LEADERSHIP JOB DESCRIPTIONS CONTRIBUTOR TRACK Page Member (cmmittees, subcmmittees and task frces)... 2 LEADERSHIP TRACK Trustee.. 4 Secretary/Treasurer... 7 Chair.. Vice Chair. 11 15 PRESIDENTIAL TRACK President... 18 President Elect. 23 First Vice President... 27 Secnd Vice President 31 OTHER Bard Liaisn... Immediate Past President. Secnd Past President. Staff Liaisn. 35 37 39 41 1
MEMBER JOB DESCRIPTION (Cmmittees, Subcmmittees and Task Frces) Term f Office Per cmmittee, subcmmittee r task frce charge. Typically tw years with reappintment fr ne cnsecutive tw year term. Methd f Appintment Members shall be appinted by the President Elect, in cnsultatin with the President and the Chief Executive Officer. Ex ffici members shall serve autmatically. Accuntability Reprt t: Cmmittee, subcmmittee r task frce Chair Key relatinships: Other members, staff liaisn(s) Purpse T wrk in partnership with the chair and staff liaisn t fulfill the cmmittee s charge. Respnsibilities Be infrmed abut the Sciety s Strategic Plan, annual pririties and cmmittee s charge. Be infrmed abut the cmmittee s annual bjectives, wrk plan and timeline fr the cmmittee s activities. Wrk cllabratively with the chair and staff t achieve the cmmittee s gals and bjectives. Participate actively and cnstructively in all cmmittee meetings, including cntributing t cmmittee deliberatins by being familiar with distributed materials. Respnd t email ntificatins and slicitatins in a timely manner. Maintain the cnfidentiality f deliberatins and materials. Cntribute t the timely cmpletin f cmmittee prducts and deliverables, including meeting staff and cmmittee deadlines. Vlunteer fr special assignments r tasks when able. Cmply with the Sciety s cnflict f interest and cde f cnduct plicies, including: Annually cmplete the Sciety s disclsure frm, and practively update persnal disclsure infrmatin whenever material changes in circumstances require. Cmply with the Chair s requests t self-recuse frm participating in discussins, meetings/calls and/r vting as apprpriate. Annually sign the Sciety s Vlunteer Cde f Cnduct. Cmply with the Sciety s travel and expense reimbursement plicies. 2
Decisin Making Authrity Vte n matters brught befre the cmmittee at the Chair s discretin. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Qualificatins Skills Attentin t Detail: Thrughness in accmplishing a task. Mnitrs and checks wrk r infrmatin and plans and rganizes time and resurces efficiently. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals/charge f the cmmittee, Bard, and/r Sciety. Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Heart Rhythm Sciety. Makes the time t actively cntribute and participate. Cmpetencies Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n, and learn frm experiences. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Relatinship Building: Wrks cllabratively t develp psitive wrking relatinships with thers t achieve the shared gals f the Sciety. Accuntability: Willingness t accept full respnsibility in meeting perfrmance expectatins. Displays hnesty and truthfulness; cnfrnts prblems quickly; displays strng cmmitment t the success f HRS. Cmmitment: Demnstrates dedicatin t serve the needs f the EP prfessin and cmmunity thrugh the Sciety. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. Prblem Slving: The ability t gain supprt and buy-in frm thers and mtive thers t take actins in the best interest f the Sciety. Decisin Making: Analyzes prblems by evaluating available infrmatin and resurces; develps effective, viable slutins t prblems t drive effectiveness and meet the gals f the cmmittee and Sciety at large; many times with limited infrmatin and under tight deadlines and pressure. Stewardship: Dedicated t taking care f and wisely using the resurces f the Sciety. Makes infrmed decisins regarding resurce allcatin. Cmmunicates decisins regarding resurces in an effective manner t stakehlders. 3
TRUSTEE JOB DESCRIPTION Term f Office 3 years. Re-electin is pssible fr ne additinal, cnsecutive term f tw years. Methd f Appintment Trustees are elected by the Sciety s members by written r electrnic mail ballt, per HRS Bylaws. Accuntability Reprt t: Bard Key Relatinships: Bard members, Chief Executive Officer, Directr f Gvernance and Bard Relatins Purpse T act in the best interest f the Sciety as a whle and t exercise the legal duties f nnprfit stewardship: 1) be faithful t the Sciety s missin, 2) exercise due diligence, and 3) give undivided allegiance t the Sciety when making decisins affecting the Sciety. Respnsibilities As a Steward f the Sciety Be infrmed abut and supprt the Sciety s missin, services, plicies and prgrams. Be infrmed abut and supprt the Bard f Trustees missin t gvern the Sciety, prtect the rganizatin s image and assets, and be the mral vice f its members. Champin the Sciety s prgrams and interests. Take an active rle in identifying and develping future leaders. Participate in fundraising activities, including making a persnal financial cntributin as defined in the Bard Service Agreement. Keep up-t-date n develpments in the field. As an Ethical Rle Mdel Strictly adhere t the Sciety s cnflict f interest and cnfidentiality plicies utlined in the Bylaws and the Cde f Ethics,, including: Annually cmplete the Sciety s disclsure frm, and practively update persnal disclsure infrmatin whenever material changes in circumstances require. Annually sign the Sciety s Vlunteer Cde f Cnduct. Maintain the cnfidentiality f the Bard s deliberatins and materials. As a Bard Member Sign the Sciety s Bard Service Agreement required f all Trustees annually in May. Attend regular and special Bard meetings, and supprt ther Sciety functins. 4
