TENDER NOTICE Open E- Tender& Reverse Auction for Printing of LIC Address Book - 2015 Tender Enquiry No.Stores/CC/10/05/2015 SCHEDULE OF TENDER (SOT) E-Tenders are invited from Registered, Experienced and Reputed Firms having their Printing Press in Maharashtra, under two bid system i.e Online Technical and Commercial bids and subsequent reverse auction event for printing of Address Book 2015. a TENDER NO. Stores/CC/10/05/2015 b. MODE OF TENDER e-procurement System Online Part I - Technical Bid and Part II - Commercial Bid through reverse auction through www.mstcecommerce.com/eprochome/mstc of MSTC Ltd. c. E-Tender No. E-Tender/01/Stores/OS/2015 d. Date of NIT available to 23 rd July 2015 parties to download e. Pre-Bid Meeting starting 31 st July 2015 date & Time g i) Earnest Money Deposit ii) Tender Fee ii)tender Cost Rs. 15,000/- Rs. 500/- Rs. 15,00,000/- The intending bidders are required to submit their offer electronically through e-tendering portal. No physical tender is acceptable by Life Insurance Corporation of India iii) Transaction Fee Rs 1140/- (Including Service Tax & other charges @14% on Service Charge) Payment of Transaction fee by NEFT/RTGS in favour of MSTC LIMITED (refer clause. No. 4 of Annexure -A ) Page 1 of 26
h. Last date of submission of EMD & Bid Document fee at LIC Last date of submission of Transaction fee through RTGS/NEFT in favour of MSTC Limited, Kolkata. i. Date of Starting of e- Tender for submission of on line Technical Bid and Commercial Bid at www.mstcecommerce.com/e prochome/mstc j. Date of closing of online e-tender for submission of Technical Bid & Commercial Bid. k. Date & time of opening of Part-I - Technical Bid Part-II - Commercial Bid: H. Date & Time of Reverse auction 7 th August 2015 upto 15.00 Hrs. 4 th August 2015 23 rd July 2015 7 th August 2015 upto 15.00 hrs. 7 th August 2015 at 15.30 hrs. Date of opening of Part II i.e. Commercial bid shall be informed separately Will be informed separately List of Annexures Important Instructions to Bidders :- Annexure A Technical details :- Annexure - B Commercial Terms & Conditions :- Annexure- C Pre-qualification criteria :- Annexure- D General Terms & Conditions of the Tender :- Annexure- E Technical Bid Format :- Annexure- F Commercial Bid Format :- Annexure- G Address Book Distribution 2015 :- Annexure- H Page 2 of 26
Annexure-A Important instructions for E-procurement This is an e-procurement event of LIC. The e-procurement service provider is MSTC Ltd., 225C, A.J.C. Bose Road, Kolkata-700 020. You are requested to read the terms & conditions (Annexure- II) of this tender before submitting your online tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not qualify in the Tender for opening of Commercial bid. Process of E-tender : A) Registration: The process involves vendor s registration with MSTC e-procurement portal which is free of cost. Only after registration, the vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of Technical Bid as well as Commercial Bid will be done over the internet. The Vendor should possess Class III signing type digital certificate. Vendors are to make their own arrangement for bidding from a P.C. connected with Internet. MSTC is not responsible for making such arrangement. (Bids will not be recorded without Digital Signature). SPECIAL NOTE: THE COMMERCIAL BID(Reverse auction) AND THE COMMERCIAL BID HAS TO BE SUBMITTED ON-LINE AT www.mstcecommerce.com/eprochome/mstc 1).Vendors are required to register themselves online with www.mstcecommerce.com e- Procurement PSU/Govt depts Register as Vendor under MSTC-- Filling up details and creating own user id and password Submit. 2). Vendors will receive a system generated mail confirming their registration in their email which has been provided during filling the registration form. In case of any clarification, please contact LIC/MSTC, (before the scheduled time of the e- tender). Contact person (LIC): Ms. Anjubala Purushottam, Secretary(OS), LIC of India, OS Department, Central Office, Mumbai - 400 021 email: co_eos@licindia.com Contact No. 22021926/66598407 Contact person (MSTC Ltd): 1. Mr. Arindam Bhattacharjee 2) Mr. Sabyasachi Mukherjee Deputy. Manager (E-commerce) Junior Manager (E-commerce) MobileNo:09330102643 Mobile- 07278030407 email:smukherjee@mstcindia.co.in email-arindam@mstcindia.co.in Landline:03322901004 3.Ms Sumona Mait Management Trainee(E-Commerce Mobile-0983115522 Page 3 of 26
