DEPARTMENT OVERVIEW Fund: General Department: Management and Geographical Information Systems Mission Statement To provide information technology and spatial database resources that support and enhance the mission and activities of Cowley County. Description of Services MISGIS is committed to providing a quality technology infrastructure, IT and GIS support and training, future growth planning to Cowley County that is measurable and sustainable based on industry standards and expectations that are equitably balanced to the resources made available to provide those services. Strategic Focus Infrastructure Begin Planning for 5 year Technology Budget plan. Continue review of current technology products and services to improve service and reduce cost. Continue the data collection of changes within Cowley to improve the GIS data sets used in county departments Continue evaluations of use and performance of consolidated resources Customer Service Continue the Client training on the Ticket System to ensure efficient support. Inform and train network clients on security concerns and the best practices on how to handle them. Continue to provide end user training to ensure high performance of Cowley County staff. SIGNIFICANT BUDGET CHANGES Continued consolidation of all IT related expenses into the IT Department for better tracking. The consolidation of tax levy funds into the General Fund for better administration of resources. G - 59
DEPARTMENT OVERVIEW Fund: General Department: Management and Geographical Information Systems Staffing Overview Budget Budget Budget Budget Rec. Position 2013 2014 2015 2016 2017 Director 1.00 1.00 1.00 1.00 1.00 GIS Coord/Database Admin - - - - 1.00 GIS/Computer Specialist - - - - 3.00 GIS Coordinator 1.00 1.00 1.00 1.00 - GIS Technician - 1.00 1.00 1.00 - Computer Support Specialist 1.00 2.00 1.00 1.00 - Server Support Specialist - - 1.00 1.00 - PT PC Specialist 0.30 0.30 0.30 0.30 0.30 TOTAL 3.30 5.30 5.30 5.30 5.30 Budget Overview 2013 2014 2015 2016 2016 Proj. 2017 Account Type Actual Actual Actual Budget Expenses Recom. Wages and Salaries 151,282 217,608 206,750 236,878 236,878 275,129 Office and Building Sup. 2,019 3,091 3,130 3,000 3,000 3,000 Vehicle Fuel and Maint. - 128 - - - - Misc. Supplies - - - 550 550 550 Professional Services 170,766 89,132 142,987 203,181 203,181 244,700 Building & Utility Services 46,523 76,784 88,490 57,500 57,500 92,500 Other Contr. Services 10,149 6,821 4,639 12,600 12,600 12,600 Operating Transfers 35,000 20,000 35,000 35,000 35,000 35,000 Capital Outlay 38,466 41,006 4,366 84,219 84,219 81,700 TOTAL 454,205 454,570 485,362 632,928 632,928 745,179 Fund Type General 429,126 412,918 484,847 590,228 590,228 701,979 Appraiser 10,877 41,652 - - - - Road and Bridge 1,511 - - 2,500 2,500 2,500 Noxious Weeds 962 - - - - - Economic Development 3,094-515 7,000 7,000 7,700 Transfer Station 2,702 - - 3,000 3,000 3,000 RMS - - - 30,200 30,200 30,000 Community Corrections 630 - - - - - Youth Services 5,303 - - - - - CDDO - - - - - - TOTAL 454,205 454,570 485,362 632,928 632,928 745,179 G - 60
Management and Geographic Information Systems FY 2017 Lucas Goff Director GIS/Computer Support Specialist (3) Keith Dailey GIS Coordinator/ Database Administrator G 61
COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended 010-22-5100 Regular Wages $ 150,514 $ 184,910 $ 202,536 $ 232,378 $ 232,378 $ 270,629 $ 270,629 010-22-5106 Part-Time 768-338 2,500 2,500 2,500 2,500 010-22-5107 Over Time - - - 2,000 2,000 2,000 2,000 010-22-5109 Leave Pay - 1,412 3,876 - - - - Total Salaries 151,282 186,322 206,750 236,878 236,878 275,129 275,129 010-22-5202 Technology Support 126,603 49,433 111,587 131,500 131,500 170,000 170,000 010-22-5203 Travel Expenses 2,648 5,507 1,796 2,500 2,500 2,500 2,500 010-22-5205 Professional/Technical Serv. 29,770 29,333 31,400 40,000 40,000 40,000 40,000 010-22-5206 Dues and Subscriptions - - - 100 100 100 100 010-22-5207 Equipment Maintenance 1,350 - - 2,500 2,500 2,500 2,500 010-22-5210 Copier Lease/Service Agrmts. - - - - - - - 010-22-5212 Legal Publications 763 182 1,834 - - - - 010-22-5222 Phone & Data Lines 45,173 76,784 88,490 55,000 55,000 90,000 90,000 010-22-5230 Meeting Expenses 1,860 882 807 3,500 3,500 3,500 3,500 010-22-5236 Miscellaneous 3,367 250 202 4,000 4,000 4,000 4,000 Total Contractual Services 211,534 162,371 236,116 239,100 239,100 312,600 312,600 010-22-5308 Office Supplies 2,019 3,091 3,130 3,000 3,000 3,000 3,000 010-22-5312 Special Events - - - 50 50 50 50 010-22-5313 Tools - - - 500 500 500 500 010-22-5317 Vehicle Fuel - 128 - - - - - Total Supplies 2,019 3,219 3,130 3,550 3,550 3,550 3,550 010-22-5404 Computer Hardware 22,612 30,311 722 36,700 36,700 36,700 36,700 010-22-5405 Computer Software 6,679 10,695 3,129 38,300 38,300 38,300 38,300 010-22-5407 Office Furniture - - - 700 700 700 700 Total Capital Outlay 29,291 41,006 3,851 75,700 75,700 75,700 75,700 010-22-7002 Transfer to Special Equip. 35,000 20,000 35,000 35,000 35,000 35,000 35,000 Total General Fund 429,126 412,918 484,847 590,228 590,228 701,979 701,979 G - 62
COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended 030-22-5100 Regular Wages $ - $ 31,286 $ - $ - $ - $ - $ - 030-22-5107 Over-Time - - - - - - - Total Salaries - 31,286 - - - - - 030-22-5202 Technology Support 10,729 10,366 - - - - - Total Contractual Services 10,729 10,366 - - - - - 030-22-5404 Computer Hardware 148 - - - - - - 030-22-5405 Computer Software - - - - - - - Total Capital Outlay 148 - - - - - - Total Appraiser Fund 10,877 41,652 - - - - - 015-22-5202 Technology Support 1,511 - - 2,500 2,500 2,500 2,500 Total Contractual Services 1,511 - - 2,500 2,500 2,500 2,500 015-22-5404 Computer Hardware - - - - - - - 015-22-5405 Computer Software - - - - - - - Total Capital Outlay - - - - - - - Total Road and Bridge Fund 1,511 - - 2,500 2,500 2,500 2,500 035-22-5202 Technology Support 962 - - - - - - Total Contractual Services 962 - - - - - - 035-22-5404 Computer Hardware - - - - - - - 035-22-5405 Computer Software - - - - - - - Total Capital Outlay - - - - - - - Total Noxious Weeds Fund 962 - - - - - - 045-22-5202 Technology Support - - - 1,000 1,700 1,700 1,700 Total Contractual Services - - - 1,000 1,700 1,700 1,700 045-22-5404 Computer Hardware 497 - - 5,000 5,000 5,000 5,000 045-22-5405 Computer Software 2,597-515 1,000 1,000 1,000 1,000 Total Capital Outlay 3,094-515 6,000 6,000 6,000 6,000 Total Economic Development Fund 3,094-515 7,000 7,700 7,700 7,700 G - 63
COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended 050-22-5202 Technology Support 2,702 - - 3,000 3,000 3,000 3,000 Total Contractual Services 2,702 - - 3,000 3,000 3,000 3,000 050-22-5404 Computer Hardware - - - - - - - 050-22-5405 Computer Software - - - - - - - Total Capital Outlay - - - - - - - Total Transfer Station Fund 2,702 - - 3,000 3,000 3,000 3,000 072-22-5202 Technology Support - - - 27,681 27,681 45,104 30,000 Total Contractual Services - - - 27,681 27,681 45,104 30,000 072-22-5404 Computer Hardware - - - 2,519 2,519 - - 072-22-5405 Computer Software - - - - - - - Total Capital Outlay - - - 2,519 2,519 - - Total RMS Fund - - - 30,200 30,200 45,104 30,000 075-22-5202 Technology Support - - - - - - - Total Contractual Services - - - - - - - 075-22-5404 Computer Hardware - - - - - - - 075-22-5405 Computer Software 630 - - - - - - Total Capital Outlay 630 - - - - - - Total Community Corrections Fund 630 - - - - - - 080-22-5202 Technology Support - - - - - - - Total Contractual Services - - - - - - - 080-22-5404 Computer Hardware 4,387 - - - - - - 080-22-5405 Computer Software 916 - - - - - - Total Capital Outlay 5,303 - - - - - - G - 64
COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended Total Youth Services Fund 5,303 - - - - - - Total MIS/GIS $ 454,205 $ 454,570 $ 485,362 $ 632,928 $ 633,628 $ 760,283 $ 745,179 NOTE: Technology has been rolled into MIS/GIS for better management and tracking of expenses. G - 65
Computer Services - 5202 Department County Wide - MIS 2017 2014 2015 2016 2016 2017 Software Actual Actual Budget Projected Request Manatron $ 4,290 $ - $ - $ - $ - CIC - Peopleware 15,885 14,905 15,000 69,025 60,000 ELVIS Fees - 2,000 3,000 2,000 7,300 Election Maint. - 16,393 18,000 18,000 18,000 Election Software - - 6,000 - - Fullcase 4,900 4,900 5,000 4,900 5,000 ESRI 13,800 11,700 30,000 25,200 40,000 Think Tank 1,092 1,092 2,000 - - Solarwinds - 1,406-1,406 2,000 Symantec - 8,230 5,000 2,352 5,000 Slueth - - 7,000 - - Smartnet - 14,168 15,000 15,485 15,000 Dell Warranty - - - - - Tavtech Support 3,131 22,834 2,500 729 3,000 Server Support - - 20,000-11,700 Miscellaneous 6,335 13,959 3,000 3,830 3,000 General Fund 49,433 111,587 131,500 142,927 170,000 Road and Bridge - - 2,500 2,500 2,500 Appraiser 10,366 - - - - Economic Dev. - - 1,000 1,700 1,700 Transfer Station - - 3,000 3,000 3,000 RMS Fund - - 27,681 27,681 30,000 Youth Services - - - - - TOTAL MIS $ 59,799 $ 111,587 $ 165,681 $ 177,808 $ 207,200 G 66
Capital Purchases - Hardware - 5404 Department Countywide MIS 2017 2014 2015 2016 2016 2017 Department Actual Actual Budget Projected Recomm. County Clerk $ - $ - $ - $ - $ - County Attorney - - - - - Register of Deeds - - - - - Emergency Mgt. - - - - - solarwinds - - - MIS 30,311 722 36,700 36,700 36,700 Annual replacement of pc's per plan. Total General Fund 30,311 722 36,700 36,700 36,700 District #1 - - - - - District #2 - - - - - District #3 - - - - - County Engineer - - - - - Road and Bridge - - - - - Appraiser - - - - - Economic Dev. - - 5,000 5,000 5,000 Replacement laptop and desktop PC. Transfer Station - - - - - RMS (Law Enf) - - 2,519 2,519 - Youth Services - - - - - TOTAL MIS $ 30,311 $ 722 $ 44,219 $ 44,219 $ 41,700 G 67
Capital Purchases - Software - 5405 Department County Wide - MIS 2017 2014 2015 2016 2016 2017 Department Actual Actual Budget Projected Recomm. County Clerk $ - $ - $ - $ - $ - County Attorney - - - - - District Court - - - - - Emergency Mgt. - - - - - MIS 10,695 3,129 38,300 38,300 38,300 Annual software upgrades per plan. 10,695 3,129 38,300 38,300 38,300 District #1 - - - - - District #3 - - - - - County Engineer - - - - - - - - - - Appraiser - - - - - Road and Bridge - - - - - Economic Dev. - 515 1,000 1,000 1,000 Youth Service - - - - - Total MIS $ 10,695 $ 3,644 $ 39,300 $ 39,300 $ 39,300 G 68