Review agendas and materials prir t meetings and cme prepared t participate. Assist the Bard in carrying ut its fiduciary respnsibilities, including reviewing financial statements and asking questins. Serve as a Bard Liaisn t at least ne cmmittee, subcmmittee r task frce. Take n special duties, including task frce assignments, at the request f the President. Other Cre Missin Supprt Review scientific and clinical dcuments fr HRS endrsement. Decisin Making Authrity Vte n matters duly brught befre the Bard, per Article III f the Sciety s Bylaws. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. Cnflict Reslutin: Uses a variety f appraches t manage and reslve cncerns, disagreement, and cnflict. Cnsensus Building: Develps cperatin and teamwrk while participating in a grup, wrking tward slutins which generally benefit all parties. Financial Acumen: Maintains and applies a brad understanding f financial management principals t ensure decisins are fiscally sund and respnsible. Grup Dynamics: Enables cperative and prductive grup interactins. Netwrking: Actively expands prfessinal netwrks; leverages netwrks fr HRS supprt. Prfessinal Stature: Maintains brad-based clinical knwledge and experience. Hlds strng prfessinal credibility and reputatin within r utside f HRS. Strategic Planning Experience: Has experience with planning, evaluatin, and implementatin f a strategic plan, including demnstrated ability t fcus n lng term gals and strategic utcmes. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals f the cmmittee and/r the Sciety. 5
Vlunteer Experience: Demnstrates effectiveness n HRS cmmittees, subcmmittees r task frces. Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Sciety. Makes the time t actively cntribute and participate. Cmpetencies Accuntability: Accepts full respnsibility in meeting expectatins. Cmmitment: Serves the needs f the Sciety and the EP prfessin. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n and learn frm experiences. Decisin Making: Evaluates available infrmatin and resurces t develp effective and viable slutins that meet the gals f the cmmittee and Sciety at large, ften with limited infrmatin and under tight deadlines. Develping Others: Develps the ability f thers t perfrm and cntribute t the Sciety by prviding nging feedback, caching and pprtunities t learn thrugh frmal and infrmal methds. Impact and Influence: Gains supprt and buy-in and mtivates thers t act in the best interest f the Sciety. Innvatin: Addresses the future needs f the Sciety and stakehlders thrugh creative prblem slving, infrmed risk-taking, and fstering new ideas. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Prblem Slving: Identifies and analyzes prblems and evaluates alternate slutins and makes recmmendatins in the best interest f the Sciety. Relatinship Building: Wrks cllabratively with thers t develp psitive wrking relatinships t achieve the shared gals f the Sciety. Stewardship: Efficiently utilizes the resurces f the Sciety t make infrmed decisins. Cmmunicates decisins in an effective manner t stakehlders. Strategic Thinking: Frmulates bjectives and pririties and implements plans that supprt the lng-term interests f the Sciety. Takes advantage f pprtunities and manages risks. Team Leadership: Effectively manages and guides grup effrts, and prvides an apprpriate level f feedback cncerning grup prgress. 6
SECRETARY AND TREASURER JOB DESCRIPTION Term f Office Tw years. The Secretary and Treasurer shall nt serve mre than tw cnsecutive terms. Methd f Appintment Officers shall be elected by the Members and Fellws entitled t vte, accrding t the prcess stipulated in the HRS Bylaws. Accuntability Reprt t: Bard f Trustees Staff Liaisn: Directr, Gvernance and Bard Relatins Key Relatinships: Chief Executive Officer, President Purpse As Secretary, t ensure that actins f the Bard are dcumented apprpriately. As Treasurer, t ensure the Bard s ability t discharge its fiduciary duties. Respnsibilities Ex Offici Assignments Preside as Chair f the fllwing entities: Finance Cmmittee Serve as a vting member f the fllwing entities: Bard f Trustees Executive Cmmittee Legislative Affairs Subcmmittee Cmpensatin Subcmmittee Audit Cmmittee Heart Rhythm Fundatin Bard f Directrs (when active) HRS Cnsulting Services Bard f Directrs Other Duties As Secretary Ensure that accurate minutes f all Bard meetings are prepared, distributed t the Trustees in a timely fashin, and maintained at the crprate ffice; minutes shall recrd the time and place f meetings, whether regular r special, hw the meetings were called, the names f thse present r represented at the meeting and the prceedings. Ensure that all ntices fr meetings and ther actins are given in accrdance with the prvisins f the Bylaws r as required by law. Act as custdian f the recrds, including minutes and the fficial list f trustees, and the crprate seal. 7
