New York State Office Of General Services Procurement Services Group Corning Tower Building Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us PURCHASING MEMORANDUM CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: PGB-02455 DATE: October 12, 2006 PLEASE ADDRESS INQUIRIES TO: GROUP: 38221 Alarm Systems - Wireless STATE AGENCIES & CONTRACTORS Joseph Better Purchasing Officer I (518) 474-7101 Joseph.Better@ogs.state.ny.us CONTRACT PERIOD: October 15, 2002 September 30, 2007 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 CONTRACTOR(S)/ StopTech, Ltd. customer.services@ogs.state.ny.us CONTRACT NO(S).: PC59569 SUBJECT: One Year Contract Renewal TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The aforementioned contractor has agreed with OGS to renew their contract for a period of up to one year or until the contract is replaced, whichever comes first. Joseph Better is the designated contact for this contract. All other terms and conditions remain the same. Please review the Contract Award Notification (CAN) for additional information. 02455p05.doc/T07jb
New York State Office Of General Services Procurement Services Group Corning Tower Building Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us PURCHASING MEMORANDUM GENERAL INFORMATION BULLETIN NUMBER: CL-644 DATE: October 11, 2005 DESCRIPTION: Alarm & Signal Systems PLEASE ADDRESS INQUIRIES TO: Lisa Burns Purchasing Officer (518) 474-7101 GROUP/AWARD: lisa.burns@ogs.state.ny.us 38221 / 01057 OTHER AUTHORIZED USERS 38221 / 02367 Customer Services 38221 / 02455 (518) 474-6717 38221 / 02456 customer.services@ogs.state.ny.us 38221 / 18735 38221 / 19110 38221 / 4476 SUBJECT: SECURITY CONTRACTS - Guidelines for Authorized Users TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Please add the guidelines for contract use to the following contracts: GROUP 38221 ADT Security Services, Inc. PGB-01057 Anixter, Inc. PGB-02367 Stop Tech, Ltd. PGB-02455 Communications Televideo, Ltd. PGB-02456 Johnson Controls, Inc. PGB-19110 Simplex Grinnell PGB-18735 Honeywell International, Inc. C-4476 Authorized Users should also compare prices among vendors where multiple contracts offer the same or similar products. This will ensure competition and possibly better pricing. These will be in all of the Contract Award Notices (CAN) for the aforementioned contracts on Page 3 under Note to Authorized Users. CL-644p.doc/T07lb
New York State Office Of General Services Procurement Services Group Corning Tower Building Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us PURCHASING MEMORANDUM CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: PGB-02455 DATE: August 8, 2005 PLEASE ADDRESS INQUIRIES TO: GROUP: 38221 Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer I (518) 474-7101 Lisa.Burns@ogs.state.ny.us CONTRACT PERIOD: October 15, 2002 - September 30, 2006 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 CONTRACTOR: Stop Tech, Ltd. customer.services@ogs.state.ny.us CONTRACT NO.: PC59569 SUBJECT: One-Year Contract Renewal TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Contract Award 02455 has been renewed for Stop Tech, Ltd. for a period of one year until September 30, 2006. All other terms and conditions of this contract will remain the same. 02455p03.doc/T07lb
New York State Office Of General Services Procurement Services Group Corning Tower Building Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us PURCHASING MEMORANDUM CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: PGB-02455 DATE: October 28, 2004 PLEASE ADDRESS INQUIRIES TO: GROUP: 38221 Alarm Systems (Wireless) STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer I (518) 474-7101 lisa.burns@ogs.state.ny.us CONTRACT PERIOD: October 15, 2002 - September 30, 2005 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 CONTRACTOR: Stop Tech, Ltd. customer.services@ogs.state.ny.us CONTRACT NO.: PC59569 SUBJECT: One-Year Contract Renewal and New Contact Person TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Award #02455 has been extended for Stop Tech, Ltd. for a period of one year from September 30, 2004 to September 30, 2005. Please see Contract Award Notification for contact information. All other terms and conditions of this contract will remain the same. 02455p02.doc/T07lb
New York State Office Of General Services Procurement Services Group Corning Tower Building Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us PURCHASING MEMORANDUM CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: PGB-02455 DATE: December 9, 2003 PLEASE ADDRESS INQUIRIES TO: GROUP: 38221 - Alarm Systems - Wireless STATE AGENCIES & CONTRACTORS Donna Ross Telecommunications Analyst III (518) 473-3287 donna.ross@ogs.state.ny.us CONTRACT PERIOD: October 15, 2002 - September 30, 2004 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 CONTRACTOR: Stop Tech LTD customer.services@ogs.state.ny.us CONTRACT NO.: PC59569 SUBJECT: Modification to Products Available TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above contractor has added and deleted products from their Federal GSA Contract. These additional products are therefore accepted into their State contract listed above. The entire pricelist is available in the Pricing section of the Contract Award Notice (CAN). 02455p01.doc/T07dm
