Madhya Pradesh State Electronics Development Corporation Ltd. Tender No. 02: MPSEDC: P&A: 2014:12 Tender Document For Providing Canteen Services AT STATE IT CENTRE, 47- A ARERA HILLS, BHOPAL -462011 Madhya Pradesh Electronics Development Corporation Ltd. State IT Centre, 47-A, Arera Hills, Bhopal 4620 11. Tel: (0755) 2518604, 2518686, Fax: (0755) 2579824 www.mpsedc.com 1
INVITATION OF BIDS Addl. Chief General Manager, MPSEDC Ltd., Bhopal invites Bids manually for Providing Canteen Services at State IT Centre, 47-A Arera Hills, Bhopal-462011. Interested bidders may obtain further information from the office of MPSEDC Ltd, Bhopal. A Scope of Work Providing Canteen Services at State IT Centre, 47- A Arera Hills, Bhopal. B Cost of Tender Document Rs. 500/- (Rupees Five Hundred only (non-refundable) in the form of cash /Demand Draft in favour of Madhya Pradesh State Electronics Development Corporation Limited, Bhopal. C Sale of Tender Document 29.05.2015 to 12.06.2015 (From 11.00 a.m. To 4.00 p.m. in all working days) D Pre Bid Meeting 05.06.2015 at 11.00 AM in the State IT Centre, 47- A Arera Hills, Bhopal. E Last date for submission of Bid 15.06.2015 by 03:00 p.m. F Date of opening of Technical Bid 15.06.2015 at 4.00 p.m. G EMD Rs. 10,000/- (Rupees Ten Thousand only) Payable in the form of Demand Draft in favour of Madhya Pradesh State Electronics Development Corporation Limited, Bhopal. H Place of opening of Bids MPSEDC Ltd., State IT Centre, 47-A, Arera Hills,Bhopal I Mode of submission of Bid MANUAL 2
Letter of Submission of Bid Additional Chief General Manager M P State Electronics Development Corp Ltd. State IT Centre, 47-A, Arera Hills, Bhopal 462011, (M.P) Dear Sir, I/We, the undersigned, have read and examined in detail the specifications and all bidding documents and hereby declare that: PRICE AND VALIDITY All the rates quoted in our proposal are in accordance with the terms as specified in bid documents. All the prices and other terms and conditions of this proposal are valid for a period of 180 calendar days from the date of the opening of the Bid. We do herby confirm that our bid prices include all taxes and duties etc. We hereby declare that if any Tax is altered under the law, we shall pay the same. DEVIATIONS We declare that all the services shall be performed strictly in accordance with the technical specifications and other Bid conditions with no deviations. QUALIFYING DATA We confirm that all information/data have been submitted is as required by you in your Bid document. We hereby declare that our proposal is made in good faith, without collusion or fraud and the information contained in the proposal is true and correct to the best of our knowledge and belief. I/We agree that in case any information is found to be incorrect, the Bid is liable to be rejected at any point of Bidding process. We understand that you are not bound to accept the lowest or any bid you may receive. Thanking you, Yours Faithfully, (Signature of Bidder) Date: Place: Business Address Name: Designation: Seal: 3
GENERAL INFORMATION AND EMD DETAILS 1. Name and Address of the Bidder 2. Contact No. 3. Telephone No. 4. Fax 5. E-Mail 6. Mobile No. 7. Name of Chief Executive Officer Land Line No. Mobile No. - 8. Sales Tax/Commercial Tax/CST Nos. 9. Service Tax No. 10. Income Tax PAN No. Note: Separate sheets may be attached wherever necessary. Signature of the Bidder With stamp and date 4
Scope of Work This tender is intended for providing canteen facility for the employees, officers of the Corporation and authorized visitors at State IT Centre, 47- A, Arera Hills, Bhopal- 462011. The Bidder is required to run the Canteen and Serve Tea, Coffee, Snacks, Soft drinks etc. as detailed in the List of Beverages and also required to serve the same at the State IT Centre for meetings or other purpose, whenever and wherever required in the premises. ELIGIBILITY The following requirements should be fulfilled in the Pre-qualification Bid. 1) The bidder must have sufficient experience for running canteen/hotels. 2) The Bidder shall possess all the latest Food licenses/certificates/authorization of running the canteen/ supply of food items etc.(copies of the Certificates etc. to be enclosed). 3) Service tax registration (copy of the certificate to be enclosed). 4) PAN Number (Copy of the Certificate to be enclosed). TERMS AND CONDITIONS 1. Bidders are required to submit their bids up to 3.00 PM on 15.06.2015 at M.P. State Electronics Development Corp Ltd. (MPSEDC), State IT Centre, 47-A, Arera Hills, Bhopal (M.P.) 462011 addressed to Addl. Chief General Manager. 