Certify and ensure that a current cpy f the Bylaws is maintained in the crprate ffice. Affix the seal, as authrized by the Bylaws r as required by law, t duly executed dcuments f the crpratin. Perfrm any ther duties required by the Bylaws, Articles f Organizatin, r the law. As Treasurer Serve as financial fficer f the rganizatin. Wrk with the Chief Executive Officer and Chief Operating Officer t ensure that accurate financial recrds are maintained and that apprpriate financial reprts are made available t the Bard n a timely basis. Assist the Chief Executive Officer and Chief Operating Officer in preparing the annual budget and presenting the budget t the Bard fr apprval. Ensure cmpliance with all relevant legal and regulatry requirements and ethical standards. Ensure that the rganizatin s assets are prtected, expended and invested accrding t Bard plicies and prcedures. Mnitr adherence t financial plicies and, when applicable, recmmend financial plicies t the Bard fr apprval. As a Leader Act as a mentr and cach t senir vlunteers and emerging leaders t help them strengthen their leadership skills and develp prfessinal netwrks f value t the rganizatin. Perfrm ther duties as directed by the Bard. See Cmmittee Chair jb descriptin. Decisin Making Authrity Cnvene meetings. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Enfrce cnflict f interest plicies, including requiring members recusal frm participating in discussins, meetings/calls and/r vting as apprpriate. Apprve final wrk prducts and frmal cmmunicatins. Make recmmendatins n wrk prcesses and vlunteer assignments. Estimated Time Cmmitment 4-5 hurs per mnth Scheduled Executive Cmmittee cnference calls (bi-mnthly) Bard Meetings (September, January, May) Leadership Retreat (summer) Finance Cmmittee meetings (4/year) Cmmittee and subcmmittee meetings 8
Busiest Times f the Year Prir t and just after Bard meetings Budget preparatin cycle (April - September) Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. Cnflict Reslutin: Uses a variety f appraches t manage and reslve cncerns, disagreement, and cnflict. Cnsensus Building: Develps cperatin and teamwrk while participating in a grup, wrking tward slutins which generally benefit all parties. Financial Acumen: Maintains and applies a brad understanding f financial management principals t ensure decisins are fiscally sund and respnsible. Grup Dynamics: Enables cperative and prductive grup interactins. Netwrking: Actively expands prfessinal netwrks; leverages netwrks fr HRS supprt. Prfessinal Stature: Maintains brad-based clinical knwledge and experience. Hlds strng prfessinal credibility and reputatin within r utside f HRS. Strategic Planning Experience: Has experience with planning, evaluatin, and implementatin f a strategic plan, including demnstrated ability t fcus n lng term gals and strategic utcmes. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals f the cmmittee and/r the Sciety. Vlunteer Experience: Demnstrates effectiveness n HRS cmmittees, subcmmittees r task frces. Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Sciety. Makes the time t actively cntribute and participate. Cmpetencies Accuntability: Accepts full respnsibility in meeting expectatins. Cmmitment: Serves the needs f the Sciety and the EP prfessin. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n and learn frm experiences. 9
Decisin Making: Evaluates available infrmatin and resurces t develp effective and viable slutins that meet the gals f the cmmittee and Sciety at large, ften with limited infrmatin and under tight deadlines. Develping Others: Develps the ability f thers t perfrm and cntribute t the Sciety by prviding nging feedback, caching and pprtunities t learn thrugh frmal and infrmal methds. Impact and Influence: Gains supprt and buy-in and mtivates thers t act in the best interest f the Sciety. Innvatin: Addresses the future needs f the Sciety and stakehlders thrugh creative prblem slving, infrmed risk-taking, and fstering new ideas. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Prblem Slving: Identifies and analyzes prblems and evaluates alternate slutins and makes recmmendatins in the best interest f the Sciety. Relatinship Building: Wrks cllabratively with thers t develp psitive wrking relatinships t achieve the shared gals f the Sciety. Stewardship: Efficiently utilizes the resurces f the Sciety t make infrmed decisins. Cmmunicates decisins in an effective manner t stakehlders. Strategic Thinking: Frmulates bjectives and pririties and implements plans that supprt the lng-term interests f the Sciety. Takes advantage f pprtunities and manages risks. Team Leadership: Effectively manages and guides grup effrts, and prvides an apprpriate level f feedback cncerning grup prgress. 10
CHAIR JOB DESCRIPTION Term f Office One year. Reappintment fr up t three additinal, cnsecutive ne year terms is permissible. Methd f Appintment The Chair shall be appinted by the President Elect, wh shall cnsult with the President and the Chief Executive Officer. Accuntability Reprt t: Entity designated in cmmittee, subcmmittee r task frce charge Key relatinships: Vice chair, staff liaisn(s), Bard liaisn, chairs f entities designated in the cmmittee, subcmmittee r task frce charge Purpse T partner with staff liaisn(s) t ensure grup effectiveness and vlunteer engagement. Respnsibilities Be infrmed abut the Sciety s Strategic Plan, annual rganizatinal pririties and the charge f the cmmittee, subcmmittee r task frce. Wrk cllabratively with staff liaisn(s) in an iterative prcess t: Establish annual bjectives, wrk plans, timelines and budgets, in alignment with the Strategic Plan, Bard s pririties and the frmal charge. Mnitr activities, budget, and deadlines t ensure timely cmpletin f high quality, cst effective wrk prducts Ensure members cmpliance with the Sciety s financial and cnflict f interest plicies, including regularly reviewing members disclsures and planning apprpriately. Schedule meetings. Develp meeting agendas. Prepare fr meeting dynamics, especially cmplex r cntrversial issues. Reprt activities and recmmendatins t the apprpriate entity r entities, as designated in the charge. Drive leadership develpment and successin planning Cllabrate with staff liaisn(s) t rient new members t the rle and respnsibilities utlined in the charge. Set and cmmunicate expectatins abut vlunteer perfrmance. Set challenges and delegate tasks t members and encurage quality participatin. Mnitr members participatin and wrk cllabratively with the staff liaisn(s) and the Bard liaisn(s) t mentr vlunteers. Cach underperfrming members, and when necessary, recmmend remval t the Executive Cmmittee. 11
