BANK OF INDIA. NAGPUR ZONE-1 Title of the tender Category Zone Item Tender Date 24-05-2014 Last date of submission 09-06-2014 Display from 29-05-2014 Display up to 09-06-2014 PDF File Name Supply of office furniture at Branches/offices. Open Nagpur-1 Supply of office furniture at Branches/offices Tender for office furniture.pdf 1
TENDER DOCUMENT FOR SUPPLY OF OFFICE FURNITURE AT BRANCHES/OFFICES OF BANK OF INDIA. Bank of India Nagpur Zone I invites offers from the authorized dealers/ reputed companies for supply of office furniture of reputed brands for Branches/offices in Nagpur city, Nagpur rural and Wardha District on need based basis. Sealed tenders accompanied by refundable non interest bearing earnest money deposit of Rs.50,000/-(Rupees fifty thousand only) in the form of DD of any nationalized Bank in favour of Bank of India, with name of the work and name of the vendor written on the envelopes will be received at the office of Zonal Manager, Nagpur Zone I, Corporate Services Department, Third floor, Bank of India building,, S.V.Patel Marg, Nagpur on or before 09-06-2014 (Monday) up to 3.00 P.M. The demand draft for EMD is to be attached with technical bid. Tenders not accompanied with EMD will not be considered. The tenders will be opened at the Office on 10-06-2014 (Tuesday) at 3.00 P.M. 1. The requirement of office furniture is in respect of our Branches/offices in Nagpur and Wardha districts.the vendors are required to consider these/other relevant facts which may influence or affect their tender. The rates to be quoted only for reputed brands conforming to technical specifications, inclusive of all charges but excluding taxes. 2. The tender is comprised of two parts i.e. 1.Technical bid and 2. Financial Bid. The first part is technical bid where the vendor is required to give the details of the firm and the confirmation on technical specification. If there are non compliance in respect of any item,all details there of must be provided. The second part is financial bid where the vendor is required to quote the rates only. No other information/condition is to be mentioned in the financial bid. Conditions if any, are to be given in the technical bid. 2. The vendor shall be deemed to have full knowledge of the site/s, whether the site is inspected or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. 3. Submission of tender by a vendor implies that they are aware of the scope and specifications of the work to be done, site conditions, and local conditions and other factors bearing on the execution of the work. 4. The vendor shall quote the rates of all items in figures as well as in words. The amount of each item shall be worked out and requisite total given. The amount shall be written both in figures and in words for each item. 5. Each tender document is required to be signed by the authorized person or persons submitting the tenders in token of his/her having acquainted himself/themselves with the General conditions of contract, special conditions, specifications and schedule of quantities etc. as laid down. Any tender with any of the tender documents not so signed are liable to be rejected. 2
6. The tender submitted on behalf of a firm shall be signed by all the partners of the firm or by partner who has the necessary authority on behalf of the firm to enter into the proposed contract, otherwise the tender is liable to be rejected. 7. Tender should be filled with neat legible and correct entries. Indistinct figures should be avoided. Any erasures and alterations made while filling the tender or figure/figures are not permitted. Failure to comply with either of these conditions will render the tender void. No advice of any change in rate or conditions after opening of the will be entertained. 8. Bank of India does not bind itself to accept the lowest or any tender and reserve to itself the right of accepting the whole or any part of the tender and the vendor shall be bound to perform the same at the rate quoted. 9. Taxes shall be payable extra. However, components of taxes must be mentioned in the price bid with all relevant bifurcation/information. All transportation charges and installation charges shall be payable by the vendor and the Bank will not entertain any claim whatsoever in this respect. 10. No escalation in price shall be allowed after the award of tenders. It is clarified that change in taxes shall not be treated as price variation. 