email-smaity@mstcindia.co.in B) System Requirement: i) Windows 98 /XP-SP3 & above/windows 7 Operating System ii) IE-7 and above Internet browser. iii) Signing type digital signature iv) JRE 7 update 79 software to be downloaded and installed in the system. Security level should be medium To enable ALL active X controls and disable use pop up blocker under Tools Internet Options custom level (Please run IE settings from the page www.mstcecommerce.com once) (A) Part I Technical bid will be opened electronically on specified date and time as given in the NIT. Bidder(s) can witness electronic opening of bid. (B) Part II Commercial bid will be opened electronically of only those bidder(s) whose Part I Technical Bid is found to be acceptable by LIC of India. Such bidder(s) will be intimated date of opening of Part II Commercial bid, through valid email confirmed by them. (C) Once Commercial Bid is opened a Reverse auction will be conducted by inviting all the Technically qualified Bidders. The start Commercial of the Reverse auction will be the L-1 total Commercial of the tender. All entries in the tender should be entered in online Technical & Commercial Formats without any ambiguity. Special Note towards Transaction fee: PAYMENT OF Transaction fee BY NEFT in favour of MSTC Limited.The Bank details, format etc for sending Transaction fee by NEFT to MSTC is detailed below Bank Details :Axis Bank,Shakespeare Sarani Branch AC Details : Axis Bank A/c.No.005010200057840 IFSC Code No. : UTIB0000005. The vendors shall enter the transaction fee details by using the Transaction Fee Entry Link under My Menu in the vendor login. The vendors have to select the particular tender in which they want to participate against the transaction fee by clicking on the tick box at the right and then Clicking on the Submit Button at the bottom of the page. Then the page appears where the vendors are required to fill up the transaction details, namely the UTR No, Date Of Transaction, and the Remitting Bank in the given fields and then click on the Confirm Button. NOTE : The bidders should submit the transaction fee well in advance before the last date of submission of tender as they will be activated for bid submission only after receipt of transaction fee by MSTC. Contact Details : Fax No. : 033-22831002 Email ids: sanjibpoddar@mstcindia.co.in, arindam@mstcindia.co.in, rpradhan@mstcindia.co.in, smukherjee@mstcindia.co.in. Bidders may please note that the transaction fee should be deposited by debiting the A/C of the bidder only; transaction fee deposited from or by debiting any other party s a/c will not be accepted. Transaction fee is nonrefundable. In case of failure to submit the payment towards Transaction fee for any reason, the vendor, in term, Page 4 of 26
will not have the access to online e-tender. In case of failure to submit the payment towards cost of tender document & EMD for any reason, the vendor, in term, will not have the access to on line e-tender and no correspondence in this respect will be entertained and LIC will not be responsible for any such lapses on this account. Bidder(s) are advised to make remittance of tender fee and EMD through separate DD well in advance and verify completion of transaction in respect of tender fee and EMD. All notices. /corrigendum and correspondence to the bidder(s) shall be sent by email only during the process till finalization of tender by LIC. Hence the bidders are required to ensure that their corporate email I.D. provided is valid and updated at the stage of registration of vendor with MSTC (i.e. Service Provider). Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate). E-tender cannot be accessed after the due date and time mentioned in NIT. Bidding in e-tender & Reverse auction: a. Bidder(s) need to submit necessary EMD, Tender fees and Transaction fees (If ANY) to be eligible to bid online in the e-tender. Tender fees and Transaction fees are non refundable. No interest will be paid on EMD. EMD of the unsuccessful bidder(s) will be refunded by LIC. b. The process involves Electronic Bidding for submission of Technical and Commercial Bid c. The bidder(s) who have submitted the above fees can only submit their Technical Bid and Commercial Bid through internet in MSTC website www.mstcecommerce.com e-procurement Psu/Govt depts Login under MSTC My menu Auction Floor Manager live event Selection of the live event d. The bidder should allow to run an application namely enapple by accepting the risk and clicking on run. This exercise has to be done twice immediately after opening of Bid floor. Then they have to fill up Common terms/commercial specification and save the same. After that clicking on the Technical bid. If this application is not run then the bidder will not be able to save/submit his Technical bid. e. After filling the Technical Bid, bidder should click save for recording their Technical bid. Once the same is done, the Commercial Bid link becomes active and the same has to filled up and then bidder should click on save to record their Commercial bid. Then once both the Technical bid & Commercial bid has been saved, the bidder can click on the Final submission button to register their bid f. Vendors are instructed to use Upload Documents link in My menu to upload documents in document library. Multiple documents can be uploaded. Maximum size of single document for upload is 5 MB. Once documents are uploaded in the library, vendors can attach documents through Attach Document link against the particular tender. For further assistance please follow instructions of vendor guide. g. -Reverse Auction: Page 5 of 26
