KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT MIAMI-DADE COUNTY REGULAR BOARD MEETING APRIL 20, 2016 7:00 P.M. Special District Services, Inc. 6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014 www.kendallbreezewestcdd.org 305.777.0761 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile
AGENDA KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT Community Clubhouse Meeting Room 11780 SW 138 th Avenue, Miami, Florida 33186 REGULAR BOARD MEETING April 20, 2016 7:00 p.m. A. Call to Order B. Proof of Publication Page 1 C. Establish Quorum D. Additions or Deletions to Agenda E. Comments from the Public for Items Not on the Agenda F. Approval of Minutes 1. February 17, 2016 Regular Board Meeting...Page 2 G. Old Business 1. Update/Discussion Regarding Consulting Engineer s Report/Analysis of District Roadway Conditions Caltran Engineering Group, Inc. (Copy of the Report will be presented under separate cover) 2. Staff Report as Required H. New Business 1. Consider Resolution No. 2016-02 Adopting Fiscal Year 2016/2017 Proposed Budget Page 6 I. Administrative & Operational Matters 1. Discussion Regarding Proposals for Repainting Traffic Control Markings 2. Update Regarding: a. Installation of Additional Traffic Calming Devices b. Cleaning of Storm Drainage Structures c. Pressure Cleaning of Street Right-of Way Sidewalks 3. Discussion Regarding Potential Sinkholes 4. District Election in November 2016 for Seats 3, 4 & 5 Qualifying Period Announcement 5. Statement of Financial Interests-Disclosure 2015 Form 1 Filing Deadline: July 1, 2016 J. Board Member and Staff Closing Comments K. Adjourn
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KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING FEBRUARY 17, 2016 A. CALL TO ORDER District Manager Neil Kalin called the February 17, 2016, Regular Board Meeting of the Kendall Breeze West Community Development District to order at 7:01 p.m. in the Meeting Room at the Kendall Breeze West Community Clubhouse located at 11780 SW 138 th Avenue, Miami, Florida 33186. B. PROOF OF PUBLICATION Mr. Kalin presented proof of publication that notice of the February 17, 2016, Regular Board Meeting had been published in the Miami Daily Business Review on October 9, 2015, as part of the District s Fiscal Year 2015/2016 Regular Meeting Schedule, as legally required. C. ESTABLISH A QUORUM Mr. Kalin determined that the attendance of Chairman Allen Donelan, Vice Chairman Joseph Manners (who arrived at approximately 7:03 p.m.) and Supervisors Joaquin Lopez, Eduardo Sanchez and Wilmer Gonzalez constituted a quorum and it was in order to proceed with the meeting. Attending Staff members were as follows: District Manager Neil Kalin and Associate District Manager Armando Silva of Special District Services, Inc.; and General Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A. Also present was Ahsaki Guilbeaux of Miami, Florida. D. ADDITIONS OR DELETIONS TO THE AGENDA There were no additions or deletions to the agenda. E. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA There were no comments from the public for items not on the agenda. F. APPROVAL OF MINUTES 1. October 21, 2015, Regular Board Meeting Mr. Kalin presented the minutes of the October 21, 2015, Regular Board Meeting and asked if there were any changes. There being no changes, a motion was made by Mr. Manners, seconded by Mr. Lopez and unanimously passed to approve the minutes of the October 21, 2015, Regular Board Meeting, as presented. G. OLD BUSINESS 1. Staff Report, as Required Page 2
KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING FEBRUARY 17, 2016 There was no Staff Report at this time. 2. Discussion Regarding Consulting Engineer s Report/Analysis of District Roadway Conditions Caltran Engineering Group, Inc. It was noted that the full report had previously been provided on January 13, 2016, and that a copy had been made available at today s meeting. Mr. Kalin stated that Juan Calderon of Caltran Engineering Group, Inc. had submitted a memorandum for the Kendall Breeze West CDD (the District ), which outlined the current roadway/street conditions due to concerns of vehicles deteriorating the existing landscaping/sod at several corners and parking slots within the District. Several solutions were recommended in the report, which included widening the turn radii, adding vegetation, placing delineators, adding curb with flare