11. The tender for work/supply shall remain open for acceptance for a period of 180(ONE HUNDRED EIGHTY) days from the date of opening of tenders. Annual rate contracts can also be considered. 12. Vendor shall not sub let the work entrusted to him without the prior written permission of the Bank. He will cooperate and coordinate with other agencies appointed by the Bank and shall give prior markings, recesses, openings required for other agencies. The order in which the work/supply shall be carried out will be decided by the Bank; however the same shall not be the reason for delaying the work. 13. Only first make of material has to be used. 14. The vendor must have valid ANSI/BIFMA/ISO Certification. Green Guard Certification will be preferred. 15. 10% of the bill amount will be deposited with the Bank as retention money and will be released only after expiry of warranty period of the office furniture. 16. The Bank reserves the right to accept/reject any/all offers without assigning any reason whatsoever. 17. Vendors with minimum turnover of Rs.50 lacs p.a. need only apply.only the vendors meeting the above technical terms and conditions should submit their quotations in sealed covers. Technical bid shall include documentary proof in respect of each of the above points of Technical Terms & Conditions. Financial bids of firms, who fail to fulfill any of the above conditions, will not be considered. 3
18. The Technical bid shall contain, inter alia, the following essential documents specified as under:- 1. Sales Tax Registration Number along with documentary proof; 2. PAN with documentary proof; 3. The bidder shall submit documentary evidence of sound financial standing by way of annual reports (Balance Sheet and Profit & Loss Account) for last 3 financial years; 4. Documentary proof of Authorised Distributor/Dealer/Supplier, as the case may be. 5. Service Tax Registration, wherever applicable. 6. Details of satisfactory service certificates regarding supplies of similar nature made to Government Departments as mentioned in the Technical Terms and Conditions. 7. Green Guard Certification. 8. ANSI/BIFMA Certification. 9. VAT registration certification. 19. Liquidated Damages: In case of failure to execute the order in full within the specified period, liquidated damages shall be charged at the rate of ½% per week or part thereof but not exceeding 8% of the order value. 20. The Bank reserves the right to cancel/reduce quotation if delivery has not made within the time limit advised by the Bank. In case the contractor fails to deliver the materials as per the delivery schedule indicated in the purchase order, the material may be procured from open market to meet the immediate demand/requirement at the risk and cost of supplier/contractor. Dy.Zonal Manager Bank of India, Zonal Office, Nagpur Zone 1 4
BANK OF INDIA. NAGPUR ZONE-1. TECHNICAL SPECIFICATIONS FOR CHAIRS AND STEEL FURNITURE The furniture should be as per ISO-9001-14001-18001,BIFMA and ANSI certification.green guard specification is preferable. 1. Branch Manager Chair,. 2. Officer revolving Chair. 3. CTO /Operator chair 4. Visitor non revolving Chair. 5. Waiting Multiseaters Steel Chrome plated & silver Grey powder coated, in 4/3 /2 seaters with perforated seat back duly chrome plated arms & legs 6. Waiting Multiseaters in perforated steel sheet with side arms and heavy understructure complete powder coated in 4/3/2 Multiseaters 7. Steel Office Almirahs A) Size : 78 x36x19 with 4 shelves making 5 compartments with central locking system. With anticorrosive treatment,oven baking and spot welding duly painted in standard Grey colour. Guage : 20-22 B) Size : 78 x36x19 with 4 shelves making 5 compartments with dual locking system. With anticorrosive treatment duly painted in standard Grey colour. Guage : 20-22. C) Size : 50 x30x17 with 3 shelves making 4 compartments with central locking system. With anticorrosive treatment duly painted in standard Grey colour. Guage : 20-22. Oven baking and spot welding. 8. Slotted Angle Steel rack of size : 78 x 36 x15 with 6 shelves making 5 compartments, With anticorrosive treatment duly painted in standard Dark Grey colour. Slotted angle Guage:14 and Shelf Guage : 20 9. A) 4/3/2 Drawer Steel Filing cabinet with central locking system, size 54 x 27 x 18, 22 gauge, With anticorrosive treatment,oven baking and spot welding duly painted in standard Grey colour. Sliding heavy duty channel. 5
