REGULAR MEETING OF THE ST. CLOUD HRA BOARD OF COMMISSIONERS City Hall Council Chambers, 400 2 nd Street South Wednesday, July 22, 2015, 6:00 P.M. STUDY SESSION 5:00 P.M., Conference Room One COCC- Budget Tax Levy Purpose: To enhance the City of St. Cloud by providing affordable housing opportunities that promote self-sufficiency and collaboration for neighborhood revitalization. Welcome new Board members Seal Dwyer and Dave Masters Regular Meeting Agenda: 1. Roll Call and Pledge of Allegiance. Consent Agenda: 2. Approval of Agenda. REQUESTED ACTION: Approve. 3. Approval of Minutes of Regular Meeting, June 24, 2015. REQUESTED ACTION: Approve. 4. Review of Financials: Central Office Cost Center Fund, Housing Choice Vouchers Fund, CDBG Housing Rehab Fund, Community Housing Fund, and Housing Development & Rehab Fund. REQUESTED ACTION: None. Open Forum: At this time members of the public may address the Board with questions, concerns, or comments (regarding an item NOT on the agenda). Citizens are asked to sign up to speak prior to the Open Forum portion of the meeting. Speakers will be limited to the first five citizens who sign up. The Board members will not ask questions of the speakers, but rather refer the matter to the Administration with a request for a follow-up report. A citizen may speak at the Open Forum only twice during the year. Open Forum is limited to a total of 10 minutes. TIME LIMIT IS 2 MINUTES PER PERSON. Old Business: 5. Update on Senior Population. New Business: 6. Approval of Resolution 2015-10 - Approval of Risk Control Management Policy. 7. Approval of Resolution 2015-11 Adopting Tax Levy for 2016. 8. Report On Activities. Open Discussion:
2015 HRA Board Meeting Schedule - 4 th Wednesday each month at 6:00 pm; early meetings as needed. Note: November and December moved to the 3 rd Wednesdays to accommodate holidays. Calendar for Year 2015 and Future Study Sessions: Liaison officer update January February March Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 April May June Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 July August September Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 October November December Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Item 3 ST. CLOUD HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING Wednesday, June 24, 2015 A Regular Meeting of the St. Cloud HRA Board of Commissioners was held on Wednesday, June 24, 2015, City Hall Council Chambers, 400 2 nd Street South, St. Cloud, Minnesota. Chair Nancy Gohman called the meeting to order at 6:00 p.m. Pledge of allegiance was spoken and roll call was taken. 1. Roll Call - Commissioners present: Anab Dahir, Jeff Goerger, Nancy Gohman, Robin Gohman and George Hontos. Absent: none. The Board has two vacancies. Consent Agenda: 2. Approval of Agenda Chair Gohman asked for approval of the items to be considered under consent and the agenda. Commissioner Goerger moved for approval; Commissioner R. Gohman seconded the motion. The motion carried. 3. Approval of Minutes of Study Session, May 27, 2015 approved as read. 4. Approval of Minutes of Regular Meeting, May 27, 2015 approved as read. 5. Review of Financials: Central Office Cost Center Fund, Housing Choice Vouchers Fund, CDBG Housing Rehab Fund, Community Housing Fund, Housing Development Fund, Public Housing Fund (operating statements by AMP), Germain Towers Fund, Northway Projects A&B Fund, Eastwood Apartments Fund, Al Loehr Apartments Fund, and the seven tax credit limited partnership funds. Commissioner Hontos asked if staff had any concerns regarding the financials. Karen Rizer, Finance Director, responded at this time there were no concerns and budgets were as anticipated. She commented that protective services would come in under budget due to the officer being out on medical leave. There is no requested action for financials. 6. Approval of Budget Amendment for the Central Office Cost Center reclassification approved in the amount of $19,000 from Neighborhood Initiatives to Salaries and Benefits and in the amount of $7,500 from Capital Outlay to Liability Insurance. 7. Approval of Laundry Equipment for Grace McDowall Apartments contract approved in the amount of $12,993 with BDS Laundry for the purchase and installation of new washers and dryers with card readers. Open Forum: There was no one wishing to speak. Old Business: 8. Approval of Resolution 2015-08 - Authorizing $450,000 Loan to Plum Creek Family Housing Limited Partnership Ms. Rizer briefly explained the request as it had been approved at the May 27 th meeting to transfer interests from US Bancorp CDC to St. Cloud HRA Holdings, LLC. She said to save interest costs; the HRA will borrow the money to Plum Creek to pay the loans to Wells Fargo and Greater MN Housing 1