Identify and nurture high-ptential members, including the Vice Chair, and emerging leaders. Cnsult n future assignments and vlunteer successin planning at the request f the President, President-Elect r Gvernance Cmmittee. Cnsult with the President-Elect n the appintment f the Vice Chair. Preside ver meetings and telecnferences. Fster an envirnment that encurages innvative thinking. Respnd t email ntificatins and slicitatins in a timely manner. Maintain the cnfidentiality f deliberatins and materials. Apprve final wrk prducts and frmal cmmunicatins. Decisin Making Authrity Cnvene meetings. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Enfrce cnflict f interest plicies, including requiring members recusal frm participating in discussins, meetings/calls and/r vting as apprpriate. Apprve final wrk prducts and frmal cmmunicatins. Make recmmendatins n wrk prcesses and vlunteer assignments. Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. Cnflict Reslutin: Uses a variety f appraches t manage and reslve cncerns, disagreement, and cnflict. Cnsensus Building: Develps cperatin and teamwrk while participating in a grup, wrking tward slutins which generally benefit all parties. Financial Acumen: Maintains and applies a brad understanding f financial management principals t ensure decisins are fiscally sund and respnsible. Grup Dynamics: Enables cperative and prductive grup interactins. Netwrking: Actively expands prfessinal netwrks; leverages netwrks fr HRS supprt. 12
Prfessinal Stature: Maintains brad-based clinical knwledge and experience. Hlds strng prfessinal credibility and reputatin within r utside f HRS. Strategic Planning Experience: Has experience with planning, evaluatin, and implementatin f a strategic plan, including demnstrated ability t fcus n lng term gals and strategic utcmes. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals f the cmmittee and/r the Sciety. Vlunteer Experience: Demnstrates effectiveness n HRS cmmittees, subcmmittees r task frces. Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Sciety. Makes the time t actively cntribute and participate. Cmpetencies Accuntability: Accepts full respnsibility in meeting expectatins. Cmmitment: Serves the needs f the Sciety and the EP prfessin. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n and learn frm experiences. Decisin Making: Evaluates available infrmatin and resurces t develp effective and viable slutins that meet the gals f the cmmittee and Sciety at large, ften with limited infrmatin and under tight deadlines. Develping Others: Develps the ability f thers t perfrm and cntribute t the Sciety by prviding nging feedback, caching and pprtunities t learn thrugh frmal and infrmal methds. Impact and Influence: Gains supprt and buy-in and mtivates thers t act in the best interest f the Sciety. Innvatin: Addresses the future needs f the Sciety and stakehlders thrugh creative prblem slving, infrmed risk-taking, and fstering new ideas. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Prblem Slving: Identifies and analyzes prblems and evaluates alternate slutins and makes recmmendatins in the best interest f the Sciety. Relatinship Building: Wrks cllabratively with thers t develp psitive wrking relatinships t achieve the shared gals f the Sciety. 13
Stewardship: Efficiently utilizes the resurces f the Sciety t make infrmed decisins. Cmmunicates decisins in an effective manner t stakehlders. Strategic Thinking: Frmulates bjectives and pririties and implements plans that supprt the lng-term interests f the Sciety. Takes advantage f pprtunities and manages risks. Team Leadership: Effectively manages and guides grup effrts, and prvides an apprpriate level f feedback cncerning grup prgress. 14
VICE CHAIR JOB DESCRIPTION Term f Office One year. Reappintment fr up t three additinal, cnsecutive ne year terms is permissible. Methd f Appintment The Vice Chair shall be appinted by the President Elect, wh shall cnsult with the incming r sitting Chair, the President and the Chief Executive Officer. Accuntability Reprt t: Chair Key relatinships: Staff liaisn(s), Bard liaisn, chairs f entities designated in the cmmittee, subcmmittee r task frce charge Purpse T partner with the chair and staff liaisn(s) t ensure grup effectiveness and vlunteer engagement. Respnsibilities Be infrmed abut the Sciety s Strategic Plan, annual rganizatinal pririties and the charge f the cmmittee, subcmmittee r task frce. At the discretin f the Chair, wrk cllabratively with the Chair and staff liaisn(s) t: Establish annual bjectives, wrk plans, timelines and budgets, in alignment with the Strategic Plan, Bard s pririties and the frmal charge. Mnitr activities, budget, and