EAST SUSSEX FIRE AUTHORITY Jb Descriptin Wrk Designatin: Service Supprt Lcatin: HQ, Lewes Jb Title Estates - Prject Manager (Capital Prjects) Rank r Grade: Jb Family 5 Respnsible T: Estates Manager MAIN PURPOSE OF JOB T assist the Estates Manager t effectively plan and deliver the Fire and Rescue Service-wide Capital Prjects Prgramme. Undertaking prject management duties and cntract administratin t ensure the capital prjects are delivered n time and in budget. POSITION IN ORGANISATION Directly Respnsible T: Thse Directly Supervised: Specialist Relatinships (Internal): Estates Manager Nne Crprate Management Team Directrate Heads Brugh Cmmanders Service Transfrmatin Prgramme Management Team Emergency Planning Officer Strategic Finance Manager Statin Managers HR Business Partners Cntracts and Insurance Manager Specialist Relatinships (External): Management f apprved cntractrs and cnsultants Lcal Authrity Planning Departments Lcal Authrity Building Cntrl ESCC Prperty Department
Neighburing prperty wners and managers RESPONSIBILITIES AND DUTIES OF JOB 1. Prject Management/Cntract Administratin Main duties are t; carry ut site surveys, develp specificatins, manage Capital Prjects n behalf ESFRS and t ensure wrks are cmpleted t the highest standard and t budget. Liaise with Client Departments and key persnnel t scpe prject requirements; Develp the client brief and specificatin Prcure where necessary specialists and cnsultants Prcure wrks and services in accrdance with Standing Orders and Financial Regulatins Undertake Pre-Qualificatin and Tender Assessments Manage Cntractrs and undertake all Cntract Administratin Duties, t include; Identify and manage Stakehlders Inviting and prcessing tenders Preparing cntract dcuments fr executin Crdinate Client input [e.g. design develpment issues] Administrating change cntrl prcedures Make decisins n variatins within delegated authrity levels Issuing instructins such as variatins r making gd defects Chairing prject prgress meetings Preparing and issuing prject prgress reprts Review dcumentatin prvided by Cnsultants and Cntractrs Agreeing cmmissining and testing prcedures Agreeing defects reprting prcedures Issuing certificates f practical cmpletin and interim certificates Apprve payment f invices in accrdance with authrised limits T manage the budget fr the Prject ensuring that Cntractr and Prfessinal csts are tracked and reprted Cllating and issuing schedules f defects. Issuing the certificate f making gd defects. Issuing the final certificate. 2. Service Prvisin Build and maintain relatinships with directrs and managers t supprt the effective delivery f Capital Prjects at all levels. Build and maintain relatinships, external t ESFRS t ensure a prperty service delivery that is relevant and meets the needs f the rganisatin. T lead all prperty prjects and initiatives and manage resurces necessary t ensure prjects are delivered n time and budget. T ensure that Prjects are carried ut in accrdance with the Crprate Prject Management Prcedures. T ensure that the Cnstructin (Design and Management) Regulatins (CDM) is fully cmplied with in relatin t all prperty cnstructin prjects and the crrect ntificatin frms are sent t the Health and Safety Executive. Authr: Estates Manager ESFRS
Where apprpriate t the prject, t act as r t appint the CDM Crdinatr fr Ntifiable Prjects. T be respnsible fr, r versee, the preparatin f apprpriate specificatins, tender and cntract dcuments fr all majr wrks prjects in accrdance with the relevant cnstructin standards and regulatins as well as being cmpliant t the Crprate Financial Regulatins and Cntract Standing Orders. Prmte equality and hw t maximise its benefit in the management and delivery f services as they relate t the ESFRS estate. T attend relevant meetings acrss ESFRS as necessary. 3. Cnsultatin Prmte effective internal cmmunicatins t supprt the Estates Management functin and devise apprpriate mechanisms fr delivery. 