Date: June 2016 Jb Title : Payrll Business Analyst Department : Finance Lcatin : Waitemata District Health Bard Reprting T : Deputy Chief Financial Officer - Prvider Direct Reprts : Nil Functinal Relatinships with : Internal Chief Financial Officer Deputy Chief Financial Officers Crprate and Prvider General Managers CFO Senir Leadership Team All Finance Managers and Management Accuntants Decisin Supprt Human Resurces Clinical Heads f Divisins Clinical Nurse Directrs Service Cst Centre Manager External Cnsultants and Advisrs invlved in initiatives within WDHB Bilateral Financial service cunterparts in Auckland DHB and Cunties Manukau DHB healthalliance Purpse The purpse f this rle is t cntribute t the efficient and effective peratin f prvider arm services by ensuring high quality financial and nn financial payrll infrmatin and analysis is available fr decisin making, resurces utilisatin and review. Waitemata District Health Bard -JOB DESCRIPTION - Page 1
Our Purpse, Values and Standards At the heart f Waitemata DHB is ur prmise f best care fr everyne. This prmise statement is the articulatin f ur three-fld purpse t: 1. prmte wellness, 2. prevent, cure and amelirate ill health and 3. relieve the suffering f thse entrusted t ur care. At the heart f ur values is the need fr all f us t reflect n the intrinsic dignity f every single persn that enters ur care. It is a privilege t be able t care fr patients, whānau and ur cmmunity, a privilege that is smetimes verlked in ur day t day wrk. Our standards and behaviurs serve as a reminder t us all abut hw we are with ur patients and with each ther. Waitemata District Health Bard -JOB DESCRIPTION - Page 2
KEY TASKS EXPECTED OUTCOMES Financial Planning Maintain payrll datasets fr budgeting (including steps and salary bands) Financial Analysis and Reprting Statutry & Treaty f Waitangi bligatins T recgnise individual respnsibility fr wrkplace Health & Safety under the Health and Safety at Wrk Act 2015 Maintain establishment FTE (nursing r nn-nursing) and reprting n a timely basis Review and maintain cver mdels in cnjunctin with the service Finance Managers and Management Accuntants Prvide payrll analysis t infrm frecasts and financial budgets. Assist the Deputy Chief Financial Officer Prvider deliver high quality financial reprting by the prvisin f timely and accurate payrll reprting n perfrmance against budget including: Frtnightly payrll analysis and reprting Maintain register f all changes in emplyment agreements and quantify impacts f settled and unsettled agreements Mnthly payrll accruals (including statutry days, unpaid days etc and relevant cllective emplyment agreement accruals) Financial and nn-financial metrics (Trendcare, watches, vlume trend impacts etc) Assist the Deputy Chief Financial Officer Prvider t prvide General Managers and Service Managers with infrmatin that allws them t understand their service. This includes trend and variance analysis and mre detailed analysis beynd regular mnthly reprting t infrm service imprvements. Crdinate all payrll analysis and reprting infrmatin t ensure it is easily and cherently accessible. Interpret and cmmunicate financial data t nnfinancial managers. Cntinuusly identify pprtunities fr efficiencies within the Prvider Arm. Ensures the prfessinal and plitical integrity f WDHB by carrying ut all functins in cmpliance f the Treaty f Waitangi and by demnstrating a serius cmmitment t keeping the treaty alive. Shws sensitivity t cultural cmplexity in the wrkfrce and patient ppulatin Cntribute t a safe and healthy wrkplace at WDHB by: Fllwing & cmplying with H&S plicies & prcesses & applying them t their wn wrk activities, including using/wearing Persnal Prtective Equipment as required. Participating in activities directed at preventing harm & prmting well-being in the wrkplace Identifying, reprting & self-managing hazards where apprpriate Early and accurate reprting f incidents at wrk and raising issues f cncern when identified. Waitemata District Health Bard -JOB DESCRIPTION - Page 3
PERSON SPECIFICATION POSITION TITLE: Payrll Business Analyst Minimum Qualificatin Tertiary qualificatin in cmmerce field r numeric discipline Experience 5 years business analysis experience f which at least 2 years invlved detailed payrll analysis Excellent MS Excel experience and gd General Ledger Systems experience. Experience in financial reprting and analysis. Budget preparatin. Knwledge f the implicatins f the Treaty f Waitangi with a cmmitment t Biculturalism Skills/Knwledge/Behaviur Well-develped interpersnal skills. Ability t understand the business visin and pririty needs Excellent written cmmunicatin skills fr prducing reprts. Ability t present infrmatin in a meaningful, user friendly manner High level financial and nnfinancial analytical ability A team player Intelligent, lgical and quick t learn with the ability t be practive, think thrugh issues and identify slutins. Generates trust and is discreet, able t wrk in a cllabrative and supprtive manner Ability t build and maintain effective interpersnal Preferred Degree in Business r similar numeric discipline Accunting Qualificatin 5 years health sectr financial experience preferably in payrll analysis and reprting Experienced gaining in a large and cmplex services rganisatin. Advanced Data analysis skills (MS Access, SQL, Excel) Able t analyse multidimensinal cmplex issues. Can identify the key issues in a cmplex situatin. Waitemata District Health Bard -JOB DESCRIPTION - Page 4
relatinships and effective cmmunicatin skills Resurceful and resilient; able t cpe under pressure. The ability t challenge and questin the status qu (i.e. prcesses and systems) and facilitate the develpment f innvative and wrkable perfrmance imprvements Sets the highest ethical and prfessinal standards and leads by example in all interactins. Waitemata District Health Bard -JOB DESCRIPTION - Page 5