deadlines t ensure timely cmpletin f high quality, cst effective wrk prducts Develp meeting agendas. Prepare fr meeting dynamics, especially cmplex r cntrversial issues. At the discretin f the Chair, wrk cllabratively with the Chair, staff liaisn(s) and Bard liaisn t help develp vlunteers, including: Orient new members t the rle and respnsibilities in the charge. Mnitr members participatin and help mentr vlunteers, including caching underperfrming members, and if necessary, recmmending remval t the Chair. Identify and nurture high-ptential members. Preside ver meetings and telecnferences, in the absence f the chair. Respnd t email ntificatins and slicitatins in a timely manner. Maintain the cnfidentiality f cmmittee materials and deliberatins. Other duties as assigned by the Chair. Decisin Making Authrity Cnvene meetings at the directin f the Chair. 15
Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. In the absence f the Chair, enfrce cnflict f interest plicies, including requiring recusal by cmmittee members frm participating in discussins, calls and/r vting as apprpriate. Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. Cnflict Reslutin: Uses a variety f appraches t manage and reslve cncerns, disagreement, and cnflict. Cnsensus Building: Develps cperatin and teamwrk while participating in a grup, wrking tward slutins which generally benefit all parties. Financial Acumen: Maintains and applies a brad understanding f financial management principals t ensure decisins are fiscally sund and respnsible. Grup Dynamics: Enables cperative and prductive grup interactins. Netwrking: Actively expands prfessinal netwrks; leverages netwrks fr HRS supprt. Prfessinal Stature: Maintains brad-based clinical knwledge and experience. Hlds strng prfessinal credibility and reputatin within r utside f HRS. Strategic Planning Experience: Has experience with planning, evaluatin, and implementatin f a strategic plan, including demnstrated ability t fcus n lng term gals and strategic utcmes. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals f the cmmittee and/r the Sciety. Vlunteer Experience: Demnstrates effectiveness n HRS cmmittees, subcmmittees r task frces. Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Sciety. Makes the time t actively cntribute and participate. Cmpetencies Accuntability: Accepts full respnsibility in meeting expectatins. Cmmitment: Serves the needs f the Sciety and the EP prfessin. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. 16
Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n and learn frm experiences. Decisin Making: Evaluates available infrmatin and resurces t develp effective and viable slutins that meet the gals f the cmmittee and Sciety at large, ften with limited infrmatin and under tight deadlines. Develping Others: Develps the ability f thers t perfrm and cntribute t the Sciety by prviding nging feedback, caching and pprtunities t learn thrugh frmal and infrmal methds. Impact and Influence: Gains supprt and buy-in and mtivates thers t act in the best interest f the Sciety. Innvatin: Addresses the future needs f the Sciety and stakehlders thrugh creative prblem slving, infrmed risk-taking, and fstering new ideas. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Prblem Slving: Identifies and analyzes prblems and evaluates alternate slutins and makes recmmendatins in the best interest f the Sciety. Relatinship Building: Wrks cllabratively with thers t develp psitive wrking relatinships t achieve the shared gals f the Sciety. Stewardship: Efficiently utilizes the resurces f the Sciety t make infrmed decisins. Cmmunicates decisins in an effective manner t stakehlders. Strategic Thinking: Frmulates bjectives and pririties and implements plans that supprt the lng-term interests f the Sciety. Takes advantage f pprtunities and manages risks. Team Leadership: Effectively manages and guides grup effrts, and prvides an apprpriate level f feedback cncerning grup prgress. 17
PRESIDENT JOB DESCRIPTION Term f Office One year. Methd f Appintment The President shall nt be elected, but rather the then serving President Elect shall succeed t the ffice f President upn the electin f a new President Elect by vte f the Membership, per the Bylaws. Accuntability Reprt t: Bard f Trustees Staff Liaisn: Chief Executive Officer Key Relatinships: Chief Executive Officer, President Elect, Immediate Past President, Treasurer Purpse T enhance the rganizatin s reputatin and credibility, ensure prgress in implementing the Strategic Plan and fster an envirnment that attracts and energizes utstanding vlunteer leaders. Respnsibilities Ex Offici Assignments Preside as Chair f the fllwing entities: Bard f Trustees Executive Cmmittee Cmpensatin Subcmmittee Business meetings f the HRS Membership Serve as a member f the fllwing entities: Finance Cmmittee Gvernance Cmmittee Health Plicy Cmmittee Heart Rhythm Fundatin Bard f Directrs (when active) Internatinal Bard f Heart Rhythm Examiners Bard f Directrs Other Duties As President Serve as the Sciety s fficial representative and spkespersn. Cmmunicate regularly with the Bard abut Executive Cmmittee activities and ther imprtant issues. Wrk in partnership with the Chief Executive Officer t versee implementatin f the Strategic Plan, ensure rganizatinal effectiveness and plan fr future develpment. Ensure cmpliance with Bard plicies and prcedures and all relevant legal and ethical standards, including plicies and standards gverning crprate relatinships. Act as a mentr and cach t senir vlunteers and emerging leaders t help them strengthen their leadership skills and develp prfessinal netwrks f value t the rganizatin. 18