Fund. Commissioner Goerger moved for approval; Commissioner R. Gohman seconded the motion. All Commissioners voted in favor. The motion carried unanimously. 9. Approval of Resolution 2015-09 - Authorizing $369,000 Loan to Brownstones Family Housing Limited Partnership Ms. Rizer stated this loan is primarily the same as the prior only to the Brownstones. She said both are anticipated to have a July 1 payoff, or as soon thereafter, as Minnesota Housing approves the transactions as required by their agreements. Commissioner R. Gohman moved for approval; Commissioner Goerger seconded the motion. The motion carried unanimously. 10. Update on 2014-2019 Goals Executive Director Louise Reis said she has been bringing the goals back for review to the Board every six months to assure they all stay in line with the Boards direction. She said one note to add will be a home buying session a staff member participated in with Home Stretch and lenders a week prior. Ms. Reis said we also would be bringing the waiting list updates to the Board in July. Commissioner Goerger questioned the number of attendees at the home buying session. Ms. Reis said there were approximately ten present. Commissioner Hontos asked if there was any progress with the tear-down or rehab of blighted properties. Ms. Reis said she met with City staff earlier in the day, but until the CDBG funding agreements are signed and money has been distributed only preliminary work can be done. She said they did discuss the list of priority properties and will move forward with willing sellers. Ms. Reis said one home is a possible rehab and one of the homes was just sold and is being rehabbed. Commissioner Hontos suggested approaching Charter Communications who are working with rehabbing of homes through www.rebuildingtogether.org and see if any interest could be stirred for St. Cloud. New Business: 11. Funding Request from St. Cloud Neighborhood Coalition Ms. Reis briefly explained to the Board the request she had received from the SCNC and the options she proposed. She added that there currently is no budget for this item. Ms. Reis said in July and August the budget/levy discussions would take place and this could be discussed at that time. Commissioner Goerger said knowing this, he made a motion to table the request until after a July study session, or when it could be further discussed; Commissioner R. Gohman seconded the motion. All Commissioners voted in favor to table. The motion carried. 12. Report On Activities Ms. Reis added to her report that she was in the process of receiving quotes to remove the cement steps and sidewalk in the front (St. Germain side) of the office building and lead only to an exit door. She said the cost should be under $4,000 and will be completed in the next few weeks. Ms. Reis said the door is in need of replacement and the steps are only a liability since they are not used as the entrance. Commissioner Hontos asked if there were any reports or data on the number of physically challenged persons looking for housing and how many units were available. Ms. Reis said each building has certain percentages required, and that some HRA properties have had additional accessibility items added as needed. She said she would make some contacts and see what information there is. There being no further business the meeting stood adjourned at 6:25 p.m. ATTEST: Secretary, George Hontos Chair, Nancy Gohman 2