Vendors are to submit Technical and Commercial Bid on line. Bidders who qualify for bidding prices of offered products (on the basis of evaluation of their Technical offers) shall be required to participate in an electronic reverse auction process to submit their price quotation once again against the items covered by this tender within a limited time period on a date as announced by LIC. Such bidders shall be allowed to participate in the reverse auction using their secured user ID, password and DSC to place their best bids during the auction period. During reverse auction process the bidders can respond on the spot to the price trends and can offer their competitive bids. The start price of the reverse auction will be the L-1 price of the tender. The logged in bidders will know the prevailing lowest bid at any given point of time but not the identity of the other bidders. The bidders can place their bids from any place for which all they need is a computer with a browser interface and good internet connectivity. Bidders shall be required to get themselves familiarized with the detailed step by step method of participation in the reverse auction and submission of on-line bid, by suitably getting in touch with MSTC. Failure to do so by any bidder shall be at their own risk and responsibility and LIC /MSTC shall not entertain any request to re-conduct the auction process on the plea of lack of understanding of the auction process by a particular bidder. a) METHOD OF SUBMISSION OF ON-LINE BID IN THE E-REVERSE AUCTION: I. During the entire reverse auction process, the bidders will remain completely anonymous to all other bidders. II. During the reverse auction process prospective bidders shall not be allowed to increase their bid price after a bid is submitted by them. For example, if bidder, A has already submitted a bid of Rs.100/-, any subsequent bid by the bidder, A has to be lower than Rs.100/-. III. Another bidder B shall have the option to quote only lower price than Rs.100/- at that point of time but not Rs 100/-. Even if he attempts to quote Rs 100/-, the system will reject the bid with a suitable message on the screen. IV. The bid price for the item can be reduced by a bidder by a minimum pre decided amount. V. Only the chronologically last bid submitted by the bidder till the end of the auction, will be considered as the valid price bid of that bidder. Any bid submitted earlier by the bidder prior to submission of his last bid and before close of the auction will not be considered as the valid price bid. VI. The bid history shall display the last bids received from different bidders in the auction in descending order of bid time. VII. On expiry of the announced closing time of the auction, the bid history showing all the last valid bids offered along with name of the bidders will be published. All bidders shall have the facility to see and get a print of the same for their record. VIII. The auction floor for Reverse Auction shall remain open on a pre-announced date and time, which shall be intimated to techno commercially-, qualified bidders in advance. There would be an option for auto extension of the bidding time by 5 minutes every time, if a bid lower than the lowest bid till that time is received within the last 5 minutes of the initial time slot. And the process will Page 6 of 26
IX. continue till such time when there will be no bid for continuous five minutes. All electronic bids submitted during the reverse auction process shall be legally binding on the bidder. The chronologically last bid submitted by the bidder till the end of the auction as mentioned in clause above will be considered as the valid price bid offered by that bidder (and acceptance of the same by LIC will form a binding contract between LIC and the bidders). h. In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid. i. During the entire e-tender process, the bidders will remain completely anonymous to one another and also to everybody else. j. The e-tender floor shall remain open from the pre-announced date & time and for as much duration as mentioned above. k. All electronic bids submitted during the e-tender process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply. Such successful Bidders shall be called hereafter SUPPLIER. l. It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system. m. Buyer reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof. n. No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-tender floor by any bidder confirms his acceptance of terms & conditions for the tender. o. Unit of Measure (UOM) is indicated in the e-tender/reverse auction Floor. Rate to be quoted should be in Indian Rupee as per UOM indicated in the e-tender floor/reverse auction Any order resulting from