Property And Building Fund Fund Description Fund 51 Capital Projects Fund Type The Property and Building Fund, a capital projects fund, is funded by transfers from the General Fund and any revenue from surplus real property sales, rental revenue, and interest earnings. The purpose of this fund is to accumulate resources dedicated for fire station site acquisition and construction costs for new or existing facilities and major facility maintenance projects. This fund is utilized for items not planned to be part of the capital bond program, as well as providing a resource between bond financings. The District intends to maintain sufficient reserves to allow construction of a fire station and purchase station land, as well as provide reserves for future major roof repairs and other sizeable building maintenance projects as scheduled in the District s ten-year facility maintenance schedule. Summary Expenditures 2012-13 2013-14 2014-15 2015-16 Capital Outlay $ 224,310 $ 1,257,630 $ 5,494,000 Contingency 1,700,000 1,964,600 Total Expenditures $ 224,310 $ 2,957,630 $ 7,458,600 2015-16 Project Descriptions 5601 Land 51038 Station 38 Borland Station 38 Borland 51054 Station 54 Charbonneau Station 54 Charbonneau 51055 Station 55 Rosemont Station 55 Rosemont 51071 Station 71 Kaiser Station 71 Kaiser 5602 Land Improv 51160 Central Operating Center Central Operating Center 5610 Building & Bldg Improv 51033 Station 33 Sherwood Station 33 Sherwood Station 33 Sherwood New: Cost to purchase land and consultant fees during due diligence period. The future significant operating budget impact planned for includes annual station operating costs and additional firefighters beginning by 2020. 850,000 New: Cost to purchase land and consultant fees during due diligence period. The operating budget impact for the six firefighters is budgeted in the 2015-16 year and station operating and construction costs will begin within two years. 1,100,000 New: Cost to purchase land and consultant fees during due diligence period. This future station, after design and construction, is expected to have 12 firefighters beginning in 2017 with station operating costs to be determined after station construction. 850,000 New: Cost to purchase land and consultant fees during due diligence period. This future station, after design and construction, is expected to have 12 firefighters with station operating costs to be determined after station construction. 30,000 Total 5601 Land: 2,830,000 Carryover: Concrete work to provide apparatus parking at CBOC. Carryover from FY14/15. No significant operating budget impact. 60,000 Total 5602 Land Improv: 60,000 Replacement: Driveway is blacktop and needs to be replaced with concrete. This is phase one of three. Phase two would be the concrete work next to bay doors only. Phase three would be within the next five years front driveway. No significant operating budget impact. 185,000 Replacement: Kitchen cabinets, vinyl flooring, new sink and faucet. No significant operating budget impact. 18,000 479
Property And Building Fund, continued 51035 Station 35 King City Station 35 King City Station 35 King City Station 35 King City 51052 Station 52 Wilsonville Station 52 Wilsonville 51054 Station 54 Charbonneau Station 54 Charbonneau 51055 Station 55 Rosemont Station 55 Rosemont 52056 Station 56 Elligsen Road Station 56 Elligsen Road Station 56 Elligsen Road 51057 Station 57 Mountain Road Station 57 Mountain Road Station 57 Mountain Road Station 57 Mountain Road 51062 Station 62 Aloha Station 62 Aloha 51064 Station 64 Somerset Station 64 Somerset Station 64 Somerset 51069 Station 69 Cooper Mountain Station 69 Cooper Mountain Station 69 Cooper Mountain Station 69 Cooper Mountain 51368 Vol Station 368 Skyline Vol Station 368 Skyline Replacement: Blacktop is failing on the approach to the main highway. This is from bay doors to highway. Areas would be replaced with concrete. This is phase one of two. Phase two will be FY17. No significant operating budget impact. 140,000 Replacement: Section of blacktop near the entrance and the sign has failed and needs replacing. We would replace this area with blacktop since trucks normally don't drive on it. Location of this area is where you would turn to go back of station. No significant operating budget impact. 12,000 New: Add Sonitrol Access Control monitoring to bring to current District Standard. Minor operating budget impact is included in station budget. 5,800 Replace two sections of back approach next to south bay door/cracking and chipping. Phase 1 of 2. No significant operating budget impact. 21,000 New: Design, permitting, construction start for station 54. The operating budget impact for the six firefighters is budgeted in the 2015-16 year and station operating and construction costs will begin within two years. 500,000 New: Design, engineering, land use and permits for station 55. This future station, after design and construction, is expected to have 12 firefighters beginning in 2017 with station operating costs to be determined after station construction. 