1 part-1 PRODUCTION SECTION Part-1 Sr. No. Particular Details of Tender 1 Details of Purchase Purchase of fodder seed of Maize,Jowar, Rajaka Bajara, Oat & lucern crop for Dept. of Agri. Programme- 2012. 2 Tender Form Fee Rs. 5000 /- (Non refundable) by demand draft /Pay order in favour of the Gujarat state seeds corporation Ltd. Payable at Gandhinagar for private parties and free of charge for the Corporation of the Government of India/ State Government, Co.- Operative Institutions and Agricultural Universities. 3 Date and Time of Online submission of Tender Date : 31-08-2012 to 20-09-2012 up to 18.00 Hrs. 4 Date of submission of, physical copies of Technical Bid, Tender Deposit & Tender document Fees Date : 21-09-2012 up to 18.00 Hrs. 5 Tender Opening Online Date : 24-09-2012 Time : 12.00 Noon 6 Tender Deposit Cropwise Tender Deposit is as under Crop Tender Deposit Rs./qtl. Maize 150/- Jowar 150/- Bajara (Fodder) 125/- Oat 125/- Lucern 1000/- D.D. of Tender deposit in favour of the Gujarat State Seed Corporation Ltd. Payable at Gandhinagar. No Other Guaranty will be Accepted. Part-1 Detail of Tender Page No- 1 Part-2 Terms & condition Page No- 2 to 5 Agreement Page No- 6 Part-3 Technical bid Page No- 7 to 10 Financial bid (format only for information ) Page No 11 ( Financial Bid is submitted only online )
2 part-2 Terms & Conditions for Purchase of Maize, Jowar, Rajaka Bajara, Oat & Lucern crop seed for Dept. of Agri. Programme-2012. GSSC is interested to purchase Labelled seeds as under which should be produced during 2011 2012 as per the following Terms & Conditions. Sr. No. Crop Variety Stage Packing Size (Kg.) Required Quantity in qtl.. Cut of Date for supply of seed 1 Jowar SSG L 21.0 22000.00 25 days after 2 Bajara (Fodder) Rajaka Bajara L 3.0 12000.00 3 Maize A.Tall L 21.0 19000.00 4 Lucern Anand-2,3, L 3.0 600.00 kachhi Rajako 5 Oat Kent L 20.0 3000.00 date of purchase order Tender Rules :- (1) Normally seeds should be supplied after 25 th October- 2012.But in case of any early requirement it should be supplied before also. (2) Minimum quantity should be offered as per given below, other wise tender will be rejected. Sr.No. Crop Minimum Offer Quantity 1. Maize 2500 Quintal 2. Jowar 2500 Quintal 3. Rajaka Bajara 1000 Quintal 4. Lucern 100 Quintal 5. Oat 1000 Quintal (3) Without Tender Deposit, Tender Document Fee and minimum offer qty., the tender will be rejected. (4) The Maize & Jowar seed will be packed 21 kg. packing each in 30" X 20" & Oat seed will be packed 20 kg. in 34" X 22" size in sercular type 12 x 12 mash 1200 denier milky white HDPE bags in two colour, Rajaka bajara and Lucern seed will be packed 3 kg. packing in 40 X 25 c.m. size, 120 GSM Non woven bags, as per designed approved by GSSC On party's own cost. The Rajaka Bajra & Lucern seed should be packed in outer packing ( 3.0 k.g. X 16 Bag = 48.0 k.g ).in sercular type 12 x 12 mash 1200 denier milky white HDPE bags size ( 44 X 27 inch ) (5) Other packing materials / labour charges, loading charges & other charges will have to be born by the supplier. (6) The rate should be offered Rs. per quintal Ex Taluka place in the state. Cropwise Tender Deposit @ Rs. per qtl. Crop Tender Deposit Rs./qtl. Maize 150/- Jowar 150/- Rajaka Bajara 125/- Lucern 1000/-
3 Oat 125/- part-2 (7) Tender document fee Rs.5000/- And Tender Deposit should be sent along with D.D. in favour of Gujarat State Seeds Corporation Ltd of any Bank and payable at Gandhinagar (Gujarat) (8) Party has to execute an agreement as per given tender terms on Stamp Paper of Rs.100/- before Notary within ten days of after supply A Copy of an agreement is attached. (9) If the supplier fails to supply agreed quantity or short supply in that case proportionate Security Deposit will be forfeited. (10) If the supplier fails to supply the agreed quantity within stipulated time in that case the first party reserves to right the penalty for delay supply. (11) The tender deposit of the successful bidder will be refunded end of October 2012 and December -2012 for Maize & Lucern after complete supply and satisfactory result of the growing on the field of farmers to whom the seed was supplied / sold by GSSC. G.S.S.C. shall not pay any kind of interest on this tender deposit. (12) GSSC reserves the right to accept or reject any or all the tenders without giving any reason. (13) The Tenderer must have attached copy of seed license number, Sales Tax registration No./ VAT - TIN No. & Income Tax No (PAN NO.) and give the details of seed sale turnover of the years 2009-10 And 2010-11 with technical bid. (14) The settlement of the dispute in respect of this agreement shall be subject to the jurisdiction of the court at Gandhinagar only. (15) If any dispute will arise about this transaction the decision of Managing Director will be final and supplier has to accept it. (16) All packing & processing materials expenses borne by supplier (Second party). (17) Party has to provide the STL Result, An Agreement & Bill, After that GSSC will release the 90 % payment. Remaining 10 % payment release after pre-audit. Payment will be made through RTGS No. only. (18) The guarantee of physical purity, genetic purity and Germination would be given by the supplier party. In case of any complain the party will be responsible for losses to the farmers.