2. Bids submitted after due date and time will not be considered/accepted. 3. Bidders are required to submit bids as per the timelines given in the invitation of bids. 4. A set of Tender Document (Non-transferable/Non-refundable) may be purchased on any working day between 11.00 AM and 4.00 PM by paying the prescribed Tender Fee of Rs. 500/- only in cash or a crossed demand draft/pay order in favour of M P State Electronics Development Corp Ltd., Bhopal. 5. Tender Documents may also be downloaded from our website www. MPSEDC.COM. Downloaded tender document from MPSEDC website can also be submitted however, the tender document fee of Rs.500/- only in the form of Demand Draft/ Pay order in favor of M.P. State Electronics Development Corp Ltd., Bhopal Shall be submitted along with Part-A: techno-commercial bid. Bids, without tender document fee, will be rejected. 6. Before making the offer, the bidders are required to go through instructions/entire terms and conditions carefully and complete all the formalities as required. 5
Clarifications if any may please be obtained by visiting the office of Senior General Manager (P&A), M.P. State Electronics Development Corp Ltd., State IT Centre, 47-A, Arera Hills, Bhopal - 462011 during office hours. 7. The Tender is a two part bid system. The tender documents consist of part-a and Part-B as detailed below: Part A : techno-commercial Bid consists of Tender Fee cash receipt if paid in cash or Demand Draft/Pay Order if downloaded from our website www.mpsedc.com Earnest Money Deposit (EMD), the tender document copy duly signed by the bidder, filled in format Annexure-A and Copies of the documents to be submitted by bidders along with the bid. Part B : Financial Bid (the monthly rentals for the space) to be quoted as per Tender conditions in the format given in Annexure B SCHEDULE given by MPSEDC. 8. Part A must be duly completed and sealed along with the undertaking in a separate envelope super scribed MPSEDC:P&A:2014: Part A -Techno-commercial Bid. The bidder shall not indicate the price or rate in the Techno-commercial bid. 9. Part B must be duly completed with reference to the tender conditions and put in a separate sealed envelope super scribed MPSEDC:P&A:2014: Part B - Financial Bid. 10. Tender documents consisting of Part A & B duly sealed in two separate envelopes respectively should be put in another envelop and sealed addressing to Additional Chief General Manager, M.P. State Electronics Development Corp Ltd., Bhopal and the same should be deposited super scribing on the envelope canteen tender document MPSEDC:P&A:2014: at M.P. State Electronics Development Corp Ltd., State IT Centre, 47-A, Arera Hills, Bhopal - 462011 so as to reach on or before 03:00 P.M. on 15.06.2015 Part A of tender form i.e. Techno-Commercial Bid will be opened on 15.06.2015 at 04:00 P.M. on the same day in the presence of the bidders or their representatives, who are present during tender opening. Bidders who qualify in the Techno-commercial Bid will be intimated to attend the tender opening of Part B i.e. Price Bid. Price Bid will be opened at the specified date and time in the presence of the bidders or their representative who are notified to attend the tender opening. The tender documents may also be sent either by registered Post/Speed Post/Courier so as to reach us on or before 3.00 P.M. on 15.06.2015 at the own risk of the bidder. Late receipts will not be considered and rejected. 11. The Techno Commercial Bid (Part A) and general terms and conditions shall form part of Techno-commercial offer. Each page should be duly signed by the bidder as a token of acceptance. 12. Part B The Financial Bid should not carry any conditions. Price / rate should be quoted in clear terms in the format given by M.P. State Electronics Development Corp Ltd., Bhopal. Part B Price bid will be opened only in respect of those bidders who are qualified in Techno- Commercial Bid. The date for opening of the financial bids of the qualified bidders will be informed over phone and uploaded in our website: www.mpsedc.com 6