this open e-tender shall be governed by the terms and conditions mentioned therein. No deviation to the technical and commercial terms & conditions are allowed. LIC has the right to cancel this e-tender or extend the due date of receipt of bid(s) without assigning any reason thereof. The online tender should be submitted strictly as per the terms and conditions and procedures laid down in the website www.mstcecommerce.com/eprochome/mstc of MSTC Ltd. The bidders must upload all the documents required as per terms of NIT. Any other document uploaded which is not required as per the terms of the NIT shall not be considered. The bid will be evaluated based on the filled-in technical & commercial formats. The documents uploaded by bidder(s) will be scrutinized. In case any of the information furnished by Page 7 of 26
the bidder is found to be false during scrutiny, EMD of defaulting bidder(s) will be forfeited. Punitive action including blacklisting of the firm can also be taken against defaulting bidders. Bidders are requested to read the vendor guide and see the video in the page www.mstcecommerce.com/eprochome to familiarize them with the system before bidding. Page 8 of 26
Annexure-B Technical details Tender Enquiry No.Stores/CC/10/05/2015 The Specifications are as under: JOB :Printing of LIC Address Book 2015 As per the specifications given by Corporate Communication Department, Central Office, Mumbai. Quantity Size Pages : 26400 Copies : 15cms x 21.5cms Folded 30cms x 21.5cms Open : a) Inside Pages - 264 pages + in multiple of 4 pages (The no. of inside pages may increase/decrease depending on the matter to be printed) b) Cover Pages -4 pages (To be printed on both front and back) Paper Printing Colour Binding Language : a) For inside pages - 90 GSM Maplitho Super White Brightness 82+%, Opacity 75+ % b) For cover pages - 220 GSM Indian Art Card Super white Brightness 87+%, Opacity 92+%, Glossy 78+% Please submit Paper sample : By Offset Process a) CC Department will supply matter and artwork for cover/index in soft copy. b) Page layout and positives for printing will be prepared by printer : a) Inside Pages - 2 Colour b) Index pages - Two/Three Colour c) Cover pages - Front and Back only Four Colour [Internal Front cover page & internal back cover page should be blank] : Section Sewn & Cover Overdrawn : Inside Pages - English Only Cover : Artwork will be supplied by CC Department Central Office, Mumbai for Page 9 of 26
front and back cover. Index Proof Packing Delivery Dispatch : Thumb Cut Index for Eight Zones on inside matter pages. Kindly include the rate in the inside pages printing : To be submitted within 5 days from the date of handing over of CD to printer. The CD containing the data is expected to be given to printer alongwith the work order and the last CD with final changes by 28 th August, 2015. : In packets of 50 books each in corrugated boxes ready for dispatch. There should be printed label pasted on each packet. : To be completed within 21 days from the date of approval of final proof by our CC Deptt, Central Office, Mumbai. The printer has to return the positive along with CD in PDF & open print file format for uploading on our intranet site. : Address Book should be dispatched to each Divisional Offices / Zonal Offices by the printer as per Annexure H. Page 10 of 26
Annexure-C COMMERCIAL TERMS AND CONDITIONS a) It shall be Bidders responsibility to ensure that the printing and supply of Address Book- 2015 are executed as per our specifications in the tender. Any failure on your part in adhering to our specifications and time schedule leading to inferior quality and / or delayed supplies shall attract compensation for damages caused to the image and goodwill of the Corporation in the market. Further, in that event, LIC may decide to delete/debar/blacklist the concerned printer and the decision will be final and binding on all concerned printers, as per the terms and conditions enclosed as per Annexure B b) Interested Printers will have to submit an amount of Rs 15,000/- (Rupees Fifteen Thousand Only ) towards Earnest Money Deposit (EMD) at the time of submission of Tender document by way of Demand Draft / Banker s Cheque in favour of L.I.C. of India payable at Mumbai. Quotations received without EMD will be considered technically disqualified. Interested Printers will be required to submit Tender Fees of ` 500/- in the form of Demand Draft payable in favour of Life Insurance Corporation of India, Mumbai, along with the EMD. Bidding received without Tender Fees will be disqualified b1) if your firm is registered with District Industries Centre or registered with National Small Industries Corporation, you are required to submit necessary valid document to claim the applicable exemption from payment of Tender fee and Earnest Money Deposit. c) Successful Printer will have to submit a Bank Guarantee of a Scheduled Bank of an amount to the extent of 10% of total