments. The courier company shall also ensure that the consignments are not tempered with, in any manner, whatsoever and the packets are not misplaced/ lost/or mis-delivered. Suitable action including recovery of loss will be imposed for such defaults. 2. COMMERCIAL TERMS AND CONDITIONS: 2.1 Price: Price should be quoted inclusive of all charges and should be quoted separately for each unit as mentioned in the price proforma. 2.2 Price variation clause: Price quoted should be firm and effective till the period of rate contract. Statutory charges introduced during the period of contract will be considered for payments. 2.3 a.) Earnest Money Deposit: Bidders have to submit EMD of Rs. 10,000 /- in the form of Demand Draft favouring BHEL payable at Mumbai along with their offer. EMD of unsuccessful bidders shall be returned after 15 days of award of contract. Bank details like Account Number, Type of account, Bank Name, Branch Name, MICR, should be provided with the offer for refund of EMD. b.) Security Deposit: Successful bidder is required to furnish an interest free security deposit @ 10% of the contract value. The EMD amount submitted along with the bid shall be adjusted with the security deposit. Remaining amount shall be paid by the bidder. Security deposit shall be returned after one month of successful completion of contract. SD shall be payable by cash / pay order / banker s cheque / demand draft / local cheques subject to realization/ Bank guarantee from scheduled banks in BHEL approved format/ Securities available from post office such as NSC, Kisan Vikas Patra/ Fixed deposit receipts. SD shall be paid before the commencement of work. 2.4 You should mention the PAN Number and service Tax Registration Number 2.5 Payment terms: a) You will submit the bills in duplicate for the services rendered once in the month. b) No payment shall be made for non- production of proof of delivery. c) Payment shall be released within 15 days of the receipt of bills supported by proof of deliveries. d) Payment will be made by ECS. The successful bidder has to provide the details like Bank Account Number, Account Type, MICR Number, Bank Name and Address. 2.6 TDS: TDS will be deducted at source while making the payment and certificate will be issued at the end of each quarter. 2.7 Service tax: Service tax will be paid extra as applicable at the time of billing. 2.9 Validity: Offer should be valid for the period of three months from the date of opening of technical bid.
2.10 Duration of the contract: the period of this rate contract is two years tentatively from 01/04/2015 to 31/03/2017. The rate contract can be extended further by 1 year, after the expiry, at the same rates, terms & conditions with mutual consent of both parties. 2.11 Bid Evaluation Criteria: Bidder will be evaluated based on the total cash flow (i.e. Grand Total) calculated as per the price bid. Contract will be awarded to the lowest bidder as per landed cost to BHEL. The bidders are compulsorily required to quote for all the areas. Offers without quoting for all areas shall be summarily rejected. Rates to be quoted per unit wise and in Rupees and not in Paise e.g. Rs. 25/- and not Rs. 25.40 2.12 Qualification criteria: Bidders should have an experience of minimum 3 years in courier service with a national network. Note: Clarification if any can be sought from the office of undersigned during any working day between 10 am to 4 pm. PROCEDURE FOR SUBMISSION OF BIDS. Vender shall submit their offer in two different sealed covers. Part A : Techno Commercial Bid & Part B : Price bid Tender enquiry no. & date & due date should be mentioned on each cover. These two covers should be placed in another large cover/envelope & sealed properly. This cover should also have tender Enquiry no. date & due date & subject. TENDER FOR COURIER SERVICE written clearly on the top. Part A : Techno Commercial Bid The following documents are to be submitted in the Techno Commercial bid. Sealed in a separate envelop. 1. No deviation certificate. Vendor should compulsorily submit no deviation certificate as at annexure I. 2. A copy of tender documents duly signed and stamped as an acceptance to the tender terms and conditions. 3. Copy of PAN number and service Tax Registration Certificate. 4. Certificate of overwriting / erasures / corrections as per the format given below, if applicable. 5. At least 1 experience certificates/work order from PSU / other Corporates, should be attached not later than past 3 years 6. IT returns for last 3 years. 7. Details of the addresses of the various locations across India.. You will ensure delivery of the documents/letters /parcels to the desired destinations within the time schedule as mentioned below: i) All metro cities - within 24 hours ii) Other than metro cities - within 48 to 72 hours iii) Mumbai / suburban -within 24 hours
Part B : Price Bid Vendor shall submit price bid as per enclosed PRICE BID duly filled and signed. Sealed in a separate envelop. 3. GENERAL TERMS AND CONDITIONS 3.1 Offer should be submitted strictly as per above procedure. Any deviation in above mentioned terms & conditions may render the offer invalid and can be rejected summarily and price bid of such bidder shall not be opened. 3.2 Price Bid of only those vendors shall be opened who qualify in the techno commercial bid. 3.3 Date of opening of price bid shall be informed to qualified vendors only. 3.4 To arrive at the lowest price, the price Bid evaluation criterion given in NIT clause 2.11 will be followed. 3.5 Corrections / Erasures / Overwriting, should be avoided if any, the same should be certified by the authorized signatory in the enclosed format. 3.7 Any dispute arising out of this enquiry shall be referred to the sole arbitration of General Manager / Additional General Manager I/C BHEL / ROD /Mumbai-05, or any officer nominated by him, and his award shall be binding on the parties. 3.8 The venue of the arbitration in all the cases shall be Mumbai only. Yours faithfully. For Bharat Heavy Electricals Ltd. Ravindra Gawde Executive (HR) 022 22171222 gawderavi@bhel.in
PRICE BID DOMESTIC DOCUMENTS / PARCEL Sr. No. Area 1 Rest of India weight Approximate Qty./Unit per month (A) 1-500 Gms 272 Additional 500 Gms or its part thereof 30 Rate (per unit) Rs. (B) Total Rs. (A) X (B) 2 Within BMC 1-500 Gms 137 Additional 500 Gms or its part thereof 15 3 Outside BMC 1-500 Gms 34 Additional 500 Gms or its part thereof 4 TOTAL FOR EVALUATION
NO DEVIATION CERTIFIICATE We hereby accept and agree to all Techno-commercial & general terms & conditions given in the enquiry no. RE:MUM:HRD:CS:0228 Dt. 05.02.2015 without any deviation. Authorised signatory Bidder Certificate for over Writing / Erasures / Corrections (Please do not sign this certificate if there is no Overwriting / Erasures / Corrections) Correction / Overwriting / Erasures in the tender enquiry No. Ref No. RE:MUM:HRD:CS:0228 Dt. 05.02.2015 has been noted and the same is endorsed and signed by me. Authorised signatory