13. The bidder shall accept all the terms and conditions of the tender. 14. The tender forms both Part A & B duly filled in all respects shall be signed on each page by the bidder. Any alteration, erasure or over-writing will render the tender invalid at the discretion of MPSEDC. Alteration neatly carried out and duly attested over with the full signature of the bidder however is permitted. 15. Name of the bidder should be written or the contractors seal to be put on the sealed envelope. 16. For any further details required, Senior General Manager (P& A), MPSEDC Bhopal may be contacted in person or phone nos. 2518604/9425032629. 17. The Prospective bidders can inspect the site between 11.00 a.m. to 5.30 p.m. on all working days. No extra charges shall be payable for non awareness of the site conditions and constraints. 18. Corrections, if any in the tender must be attested by the Bidder with sign and seal 19. The given rates are on FIRM & FIXED basis. 20. Following procedures shall be adopted in case of difference in quoted rates in figures and words and extensions. a) Where there is difference between rates in figures and in words, the rates quoted in words shall be considered as correct. b) Where the amount of an item is not worked out or it does not correspond to the rate in figure, the rates quoted in figure shall be considered, as correct and necessary calculation shall be made. c) Where the rates quoted by the Bidder in figures and in words tally, but the amount is not worked out correctly, the rates quoted by the Bidder shall be considered as correct and amount shall be corrected accordingly. 21. The Managing Director, MPSEDC shall have the authority to cancel the Tender process if MPSEDC does not find a suitable tender. MPSEDC shall have the right to recall fresh tender in these circumstances where in prior bidders shall have the right to participate in the fresh process. The Bidders shall have no right to challenge the authority and decision of MPSEDC to cancel the tender process for the reasons deemed fit by the Managing Director, MPSEDC. 22. If the awarded Bidder fails to accept the contract, the EMD amount will be forfeited and the second highest in the list of selected agencies shall be given the opportunity for the contract and so on and so forth. 23. The Bidder shall be responsible for compliance of all statutory obligations under Contract Labor (Regulations & Abolitions) Act, Minimum Wages Act, Service Tax Act, Payments of Wages Act or any other applicable law in force in India at the time of award of the contract or in future. 24. The Bidder shall not at any time during the currency of this agreement sub-contract the job entrusted to them for performance to any other party. 7
25. The Bidder shall affect Insurance at their own cost for their personal and properties belonging to them, MPSEDC shall not be responsible for any damage/loss of any nature whatsoever. 26. In the event of dispute arising out of this agreement, the Managing Director, MPSEDC, shall be the sole Arbitrator and his decision shall be final and binding on both the parties. 27. The bids should be valid in the case of all the tenders for at least 180 days from the date of opening of the tender. In the case of the successful Bidder, rates quoted shall be valid for the entire period of the contract. 28. The contract once awarded can be terminated by either party after giving one month notice to the other party. Nevertheless, MPSEDC may terminate the contract of the bidder without any notice in case the bidder s services are not up to the mark and proper cleanliness is not maintained and commits a breach of any of the terms of the contract and Security Deposit will be forfeited. MPSEDC's decision that a breach has occurred will be final and shall be accepted without demur by the Bidder. 29. The Bidder shall at all times indemnify and keep indemnified the owner and its officers, servants and agents from and against all third party claims whatsoever (including time and shall not be limited to property loss and damages, personal accidents, injury or death of persons or servants or agents of any bidder/subbidder(s) and the bidder shall at his own cost and initiative at all time, maintain all liabilities under Workman s Compensation Act, Fatal Accident Act, Personal Injuries, Insurance Act and/or Industrial Legislation from time to time in force). 30. MPSEDC shall in no way be responsible in any dispute of whatever kind, between the bidder and the staff engaged by him. 31. Furniture (Tables and chairs) and water except almirahs and racks shall be made available free of cost for bonfire use. 32. Electricity Charges would be chargeable from the bidder @ Rs.6.50 paisa per unit. The charges will be deducted from respective monthly bills. 33. All bills concerning canteen services payments shall be put up on monthly basis by the Bidder to Senior General Manager (P&A) for his verification and then only it shall be further processed and forwarded by P&A to Accounts Department for the payment of these bills. The payment is subject to deduction of TDS. The payment of the bills will be made normally within 10 working days of the receipt of the bill. 34. No food and transport and any other amenity in the nature of perks will be provided by the MPSEDC for the Bidder s personnel. 35. The agreement will be valid for Providing Canteen services Contract for Canteen services as incorporated in the contract document. This should be strictly adhered to. 36. The Bidder shall ensure that no inward/outward material movements takes place from MPSEDC premises without proper documents and, papers found completed in every 8