Appint task frces as necessary and delegate activities t cmmittees and subcmmittees, with Bard apprval. Participate in fundraising activities at the request f the Chairman f the Fundatin r the Chief Executive Officer. Cnsult with the President-Elect and Chief Executive Officer n the appintment f incming cmmittee chairs and members, cnsistent with Guiding Principles Gverning Vlunteer Appintments. Perfrm ther duties as directed by the Bard. As Cmmittee Chair See Cmmittee Chair jb descriptin. Decisin Making Authrity Cnvene meetings. Appint task frces. Enfrce cnflict f interest plicies, including requiring Trustees r Officers recusal frm participating in discussins, meetings/calls and/r vting as apprpriate. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Apprve frmal Sciety cmmunicatins. Make recmmendatins n wrk prcesses and vlunteer assignments. Estimated Time Cmmitment 10-15 days/mnth (3-4 hurs/day) Scheduled Crdinating call with CEO (weekly) Executive Cmmittee cnference calls (frequency TBD) Bard Meetings (September, January, May) Health Plicy Cmmittee calls (mnthly) Leadership Retreat (summer) Ad Hc Executive Cmmittee cnference calls (as needed) Other cmmittee and task frce cnference calls Calls and e-mails t vlunteers and members Invlvement with external rganizatins (e.g. NIH, ACC) Busiest Times f the Year Bard meetings (September, January, May) Cmmittee Appintment Prcess (January/February) Scientific Sessins (May) Leadership Retreat (summer) 19
Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. Cnflict Reslutin: Uses a variety f appraches t manage and reslve cncerns, disagreement, and cnflict. Cnsensus Building: Develps cperatin and teamwrk while participating in a grup, wrking tward slutins which generally benefit all parties. Executive and Bard Assessment Experience: Develps and accesses perfrmance f CEO and Bard members. Partners with CEO n executive level successin planning needs. Financial Acumen: Maintains and applies a brad understanding f financial management principals t ensure decisins are fiscally sund and respnsible. Gvernance Experience: Has served n a Bard, cmmittees and task frces. Grup Dynamics: Enables cperative and prductive grup interactins. Institutinal Knwledge: Pssesses in-depth understanding f HRS histry, plicies and prcesses. Internatinal Psitining: Actively expands internatinal netwrks; leverages netwrks t supprt HRS financially, strategically and cllabratively. Mentring: Actively engages in identifying emerging leaders and is persnally invlved in their develpment. Fsters a mentring envirnment with senir leaders. Netwrking: Actively expands prfessinal netwrks; leverages netwrks fr HRS supprt. Prfessinal Stature: Maintains brad-based clinical knwledge and experience. Hlds strng prfessinal credibility and reputatin within r utside f HRS. Strategic Planning Experience: Has experience with planning, evaluatin, and implementatin f a strategic plan, including demnstrated ability t fcus n lng term gals and strategic utcmes. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals f the cmmittee and/r the Sciety. Visibility: Is recgnized as a leader in the U.S. and/r internatinally. Articulates and champins the best interests f the Sciety. Vlunteer Experience: Demnstrates effectiveness n HRS cmmittees, subcmmittees r task frces. 20
Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Sciety. Makes the time t actively cntribute and participate. Cmpetencies Accuntability: Accepts full respnsibility in meeting expectatins. Cmmitment: Serves the needs f the Sciety and the EP prfessin. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. Change Leadership: Leads and manages change within the rganizatin t meet the strategic gals f the Sciety. Establishes a visin fr the rganizatin in an ever-changing envirnment. Calitin Building: Builds strategic relatinships internally and with key external stakehlders t achieve cmmn gals. Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n and learn frm experiences. Decisin Making: Evaluates available infrmatin and resurces t develp effective and viable slutins that meet the gals f the cmmittee and Sciety at large, ften with limited infrmatin and under tight deadlines. Develping Others: Develps the ability f thers t perfrm and cntribute t the Sciety by prviding nging feedback, caching and pprtunities t learn thrugh frmal and infrmal methds. Fstering Philanthrpy: Articulates and champins a culture f giving in supprt f the Sciety. Impact and Influence: Gains supprt and buy-in and mtivates thers t act in the best interest f the Sciety. Innvatin: Addresses the future needs f the Sciety and stakehlders thrugh creative prblem slving, infrmed risk-taking, and fstering new ideas. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Prblem Slving: Identifies and analyzes prblems and evaluates alternate slutins and makes recmmendatins in the best interest f the Sciety. Relatinship Building: Wrks cllabratively with thers t develp psitive wrking relatinships t achieve the shared gals f the Sciety. Stewardship: Efficiently utilizes the resurces f the Sciety t make infrmed decisins. Cmmunicates decisins in an effective manner t stakehlders. Strategic Thinking: Frmulates bjectives and pririties and implements plans that supprt the lng-term interests f the Sciety. Takes advantage f pprtunities and manages risks. 21