800,000 New: Install motorized gates for security to south shop parking lot. This will include both gates, electrical from the shop and key pad for access on both gates. No significant operating budget impact. 25,400 Replacement: Pumping system for fuel tank. Currently during hot weather we get vapor locks and we are unable to extract fuel from tank. We had a fuel company review and they have given us this recommendation. No significant operating budget impact. 10,000 Replacement: Replace old electrical lighting panel. Current panel is failing and it is difficult to get parts. No significant operating budget impact. 10,000 New: Install fire panel in station, one currently doesn't exist. No significant operating budget impact. 10,000 Upgrade: Lighting in bay with new LED lighting. No significant operating budget impact. 7,000 New: Add Sonitrol Access Control monitoring to bring to current District standard. Minor operating budget impact is included in station budget. 6,800 Replacement: Replace the concrete front apron at the street. Work with ODOT to replace sensors. No significant operating budget impact. 25,000 New: Add Sonitrol access control monitoring to bring to District standard. Minor operating budget impact is included in station budget. 5,500 Replacement: Concrete work around station. This is the main driveway to the back of the station (south side). No significant operating budget impact. 210,000 Upgrade: Lighting to station and bay with new LED lighting. No significant operating budget impact. 7,000 New: Add Sonitrol Access Control monitoring to bring to current District standard. Minor operating budget impact is included in station budget. 5,500 Remodel: FY16 cost to remodel Station 368. No significant operating budget impact as station will remain a volunteer station and operating costs of the current station are ongoing operating expenditures. 550,000 480
Property and Building Fund, continued 51582 Facilities Maintenance Facilities Maintenance New: Mobile home for temporary housing during long-term station construction. Operating budget impacts are included as part of the construction project budget. 50,000 Total 5610 Building & Bldg - Improv: 2,604,000 Total Property and Building Fund Capital Outlays: 5,494,000 2015-16 Service Measures Station 54 Complete land use approval and construction documents. Measured By: Land Use Approval obtained, construction documents and permit documents 90% complete Station 55 Complete land use approval and construction documents. Measured By: Land Use Approval obtained, construction documents and permit documents 90% complete Complete acquisition of five to six new sites by June of 2016. Measured By: Land for new sites purchased. Land use analysis complete. Station 368 Complete remodel and seismic upgrade by October 2015. Measured By: Construction completed on schedule and on budget. 2015-16 Change Strategies Define and implement continuous improvement metrics and cost accountability measures to support land acquisition and capital construction projects through fiscal year 2020. Impact: Increase required Duration: Year 1 of 5 Partner(s): Logistics, Finance, Integrated Operations, architects, engineers, contractors Description: Land use analysis and capital outlay, including purchase of land for new sites. Design for future single crew station to include substantial work with a new architectural firm. Communicate program needs for new model and District Fire Station Standards that will be incorporated into design and construction. Integrate architectural firm with TVF&R Capital Projects team and partners (i.e. standards, specifications, quality assurance and quality control measures). 481
Property And Building Fund, continued 2015-16 Change Strategies, continued Impact: Increase required Duration: Year 1 of 1 Description: The Capital Projects team will need to ensure quality control/quality assurance through this process as we spend time with a new firm establishing owner s project requirements and station standards. Complete design work and seek leadership approval. Partner(s): Logistics, Finance, Integrated Operations, engineers, contractors Evaluate staffing model and develop related plans to ensure adequate support to plan, design and manage oversight of construction for the substantial number of capital projects planned for the next several years. Impact: Increase required Duration: Year 1 of 1 Description: Evaluate and implement increase in staffing resources if appropriate. Partner(s): Finance, Human Resources 482