order value within 15 days from the date of placing order. The Bank Guarantee must be of a Scheduled Bank and should be valid upto 31.12.2015. The Bank Guarantee will be released after settlement of the bill. d) Earnest Money Deposit of the successful printer will be refunded without any interest on submission of Bank Guarantee of the requisite amount. The EMD of unsuccessful Printer will be refunded without any interest within 30 days from the date of finalizing the Order. e) Submission of Quotation will be construed as acceptance of all terms and conditions mentioned in our enquiry. Once the quotation is submitted, no Printer will be allowed to withdraw for whatsoever may be the reason. If any Printer withdraws after responding to our printing enquiry, EMD of that Printer will be forfeited. If after placing the Order with the successful Printer and receipt of Bank Guarantee from the successful Printer, the Printer withdraws from doing the allotted job, in such case Corporation reserves the right to invoke the Bank Guarantee and deduct necessary amount, as may be required to replenish the loss to the Corporation due to allotment of job to other Printer. In such case, LIC of India may also blacklist the printer as per the tender condition No. 12. of Annexure-E. f) The printing job has to be done in close co-ordination with Corporate Communication Department. Instructions given by Corporate Communication Department, Central Office, Mumbai in the matter of proofs, printing time schedule etc. will have to be strictly adhered to and any deviation in this regard will be viewed seriously and will result in invoking penalty clause as per our terms and conditions. g) During the period of the contract, no additional payment of whatsoever nature, over and above the rate quoted by you, will be made except in case of any additional levy made either by the Union Government or the Maharashtra State Government or a local body on account of revision in excise duty, Sales Tax, General Tax and Octroi etc. Page 11 of 26
h) Notwithstanding, what is stated herein above, if the circumstances warrant, the Corporation also reserves the right to terminate this contract even during the contract period by giving 15 days advance notice in writing. j)the Terms and Conditions attached alongwith this enquiry, is also a part and parcel of this enquiry. [Annexure-E ] Page 12 of 26
ANNEXURE -D Pre-qualification criteria (Necessary supporting documents to be signed, stamped scanned, uploaded and attached along with online bid) Conditions for printers desirous to submit quotes for Printing of Address Book - 2015 1) The Printer should be reputed and experienced firm/company having their Printing Press in Maharashtra. 2) The company should have a valid factory License. (copy of License must be uploaded) 3) The printer should be in profession of printing for minimum 3 years. (Copy of Registration Certificate/proof of incorporation/deed of partnership, as the case may be, must be uploaded). 4) Printers / Firms situated in Maharashtra may apply. Applications received from printers located beyond this jurisdiction will not be considered. 5) Tenders for printing of Address Book - 2015 are invited from the Printers having Annual Turnover of minimum Rs 25,00,000 lacs in any one of the 3 preceding financial years, (Attach copies of P&L Account and Balance sheets for last 3 financial years) 6) The printer should have worked for at least 1 Public Sector or Govt. Undertakings or both during last 3 years (upload order copies). 7) The printer should have at least two 4-colour offset machine or One 4 colour and 2 Two colour offset machines. 8) The printer desirous to apply should have capacity to do all types of related jobs in-house, i.e. Stitching, Pinning Unit 9) The printer should have registration with State/ local Authorities for undertaking the profession. (Copies of the local registration to be uploaded). 10) The printer should have 5000 sq ft minimum area of operation for printing, storage, etc. either owned and/or rented. (Proof to be submitted either Municipal Certificate in case of owned property or lease agreement for the rented property). 11) The printer desirous to apply for the above job should submit the copies of their I.T. Returns for last 3 years. 12) The Printer should comply with the provisions of Child Labour Act. The printer will be required to upload an Affidavit in compliance with this Act. 13) Further, the printers who have been blacklisted by any office of LIC of India need not apply for the same. Their bids will not be considered. (Kindly upload a declaration that the printer is not blacklisted by any office of LIC of India) Page 13 of 26