Team Leadership: Effectively manages and guides grup effrts, and prvides an apprpriate level f feedback cncerning grup prgress. 22
PRESIDENT ELECT JOB DESCRIPTION Term f Office One year. Methd f Appintment Officers shall be elected by the Members and Fellws entitled t vte, accrding t the prcess stipulated in the HRS Bylaws. Accuntability Reprt t: Bard f Trustees Staff Liaisn: Chief Executive Officer Key Relatinships: Chief Executive Officer, President, Immediate Past President, First Vice President, Secnd Vice President Purpse T assist the President and strengthen leadership skills in preparatin fr becming President. Respnsibilities Ex Offici Assignments Preside as Chair f the fllwing entities: Educatin and Meetings Crdinating Cmmittee Serve as a member f the fllwing entities: Bard f Trustees Executive Cmmittee Cmpensatin Subcmmittee Finance Cmmittee Gvernance Cmmittee Health Plicy Cmmittee Legislative Affairs Subcmmittee Scientific Sessins Cmmittee Heart Rhythm Fundatin Bard f Directrs (when active) Other Duties As President Elect Assist the President in the executin f his r her duties. Act as a representative r spkespersn fr the rganizatin at the President s request. Perfrm the duties f the President in the President s absence r incapacity; including cmpleting the Presidential term in the event f a vacancy. Act as a mentr and cach t senir vlunteers and emerging leaders t help them strengthen their leadership skills and develp prfessinal netwrks f value t the rganizatin. 23
Practively strengthen prfessinal netwrks and leadership skills in preparatin fr assuming the ffice f President. Appint cmmittee chairs and members, in cnsultatin with the utging President, accrding t leadership develpment and successin planning prcedures. Perfrm ther duties as directed by the Bard r the President. As Cmmittee Chair See Cmmittee Chair jb descriptin. Decisin Making Authrity Cnvene meetings. Make appintments t cmmittees, subcmmittees and task frces, cnsistent with Guiding Principles Gverning Vlunteer Appintments. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Enfrce cnflict f interest plicies, including requiring members recusal frm participating in discussins, meetings/calls and/r vting as apprpriate. Apprve final wrk prducts and frmal cmmunicatins. Make recmmendatins n wrk prcesses and vlunteer assignments. Estimated Time Cmmitment 4½ -5 days/mnth Scheduled Executive Cmmittee cnference calls (frequency TBD) Bard meetings (September, January, May) Cmmittee appintment prcess (January-February) Leadership Retreat (summer) Ad Hc Executive Cmmittee cnference calls (as needed) Membership Cmmittee meetings (TBD) Other cmmittee and task frce cnference calls, including cntent develpment and participatin in internatinal meetings, strategic planning sessins, etc. Busiest Times f the Year: Bard meetings (September, January, May) Scientific Sessins (May) Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. 24
Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. Cnflict Reslutin: Uses a variety f appraches t manage and reslve cncerns, disagreement, and cnflict. Cnsensus Building: Develps cperatin and teamwrk while participating in a grup, wrking tward slutins which generally benefit all parties. Executive and Bard Assessment Experience: Develps and accesses perfrmance f CEO and Bard members. Partners with CEO n executive level successin planning needs. Financial Acumen: Maintains and applies a brad understanding f financial management principals t ensure decisins are fiscally sund and respnsible. Gvernance Experience: Has served n a Bard, cmmittees and task frces. Grup Dynamics: Enables cperative and prductive grup interactins. Institutinal Knwledge: Pssesses in-depth understanding f HRS histry, plicies and prcesses. Internatinal Psitining: Actively expands internatinal netwrks; leverages netwrks t supprt HRS financially, strategically and cllabratively. Mentring: Actively engages in identifying emerging leaders and is persnally invlved in their develpment. Fsters a mentring envirnment with senir leaders. Netwrking: Actively expands prfessinal netwrks; leverages netwrks fr HRS supprt. Prfessinal Stature: Maintains brad-based clinical knwledge and experience. Hlds strng prfessinal credibility and reputatin within r utside f HRS. Strategic Planning Experience: Has experience with planning, evaluatin, and implementatin f a strategic plan, including demnstrated ability t fcus n lng term gals and strategic utcmes. Subject Matter Expertise: Applies in-depth specialized knwledge, skills and judgment t accmplish the gals f the cmmittee and/r the Sciety. Visibility: Is recgnized as a leader in the U.S. and/r internatinally. Articulates and champins the best interests f the Sciety. Vlunteer Experience: Demnstrates effectiveness n HRS cmmittees, subcmmittees r task frces. Willingness t Serve: Demnstrates a strng cmmitment, interest, and desire t serve the Sciety. Makes the time t actively cntribute and participate. 25