Contractor StopTech, LTD Group 38221 Alarm System Wireless Award PGB 02455 Contract PS59569 Contract Period October 15, 2002 - September 30, 2004 PART NUMBER PRODUCT NYS PRICE (fob*) Centurion Base Unit (8 Messages) (Includes: Motorola SP50+ Radio) 9248 Centurion $5,250.00 9249 Radio Credit** ($200.00) 9251 Additional Messages $245.00 Scout Base Unit (6 Messages) (Includes: Motorola SP50+ Radio, 1 Duress Button, 2 Door/Window Contacts, and 1 PIR Motion Detector) 9250 Scout $3,875.00 Multi-Messages Discount Amount 9252 50 74 ($10.00) 9252 75 99 ($20.00) 9252 100 149 ($30.00) 9252 150 199 ($40.00) 9252 200 255 ($50.00) PART NUMBER Description (Additional Items) NYS PRICE (fob*) 9210 Repeater $525.00 9207 Duress Button Single Button $75.00 9208 Door/Window Contact $70.00 9206 Motion Detector (PIR) $195.00 9209 Mercury Tilt Switch $95.00 9224 Universal Transmitter $70.00 9225 Smoke Detector $155.00 9217 Glass-break Detector $155.00 9218 Wireless Bill Trap $135.00 9226 Temperature Transmitter High $95.00 9227 Temperature Transmitter Low $95.00 9228 Duress Button Double Button $80.00 9222 Memo Cam $650.00 9223 Memo Cam Reader $55.00 9229 Pressure Mat $215.00 9230 Trip Beam $275.00 9219 Automobile DC Lighter Attachment $15.00 9231 Motorola CT150 VHF AAH34KCC9AA1 $345.00 9232 Motorola CT250 UHF AAH34SDC9AA1 $580.00 9233 Motorola CP150 UHF AAH50RCC9AA2 $440.00 9234 Motorola CP200 UHF AAH50RDC9AA2 $540.00 9235 Motorola HT750 AAH23KDC9AA2XX $820.00 9216 Motorola Spirit GT UHF P24SBA3FS $250.00 9236 Mic Cord HT750 AAHKN9055A $60.00 9237 Mic Cord HKN9094 $35.00 9238 Mic Cord 0104010J46 $65.00
Contractor StopTech, LTD Group 38221 Alarm System Wireless Award PGB 02455 Contract PS59569 Contract Period October 15, 2002 - September 30, 2004 PART NUMBER PRODUCT NYS PRICE (fob*) 9239 Mic Cord HKN9096A $50.00 9240 Mic Cord RKN4107A $80.00 9241 Battery Eliminator AA0180305G54 $115.00 9242 Battery Eliminator AA0180305H20 $185.00 9243 Battery Eliminator 0180305K08 $260.00 9244 Battery Eliminator REX4424 $435.00 * FOB StopTech, Ltd. Harrison, OH 45030 - Transportation, insurance and freight forwarding charges are the responsibility of the buyer. ** Radio Credit For customer supplied or purchased radio.
State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us CONTRACT AWARD NOTIFICATION Title : Group 38221 - Alarm System - Wireless Classification Code(s): 46, 43 Award Number : PGB-02455 Contract Period : October 15, 2002 - September 30, 2004 Bid Opening Date : May 25, 2002 Date of Issue : November 7, 2002 Specification Reference : Contractor Information : Name : Title : Phone : Fax : E-mail : State Agencies & Vendors Anthony Pazzola Purchasing Officer I 518-474-7101 518-474-1563 anthony.pazzola@ogs.state.ny.us As Incorporated In The Herein Appears on Page 2 of this Award Address Inquiries To: Political Subdivisions & Others Phone : Fax : E-mail : Customer Services 518-474-6717 518-474-2437 customer.services@ogs.state.ny.us The Procurement Services Group values your input. Complete and return "Contract Performance Report" at end of document. Description Wireless Alarm System to include duress panic buttons, wireless receivers, door contacts, alarm panels, etc. PR # 02455 02455ta.doc/5dm (continued)
GROUP 38221 - Alarm System - Wireless AWARD PAGE 2 NOTE: See individual contract items to determine actual awardees. CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC59569 STOPTECH, LTD. 800-537-0102 311749742 365 Industrial Drive 513-202-5500 Harrison, OH 45030 Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. (See "Contract Payments" and "Electronic Payments" in this document.) AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. SMALL, MINORITY AND WOMEN-OWNED BUSINESSES: The letters SB listed under the Contract Number indicate the contractor is a NYS small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise. RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS: The Procurement Services Group supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description. RS,RP,RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive NOTE TO ALL CONTRACT USERS: The terms and conditions of the bid solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price includes all customs duties and charges and is net, F.O.B. destination any point in New York State as designated by the ordering agency. Any prompt payment terms (cash discounts) or quantity (volume) discounts which are included in the Master Contract will also be included in the New York State Contract. The industrial funding fee normally paid to the General Services Administration for sales from the GSA Contracts shall be remitted quarterly to the Office of General Services, Procurement Services Group with your "Report of Contract Purchases." 02455ta.doc/5dm (continued)