out to turning segments and replacing/repairing existing sod. The main problem does not appear to be the design of the roadway/street itself, but rather the drivers behavior in approaching the corners. Mr. Kalin stated that if the Board were to proceed with any of the aforementioned recommended solutions, the most severely damaged areas should be addressed first. Mr. Manners suggested that District staff ask Mr. Calderon what the transition zone requirements between driveway approaches and grassed swales are in Miami-Dade County and if there is a possibility of replacing some of the grassed swales with concrete. Mr. Kalin acknowledged the request and a discussion ensued after which the following motion was made: A motion was made by Mr. Manners, seconded by Mr. Lopez and unanimously passed to table this item until additional information has been obtained. H. NEW BUSINESS 1. Consider Resolution No. 2016-01 Re-Designation of Public Depository Mr. Kalin presented Resolution No. 2016-01, entitled: RESOLUTION NO. 2016-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT, DESIGNATING A QUALIFIED PUBLIC DEPOSITORY, PURSUANT TO CHAPTER 280, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. Mr. Kalin read the title of the resolution into the record and provided an explanation for the document. Mr. Kalin stated that in order for the District to avoid increased service fees and other associated banking expenses, the District had selected Seacoast National Bank to replace PNC Bank. A discussion ensued after which the following motion was made: Page 3
KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING FEBRUARY 17, 2016 A motion was made by Mr. Manners, seconded by Mr. Gonzalez and unanimously passed to approve and adopt Resolution No. 2016-01, as presented, thereby designating Seacoast National Bank located at 710 N. US Highway 1, Tequesta, Florida 33469 to serve as public depository of public funds for the District. 2. Discussion Regarding Fiscal Year 2016/2017 Proposed Annual Budget Mr. Kalin stated that the 2016/2017 fiscal year proposed budget would be presented at the April 20, 2016, Board meeting. This time frame will allow the Board to consider special projects and allocate applicable funding prior to adopting a 2016/2017 fiscal year proposed budget I. ADMINISTRATIVE & OPERATIONAL MATTERS 1. Discussion Regarding Traffic Markings, Traffic Calming Devices & Sidewalk Cleaning Mr. Gonzalez requested that the District consider repainting the existing traffic control markings ( Traffic Markings ) on streets within the District. Mr. Kalin informed the Board that Field Operations staff had been gathering proposals for repainting the Traffic Markings in the District. Information on this matter will be presented during the next meeting. Mr. Gonzalez stated that Mastec is currently installing underground utility lines in the District and that the utility project is expected to conclude in approximately four (4) months. Mr. Gonzalez indicated that he will be communicating with the installing contractor, Mastec, to obtain more information regarding the utility project being planned and that he will find out if trenching of the asphalt along District streets will be required to run the utility lines. The Board consensus, in the event cutting of the asphalt is required, was to hold off on the Traffic Marking project until the utility project has been completed. Mr. Gonzalez will provide District staff with the information he obtains from Mastec at or prior to the next meeting. Mr. Gonzalez brought up the subject of the current traffic calming devices and stated that residents within the District had concerns regarding vehicular speeding. Mr. Gonzalez wanted to know if additional traffic calming devices can be added, specifically along 137 th Place. A discussion ensued after which the Board requested District staff obtain information regarding the minimum uniform traffic standards for the proximity of placement of traffic calming devices to one another. Mr. Kalin acknowledged the request and stated that he would provide information on the subject at the next meeting. In addition, Mr. Gonzalez stated that he wanted the Board to consider pressure cleaning the sidewalks within the District. It has been approximately two (2) years since the sidewalks were cleaned. Mr. Gonzalez also added that there are areas along SW 137 th Place, south of 117 th Street and SW 137 th Court, south of 117 th Street that have significant ponding of stormwater after recent heavy rainfall events. Mr. Kalin stated that a proposal for pressure cleaning the District sidewalks will be provided at the next meeting and Field Operations staff will inspect the drainage structures within the streets listed above and if cleaning is required, then the District will schedule cleaning of the drainage structures. Page 4
KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING FEBRUARY 17, 2016 2. Official District Records Address Change/Update Effective February 1, 2016 Mr. Kalin announced, effective February 1, 2016, that the official records of the District had moved from Suite 378 to Suite 374 within the same building (Crexent Business Center, 6625 Miami Lakes Drive, Miami Lakes, Florida 33014). J. BOARD MEMBER & STAFF CLOSING COMMENTS Ms. Ahsaki Guilbeaux, a resident of the District, stated that she is concerned about the drag racing that is taking place southbound along 137 th Avenue, adjacent to and along the frontage of the District. Mr. Kalin stated that he will have District staff contact the local police department in order to address this matter. K. ADJOURNMENT There being no further business to come before the Board, a motion was made by Mr. Donelan, seconded by Mr. Manners and unanimously passed to adjourn the Regular Board Meeting at 7:57 p.m. Secretary/Assistant Secretary Chairperson/Vice Chairperson Page 5
RESOLUTION NO. 2016-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2016/2017; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of Supervisors ( Board ) of the Kendall Breeze West Community Development District ( District ) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and, WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2016/2017 has been prepared and considered by the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT THAT: Section 1. The Proposed Budget including the Assessments for Fiscal Year 2016/2017 attached hereto as Exhibit A is approved and adopted. Section 2. A Public Hearing is hereby scheduled for June 22, 2016 at 7:00 p.m. in the Kendall Breeze West Community Clubhouse Meeting Room located at 11780 SW 138 th Avenue, Miami, Florida 33186, for the purpose of receiving public comments on the Proposed Fiscal Year 2016/2017 Budget. PASSED, ADOPTED and EFFECTIVE this 20 th day of April, 2016. ATTEST: KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT By: Secretary/Assistant Secretary By: Chairperson/Vice Chairperson Page 6
Kendall Breeze West Community Development District Proposed Budget For Fiscal Year 2016/2017 October 1, 2016 - September 30, 2017 Page 7
CONTENTS I II III IV PROPOSED BUDGET DETAILED PROPOSED BUDGET DETAILED PROPOSED DEBT SERVICE FUND BUDGET ASSESSMENT COMPARISON Page 8
PROPOSED BUDGET KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2016/2017 OCTOBER 1, 2016 - SEPTEMBER 30, 2017 FISCAL YEAR 2016/2017 REVENUES BUDGET ADMINISTRATIVE ASSESSMENTS 68,193 MAINTENANCE ASSESSMENTS 21,649 DEBT ASSESSMENTS 116,875 INTEREST INCOME 60 TOTAL REVENUES $ 206,777 EXPENDITURES MAINTENANCE & OPERATIONS EXPENDITURES ENGINEERING - ANNUAL REPORT & INSPECTIONS 2,400 STREET/ROADWAY & STORMWATER MAINTENANCE 12,000 SPECIAL PROJECTS 4,800 MISCELLANEOUS MAINTENANCE 4,000 TOTAL MAINTENANCE & OPERATIONS EXPENDITURES $ 23,200 ADMINISTRATIVE EXPENDITURES SUPERVISOR FEES 5,000 PAYROLL TAXES (EMPLOYER) 385 MANAGEMENT 27,744 SECRETARIAL & FIELD OPERATIONS 4,900 LEGAL 8,500 ASSESSMENT ROLL 7,500 AUDIT FEES 3,700 INSURANCE 6,232 LEGAL ADVERTISING 750 MISCELLANEOUS 1,250 POSTAGE 300 OFFICE SUPPLIES 475 DUES & SUBSCRIPTIONS 175 TRUSTEE FEES 3,800 CONTINUING DISCLOSURE FEE 500 WEBSITE MANAGEMENT 1,500 TOTAL ADMINISTRATIVE EXPENDITURES $ 72,711 TOTAL EXPENDITURES $ 95,911 REVENUES LESS EXPENDITURES $ 110,866 BOND PAYMENTS (109,863) BALANCE $ 1,003 COUNTY APPRAISER & TAX COLLECTOR FEE (4,134) DISCOUNTS FOR EARLY PAYMENTS (8,269) EXCESS/ (SHORTFALL) $ (11,400) CARRYOVER FROM PRIOR YEAR 11,400 NET EXCESS / (SHORTFALL) $ - 4/11/2016 5:56 PM I Page 9