4 part-2 (19) The Party have to give one (1) Lot wise samples of labelled seed of each Crop / variety at free of cost to GSSC. (20) There will be possibility of changing in quantity mentioned in Tender Form it is reserve the right of Managing Director to change the quantity. (21) The rates are for fresh Labelled seed and are inclusive of all taxes whatever being levied by the central or state government including octroi, marketcess etc. (22) Tenderer can not be any change in offered variety / stage of each crop mentioned in tender form. (23) TWO BID TWO COVER SYSTEM THROUGH E TENDERING: Invite tenders in two sealed covers separately named (1) Tender Deposit / Tender document fee Cover with Performa No.4 and (2) TECHNICAL BID Cover with performa No.1, 2,and 3 should be submitted physical only. FINANCIAL BID should be submitted only through e- tendering. [a] [b] Tender Deposit / Tender document Fees Cover: The Tender Deposit / Tender document Fees Cover should contain the amount of Tender Deposit / Tender Fees (Non refundable) in the form of Demand Draft in favour of Gujarat State Seeds Corporation Limited payable at Gandhinagar only. The physical copies of tender document fees, tender deposit should be STRICTLY submitted to GSSCL between 21-09-2012 up to 18.00 Hrs. Physical Technical Bid and Tender Deposit / Tender Fees Cover received after the due date and time will not be accepted and the offer will be categorically ignored without any communication Technical Bid Cover Technical bid cover should contained copy of Tender form along with Performa 1, Performa 2, Performa 3 & Performa 4 along with attested copies of required document. The physical copies of Technical Bid should be STRICTLY submitted to GSSCL on dated 21-09-2012 up to 18.00 Hrs. Tenderer should attached scanned copy of all the documents of technical bid during e-tendering and also submit the physical document duly certified in Technical Bid Cover mentioned above.
5 part-2 [c] Financial Bid: Financial Bid should contain only rates/prices of item including all taxes and offered quantity. It may be noted that Financial Bid will be submitted only through online e-tendering on https://gsscl.nprocure.com website during 31-08-2012 to 20-09-2012 up to 18.00 Hrs. It may be noted that physical copies of Financial Bid is not required to be submitted. The financial bid to be submitted only online. In case any Tenderer will submit physical the Financial Bid then it will not be considered and opened. [d] Physical Technical Bid & online technical bid & Financial bid will be opened on 24-09-2012 at 12.00 Noon in the presence of the authorized representative of bidders who can remain present at GSSCL office at Gandhinagar. All those who are found technically competent to carryout the job will be considered as qualified Tenderer and only their financial bid will be considered & opened online. MANAGING DIRECTOR
6 AGREEMENT FORM The party to whom the tender is sanction shall execute agreement on stamp paper of Rs. 100 before notary. AGREEMENT I / We............................... residing at..........taluka....... District.............. hereby give under taking that on sanctioning the tender for purchase seeds by the Gujarat State Seeds Corporation Ltd. Gandhinagar. I have received the purchase order wide GSSCL letter No.... I / We have read all terms and condition mentioned in Tender serial No. 1 to 23 and have understood properly. I have supply the seed as under. Sr.No Crop Variety Stage Packing size in kg Supply qty.in.qtl. I have supplied the above seeds having quality as per norms of seed standard, If the farmer will sow the seeds sold by the corporation in late kharif 12 & early Rabi-2012 season. Any complaint/ questions arise regarding to the physical purity before sowing or after sowing the germination and genetical purity, the entire responsibility of which will rest on us. More ever I / We will also responsible for payment of any claim / compensation raised by any farmer in this regard. I / We give full undertaking, having completely understood thought in same condition of mind, the same is binding to me / us with that knowledge. I/ We execute this agreement. Got executed by The party who executed the agreement Managing Director Signature Gujarat State Seeds corporation ltd, Name of party........... Gandhinagar seal............... Date : Address.............. Place: Gandhinagar Witness with address. Witness with address (1) (1) (2) (2)
