ALLAHABAD BANK DEPARTMENT OF INFORMATION TECHNOLOGY ZONAL OFFICE, BHAGALPUR NOTICE INVITING TENDER FOR EMPANELMENT OF VENDORS FOR SUPPLY AND INSTALLATION OF BATTERIES FOR UPS IN BHAGALPUR ZONE (Ref No. ZOBGP/DIT/Batt. Proc/2015-16/01) DATE: 13.01.2016 Page 1 of 11
Introduction Allahabad Bank intends to have rate contract for supply, installation and Commissioning of batteries under buy back for various branches under Bhagalpur Zone for 2 KVA UPS, 3 KVA UPS, 6KVA UPS etc.. Three technically qualified Vendors i.e. L1, L2 & L3 will be selected for the rate contract for a period of One year from the date of issue of offer letter to the empanelled vendors. L2 and L3 bidder has to match the price of L1. If L2 or L3 do not agree Bank reserves the right to any other technically qualified vendors who are ready to match the commercial with L1 Bidder. In this connection Sealed Tender is invited from the OEM or Authorized dealer/supplier, of Batteries at the Zonal Office, Bhagalpur as per the specifications/requirement mentioned below. 1. Battery Specification : S. No. Specification 1 28AH 12V, SMF Battery 2 42AH 12V, SMF Battery 3 65 AH 12V,SMF Battery 4 75 AH 12V,SMF Battery 5 100 AH 12V, SMF Battery 6 110 AH 12V, SMF Battery 7 120 AH 12V,SMF Battery 8 150 AH 12V, SMF Battery 2. Make/Model: Quanta/Exide/Panasonic. 3. Eligible Bidder : Following eligibility criteria is must from bidder: The bidder should be Original Equipment Manufacturer (OEM) or authorized dealer/supplier of batteries. Valid evidence (certificate) that they are authorized dealers /suppliers for the brand they are supplying would have to be attached with the bid, failing which the bid is liable to be rejected. Bidder should have experience of supply & installation of battery of similar specifications in any nationalized bank or any public sector organization (Relevant satisfactory certificate from the purchaser should be attached) The bidder should have an annual turnover of at least INR One Crore (Rs.1,00,00,000/-) per annum for each of the last 2 (two) financial years and Page 2 of 11
should be profit making in each of these years. Audited Balance sheets and profit /Loss statements for the financial years 2013-14 & 2014-15 should be provided. 4. Tender fee: Bidder has to purchase tender by depositing non refundable tender fee of Rs. 1000/- before the last date of submission of the bid. 5. Bid Security: Rs.10,000/- in form of draft/banker cheque issued in favor of Allahabad Bank or Bank Guarantee issued from any nationalized bank as per the format given in Annexure I. Bid Security of unsuccessful bidder will be returned within 10 days of finalization of bid process. The bid security of successful vendors would be returned after submission of Performance Security. 6. Validity of Bids: The Offer should be valid for at least 60 days. 7. Performance Security: Successful bidders has to submit Performance security amounting to Rs. 50,000/- (Rs. Fifty Thousand Only) in form of draft/banker cheque issued in favor of Allahabad Bank or Bank Guarantee issued from any nationalized bank as per the format given in Annexure II. 8. Warranty: Two year from the date of Successful Installation of the Batteries. In the event of battery becoming defective within the warranty period, bidder would be required to provide a new replacement at no cost. If new replacement cannot be given on same day vendor would be required to provide an equivalent battery in good working condition on the same day till new replacement is delivered within 7 days of the battery becoming defective. Liquidated damage (clause 9) will be applicable if battery is not replaced within 7 days. 9. Delivery: Within Two weeks of placement of Purchase order. Battery Stand, Battery interconnecting cable with lugs should be provided for each battery without any extra cost. 10. Liquidated Damages: In case of delay in supply of any or all of the batteries, liquidated damages @ 0.5% of order value per week or part thereof would be imposed for delay beyond the stipulated two weeks of delivery period from the date of placing the order. 11. Payment Terms: On delivery and successful installation. 12. Taxes: VAT/ Service Tax will be paid extra. Price should include all other tax Octroi /Entry tax. 13. Other Terms and Conditions: Bidder should have office/service center at Jharkhand/Bihar (Evidence of the same is to be attached). Bidder has to perform preventive maintenance of Battery bank provided, on half yearly basis and provide relevant report of preventive maintenance. Bidder would be required to dismantle the existing batteries and install the new batteries. The old batteries would need to be removed from the Bank s premises by the vendor at his own cost. 14. The Time Schedule of the Bid submission is as under: Last Date of Purchase of NIT : 27.01.2016 17:00 HRS IST Last date and time for submission of Bids : 28.01.2016 13:00 HRS IST Date and time of opening of Technical Bids : 28.01.2016 15:00 HRS IST Date and time of opening : To be notified later to the eligible bidders Of Commercial Bids Page 3 of 11