14) Successful printer will be decided on the basis of results of Reverse Auction to be conducted after opening of the Commercial bid. 15) If the bidder is found technically successful and after opening of the Commercial Bid if invited for participation in the Reverse Auction event, it is mandatory to participate in the Reverse Auction Event failing which the bidder will be black listed. 16) Printers should submit full details as required in the Technical and Commercial Bid Annexure. Incomplete Annexure or not answering the same as per the specification will be summarily rejected. 17) Interested Printers will be required to submit Tender Fees of ` 500/- in the form of Demand Draft payable in favour of Life Insurance Corporation of India, Mumbai. Applications received without Tender Fees will be disqualified. 18) Interested Printers will be required to submit an amount of ` 15,000/- towards Earnest Money Deposit in the form of Demand Draft/Bankers cheque payable in favour of Life Insurance Corporation of India, Mumbai. Applications received without EMD will be disqualified Page 14 of 26
ANNEXURE E GENERAL TERMS AND CONDITIONS OF THE TENDER 1. Please note that your offer should be valid for minimum 90 days from the due date. 2. Please note, the description and specification of printing carefully and your offer should be in accordance with the same. 3. Wherever detailed specifications are not given for the printing, it will be presumed that the material of highest quality is offered. 4. All samples of paper should bear clearly the specifications like quality, size, weight, etc. on the sample itself and should be certified by the tenderer by his signature and affixing his office seal. 5. Offers subject to conditions, like subject to prior sale, subject to availability of stores or with similar conditional offer, will be subject to rejection on technical ground. Please note that any conditional offer will be termed as technically disqualified. 6. All deliveries must be made as per our instructions. 7. No alterations either in quantity or quality of the items indented or in the period of execution or enhancement in the rate shall be allowed, unless previously ratified by the Corporation in writing. 8. If after the delivery of books, it is observed that the books supplied do not conform to the specifications, such supply may be rejected at the printers cost who will have to supply the same exactly according to specifications and in the event of non-compliance with this condition, the Corporation shall be at liberty to take such action as it may decide to be warranted, in addition to reimbursing the Corporation of such additional cost as may be incurred by it in getting printed it from other printers. Further, in that event Corporation reserves the right to blacklist the printer. 9. In case of failure to deliver the quantity on or before the specified date/s, the printer at default shall be liable to make good any loss or damage that the Corporation may suffer due to such default as shall be called upon to pay to the Corporation, liquidated damages as provided under Clause 14, hereinunder. In addition, the Corporation also reserves the right to blacklist the printer for not executing the allotted job and for causing damage to the image and goodwill of the Corporation. 10. In case of printing work, if it is found that the Press is unable to complete the job after submission of two consecutive proofs or if it is found that the Press is unable to carry out the instructions given, the order may be withdrawn by the Corporation, in which case the Corporation shall not be liable for payment of damages or compensation but the Press shall in such an event be liable to make good any extra charge that the Corporation may incur in getting the job done by another Press as per Clause No. 11 above. In addition, the Corporation also reserves the right to blacklist the printer for not executing the allotted job. Page 15 of 26
11. If the Press/Supplier fails to comply with the provisions of Clause regarding the delivery on or before the specified date or within such extended time as the Corporation may grant at its discretion or in case the Press/Supplier fails to comply with the provisions of any other Clause, it shall pay to the Corporation, liquidated damages at the rate of ½% of the outstanding order value for a particular issue for every week or part thereof of delay (subject to a maximum of 7½ % of the outstanding order value for a particular issue). Such sum will be construed as and taken as liquidated damages and not as penalty, and the Corporation shall be at liberty to deduct such sums from any monies due to the Printer/Suppliers under these presents or may otherwise recover the same separately. 