7 part-3 Performa No.-1 Technical Bid Only for GSSCL information Technical details for Purchase of Maize, Jowar, Rajaka Bajara, Oat & Lucern crop seed for Dept.of Agri. Programme-2012. 1. Tenderer s Name and Address 2 Telephone No. & Fax No. (If any) 3 Party s Sales Tax No. / VAT No./ CST No. (Please attach Xerox copy) 4 Party s Permanent Income Tax Number (Please attach Xerox copy) 5 Seed Sale license Number (Please attach Xerox copy) 6 Facility of Seed Grader Machine and Other facilities. (A) Model (B) Grading Capacity (C) Other details of Machine. 7 Particulars about Seed Supplier Party. Experience, Years, Black Listed By Govt. (Party s Profile) 8 Particulars about Seed Supply to Govt. / Semi Govt. Institutions during two three years. i.e. Institution s Name, Supplied Quantity, Crop, Variety, Stage (Certified /Labelled) etc. 9 Last two year s detail about seed sale in Quantity and amount (Year wise) Particulars / Year 2009-10 2010-11 Seed Sale in Quintal Amount ( Rs.In Lacks)
8 part-3 Performa No.-2 Technical Bid Only for GSSCL information Details of Contact Personnel (To be submitted on Tenderer s Letter head only) In the event of need of communication. I / we... hereby authorize following official as our personnel: 1 Name of Personnel 2 Designation 3 Phone No. with STD Code-(Office) 4 Fax No. 5 Phone No. with STD Code (Resident) 6 Mobile No. 7 Firm / Party's Name 8 Bank Account No 9 Bank Name & Address 10 Bank RTGS Code No Place: stamp & Signature of the Tenderer Date:
9 part-3 Performa No.-3 Technical Bid Only for GSSCL information Details of Proprietor / Partners (To be submitted on Tenderer s Letter head only) Tender document no. :... Name & Address of Tenderer :... Sr No. Particular Propritor-1 Propritor-2 Propritor-3 1 Name 2 Address 3 Phone No. with STD Code-(Office) 4 Fax No. 5 Phone No. with STD Code-(Resident) 6 Mobile No. 7 E-mail Address 8 Residential Address Name and Address of the Sister Concerns Sr. No. Name of the Firm Address 1 2 3 Place: Date: Signature of Competent Authority Seal of Manufacturer
10 part-3 Performa No. 4 Technical Bid COVERING LETTER OF EMD & TENDER FORM FEE. (To be submitted by the tenderer on his printed letter head only) (To be kept EMD / Tender fee cover only ) To, The Managing Director Gujarat State Seeds Corporation Ltd; Beej Bhavan, Sector No. 10 A, Gandhinagar 382 043. Sr. No Sub:- Submission of Tender deposit & Tender document fee for the supply of Maize, Jowar, Rajaka Bajara, Oat & Lucern crop seed for Dept. of Agri. Programe-2012 Please find here enclosed the Tender deposit Payment as per following details. Crop Variety Stage Packing Offer D.D.No. size Quantity & in kg. In Qtls. Date Minimum lot size for offer in Qtls. Tender Deposit Amt.(@ Rs. /qtl 1 2 3 4 5 6 7 8 9 1 Jowar SSG L 21 2500 150/- 2 Bajara (Fodder) Rajaka Bajara L 3 1000 125/- 3 Maize A.Tall L 21 2500 150/- 4 Lucern Anand-2 L 3 100 1000/- Anand-3 L 3 100 1000/- kachhi L 3 100 1000/- 5 Oat Kent L 20 1000 125/- Please find here enclosed the Tender document fee as per following details. Please find here enclosed the Tender document fee as per following details. Sr. No. Particulars D.D. Number Date Amout Rs. Drawn on (Please mention name of Bank) 1 Demand Draft 5000/- Bank Name and Place Branch and Place I / We clearly understand that the failure to enclose Tender deposit & Tender document fee payment OR failure to enclose valid documents for Tender deposit Exemption shall constitute on the spot rejection of tender as per the Terms and Conditions of the tender. I / We clearly understand that the documents pertaining to Tender deposit payment OR Tender deposit Exemption enclosed elsewhere, other than in Tender deposit Envelope shall also constitute on the spot rejection of tender as per the Terms and Conditions of the tender. Place : Date : Stamp & Signature of the Tenderer
11 part-3 FORMAT OF FINANIAL BID ONLY FOR INFORMATION FINANCIAL BID TO BE SUBMITTED ONLINE ONLY Tender Form (Financial Bid) Purchase of Maize, Jowar, Rajaka Bajara,Oat & Lucern crop Seed for Dept. of Agri. Programme-2012. To, Managing Director, Gujarat state seeds corporation LTD. Beej Bhavan, Sector 10 A Gandhinagar Sir, Sub :-offer for Purchase of Maize, Jowar, rajaka Bajara & Lucern seeds. Ref :- With reference to your advertisement in news paper...dated: ---------- I am offering my rate for the seed produced during 2011 2012. I had read and understand all the terms & conditions of GSSC and agreed to abide the same. Sr. No Crop Variety Stage Packing Size (Kg.) Offered Quantity in qtl. Offered Rate Rs./qtl. Ex taluka place in the state 1 2 3 4 5 6 7 1 Jowar SSG L 21 2 Bajara Rajaka (Fodder) Bajara L 3 3 Maize A.Tall L 21 Anand-2 L 3 4 Lucern Anand-3 L 3 Kachhi L 3 5 Oat Kent L 20 Tenderer Signature :- Name :- Rubber Stamp Party :-