To, The Zonal Manager, Bank of India, Zonal Office, Nagpur Zone I, S.V.Patel Marg, Nagpur 440 001 Dear Sir, Sub: Supply office furniture at Branches/offices I/We the undersigned have carefully gone through and clearly understood the plans, specifications, quantities with general conditions mentioned in the tender document for the above mentioned work and having visited and examined the site of the proposed work, do hereby tender to execute and complete the entire work in accordance with the priced bill of quantified and/or as given in the special specification of the works. It is understood that the lowest or any tender will not necessarily be accepted and that the Bank is not bound to assign any reason whatsoever of the same. I/We agree to keep our offer open for 180 days from the date of opening of tender. I am also ready for annual rate contract. Having examined the schedule of quantities relating to the proposed tender for supply of office furniture having visited and examined the site of the proposed works and having acquired the tenders invited by you, we the undersigned hereby offer to execute, complete and maintain the proposed work in strict accordance with the conditions and specifications described in the tender document at the item rates quoted by us in the tender. We undertake to complete and deliver the total work within one week from the date of issue of work order by the Bank. We are aware that the delay in completion of work will attract a penalty of Rs.1000/- per day. Signature & Stamp of vendor Place: Name and address of the vendor Date: 6
TECHNICAL BID. 1. Name of the firm 2. Address 3. Contact No. 4. Date of commencement of business.(attach proof) 5. PAN(Attach a copy of PAN card) 6. Service tax Registration No.(Attach a copy of service tax registration certificate.) 7. VAT registration No.(Attach a copy of VAT registration number. 8. Whether ISO-9001-14001- 18001,BIFMA,ANSI and green guard certification available? (Attach copy of relevent certification.) 9. Whether previous experience in the field (Attach proof) 10. Whether supplied furniture to others/ Banks in the past (Attach copies of purchase orders) 11. Whether having service centre at Nagpur.If yes,give address and contact No. 12. Warranty information. Please attach list of items along with relevant warranty applicable for each item 13. Product brochure/literature for each item Attach copies of product brochure/literature for each item 7
N.B. If any item is exempt/not applicable, please furnish relevant copies of Act/Law/guidelines with details in this regard. FINANCIAL BID. To be filled & signed by the authorized signatory of the firm & this is to be put in separate sealed cover superscribed with financial bid for office furniture. Sr.No. Item RATE inclusive of all charges but excluding taxes. in Rs. 1. Branch Manager Chair, As per specifications 2. Officer revolving Chair. As per specifications 3. CTO /Operator chair As per specifications 4. Visitor non revolving Chair As per specifications. 5. Waiting Multiseaters Steel Chrome plated 4 seater. As per specifications 6. Waiting Multiseaters Steel Chrome plated 3 seater. As per specifications 7. Waiting Multiseaters Steel Chrome plated 2 seater. As per specifications 8. Waiting Multiseaters in perforated steel sheet with side arms 4 seater As per specifications 9. Waiting Multiseaters in perforated steel sheet with side arms 3 seater As per specifications 10. Waiting Multiseaters in perforated steel sheet with side arms 2 seater As per specifications 11. Steel Office Almirahs 1) Size : 78 x36x19 with central locking system.as per specifications. 12. 2) Size : 78 x36x19 with dual locking system.as per specifications 13. 3) Size : 50 x30x17 with central locking system. As per specifications. 14. Slotted Angle Steel rack of size : 78 x 36 x15 As per specifications 15. 1) 4 Drawer Steel Filing cabinet with central locking system. 16. 2) 3 Drawer Steel Filing cabinet with central locking system. 17. 3) 2 Drawer Steel Filing cabinet with Taxes(give details) In Rs. 8
central locking system. The above rates are inclusive of all charges. Taxes applicable as under. 1. Sales tax/vat : %. 2. Octroi.LBT : %. 3. Any other : %. (Please specify) Signature & stamp of the vendor. 9