12. The Corporation also reserves the right to blacklist the printer / supplier in case of failure to undertake the job, after placing the order at the quoted rate. 13. No advance payment will be made till the order is fully executed except that the Corporation may, in a particular case stipulate that payments will be against partial deliveries, in which case such partial payments will be made. 14. The technically successful bidders will be invited for Reverser Auction, where by rate bid will be invited. Bidders invited for Reverse Auction will have to adhere to the terms and conditions and business rules prescribed for participation in the Reverse Action proceedings and will be required to send us the signed copy of the terms and conditions of Reverse Auction event, as a token of their acceptance, within the stipulated time. Participation in the Reverse Auction will be subject to receipt of signed copy of terms and conditions from the technically successful bidders. The technically successful bidders will be required to execute all the required documents for the reverse auction, if any, as per the stipulation, as and when necessary. Reverse Auction based on L1 rate shall be mandatory process in which all technically qualified bidders, who are invited for Reverse Auction shall participate, failing which the bidder may be black listed. 15. Any dispute arising out of or relating to this tender shall be deemed to have arisen at the headquarters of the Corporation s Office placing the order and shall be subject to adjudication by a Court in that City. 16. Books rejected after the receipt will have to be taken by the printer at their risk and cost. 17. The Corporation reserves the right to reject any offer in part or full without assigning any reason. 18. Any tender not in compliance with the above terms and conditions and the specifications sheet will be liable to be rejected. Page 16 of 26
TECHNICAL AND COMMERCIAL BID CONSISTING OF 2 PARTS ANNEXURE -F PART 1 (To be filled up,signed, stamped scanned and uploaded) Sr No 1 Name of the Press (in block letters) Particulars 2 Date of Establishment / Incorporation: 3 Address & Telephone No. e mail of the Printer (In case of multiple units, details for every unit Should be furnished separately) 4 Address and Telephone Number of Office (If separate) : 5 Address and Telephone Number of the Godown (If separate) : 6 Status: Whether Proprietary / Partnership / Private Ltd. Co. / Public Ltd. Co. 7 Names of Proprietor/ Partners / Directors: 8 Names of Chief Executives with their Present addresses & Telephone Nos. (Landline and Mobile) 9 Names and Phone Nos. of Representative (s),indicating designations who would be : calling on us & attending to our jobs 10 Names of Bankers with addresses & Telephone Nos. Page 17 of 26
11 Is the Press registered under the Factories Act? (submit copy of the documents) If so, state Date of Registration License No. Date of last renewal of License: Validity of License up to: 12 Is the Press Registered under the following? (Submit copy of below mentioned document) Shop & Establishment Act Sales Tax Registration No VAT Registration No: Central Sales Tax Registration No Permanent Account no: ESIS No. (if any) EPF Registration No ECC No. if registered under Excise 13 State the latest income tax assessed year & the amount of tax assessed. (Copies of I.T. Returns for last 3 yrs. to be attached) 14 Mention the Annual Turnover of the firm for the last 3 financial years (copies of P&L A/c. and balance sheets during last 3 years to be attached) Year Annual Turnover 15 Whether all the Statutory requirements as directed by Government authorities are fulfilled? 16 Business Premises : (a) Whether owned or rented : (b) Area in Sq. ft. of Office Press Godown: 17 a ] Whether your firm belong to the category of Micro, Small enterprises as defined in the Micro, Small Enterprises Development Act, 2006 If yes,specify the category of Micro, Small Enterprises and whether the enterprise is in manufacturing or service industry Page 18 of 26
B ]Whether registration by filing entrepreneurs memorandum part II,with the respective District Industries Centre has been done OR is registered under Single Point Registration Scheme of NSIC? If yes then the Entrepreneur memorandum Number is to be mentioned and copy of Acknowledgement of Entrepreneurs memorandum II AND/OR Single point registration certificate to be submitted. C] Whether the MSE is owned by SC/ST entrepreneurs and if so, attested true copies of SC/ST Certificate issued by the District Authority to be submitted 18 Total No. of Permanent Employees 1. Skilled 2. Unskilled 19 Number of shifts you work normally Timings of Shifts Weekly Holiday 20 Name of the offices of LIC of India whose printing work you might have undertaken during the last 3 years with short description of work done (Enclose order copies 21 Names, Addresses and Telephone Nos. of six of your most valued Clients 22 Has your press been blacklisted by any office of LIC of India? (If yes, give details) 23 Submit samples of 90 gsm and 220 gsm Indian Art Card. (5 each) 24 Whether you have in house Hindi Translation unit (English to Hindi) - Compulsory Page 19 of 26