respect and signed by authorized signatory of MPSEDC which shall be communicated to the Bidder, from time to time. 37. No Bidder shall contact on its own, the Competent Authority on any matter relating to its bid, from the time of the bid opening to the time the contract is awarded. Any effort on part of a Bidder to influence the Competent Authority or members or Technical/Monitoring committee, in the decision making of bid evaluation; bid comparison or award of contract may result in rejection of the Bidder s bid. 38. The MPSEDC will not be responsible for any injury sustained to the personnel deployed by the Bidder during the performance of their duties and also for any damages or compensation due to any dispute between the Bidder and its staff. 39. The scope of the work and/or tenure of the contract shall be valid for a period of three years which can be enhanced on mutual consent. 40. The contract shall generally be awarded to the highest Bidder as per the Bid Evaluation Criteria complying with statutory norms. However M.P.S.E.D.C. does not bind itself to accept the highest or any other offer and reserves the right to accept or reject any or all the offers either fully or partly without assigning any reasons and is not bound to accept the highest bid since due weight- age shall be given to several factors besides the commercial bid. 41. The bidder to whom the contract is awarded shall ensure that the service to be provided on production of coupons to the employees of the Corporation and visitors. The Bidder is required to arrange coupons on monthly basis to the employees of the Corporation. The Color of the coupons should be changed every month. The cost of the printing of coupons will be reimbursed by MPSEDC to the bidder on production of bills every month. The payment to the bidder will be made by MPSEDC only for the tea/coffee coupons consumed and order placed for serving tea/coffee, biscuits, water bottles etc. served in the conference hall on order of the P&A Department, if any during the month. The bidder may supply/serve any items required by the employees/visitors on payment basis at the Counter and MPSEDC will be no way responsible for payment other then tea/coffee coupons etc issued to its employees/visitors as per the letter issued by MPSEDC in writing. 42. Accommodation for running the canteen will be provided to the Bidder on rental basis per month. The rent quoted by the bidder will be deducted from respective monthly bills. The monthly rent must be quoted in the financial bid. The Financial bid is inclusive of all taxes such as sales tax, service tax, etc and other taxes as may be applicable. 43. Furniture for use within the canteen premises will be provided by MPSEDC except almirahs/racks required for storage purpose etc. 44. The Bidder will have to make arrangement for cleanliness of canteen and its surroundings to the satisfaction of the MPSEDC. The Bidder shall also be responsible for the safe and hygienic disposal of the canteen waste. If, the above is not maintained properly then the bidder would be liable for a penalty of 5% of the monthly bill value for the month. 9
45. The Bidder shall arrange for items i.e crockery, utensils, juice machine, cooking gas cylinders, cooking store etc. and items of similar nature of good quality as approved by the MPSEDC, at his own cost and maintain the said items in proper and hygienic conditions, for due discharge of obligations in respect of running of canteen. 46. All the arrangements for cooking and keeping food warm and water cold will be made available by the Bidder. 47. All the edible items should be of good quality, prepared in fresh oil. MPSEDC reserves the right to inspect the materials at any time. If it is found that raw material for food of inferior quality is used, the contract would be terminated immediately and the Bidder would be blacklisted. 