Cmpetencies Accuntability: Accepts full respnsibility in meeting expectatins. Cmmitment: Serves the needs f the Sciety and the EP prfessin. Ensures that actins meet the needs f key stakehlders and aligns activities t meet these needs. Change Leadership: Leads and manages change within the rganizatin t meet the strategic gals f the Sciety. Establishes a visin fr the rganizatin in an ever-changing envirnment. Calitin Building: Builds strategic relatinships internally and with key external stakehlders t achieve cmmn gals. Cntinuus Learning: Demnstrates a desire and drive t acquire necessary knwledge, skills, and cmpetencies t best serve the needs f the Sciety, its members, and the field f EP. Demnstrates the ability t reflect n and learn frm experiences. Decisin Making: Evaluates available infrmatin and resurces t develp effective and viable slutins that meet the gals f the cmmittee and Sciety at large, ften with limited infrmatin and under tight deadlines. Develping Others: Develps the ability f thers t perfrm and cntribute t the Sciety by prviding nging feedback, caching and pprtunities t learn thrugh frmal and infrmal methds. Fstering Philanthrpy: Articulates and champins a culture f giving in supprt f the Sciety. Impact and Influence: Gains supprt and buy-in and mtivates thers t act in the best interest f the Sciety. Innvatin: Addresses the future needs f the Sciety and stakehlders thrugh creative prblem slving, infrmed risk-taking, and fstering new ideas. Integrity: Earns thers trust by behaving in an hnest, fair, and ethical manner. Shws cnsistency in wrds and actins. Mdels high standards f ethics. Organizatinal Knwledge: Understands the missin and strategic bjectives f the Sciety, the structure, and culture as well as the regulatry, industry, and ecnmic issues affecting the rganizatin. Prblem Slving: Identifies and analyzes prblems and evaluates alternate slutins and makes recmmendatins in the best interest f the Sciety. Relatinship Building: Wrks cllabratively with thers t develp psitive wrking relatinships t achieve the shared gals f the Sciety. Stewardship: Efficiently utilizes the resurces f the Sciety t make infrmed decisins. Cmmunicates decisins in an effective manner t stakehlders. Strategic Thinking: Frmulates bjectives and pririties and implements plans that supprt the lng-term interests f the Sciety. Takes advantage f pprtunities and manages risks. Team Leadership: Effectively manages and guides grup effrts, and prvides an apprpriate level f feedback cncerning grup prgress. 26
FIRST VICE PRESIDENT JOB DESCRIPTION Term f Office One year. Methd f Appintment Officers shall be elected by the Members and Fellws entitled t vte, accrding t the prcess stipulated in the HRS Bylaws. Accuntability Reprt t: Bard f Trustees Staff Liaisn: Directr, Gvernance and Bard Relatins Key Relatinships: Chief Executive Officer, President, President Elect, Secnd Vice President Purpse T ensure the success f the annual meeting. Respnsibilities Ex Offici Assignments Preside as Chair f the fllwing entities: Scientific Sessins Cmmittee Serve as a member f the fllwing entities: Bard f Trustees Executive Cmmittee Educatin and Meetings Crdinating Cmmittee Finance Cmmittee Other Duties As First Vice President Ensure cmpliance with Bard plicies and prcedures and all relevant legal and ethical standards, including plicies and standards gverning crprate relatinships. Wrk with the meetings staff t versee all preparatins fr the annual meeting, including prgram and lgistics. Wrk with chair f the Educatin Cmmittee and the Chief Executive Officer t ensure that the annual meeting is respnsive t educatin gals in the strategic plan, evaluate meeting effectiveness and plan fr future develpment. Participate in fundraising activities in crdinatin with the Chairs f the Develpment and Educatin Cmmittees and the Chief Executive Officer. Act as a mentr and cach t senir vlunteers and emerging leaders t help them strengthen their leadership skills and develp prfessinal netwrks f value t the rganizatin. Practively strengthen prfessinal netwrks and leadership skills in preparatin fr assuming the ffice f President-Elect. 27
Cnsult with the President-Elect n the appintment f incming Scientific Sessins Cmmittee members, cnsistent with the Guiding Principles Gverning Vlunteer Appintments. Perfrm ther duties as directed by the Bard r the Executive Cmmittee. As Chair See Cmmittee Chair jb descriptin. Decisin Making Authrity Cnvene meetings. Disclse actual r ptential cnflicts, and refrain frm vting n issues related t the cnflict, which may require leaving the meeting fr the duratin f that discussin. Enfrce cnflict f interest plicies, including requiring members recusal frm participating in discussins, meetings/calls and/r vting as apprpriate. Apprve final wrk prducts and frmal cmmunicatins. Make recmmendatins n wrk prcesses and vlunteer assignments. Estimated Time Cmmitment 4-5 days per mnth Scheduled Prgram planning calls with VP, Educatin and Meetings (weekly) Executive Cmmittee cnference calls (frequency TBD) Bard Meetings (September, January, May) Scientific Sessins Cmmittee meetings (August, Nvember, March, May) Abstract scheduling meeting (February) Leadership Retreat (summer) Ad Hc Executive Cmmittee cnference calls (as needed) Other cmmittee and task frce calls (e.g. Finance) E-mails re: prgram changes (5 hrs/week) Prgram planning activities Busiest Times f the Year Mid-June thrugh September (prgram planning) January/February (abstract selectin) May (Scientific Sessins) Qualificatins Skills Attentin t Detail: Accmplishes a task thrughly. Mnitrs and checks wrk and plans and rganizes time and resurces efficiently. Caching: Pssesses the ability and desire t cach thers in interpersnal skills, HRS prcesses, and issue management. Cmmunicatin: Demnstrates strng verbal and written skills. Understands, cmplies with, and apprpriately cmmunicates relevant HRS plicies and prcesses. 28