PART II : TECHNICAL INFORMATION (To be filled online) 1. Particulars of composing facilities:- a) D.T.P. SYSTEMS: Make Packages Languages Other features, if any 2. Particulars of scanning machines being used:- (Make and year of purchase): 3. PRINTING MACHINES : a) Offset Machines :- Make Size Colour Speed Other features, if any b) Web Machines, if any 4 Particulars of Positives and Plate-making facility: 5. BINDING & FINISHING : a) Cutting Machines :- Make Size of Blade Hand / Power Driven 6. Do you have independent DTP Section? 7. Do you have independent in house C.T.P.? Page 20 of 26
COMMERCIAL Bid for Printing of Address Book 2015 -- Annexure G (To be filled online) Sr. No. Particulars Rate per unit including VAT/CST (Rs) Total Price( in Rs) 1 Per lot for printing 4 cover pages (Front & Back in 4 colour for 26400 copies (Including Taxes/VAT if any) 2 Per page for printing inside text in 2 colour for 26400 copies considering appox. 264 pages (Including Taxes/VAT if any) 3 Per page for printing index page in 2 colour for 26400 copies (Including Taxes/VAT if any) 4 Cost of Dispatch of Books as per Annexure H The bidder has to submit the rates including Taxes/VAT, if any, as given above for the purpose of Reverse Auction however after finalization of order bidder should mention the Taxes/VAT, if any, separately in the invoice for payment. Page 21 of 26
Conditions for Reverse Auction 1. All techno-commercially qualified bidders will be eligible for reverse auction 2. The reverse auction will be conducted for total price per copy for the entire printing work 3. The L-1 price received in e-tender will be the start price of reverse auction. 4. The decrement value will be intimated to the bidders before starting of the reverse auction. 5.The ratio applicable to derive the individual cost of each job for the L1 bidder of reverse auction will be the one that the same bidder has quoted in the e-tender irrespective of what the e-tender L1 bidder (if different from reverse auction L1 bidder) has quoted. For example: Let s assume L-1 price in e-tender is received as Rs 100.The bidder quoted in the ratio 4:4:2 Rs 100 will be the start price of reverse auction.the L1 price received in reverse auction is Rs 80. Individual cost for each printing job will be derived on the basis of 4:4:2 which will be charged pro-rata in case of increase or decrease of number of pages. Page 22 of 26
ANNEXURE -H ADDRESS BOOK DISTRIBUTION 2015 ZONE Division No. of Branches Total Quantity EZ Asansol 16 167 EZ Bardhaman 13 148 EZ Bongaigaon 12 109 EZ Guwahati 20 218 EZ Howrah 15 201 EZ Jalpaiguri 23 258 EZ Jorhat 20 194 EZ K.S.D.O 24 283 EZ Kharagpur 10 204 EZ KMDO-1 23 185 EZ KMDO-II 18 200 EZ Silchar 14 208 EAST ZONE PROPER 0 150 EZ Grand Total 208 2525 ECZ BEGUSARAI 10 143 ECZ BEHRAMPUR 14 191 ECZ BHAGALPUR 14 172 ECZ BHUBANESHWAR 9 123 ECZ CUTTACK 19 277 ECZ HAZARIBAUG 18 225 ECZ JAMSHEDPUR 19 208 ECZ MUZZAFFARPUR 14 172 ECZ PATNA 1 14 235 ECZ PATNA 2 12 187 ECZ SAMBALPUR 14 158 EAST CENTRAL ZONE PROPER 0 150 ECZ Total 157 2241 SZ Chennai - I 21 252 SZ Chennai - II 21 257 SZ Coimbatore 26 320 SZ Ernakulam 14 220 SZ Kottayam 18 261 SZ Kozhikode 25 321 SZ Madurai 25 299 SZ Salem 18 278 Page 23 of 26
SZ Thanjavur 27 319 SZ Thiruvananthapuram 15 230 SZ Thrissur 14 253 SZ Tirunelveli 17 224 SZ Vellore 22 277 SOUTHERN ZONE PROPER 0 200 SZ T O T A L 263 3711 SCZ BANGALORE - II 20 194 SCZ BANGALORE-1 20 195 SCZ BELGAUM 14 175 SCZ DHARWAD 15 202 SCZ HYDERABAD 22 235 SCZ KADAPA 20 211 SCZ KARIMNAGAR 13 148 SCZ MACHILIPATNAM 24 227 SCZ MYSORE 22 212 SCZ NELLORE 21 226 SCZ RAICHUR 16 201 SCZ RAJAHMUNDRY 20 182 SCZ SECUNDERABAD 23 237 SCZ SHIMOGA 14 132 SCZ UDUPI 17 166 SCZ VISAKHAPATTANAM 20 200 SCZ WARANGAL 13 152 SOUTH CENTRAL ZONE PROPER 0 200 SCZ TOTAL 314 3495 CZ BHOPAL 21 242 CZ BILASPUR 10 148 CZ GWALIOR 16 204 CZ INDORE 32 335 CZ JABALPUR 21 282 CZ RAIPUR 16 210 CZ SAHDOL 12 199 CZ SATNA 12 189 CENTRAL ZONE PROPER 0 150 CZ Total 140 1959 NCZ AGRA 20 223 NCZ Aligarh 16 213 NCZ ALLAHABAD 18 210 NCZ BAREILLY 20 235 NCZ DEHRADUN 20 203 Page 24 of 26
NCZ FAIZABAD 13 219 NCZ GORAKHPUR 22 266 NCZ HALDWANI 18 167 NCZ KANPUR 26 257 NCZ LUCKNOW 19 226 NCZ MEERUT 27 335 NCZ VARANASI 28 284 NORTH CENTRAL ZONE PROPER 0 200 NCZ TOTAL 247 3038 NZ AJMER 20 219 NZ AMRITSAR 17 183 NZ BIKANER 22 231 NZ CHANDIGARH 20 227 NZ DELHI DO-II 29 241 NZ DELHI DO-III 16 166 NZ DELHI-DOI 25 200 NZ JAIPUR-1 15 192 NZ JAIPUR-2 16 200 NZ JALANDHAR 19 191 NZ JODHPUR 22 239 NZ KARNAL 16 196 NZ LUDHIANA 13 153 NZ ROHTAK 15 189 NZ SHIMLA 23 236 NZ SRINAGAR 17 210 NZ UDAIPUR 15 183 NORTH ZONE PROPER 0 250 NZ 320 3706 WZ AHMEDABAD 30 241 WZ AMRAVATI 19 187 WZ AURANGABAD 17 165 WZ BHAVNAGAR 11 114 WZ GANDHINAGAR 25 232 WZ GOA 11 110 WZ KOLHAPUR 18 160 WZ MUMBAI -I 18 165 WZ MUMBAI -II 20 165 WZ MUMBAI -III 19 150 WZ MUMBAI-IV 18 155 WZ MUMBAI-SSS 4 50 WZ NADIAD 18 145 Page 25 of 26
WZ NAGPUR 26 233 WZ NANDED 8 152 WZ NASHIK 20 204 WZ PUNE-I 17 172 WZ PUNE-II 16 172 WZ RAJKOT 20 183 WZ SATARA 14 130 WZ SURAT 21 203 WZ THANE 23 193 WZ VADODARA 17 161 WESTERN ZONE PROPER 0 200 WZ 410 4042 CO CENTRAL OFFICE 0 1683 GRAND TOTAL 2059 26400 Page 26 of 26