Item 4 TO: FROM: HRA Board of Commissioners Karen Rizer, CPA Finance Director DATE: July 14, 2015 SUBJECT: 2015 Financial Reports Requested Action: None. Background: The Board receives financial reports for certain funds on a rotating basis. The planned reporting schedule is as follows: June Central Office Cost Center Fund, Housing Choice Vouchers Fund, CDBG Housing Rehab Fund, Community Housing Fund, Housing Development & Rehab Fund, Public Housing Fund (operating statements by AMP), Germain Towers Fund, Northway Projects A&B Fund, Eastwood Apartments Fund, Al Loehr Apartments Fund, and the seven tax credit limited partnership funds. July and October Central Office Cost Center Fund, Housing Choice Vouchers Fund, CDBG Housing Rehab Fund, Community Housing Fund, and Housing Development & Rehab Fund. August and November Al Loehr Apartments Fund and the seven tax credit limited partnership funds. September and December Public Housing Fund (operating statements by AMP), Germain Towers Fund, Northway Projects A&B Fund, and Eastwood Apartments Fund. If you have any questions about the financial statements, it is helpful if you call or email prior to the meeting in case I need to research your question. (202-3148 or krizer@stcloudhra.com) Thank you. 3
St. Cloud HRA Central Office Cost Center Fund 440 Balance Sheet May 31, 2015 Assets Cash & Investments $ 1,744,845 Taxes Receivable 138,761 Accrued Interest 3,378 Advances to Other Funds 303,363 Prepaid Expense 11,872 Due from Related Entities Brownstones Family Housing $ 606 Plum Creek Family Housing 1,236 Westwood Village Apartments I 171,736 Westwood Village Apartments II 2,040 Swisshelm Village Apartments I 236,542 Swisshelm Village Apartments II 1,572 Riverside Apartments LP 7,374 Total Due from Related Entities 421,105 Capital Assets Buildings 642,583 Furniture, Equipment, and Machinery 227,864 Accumulated Depreciation (279,436) Total Capital Assets (Net) 591,011 Total Assets $ 3,214,336 Liabilities & Net Assets Accounts Payable $ 43,435 Accrued Salaries and Benefits 25,166 Accrued Compensated Absences 86,881 Deferred Revenue 404,485 Total Liabilities $ 559,967 Net Assets $ 2,654,370 Total Liabilities & Net Assets $ 3,214,336 4
St. Cloud HRA Central Office Cost Center - Fund 440 Income Statement - Budget to Actual January 1, 2015 Through May 31, 2015 The Central Office Cost Center fund is used to track and allocate the indirect expenses and asset management of the Central Office. Annual YTD Over (Under) % YTD YTD Over (Under) Budget Actual Budget Used Percent Budget YTD Budget Revenues Property Taxes $ 341,000 $ 141,955 $ (199,045) 41.6% 41.7% $ 142,083 $ (128) Charges for Services 1,010,000 401,787 (608,213) 39.8% 41.7% 420,833 (19,047) Interest 8,000 11,906 3,906 148.8% 41.7% 3,333 8,572 Miscellaneous Income 3,000 179 (2,821) 6.0% 41.7% 1,250 (1,071) Total Revenues $ 1,362,000 $ 555,827 $ (806,173) 40.8% $ 567,500 $ (11,673) Expenses Salaries & Benefits $ 1,039,000 $ 433,537 $ (605,463) 41.7% 41.7% $ 432,917 $ 621 Commissioner Per Diem 9,500 2,100 (7,400) 22.1% 41.7% 3,958 (1,858) Legal 8,000 1,638 (6,362) 20.5% 41.7% 3,333 (1,695) Audit & Accounting Fees 11,000 5,750 (5,250) 52.3% 41.7% 4,583 1,167 Membership Dues and Fees 6,500 2,958 (3,542) 45.5% 41.7% 2,708 250 Advertising and Marketing 1,000 254 (746) 25.4% 41.7% 417 (162) Travel & Training 24,000 8,021 (15,979) 33.4% 41.7% 10,000 (1,979) Professional Fees 25,000 6,351 (18,649) 25.4% 41.7% 10,417 (4,066) Office Supplies and Postage 14,000 2,964 (11,036) 21.2% 41.7% 5,833 (2,870) Office Software and Equipment Maintenance 22,000 8,573 (13,427) 39.0% 41.7% 9,167 (593) Telephone and Utilities 24,000 8,133 (15,867) 33.9% 41.7% 10,000 (1,867) Office Maintenance Supplies and Services 24,000 4,755 (19,245) 19.8% 41.7% 10,000 (5,245) Miscellaneous 1,000 10 (990) 1.0% 41.7% 417 (407) Liability Insurance 16,500 13,623 (2,877) 82.6% 41.7% 6,875 6,748 Neighborhood Initiatives 31,000 595 (30,405) 1.9% 41.7% 12,917 (12,322) Capital Outlay 40,500 26,745 (13,755) 66.0% 41.7% 16,875 9,870 Transfer Out 65,000 - (65,000) 0.0% 41.7% 27,083 (27,083) Total Expenses $ 1,362,000 $ 526,008 $ (835,992) 38.6% $ 567,500 $ (41,492) Contribution To (Use Of) Net Assets $ - $ 29,818 $ 29,818 $ - $ 29,818 5