48. The Bidder will have to provide employees in proper uniforms for service in the canteen as also for the service in rooms. The Bidder needs to engage sufficient staff for this purpose at his own cost. 49. The timings of the canteen will be as prescribed by MPSEDC from time to time subject to change. Skeleton services will also be provided beyond office hours as and when required. 50. The cost of the Gas consumed in the Canteen will be borne by the Bidder and on expiry of the tenure of the contract NO DUES CERTIFICATE will have to be submitted in concerned section i.e Administration Section. 51. The Bidder will be required to provide canteen service in the canteen premises and also in various rooms of the Corporation as and when required. 52. The Bidder will be fully responsible for the repair/maintenance, cleanliness, breakage and damage done to the building and sanitary, electrical and any other fittings and fixtures installed in the space provided to him by MPSEDC for the purpose of preparing Tea, Coffee etc. Furniture provided to the Bidder will be maintained properly. Any loss/damage (including repairs) to the same will have to be made good by the Bidder, at his cost. 53. The Bidder will have to employ the required staff at his own cost and bear all the statutory and other liabilities for running the canteen. The Bidder will have to pay the minimum wages to the engaged staff, as per minimum wages Act, EPF etc. as per Employees Provident Fund Act and Bonus as per Bonus Act amended from time to time. The deployed staff would be the employees of the Bidder they will no way be treated as the employees of MPSEDC. 54. Under no circumstances any of the Bidder's employees will stay in the premises beyond canteen hours after closing the canteen. He will ensure that the canteen rooms are properly locked and secured during closed hours of the Corporation. 55. The Bidder shall not entertain any orders or supply eatables outside State IT Centre. 56. The contract will be awarded for three years. The canteen needs to be started within 10 days of date of issue of the work order. The Contract may be renewed by MPSEDC on such terms and conditions as may mutually be agreed upon between the parties. 10
57. Under exceptional circumstances MPSEDC reserves the right to change any term and condition as and when warranted. 58. The Successful Bidder will be required to execute an agreement in the prescribed format as at Annexure I within 10 days of the award of Contract. 59. The tender document shall be construed as part and parcel of the agreement signed between MPSEDC and Successful Bidder. 60. Deployment of child labour may lead to termination of contract. 61. If the Bidder violates the terms & conditions of the contract the Security Deposit will be forfeited. 62. Timings of the Canteen will be from 9.00 AM to 7.00 PM in all working days including Saturday. But however the bidder needs to engage Skelton Staff after 7.00 PM in all holidays including Sundays. 63. Any future Corrigendum/Information shall be posted only on our website www.mpsedc.com TECHNO COMMERCIAL BID (PART A) The following requirements should be fulfilled in the Pre-qualification Bid. 1. The bidder must have sufficient experience for running canteen/hotels (Documents to be enclosed to prove the same). 2. The Bidder shall possess all the latest Food licenses/certificates/authorization of running the canteen/supply of food items etc.(copies of the Certificates etc. to be enclosed). 3. Service tax registration (copy of the certificate to be enclosed). 4. PAN Number (Copy of the Certificate to be enclosed). 11
Details of space provided for the canteen of Ground Floor of State IT Centre 1. Wash Room - At the ground floor 2. Canteen Hall-Ground Floor 3. Kitchen / Pantry / Washing Room Ground Floor 4. Kitchen Store: Space Provided to Keep store material below working platforms available in canteen hall and kitchen. 12
List of Beverages and Snacks with rates S.No. Item Item Quantity with weight etc. 1. Hot Coffee (only One Cup (100 Ml.) sanchi milk is to be used) Material, per Unit Gram/ML Sugar 012.00Gm Milk -50.00mls Coffee Tea Leaves ½.00 Maximum rate per unit 10/- 2. Hot tea (only One Cup (100 Ml.) sanchi milk is to be used) 3. Bread & Butter 2 Pcs.(2 Slices Big +Butter thereon) 4. Vegetable Sandwitch Normal Tea Dip Tea 7/- 7/- 10 gm butter 20/- ----- Set of two piece 20/- 5. Omelette ----- Ghee-1-gm Onion -15 gm Egg-1 15/- 6. Omlette with Slice ----- 1 Egg 2 Bread slice Big size 25/- 7. Kachauri 1 pc with Chatney Ghee-15.00gm Maida-15.00gm Pith-5gm Weight-35gm 7/- 8. Gulab Jammun 45 gms. Khoya-10.00gm Paneer-2.15 gm Sugar-30.00gm Maida-2.05 gm Ghee-2.05 gm 9. Samosa 1 piece with chutney Ghee-7.00gm Maida-9.00gm Potato-30.00gm 8/- 7/- 10. Upma 1 Plate Wt.150 gm 20/- 11. Poha 1 Plate Wt.150 gm 10/- 12. Packed items - On MRP such as Biscuits, Chips(Potatoes Wafer), namkeen, soft drinks, mineral water bottles etc. 13