GROUP 38221 - Alarm System - Wireless AWARD PAGE 3 ALARM SYSTEM - WIRELESS STOPTECH, LTD. Product line as presented in: General Service Administration Federal Supply Service Contract No. GS-07F-0027K Minimum order is $10.00. Contractor will not honor orders for less than the minimum. Contractor will accept the NYS Procurement Card for orders up to $2,500.00 with no additional discount. Contractor offers Electronic Access Ordering (EDI). DELIVERY: 30 days A/R/O Person to contact for expediting New York State contract orders: Gary L. Uthe Executive Vice-President 800-537-0102 513-202-5500 Fax: 513-202-0240 E-mail: stopstick@stopstick.com Person to contact in the event of an emergency occurring after business hours or on weekends/holidays: Norma l Business Hours: M-F 7:00 AM - 6:00 PM, Sat. & Sun. - Closed Gary L. Uthe Executive Vice-President Home: 859-341-8108 REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services, Procurement Services Group, prior to effectuation. CONTRACT PAYMENTS: Payments cannot be processed by State facilities until the contract products have been delivered in satisfactory condition or services have been satis factorily performed. Payment will be based on any invoice used in the supplier's normal course of business. However, such invoice must contain sufficient data including but not limited to contract number, description of product or service, quantity, unit and price per unit as well as federal identification number. State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts for prompt payment. If the contract terms indicate political subdivisions and others authorized by law are allowed to participate, those entities are required to make payments directly to the contractor. Prior to processing such payment, the contractor may be required to complete the ordering non-state agency's own voucher form. See "Contract Billings" in Appendix B, OGS General Specifications. NOTE TO CONTRACTOR: This Contract Award Notification is not an order. Do not take any action under this contract except on the basis of purchase order(s) from the agency or agencies. 02455ta.doc/5dm (continued)
GROUP 38221 - Alarm System - Wireless AWARD PAGE 4 CONTRACT PERIOD AND RENEWALS: The New York State Contract period shall be for the term as indicated on the Piggyback Agreement. Extensions or renewals to the Master Contract or any modification including new products, terms, or price changes to the Master Contract shall be submitted by the Contractor to the Office of General Services, Procurement Services Group for approval and shall be effective to the New York State Contract upon the date of issuance of a written notification to New York State contract users. If changes are not approved by OGS, either the contractor or OGS may terminate the New York State Contract upon 30 days notice. This provision does not affect the State's right of suspension or cancellation contained in the "Suspension of Work" and "Cancellation" clauses in Appendix B, OGS General Specifications. Upon expiration of the Master Contract, Contractor may submit any subsequent replacement contracts entered into for the same or similar products with the same Issuing Entity to the Office of General Services, Procurement Services Group in order to establish a new contract. In the event Contractor's Master Contract expires and no new contract is let by the original Issuing Entity, OGS reserves the right, upon written agreement with Contractor, to renew the New York State Contract under the same terms and conditions for an additional period of one year. Should the Contractor and the same Issuing Entity enter into a replacement contract prior to the expiration of the New York State Contract (including any renewals processed by New York State), either OGS or the Contractor may terminate the New York State Contract upon 30 days written notice. PRICE CHANGE PROCEDURE (AFTER EXPIRATION OF MASTER CONTRACT): Should the Master Contract expire and not be extended or renewed prior to the expiration of the New York State Contract (including any renewals processed by New York State), and providing the Master contract referenced uniform discount(s) from nationally distributed price list(s), the contract prices may be subject to increase or decrease during the remainder of the contract period in accordance with changes which may be made by the manufacturer in their established, nationally distributed price list or published catalog. Catalog or price lists may indicate increases or decreases in pricing, but the percentage discount(s) in effect at the time of Master Contract expiration shall not be decreased. In the event the Master Contract did not reference uniform discount(s) from nationally distributed price list(s), updated price lists may be submitted for acceptance providing the discount structure used as a basis for pricing which was in effect at the time of Master Contract expiration remains unaltered. This evidence must be supplied by the Contractor along with the updated price lists. New products will be considered for inclusion provided they are pertinent to the contract and are offered to the State at the same discount, terms and conditions as the Master Contract. The price revisions, new lists or supplements to an original list shall be submitted to the Office of General Services, Procurement Services Group, to the attention of the Purchasing Officer shown on the front of this document, in triplicate, for approval before ordering agencies will be bound to any such revisions. Approvals of price revisions shall become effective upon the date of issuance of a written notification to New York State contract users. CATALOGS AND PRICE SHEETS: Upon request, Contractor shall furnish, without charge, copies of Master Contract including modifications thereto and related catalogs and price lists to New York State agencies and other authorized users. Upon request, contractor shall also assist authorized users in the use of such documents. 02455ta.doc/5dm (continued)