St. Cloud HRA Housing Choice Voucher Program Balance Sheet May 31, 2015 Assets Cash & Investments $ 278,362 Accounts Receivable 9,472 Due From Other Governments 8,864 Prepaid Expenses 2,321 Interest Receivable 526 Furniture & Equipment 54,554 Accumulated Depreciation (35,603) Total Assets $ 318,496 Liabilities & Net Assets Liabilities Accounts Payable $ 6,274 Accrued Salaries and Benefits 7,191 FSS Deposit & Interest Payable 6,199 Accrued Compensated Absences Payable 17,713 Total Liabilities $ 37,377 Net Assets $ 281,119 (1) Total Liabilities & Net Assets $ 318,496 (1) Does not include HUD-held HAP reserve of $291,485 6
St. Cloud HRA Housing Choice Voucher Program Income Statement January 1, 2015 Through April 30, 2015 The Housing Choice Voucher Program accounts for the operations of the program. The Housing Choice Voucher program is a Federal rental assistance program that helps low and moderate income families rent housing in the private market by paying a share of the family's rent each month directly property owners. Currently the program has 838 regular vouchers, 31 tenant protection vouchers and 75 VASH vouchers, for a grand total of 944 vouchers. Annual YTD Over (Under) % Budget YTD YTD Over (Under) Budget Actual Budget Used Percent Budget YTD Budget REVENUES HAP Administration Fee $ 480,000 $ 216,943 $ (263,057) 45.2% 41.7% 200,000 16,943 Interest 4,000 531 (3,469) 13.3% 41.7% 1,667 (1,135) Miscellaneous 20,000 27,518 7,518 137.6% 41.7% 8,333 19,185 Operating Transfers In 15,000 - (15,000) 0.0% 41.7% 6,250 (6,250) TOTAL REVENUES $ 519,000 $ 244,992 $ (274,008) 47.2% $ 216,250 $ 28,742 EXPENSES Salaries & Benefits $ 295,000 $ 127,789 $ (167,211) 43.3% 41.7% $ 122,917 $ 4,873 Legal 15,000 6,038 (8,963) 40.3% 41.7% 6,250 (213) Training & Travel 11,000 1,384 (9,616) 12.6% 41.7% 4,583 (3,199) Accounting & Auditing Fees 6,000 5,175 (825) 86.3% 41.7% 2,500 2,675 Postage 8,000 2,490 (5,510) 31.1% 41.7% 3,333 (843) Telephone 5,000 1,642 (3,359) 32.8% 41.7% 2,083 (442) Professional Services 30,000 6,088 (23,912) 20.3% 41.7% 12,500 (6,412) Property Management Fees 207,000 93,721 (113,279) 45.3% 41.7% 86,250 7,471 IT Fees 7,000 2,143 (4,857) 30.6% 41.7% 2,917 (773) Unit Inspection Fees 40,000 9,660 (30,340) 0.0% 41.7% 16,667 (7,007) Office Supplies & Equipment 15,000 8,453 (6,547) 56.4% 41.7% 6,250 2,203 Advertising & Marketing 200 103 (97) 51.68% 41.7% 83 20 Membership Dues & Fees 500 468 (32) 93.6% 41.7% 208 260 Miscellaneous 500 25 (475) 5.0% 41.7% 208 (183) Utilities 3,500 1,449 (2,051) 41.4% 41.7% 1,458 (9) Maintenance Repair Supplies & Services 4,500 1,593 (2,907) 35.4% 41.7% 1,875 (282) Property & Liability Insurance 2,200 4,425 2,225 201.1% 41.7% 917 3,508 Collection Losses & General Spending - 5,867 5,867 0.0% 41.7% - 5,867 TOTAL EXPENSES $ 650,400 $ 278,514 $ (371,886) 42.8% $ 271,000 $ 7,514 NET REVENUE FROM OPERATIONS $ (131,400) $ (33,522) $ 97,878 $ (54,750) $ 21,228 HOUSING ASSISTANCE HUD Annual Contribution $ 4,635,000 $ 2,042,579 $ (2,592,421) 44.1% 41.7% $ 1,931,250 $ 111,329 Housing Assistance Payments (4,715,000) (2,084,736) 2,630,264 44.2% 41.7% (1,964,583) (120,153) NET REVENUE RESTRICTED FOR HAP $ (80,000) $ (42,156) $ 37,844 $ (33,333) $ (8,823) Contribution To (Use Of) Net Assets $ (211,400) $ (75,678) $ 135,722 $ (88,083) $ 12,405 May Port Activity Number of Vouchers Rev / Exp Amount Port-Ins 120 $ 83,718 Revenue from other Authorities Port-Outs 35 $ 23,241 Paid to Other Authorities Monthly Average Funded HAP $ 453.14 Average Current Month Port-out HAP $ 664.03 7
St. Cloud HRA Fund 210 - CDBG Housing Rehab Program Balance Sheet May 31, 2015 Assets Cash & Investments $ (7,495) Due From HUD 8,020 Loans Receivable Homeowner Rehab $ 1,809,720 Homeowner Rehab Allowance (403,851) Total Loans Receivable (Net of Allowance) 1,405,869 Total Assets $ 1,406,394 Liabilities & Net Assets Accounts Payable $ 525 Total Liabilities $ 525 Net Assets 1,405,869 Total Liabilities & Net Assets $ 1,406,394 8
St. Cloud HRA Fund 210 - CDBG Housing Rehab Program Income Statement January 1, 2015 through May 31, 2015 CDBG housing rehab program is used for funding 30-year, zero interest deferred homeowner rehab loans. Revenues CDBG Receipts $ 18,843 Total Revenues $ 18,843 Expenses Salaries & Benefits $ 12,096 Travel & Training 54 Accounting 575 Professional Fees 6,065 Telephone 53 Total Expenses $ 18,843 Change in Net Assets $ - 9