NOTE: 1. MPSEDC, MAP_IT PROVIDES TEA TWO TIMES A DAY FREELY TO ALL ITS EMPLOYEES AND VARIOUS CONSULTANTS ENGAGED BY THEM IN ALL WORKING DAYS (24 DAYS PER MONTH) AND ALSO IN ALL HOLIDAYS WHO EVER COMES ON OFFICIAL WORK. APPROXIMATELY IN- BETWEEN 450 TO 475 TEA CUPS AS PER SPECIFICATIONS GIVEN ABOVE PER DAY (excluding holidays) REQUIRED FOR THIS PURPOSE. 2. Tea/coffee, Biscuits, Snacks, to be supplied in conference rooms on order basis from the P&A Department of MPSEDC. 3. Tea to be served two times a day (i.e. at 11.00AM and at 3.00 PM at their allotted seats of the employees and consultants collecting given tea coupons from them. Signature of Tenderer. With Stamp 14
S.No Particulars THE FINANCIAL BID ( PART B ) Rate Per Month (in Rs.) 1. Rent Per Month For the canteen space occupied. Signature of Tenderer. With Stamp 15
ANNEXURE - I CONTRACT AGREEMENT FOR PROVIDING CANTEEN SERVICES AGREEMENT 1. This agreement is made on between a Canteen services Bidder providing the services to various establishments and Industrial units, having its registered office at (hereinafter referred as "Bidder") which term or expression, unless excluded by or repugnant to the subject or context, shall mean and include its successors-in office and assigns of the first part and M.P. State Electronics Development Corporation Ltd., incorporated under the Companies Act 1956 and having its registered office at State IT Centre, 47-A, Arera Hills, Bhopal 462011 (hereinafter referred as MPSEDC which term or expression, unless excluded by or repugnant to the subject or context, shall mean and include its successors-in office and assigns of the second part. 1., the Bidder having sufficient experience in providing Canteen services to Industrial Establishments, Offices, Units and Institutions and is desirous of extending its services to the MPSEDC and its various offices. 2. MPSEDC having their offices at Bhopal is desirous of availing services of the Bidder for providing canteen services. 3. Both the parties have agreed to enter into an agreement to avail/provide canteen services in the office of MPSEDC Ltd. w.e.f. for a period of three years. 4. The Bidder shall undertake Providing Canteen services in the office of MPSEDC. 5. Bidder shall be fully responsible for discipline and turnout of their personnel during their duty hours at specified time. 6. The rates quoted should be on FIRM & FIXED basis. 7. The Bidder shall be responsible for compliance of all statutory obligations under Contract Labor (Regulations & Abolitions) Act, Minimum Wages Act, Service Tax Act, Payments of Wages Act or any other applicable law in force in India at the time of award of the contract or in future. 8. The Bidder shall not at any time during the currency of this agreement sub-contract the job entrusted to them for performance to any other party. 16
9. The Bidder shall affect Insurance at their own cost for their personal and properties belonging to them, MPSEDC shall not be responsible for any damage/loss of any nature whatsoever. 10. In the event of dispute arising out of this agreement, the Managing Director, MPSEDC, shall be the sole Arbitrator and his decision shall be final and binding on both the parties. 11. The contract once awarded can be terminated by either party after giving one month notice to the other party. Nevertheless, MPSEDC may terminate the contract of the bidder without any notice in case the bidders services are not up to the mark and proper cleanliness is not maintained and commits a breach of any of the terms of the contract and Security Deposit will be forfeited. MPSEDC's decision that a breach has occurred will be final and shall be accepted without demur by the Bidder. 12. Accommodation for running the canteen will be provided to the Bidder on rental basis per month. The rent quoted by the bidder will be deducted from respective monthly bills. The monthly rent must be quoted in the financial bid. The Financial bid is inclusive of all taxes such as sales tax, service tax, etc and other taxes as may be applicable. 13. The Bidder will have to make arrangement for cleanliness of canteen and its surroundings to the satisfaction of the MPSEDC. The Bidder shall also be responsible for the safe and hygienic disposal of the canteen waste. If, the above is not maintained properly then the bidder would be liable for a penalty of 5% of the monthly bill value for the month. 