GROUP 38221 - Alarm System - Wireless AWARD PAGE 5 PURCHASE ORDERS: See "Purchase Orders" in Appendix B, OGS General Specifications. If there is a dis crepancy between the purchase order and what is listed on contract, it is the contractor s obligation as a condition of payment to clarify and resolve what is to be actually shipped by contacting ordering agency. EMERGENCY PURCHASING: In the event that a disaster emergency is declared by Executive Order under Section 28 of Article 2-B of the Executive Law, or that the Commissioner determines pursuant to his/her authority under Section 163(10)(b) of the State Finance Law that an emergency exists requiring the prompt and immediate delivery of commodities or services, the Commissioner reserves the right to obtain such commodities or services from any source, including but not limited to this contract, as the Commissioner in his/her sole discretion determines will meet the needs of such emergency. Contractor shall not be entitled to any claim or lost profits for commodities or services procured from other sources pursuant to this paragraph. REPORT OF CONTRACT PURCHASES: Contractor shall furnish report of purchases made from this New York State Contract by the fifteenth of the month following the end of each three-month period. The reports shall be in the following format: Product or Catalog Number Product/ Service Description Total Quantity Shipped Total $ Value The report is to be submitted to the Office of General Services, Procurement Services Group, Tower Bldg., Empire State Plaza, Albany, NY 12242, to the attention of the individual shown on the front page of the Contract Award Notification and shall reference the Group Number, Piggyback Agreement Number, New York State Contract Number, sales period, and contractor s name. Failure to submit the required report may be cause for disqualification of contractor for future contracts. "OGS OR LESS" GUIDELINES APPLY TO THIS CONTRACT: Purchases of the products included in the Piggyback Agreement and related Contract Award Notification are subject to the "OGS or Less" provisions of Section 163.3.a.v., Article XI, of the New York State Finance Law. This means that State agencies can purchase products from sources other than the contractor provided that such products are substantially similar in form, function or utility to the products herein and are: 1. lower in price -and/or- 2. available under terms which are more economically efficient to the State agency (e.g. delivery terms, warranty terms, etc.). Agencies are reminded that they must provide the State contractor an opportunity to match the noncontract savings at least two business days prior to purchase. In addition, purchases made under "OGS or Less" flexibility must meet all requirements of law including, but not limited to, advertising in the New York State Contract Reporter, prior approval of the Comptroller's Office and competitive bidding of requirements exceeding the discretionary bid limit. State agencies should refer to Procurement Council Bulletin "OGS or Less Purchases" for complete procedural and reporting requirements. 02455ta.doc/5dm (continued)
GROUP 38221 - Alarm System - Wireless AWARD PAGE 6 OVERLAPPING CONTRACT ITEMS: Products available in this contract may also be available from other State contracts. Agencies should select the most cost effective procurement alternative that meets their program requirements and maintain a procurement record documenting the basis for this selection. PAYMENTS OF INTEREST: See "Interest on Late Payments" in Appendix B, OGS General Specifications. The Federal Prompt Payment Law (or any other law governing payment terms incorporated in the Master Contract) does not apply to the New York State Contract regardless of customer. 02455ta.doc/5dm (continued)
GROUP 38221 - Alarm System - Wireless AWARD PAGE 7 State of New York Office of General Services PROCUREMENT SERVICES GROUP Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product s end user. Contract No.: Contractor. Describe Product* Provide d (Include Item No., if available): *Note : Product is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term Product includes Licensed Software. Product meets your needs Product meets contract specifications Pricing Excellent Good Acceptable Unacceptable CONTRACTOR Timeliness of delivery Completeness of order (fill rate) Responsiveness to inquiries Employee courtesy Problem resolution Excellent Good Acceptable Unacceptable Comments: (over) Agency: Address: Prepared by: Title: Date: Phone: E-mail: Please detach or photocopy this form & return by FAX to 518/474-2437 or mail to: OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711 Corning 2 nd Tower - Empire State Plaza Albany, New York 12242 * * * * * 02455ta.doc/5dm (continued)