St. Cloud HRA Fund 301 - Community Housing Fund Balance Sheet May 31, 2015 Assets Cash & Investments $ 5,250,259 Accrued Interest Receivable 18,238 Advance to Other Funds Germain Towers (402) $ 238,214 Eastwood Apartments (404) 43,850 Housing Development Fund (480) 481,491 Total Advance to Other Funds 763,555 Loans Receivable Down Payment Assistance 45,263 Allowance for Doubtful Accounts - Loans (8,000) Westwood Village Apartments I 21,320 Westwood Village Apartments II 50,634 Swisshelm Village Apartments I 26,085 Swisshelm Village Apartments II 12,514 Brownstones Family Housing 105,307 Total Loans Receivable 253,123 Total Assets $ 6,285,175 Liabilities & Net Assets Deferred Revenue $ 17,739 Total Liabilities $ 17,739 Net Assets Restricted per Policy $ 2,000,000 Restricted for Loans Receivable 1,016,677 Restricted for Current HRA Properties and Programs 2,500,000 Unrestricted 750,759 Total Net Assets 6,267,436 Total Liabilities & Net Assets $ 6,285,175 10
St. Cloud HRA Fund 301 - Community Housing Fund Income Statement January 1, 2015 through May 31, 2015 The purpose of the Community Housing Fund is to stimulate the growth of housing for people with low and moderate incomes. The principal balance is frozen at $2 million. Loans should be with interest when possible and the project must be economically feasible to ensure payback. The Board may approve grants from the fund earnings. The priority of the fund is first to HRA projects and second to sponsors of projects benefitting housing for people with low and moderate incomes. Revenues Interest Earnings $ 35,857 Total Revenues $ 35,857 Expenses Auditing and Accounting Fees $ 1,150 Total Expenses $ 1,150 Change in Net Assets $ 34,707 11
St. Cloud HRA Fund 480 - Housing Development Balance Sheet May 31, 2015 Assets Cash & Investments $ 586,831 Restricted Cash & Investments 34,682 Accounts Receivable 2,183 Accrued Interest Receivable 8,898 Prepaid Expenses 777 Loans Receivable Westwood Village Apartments II $ 108,129 Swisshelm Village Apartments I 6,500 Swisshelm Village Apartments II (295) Riverside Apartments LP 1,822,176 Down Payment Assistance 56,715 ING DPA Escrow 117,338 CRV Home GAP 276,976 Oak Grove - Enforcement Loans 28,000 Enforcement Loans 1,009,845 Allowance for Bad Debt (10,000) Total Loans Receivable (Net) 3,415,385 Capital Assets Land 95,388 Land Improvements 9,452 Buildings 298,469 Furniture & Equipment 6,435 Accumulated Depreciation (145,073) Total Capital Assets (Net) 264,670 Land Held For Resale (Net) 596,104 Investment in Joint Ventures 848,464 Total Assets $ 5,757,993 Liabilities & Net Assets Accounts Payable $ 622 Accrued Wages and Benefits 96 Accrued Compensated Absences 3,184 Advances From Other Funds - Community Housing Fund 481,491 Deferred Revenue 2,655,440 Loans Payable 302,576 Total Liabilities $ 3,443,408 Net Assets $ 2,314,585 Total Liabilities & Net Assets $ 5,757,993 12
St. Cloud HRA Fund 480 - Housing Development & Rehab Income Statement January 1, 2015 through May 31, 2015 The Housing Development Fund accounts for the creation and funding of current and future housing developments and rehab programs. Revenues Intergovernmental $ 294,750 Interest On Investments 4,341 Interest on Loans 103 Homeowner Loan Repayment 47,641 Miscellaneous 150 Total Revenues $ 346,985 Expenses Salaries & Benefits 10,748 Legal 4,567 Travel and Training 306 Accounting and Audit Fees 1,835 Advertising and Marketing 250 Professional Fees 1,276 Office Expense 611 Utilities 1,668 Maintenance 929 Insurance 1,251 Grant Rehab Outlay 315,900 Total Expenses $ 339,341 Contribution To (Use Of) Net Assets $ 7,644 13