4. Financial Respnsibility T manage the Capital Prjects budget and undertake regular and timely budget mnitring prcedures in accrdance with the resurces available within the apprved Capital Prgramme in liaisn with the Estates Manager. T effectively manage prperty capital budgets, and t mnitr expenditure against individual budget cdes and cst centres n a mnthly basis, reprting any variatins r slippage t the Estates Manager. T ensure that all financial activities, cntracts, prjects within the Estates Department are carried ut in accrdance with Crprate Financial Regulatins, Prcurement Prcedures and Manual ntes. T supprt the Service s requirement t achieve an efficient and value fr mney service within the Estates functin. NOTE: This jb descriptin sets ut the duties f the pst at the time it was drawn up. Such duties may vary frm time t time withut changing the general character f the duties r the level r respnsibility entailed. Such variatins are a cmmn ccurrence and cannt f themselves justify a recnsideratin f the grading f the pst. All staff must cmply with all published Crprate Plices including Equal Opprtunities and Health and Safety at Wrk. Safeguard and prmte the welfare f children and prtectin f vulnerable adults in line with the plicies f East Sussex Fire and Rescue Service and East Sussex Fire Authrity. Authr: Estates Manager ESFRS
EAST SUSSEX FIRE AUTHORITY Persn Specificatin Title: Estates Prject Manager (Capital Prjects) Grade: Jb Family 5 Directrate: Service Supprt Department: Estates QUALIFICATIONS 1 Apprpriate prfessinal qualificatin r degree and/r equivalent prfessinal experience within the Sectr Essential 2 Relevant Prject Management qualificatin Desirable 3 Evidence f cntinuus prfessinal develpment Desirable 4 Crprate membership f an apprpriate discipline, RICS, IEng, ICIOB Desirable EXPERIENCE 1 Experience wrking in a building surveying r prject management envirnment; delivering medium value, high impact cnstructin prjects t time, cst and quality standards Essential 2 Experience f wrking with minimal supervisin and guidance Essential 3 Experience f delivering prjects in a way that achieves high levels f custmer satisfactin Essential 4 Wrking knwledge f JCT and NEC cntracts, specificatin writing and cntract administratin Essential 5 Experience f achieving and demnstrating Value fr Mney in prject delivery Essential 6 Experience f wrking in a partnership/ Cntractr Framewrk envirnment Desirable 7 Extensive knwledge and experience f CDM Regulatins 2007, Wrking at Heights, Asbests at Wrk Regulatins, and ther related legislatin Desirable 8 Experience f prcuring wrks and services fr Public Organisatins Desirable 9 Experience f devising and delivering new prcesses/initiatives and f managing prperty related prjects Desirable 10 Prven leadership and team-wrking skills Essential KNOWLEDGE/SKILLS/ABILITIES 1 Ability t demnstrate an understanding f the issues arund diversity and hw t maximise its benefit t the management and delivery f services Desirable 2 Practical knwledge f business management, including cmpliance f business services t quality standards, perfrmance management and audit regulatins Desirable 3 A clear understanding f custmer fcus, experience f the delivery f a business-facing service and the regular mnitring f perfrmance standards Essential 4 A pr-active, participative and flexible apprach t prblem slving, taking the initiative by evaluating, making suggestins and generating new ideas t imprve wrking methds and Authr: Estates Manager ESFRS
levels f perfrmance Desirable 5 Knwledge f energy cnservatin, envirnmental and sustainability issues Desirable 6 Extensive knwledge f types f cnstructin cntracts, and facilities management enabling practical applicatin in prject management Essential 7 Excellent cmmunicatin skills (written and ral); able t cmmunicate effectively with technical and nn-technical audiences Essential OTHER 1 Cmputer literate, including experience f Micrsft Windws based prducts Essential 2 Ability t wrk autnmusly and under pressure frm cnflicting demands Essential 3 Excellent analytical skills, c-rdinatin, reprt writing and presentatin skills Essential 4 Experience f financial and budget management Essential 5 Valid driving licence with the ability t travel thrughut the Cuntry and stay vernight when required Essential Authr: Estates Manager ESFRS