Place of opening of Bids : Allahabad Bank Dept. of Information Technology, Zonal Office Bhagalpur, Devdoot Complex, 1st Floor, Radha Rani Sinha Road, Bhagalpur. Bihar-812001. Email : zo.bhagalpur@allahabadbank.in The bidders may choose to remain present at the time of Tender opening. 15. Technical Bids and Commercial bids must be received by the Purchaser at the address specified above, not later than the time and date specified above. In the event of the specified date for the submission of Bids being declared a holiday for the Purchaser, the bids will be received up to the appointed time on the next working day. 16. Any modification in the tender document, which may become necessary, shall be made by the Purchaser exclusively through the issue of an Addendum/ Corrigendum. At any time prior to the deadline for submission of bids, the Purchaser, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the tender document by necessary amendment. 17. The Purchaser may, at its discretion, extend this dead-line for the submission of Bids by issuing the necessary amendment(s), in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended. No Changes are allowed / permitted after the submission of the bid. 18. Any bid (Technical & Commercial) received by the Purchaser after the deadlines for submission of bids prescribed by the Purchaser will be rejected and returned unopened to the Bidder. 19. SUBMISSION OF BIDS: Bidders are required to submit the Technical Bid and Commercial Bid in physical form on or before the last date and time mentioned. The Language of Bid should be in English. 19.17 SUBMISSION OF TECHNICAL BID & Commercial Bid 18.1.1 The Bidders shall submit the Technical Bid and Commercial Bid in two seperate sealed envelopes. If above bids are found not properly sealed, the bid is liable for rejection. The envelope containing technical bid shall be marked as TECHNICAL BID and the envelope containing commercial bid shall be marked as COMMERCIAL BID. 18.1.2 In addition to the above marking, the envelope must be super-scribed with the following information a) Tender Reference Number b) Quotation for Supply, Installation and maintainence of Batteries under buyback c) Name and Address of Bidder This will enable the Purchaser to return the bid unopened, in case it is declared unacceptable for any reason whatsoever. 18.1.3 The Technical Bid must contain following: Page 4 of 11
a) Technical Specification (as per Annexure-II) of batteries and accessories offered. b) Bid Security of specified amount. c) Product Brochures, leaflets etc if any. d) Copy of Certificate of Authorized dealership of offered Batteries. e) Relevant satisfactory certificates from the purchaser(s). f) Audited Balance sheets and profit /Loss statements for the financial years 2013-14 & 2014-15. 18.1.4 The Technical Bid should not contain any price information. 18.1.5 All the envelopes shall be addressed to the Purchaser at the address given below: The Assistant General Manager Allahabad Bank Dept. of Information Technology, Zonal Office Bhagalpur, Devdoot Complex, 1st Floor, Radha Rani Sinha Road, Bhagalpur. Bihar-812001. 20. Please note that quotation incomplete in any respect will be liable for rejection. Allahabad Bank reserves the right to accept or reject in part or full any or all the offers without assigning any reasons whatsoever. 21. Purchaser may opt to negotiate with L1 bidder to optimize the unit price of any specification of Battery make. 22. Vendor must accept all terms and conditions in this document and sign and affix his seal in the space below by way of confirming that all terms and condition are accepted. 23. Purchaser has sole discretion to scrap the tender at any stage of tender process. 24. Purchaser may extend the period of Empanelment of bidders with the mutual concent of empanelled bidders. Purchaser can also decrease the empanelment period with one month notice to selected bidder. I/We hereby agree to abide by and fulfill all terms and conditions in this tender Date: Seal and Signature Place: Page 5 of 11
BID SECURITY FORM Annexure-I Bank Guarantee No. (FORMAT OF BANK GUARANTEE (BG) FOR BID SECURITY.) (ON A NON-JUDICIAL STAMP PAPER OF RS.1000.00) Date: TO, Allahabad Bank Dept. of Information Technology, Zonal Office Bhagalpur, Devdoot Complex, 1st Floor, Radha Rani Sinha Road, Bhagalpur. Bihar-812001. WHEREAS (hereinafter called the Bidder ) has submitted its bid dated (date of submission of bid) for supply, installation and maintenance of batteries under buyback, in response to Allahabad Bank s Tender Ref. No. ZOBGP/DIT/Batt. Proc/2015-16/01 dated 13.01.2016 (hereinafter called the Bid ). KNOW ALL PEOPLE by these presents that, WE (name of bank) of (name of country) having our registered office at (address of bank) (hereinafter called the Bank ) are bound unto ALLAHABAD BANK (hereinafter called the Purchaser ) in the sum of for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the common seal of the said Bank this day of, 20. THE CONDITIONS of this obligation are: 1 If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder; or 2 Bidder refuses to accept any terms and conditions mentioned in the tender. 