Property and Building Fund, continued Second Preceding Year 2012-13 Historical Data for Next Year 2015-16 First Preceding Year 2013-14 Revised This Year 2014-15 Resources Proposed by Officer Approved by Committee Adopted by Governing Board $ 6,796,573 $ 8,260,339 $ 9,081,664 Beginning Fund Balance Working Capital $10,436,546 $10,436,546 $10,436,546 41,882 47,870 45,408 Earnings from Temporary Investments 45,000 45,000 45,000 500,000 1,000,000 1,153,922 Transfers from Other Funds 4,101,085 4,101,085 4,101,085 921,885 585,225 Surplus Property $ 8,260,339 $ 9,893,434 $10,280,994 Total Resources $14,582,631 $14,582,631 $14,582,631 Requirements Capital Outlay $ 281,610 Training Center 7,000 Station 33 203,000 203,000 203,000 Station 35 157,800 157,800 157,800 50,000 Station 38 850,000 850,000 850,000 Station 52 21,000 21,000 21,000 100,000 Station 54 1,350,000 1,350,000 1,600,000 50,000 Station 55 1,650,000 1,650,000 1,650,000 Station 56 35,400 36,500 Station 57 27,000 27,000 27,000 12,520 Station 59 7,000 Station 60 7,000 Station 61 224,310 68,000 Station 62 6,800 6,800 6,800 Station 64 30,500 30,500 30,500 7,000 Station 67 Station 69 222,500 222,500 222,500 Station 71 30,000 30,000 30,000 165,000 North Operating Center 61,000 Central Operating Center 60,000 60,000 60,000 350,000 Station 368 550,000 550,000 550,000 55,000 Facilities 50,000 50,000 50,000 224,310 1,257,630 Total Capital Outlay 5,208,600 5,208,600 5,494,000 2,250,000 Contingency 2,250,000 2,250,000 1,964,600 8,260,339 9,669,124 7,323,364 Reserved for Future Expenditures 7,124,031 7,124,031 7,124,031 $ 8,260,339 $ 9,893,434 $10,280,994 Total Requirements $14,582,631 $14,582,631 $14,582,631 483
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Capital Projects Fund Fund Description Fund 52 Capital Projects Fund Type This fund is utilized to account for the proceeds of general obligation bonds. The District received voter approval at the November 2006 election to issue a series of general obligation bonds totaling $77,500,000 to fund phased land purchases, station construction and seismic remodeling projects, and other items. The District has issued the bonds in phases to meet construction and apparatus purchase needs, with final $5,000,000 of bonds sold in 201415. Summary Expenditures 2012-13 2013-14 2014-15 2015-16 Capital Outlay $ 6,861,943 $ 6,113,416 $14,320,700 $12,561,200 Materials and Services 125,000 Contingency 1,505,429 389,100 Total Expenditures $ 6,861,943 $ 6,113,416 $15,951,129 $12,950,300 2015-16 Project Descriptions 5601 Land 52000 Capital Projects Fund Capital Projects Fund 52031 Station 31 West Bull Mt Station 31 West Bull Mt New: Due diligence, consultant costs and land purchase costs for future station locations. Operating costs will include staffing and station operations after construction and unit deployment. 1,000,000 New: Due diligence, consultant costs and land purchase costs for new station. Operating costs will include staffing and station operations after construction and unit deployment. 1,000,000 Total 5601 Land: 2,000,000 5610 Building & Bldg Improv 52000 Capital Projects Fund Capital Projects Fund New: Design, land use, permitting and start of construction for future locations. 3,748,000 52062 Station 62 Aloha Station 62 Aloha New: Design, land use, permitting and start of construction for seismic remodel and upgrade. Operating costs are not expected to change as station is currently staffed and operated. 905,000 52064 Station 64 Somerset Station 64 Somerset New: Design, land use, permitting and start of construction costs for seismic upgrades and remodel work. Operating costs are not expected to change as station is currently staffed and operated. 1,223,000 52069 Station 69 Cooper Mountain Station 69 Cooper Mountain New: Design, land use, permitting and start of construction costs for seismic upgrades and remodel work. Operating costs are not expected to change as station is currently staffed and operated. 2,024,000 52070 Station 70 Raleigh Hills Station 70 Raleigh Hills New: Completion of construction of Station 70. The ongoing operating budget impact is included in the 201516 budget at approximately $450,000 per year. 700,000 Total 5610 Building & Bldg Improv: 8,600,000 485
Capital Projects Fund, continued 5615 Vehicles & Apparatus 52571 Fleet Maintenance Fleet Maintenance New: 100' TDA apparatus. This budget request is consistent with the Bond Expenditure forecast for two trucks (Third truck will be purchased through Fund 21 - Apparatus Fund). Cost includes listed discounts; chassis progress payment, aerial device progress payment, and final payment with factory discount. Operating costs are estimated at approximately $59,000 per year. 1,961,200 Total 5615 Vehicles & Apparatus: 1,961,200 Total Capital Projects Fund Capital Outlays: 12,561,200 Status of 2014-15 Service Measures Station 68 complete construction and crew move by August 2014. Complete post-occupancy support and transition to facilities by December 2014. Goal(s)/Call(s) for Action: Service Type(s): Measured By: Status or Outcome: I; III Increase required Construction complete, building occupancy and transition complete. Construction was substantially completed August 2014. Crew moved in to the Station September 16 th, 2014. Capital Projects is continuing to work on a small number of close out items needed in order to complete the transition to facilities. Complete remodel and seismic upgrade for Station 52 by February 2015. Goal(s)/Call(s) for Action: III Measured By: Construction completed on schedule and on budget. Status or Outcome: Construction will be completed March 2015. Complete remodel and seismic upgrade for Station 51 by February 2015. Goal(s)/Call(s) for Action: III Measured By: Construction completed on schedule and on budget. Status or Outcome: Construction will be completed March 2015. Complete remodel and seismic upgrade for Station 70 by May 2015. Goal(s)/Call(s) for Action: III Measured By: Construction completed on schedule and on budget. Status or Outcome: Construction was delayed and will be completed early fall 2015. 486