14. The MPSEDC shall in no way be responsible for any default with regard to any statutory obligation and the Bidder will indemnify MPSEDC in case of any damage or liability, which may arise on account of action of Bidder. 15. Electricity Charges would be chargeable from the bidder @ Rs.6.50 paisa per unit. The charges will be deducted from respective monthly bills. 16. The Bidder shall at all times indemnify and keep indemnified the owner and its officers, servants and agents from and against all third party claims whatsoever (Shall not be limited to property loss and damages, personal accidents, injury or death of persons or servants or agents of any Bidder/sub- Bidder(s) and the Bidder shall at his own cost and initiative at all time, maintain all liabilities under Workman s Compensation Act, Fatal Accident Act, Personal Injuries, Insurance Act and/or Industrial Legislation from time to time in force). 17. Any damage to the building or the any part of the equipment which might result during the operation shall be repaired by the Bidder. 18. MPSEDC shall in no way be responsible in any dispute of whatever kind, between the Bidder and the staff engaged by him. 19. The Bidder shall arrange to render efficient service as per the terms & conditions of the tender/agreement. However, in case the Bidder fails to maintain the service to 17
the satisfaction of MPSEDC and any expenditure incurred therein for alternative arrangements by MPSEDC shall be recovered from the Bidder. 20. Furniture (Tables and Chairs) water except almirahs and racks shall be made available free of cost for bonfire use. However, the bidder is responsible for arrangement of gas, utensils, etc without any extra cost. 21. The staff deployed by Bidder shall be versed with the job requirement and shall not be changed without information to MPSEDC. 22. All bills concerning Canteen payments shall be put up by the Bidder to Senior General Manager (P&A) for his verification and then only it shall be further processed and forwarded by P&A to Accounts Department for the payment of these bills. 23. The Bidder will work in close co-operation with P&A Dept. of MPSEDC for the repair & Maintenance services as per tender. 24. The Bidder shall ensure that no inward/outward material movements takes place from MPSEDC premises without proper documents and, papers found completed in every respect and signed by authorized signatory of MPSEDC which shall be communicated to the Bidder, from time to time. 25. The MPSEDC will not be responsible for any injury sustained to the personnel deployed by the Bidder during the performance of their duties and also for any damages or compensation due to any dispute between the Bidder and its staff. 26. The scope of the work and/or tenure of the contract shall be valid for a period of three years can be enhanced on mutual consent. 27. The Tender document and all correspondence if any, between MPSEDC and the Bidder will be an integral part of the Agreement. In witness there of the parties here into have affixed their signature on their behalf and through their authorized representative on this For and on behalf of Bidder For and on behalf of MPSEDC Witness: Witness: 18
INVITATION OF BIDS Addl. Chief General Manager, MPSEDC Ltd. Bhopal invites bids manually for providing canteen services at State IT Centre, 47-A Arera Hills, Bhopal - 462011. Interested bidders may obtain further information from the office of MPSEDC Ltd. Bhopal. A Scope of Work Providing Canteen services at state IT Centre, 47-A, Arera Hills, Bhopal. B Cost of Tender Rs. 500/- (Rupees Five Hundred only Document (non-refundable) in the form of cash /Demand Draft in favour of Madhya Pradesh State Electronics Development Corporation Limited, Bhopal. Sale of Tender 29.05.2015 to 12.06.2015 (From 11.00 C Document a.m. To 4.00 p.m. in all working days) D Pre Bid Meeting 05.06.2015 at 11.00 AM in the State IT Centre, 47- A Arera Hills, Bhopal. E Last date for submission of Bid 15.06.2015 by 03:00 p.m. F Date of opening of 15.06.2015 at 4.00 p.m. Technical Bid G EMD Rs. 10,000/- (Rupees Ten Thousand only) Payable in the form of Demand Draft in favour of Madhya Pradesh State Electronics Development Corporation Limited, Bhopal. H Place of opening of Bids MPSEDC Ltd., State IT Centre, 47-A, Arera Hills,Bhopal I Mode of submission of Bid MANUAL Addl.Chief General Manager M.P.State Electronics Development Corporation Ltd. State IT Centre, 47-A, Arera Hills, Bhopal -462011 Phone: 0755 2518604, 2579815 Fax: 2579824, www.mpsedc.com 19