3 In case of the selected bidder, if the bidder refuses to submit performance security fails or refuses to accept the purchase orders placed by the purchaser, We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it owing to the occurrence of any of the above conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including 90 days after the period of the bid validity i.e. up to, and any demand in respect thereof should reach the Bank not later than the above date. Notwithstanding any other term contained herein this guarantee shall be valid only up to (Insert Guarantee End Date) whereupon it shall automatically expire irrespective of whether the original guarantee is returned to the Bank or not; and a) the total liability of Bank under this guarantee shall be limited to Rs. 10,000/- (Rupees Ten Thousand only). Date: Place: SEAL Code No. SIGNATURE Page 6 of 11
Annexure-II Bank Guarantee No. PERFORMANCE SECURITY FORM (FORMAT OF BANK GUARANTEE (BG) FOR BID SECURITY.) (ON A NON-JUDICIAL STAMP PAPER OF RS.1000.00) Date: TO, Allahabad Bank Dept. of Information Technology, Zonal Office Bhagalpur, Devdoot Complex, 1st Floor, Radha Rani Sinha Road, Bhagalpur. Bihar-812001. WHEREAS (hereinafter called the Bidder ) has submitted its bid dated (date of submission of bid) for supply, installation and maintenance of batteries under buyback, in response to Allahabad Bank s Tender Ref. No. ZO/DIT/Batt. Proc/2015-16/01 dated 13.01.2016 (hereinafter called the Bid ). KNOW ALL PEOPLE by these presents that, WE (name of bank) of (name of country) having our registered office at (address of bank) (hereinafter called the Bank ) are bound unto ALLAHABAD BANK (hereinafter called the Purchaser ) in the sum of for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the common seal of the said Bank this day of, 20. THE CONDITIONS of this obligation are: 1. If the bidder, fails or refuses to execute the purchase orders placed by the purchaser, 2. If the bidder refuses to abide any terms and conditions mentioned in the tender. We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it owing to the occurrence of any of the above conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including 90 days after the expiry of the contract period i.e. up to, and any demand in respect thereof should reach the Bank not later than the above date. Notwithstanding any other term contained herein this guarantee shall be valid only up to (Insert Guarantee End Date) whereupon it shall automatically expire irrespective of whether the original guarantee is returned to the Bank or not; and b) the total liability of Bank under this g uarantee shall be limited to Rs. 50,000/- (Rupees Fifty Thousand only). Date: Place: SEAL Code No. SIGNATURE Page 7 of 11
Technical Specification of Batteries Annexure-III S. No. Specification Make & Model 1 28AH 12 V, SMF Battery 2 42AH 12 V,SMF Battery 3 65 AH 12V,SMF Battery 4 75 AH 12V,SMF Battery 5 100 AH 12V, SMF Battery To be Specified. All the relevant product brochures and manuals must be submitted 6 110 AH 12V, SMF Battery 7 120 AH 12V,SMF Battery 8 150 AH 12V SMF Battery Page 8 of 11
Ref. No. ZOBGP/DIT/Batt. Proc/2015-16/01Date:13/01/2016 Annexure-IV PRICE SCHEDULE FOR BATTERIES UNDER BUYBACK Sl. No. Specification Item Description (Make & Model) 1. 28AH 12 V, SMF Battery (Amount in Rs.) 1 2 3 4(2-3) Unit Price Buy Back Value per battery (Unit cost of Old Battery to be taken under Buy back) 2. 42AH 12 V,SMF Battery 3. 65 AH 12V,SMF Battery 4. 75 AH 12V,SMF Battery 5. 100 AH 12V, SMF Battery 6. 110 AH 12V, SMF Battery 7. 120 AH 12V,SMF Battery 8. 150 AH 12V SMF Battery *Note : Bidder has to quote for every specification, Purchaser reserve the right to reject the bid of partially filled commercial sheet. Page 9 of 11
We undertake that if our bid is selected/declared as L1, we agree to abide al the terms and conditions mentioned in this bid. Bank has right to revoke our Performance Security of Rs. 50,000/- on non compliance of any one of the terms and conditions mentioned in tender. We understand that the Bank is not bound to accept the lowest or any bid the bank receives and Bank has right to accept or reject in part of full any or all the offers without assigning any reason at any stage of tender process. Further Bank Reserve the rights to scrap the tender at any time by giving intimation to the selected bidder. Date:: Signature of Bidder Place Address Company Name Page 10 of 11
Ref. No. ZOBGP/DIT/Batt. Proc/2015-16/01Date:13/01/2016 Annexure-V Sr. No. Particulars Compliance (Yes/No) 1 Tender Submitted with company seal and signature of Authorized signatory. 2 Tender Fee 3 Bid Security 4 Balance Sheet & Profit and loss statements for 2013-14 and 2014-15 5 Valid evidence (certificate) that they are authorized dealers /suppliers for the brand they are supplying 6 Credentials from clients to show that bidder is having experience of supply & installation of batteries of similar specifications during the last 2 years. Page 11 of 11