Status of 2014-15 Change Strategies Capital Projects Fund, continued Complete concept design for single crew station. Complete purchase of two new sites by June of 2015. Complete land use evaluation for eight future locations by June of 2015. Goal(s)/Call(s) for Action: I; III; VI/C Measured By: Single crew station concept design complete and approved by leadership. Land for new sites purchased. Land use analysis complete. Impact: Increase required Duration: Year 8 of 10 Description: Bond-related capital construction projects and apparatus acquisition will continue through at least fiscal year 2016. The program has defined continuous improvement metrics and cost accountability within both areas of the bond capital projects and apparatus. Complete concept design for new Single Crew Station and land use evaluation for eight future sites. Partner(s): Logistics, Finance, Integrated Operations, architects, engineers, contractors Status or Outcome: Single crew station concept program has been started and concept design will be completed and approved by leadership by June 2015. Land use analysis has been completed. Site search for land acquisitions is ongoing. Additional 2014-15 Accomplishments Completed and submitted applications for Seismic Grant Funds which resulted in an award of $2,358,000 for seismic upgrades to Stations 62, 64 and 69. Completed schematic designs and received leadership approval for remodels and seismic upgrades to Stations 62, 64 and 69. Received $2,782 in Energy Trust of Oregon rebates for work on Station 68. Completed and received leadership approval on schematic design for the remodel of Station 368. Fulltime Capital Construction Projects Project Coordinator joined the team January 2015. 2015-16 Service Measures Station 62 complete design, permitting and start of seismic upgrades and construction during fiscal year 201516. Service Type(s): Essential Measured By: Design complete, permits obtained, construction started. Station 64 complete design, permitting and start of seismic upgrades and construction during fiscal year 201516. Service Type(s): Essential Measured By: Design complete, permits obtained, construction started. 487
Capital Projects Fund, continued 2015-16 Service Measures, continued Station 69 complete design, permitting and start of seismic upgrades and construction during fiscal year 201516. Service Type(s): Essential Measured By: Design complete, permits obtained, construction started. Station 70 complete construction/tenant improvements by September 2015. Service Type(s): Essential Measured By: Construction completed on schedule and on budget. Complete purchase of one or two new sites by June of 2016. Service Type(s): Essential Measured By: Land for new site purchased. Land use analysis complete. 2015-16 Change Strategies The Capital Projects team will evaluate and develop staffing plans to successfully plan, design and manage oversight of a substantial number of capital projects planned for the next several years. Impact: Increase required Duration: Year 1 of 1 Description: Evaluate and implement additional staffing resources if appropriate. Partner(s): Finance, Human Resources 488
Capital Projects Fund, continued Second Preceding Year 2012-13 Historical Data for Next Year 2015-16 First Preceding Year 2013-14 Revised This Year 2014-15 Resources Proposed by Officer Approved by Committee Adopted by Governing Board Beginning Fund Balance Working $10,872,868 $14,211,991 $10,294,656 Capital $12,935,300 $12,935,300 $12,935,300 5,625,000 Proceeds from Debt Issuance 55,752 31,478 31,473 Earnings from Temporary Investments 15,000 15,000 15,000 Donations and Grants 145,313 11,143 Miscellaneous $21,073,933 $14,254,613 $15,951,129 Total Resources $12,950,300 $12,950,300 $12,950,300 Requirements $ 6,117,762 $ 5,407,800 $12,156,800 Buildings and Improvements $ 8,635,400 $ 8,635,400 $ 8,600,000 24,869 184,621 1,050,000 Land and Improvements 2,000,000 2,000,000 2,000,000 719,311 520,995 1,113,900 Fire Apparatus 1,961,200 1,961,200 1,961,200 6,861,941 6,113,416 14,320,700 Total Capital Outlay 12,596,600 12,596,600 12,561,200 125,000 Materials and Services 6,861,941 6,113,416 14,445,700 Total Expenditures 12,596,600 12,596,600 12,561,200 1,505,429 Contingency 353,700 353,700 389,100 14,211,991 8,141,197 Reserved for Future Expenses $21,073,933 $14,254,613 $15,591,129 Total Requirements $12,950,300 $12,950,300 $12,950,300 489
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