DETAILED PROPOSED BUDGET KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2016/2017 OCTOBER 1, 2016 - SEPTEMBER 30, 2017 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2014/2015 2015/2016 2016/2017 REVENUES ACTUAL BUDGET BUDGET COMMENTS ADMINISTRATIVE ASSESSMENTS 66,535 67,135 68,193 Expenditures Less Interest & 75% Of Carryover/.94 MAINTENANCE ASSESSMENTS 24,575 20,745 21,649 Expenditures Less 25% Of Carryover/.94 DEBT ASSESSMENTS 116,660 119,322 116,875 Bond Payments/.94 INTEREST INCOME 26 60 60 Estimated At $5 Per Month TOTAL REVENUES $ 207,796 $ 207,262 $ 206,777 EXPENDITURES MAINTENANCE & OPERATIONS EXPENDITURES ENGINEERING - ANNUAL REPORT & INSPECTIONS 3,466 7,200 2,400 $4,800 Decrease From 2015/2016 Budget STREET/ROADWAY & STORMWATER MAINTENANCE 0 0 12,000 Street/Roadway & Stormwater Maintenance SPECIAL PROJECTS 0 15,000 4,800 $10,200 Decrease From 2015/2016 Budget MISCELLANEOUS MAINTENANCE 0 0 4,000 Miscellaneous Maintenance TOTAL MAINTENANCE & OPERATIONS EXPENDITURES $ 3,466 $ 22,200 $ 23,200 ADMINISTRATIVE EXPENDITURES SUPERVISOR FEES 3,800 5,000 5,000 No Change From 2015/2016 Budget PAYROLL TAXES (EMPLOYER) 291 385 385 Supervisor Fees *7.65% MANAGEMENT 27,336 27,552 27,744 CPI Adjustment SECRETARIAL & FIELD OPERATIONS 4,200 4,800 4,900 $100 Increase From 2015/2016 Budget LEGAL 6,993 8,500 8,500 No Change From 2015/2016 Budget ASSESSMENT ROLL 7,500 7,500 7,500 As Per Contract AUDIT FEES 3,500 3,600 3,700 Accepted Amount For 2015/2016 Audit INSURANCE 5,408 6,100 6,232 Insurance Company Estimate LEGAL ADVERTISING 260 750 750 No Change From 2015/2016 Budget MISCELLANEOUS 732 1,300 1,250 $50 Decrease From 2015/2016 Budget POSTAGE 140 325 300 $25 Decrease From 2015/2016 Budget OFFICE SUPPLIES 263 500 475 $25 Decrease From 2015/2016 Budget DUES & SUBSCRIPTIONS 175 175 175 No Change From 2015/2016 Budget TRUSTEE FEES 3,717 3,800 3,800 No Change From 2015/2016 Budget CONTINUING DISCLOSURE FEE 500 500 500 No Change From 2015/2016 Budget WEBSITE MANAGEMENT 0 1,500 1,500 No Change From 2015/2016 Budget TOTAL ADMINISTRATIVE EXPENDITURES $ 64,815 $ 72,287 $ 72,711 TOTAL EXPENDITURES $ 68,281 $ 94,487 $ 95,911 REVENUES LESS EXPENDITURES $ 139,515 $ 112,775 $ 110,866 BOND PAYMENTS (110,160) (112,163) (109,863) 2017 P & I Payments Less Earned Interest BALANCE $ 29,355 $ 612 $ 1,003 COUNTY APPRAISER & TAX COLLECTOR FEE (2,003) (4,144) (4,134) Two Percent Of Total Assessment Roll DISCOUNTS FOR EARLY PAYMENTS (7,435) (8,288) (8,269) Four Percent Of Total Assessment Roll EXCESS/ (SHORTFALL) $ 19,917 $ (11,820) $ (11,400) CARRYOVER FROM PRIOR YEAR 0 11,820 11,400 Carryover From Prior Year NET EXCESS / (SHORTFALL) $ 19,917 $ - $ - 4/11/2016 5:56 PM II Page 10
DETAILED FINAL DEBT SERVICE FUND BUDGET KENDALL BREEZE WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2015/2016 OCTOBER 1, 2015 - SEPTEMBER 30, 2016 FISCAL YEAR FISCAL YEAR FISCAL YEAR 2014/2015 2015/2016 2016/2017 REVENUES ACTUAL BUDGET BUDGET COMMENTS Interest Income 6 100 50 Projected Interest For 2016/2017 NAV Tax Collection 110,160 112,163 109,863 2017 P & I Payments Less Earned Interest Total Revenues $ 110,166 $ 112,263 $ 109,913 EXPENDITURES Principal Payments 40,000 40,000 40,000 Principal Payment Due In 2017 Interest Payments 75,641 72,263 69,913 Interest Payments Due In 2017 Total Expenditures $ 115,641 $ 112,263 $ 109,913 Excess / (Shortfall) $ (5,475) $ - $ - Series 2004 Bond Information Original Par Amount = $1,580,000 Annual Principal Payments Due =May 1st Interest Rate = 5.875% Annual Interest Payments Due = May 1st & November 1st Issue Date = December 2004 Maturity Date = May 2034 4/11/2016 5:56 PM III Page 11
Kendall Breeze West Community Development District Assessment Comparison Original Fiscal Year Fiscal Year Fiscal Year Fiscal Year Projected 2013/2014 2014/2015 2015/2016 2016/2017 Lot Assessment Assessment Assessment Assessment Projected Assessment Size Before Discount* Before Discount* Before Discount* Before Discount* Before Discount* 30 Administrative $ - $ 302.60 $ 318.44 $ 322.77 $ 327.85 Maintenance $ - $ 122.75 $ 118.15 $ 99.73 $ 104.08 Debt $ - $ 547.73 $ 536.24 $ 548.48 $ 537.23 Sub-Total For Lot Size 30 $ 875.00 $ 973.08 $ 972.83 $ 970.98 $ 969.16 35 Administrative $ - $ 302.60 $ 318.44 $ 322.77 $ 327.85 Maintenance $ - $ 122.75 $ 118.15 $ 99.73 $ 104.08 Debt $ - $ 623.54 $ 610.47 $ 624.40 $ 611.60 Sub-Total For Lot Size 35 $ 937.50 $ 1,048.89 $ 1,047.06 $ 1,046.90 $ 1,043.53 * Assessments Include the Following : 4% Discount for Early Payments 1% County Tax Collector Fee 1% County Property Appraiser Fee Community Information: Thirty Foot Homes 139 Thirty Five Foot Homes 69 Total Units 208 Restricted Covenant Numbers (Before Discount): Thirty Foot Homes $875 Thirty Five Foot Homes $937.50 4/11/2016 5:56 PM IV Page 12