Item 5 TO: FROM: St. Cloud HRA Board of Commissioners Louise Reis, Executive Director DATE: July 14, 2015 SUBJECT: Senior Population Information Requested Action: Informational only no action requested. Background: The St. Cloud HRA Board of Commissioners discussed the housing assessment at the December 10, 2013 board retreat and decided to focus further discussion on five targeted populations. The five targeted populations were: 1. Seniors including homeless seniors 2. Homeless Youth 3. Homeless Families 4. Rehab of current housing stock 5. Large Families Information was distributed and reviewed at the July 2014 Board meeting. This is an update of the statistics reviewed at that time. Attached is the current number of residents 62 and older in the St. Cloud HRA properties as compared to one year ago. The first column is the numbers from 2014 and the second column gives the numbers as of July 1, 2015. The properties of Empire, Germain Towers, Grace McDowall, Northway, Riverside, Wilson, Scattered Sites and the S8 Housing Voucher are income based with rent at 30 percent of monthly income. The right side of the chart is information on the current waiting list numbers and of persons with a head of household age 62 and older. Frequency of Request: On an as needed basis. Related Actions: None. Future Action: To be determined. Relationship to Goals: Goal #2 The St. Cloud HRA will promote fair housing and strive for high performance in HRA properties and housing subsidy programs. Budget Impact: None. 14
Building Total Number 2014 Tenants 62+ Total Number 2015 Tenants 62+ Total Tenants 2014 All Ages Total Tenants 2015 All Ages Total Units Total Applicants Total Applicants 62+ Empire 11 13 88 101 90 385 7 Germain Towers 8 9 66 70 60 553 14 Grace McDowall 27 27 105 94 89 534 12 Northway TH 0 1 52 60 12 2093 40 Riverside 73 62 97 95 85 33 13 Scattered Sites 4 5 323 250 76 2107 49 Wilson 10 13 129 133 126 278 9 Brownstones - ** 0 1 40 51 12 893 20 Creeks - ** 1 3 74 80 24 777 14 Eastwood** 2 2 26 32 18 219 6 SWV One** 3 3 96 95 32 below below SWV Two** 5 4 108 80 32 54** 0** WWV One** 0 3 88 82 32 below below WWV Two** 3 2 87 82 32 77** 2** S8 Hsg Voucher 173 207 2570 3016*** 937 1491 127 TOTALS 320 355 3949 4321 1657 9494 313 **60% maximum income - 2 persons $35,160 [minimum income approx. $13,500] Applications taken as one property. *** 1562 of the 3016 are 18 years of age or younger Total applications for all programs: 15,564 with 5,405 unique [Programs include all project based applications and special programs] 15
Item 6 TO: FROM: St. Cloud HRA Board of Commissioners Louise Reis, Executive Director DATE: July 14, 2015 SUBJECT: Approval of Resolution 2015-10 Risk Control Policy Requested Action: Approval of Resolution 2015-10 Risk Control Policy Background: The St. Cloud HRA is in the process of establishing risk management procedures to maintain the highest level of safety for residents and employees. Our current property insurance provider, Housing Authority Insurance will provide resources to help the agency with risk management issues. They provide training and a variety of information in PDF format. One of the requirements of their risk management program is to develop a risk control policy statement for board approval. The policy is attached. Frequency of Request: One Time. Related Actions: None. Future Action: None. Relationship to Goals: Goal #3 St. Cloud HRA will promote fair housing and assure high performance in property management of all HRA properties. Budget Impact: Risk management will help maintain our properties. 16
RESOLUTION 2015-10 HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ST. CLOUD, MINNESOTA APPROVAL OF RISK CONTROL MANAGEMENT POLICY WHEREAS, the safety and well-being of the residents and employees of the St. Cloud Housing and Redevelopment Authority are of the utmost importance, and WHEREAS, it is also important for the Authority to safeguard its assets, THEREFORE, risk management procedures will be established and maintained to ensure the highest level of safety is provided for all, and WHEREAS, it is the intention of the Authority to abide by applicable laws and regulations which govern the health and safety of the residents, employees, visitors, and property, and THEREFORE, risk management techniques and methods will be employed where feasible to prevent and control losses which may threaten the health and well-being of those the Authority serves, and WHEREAS, risk management and control is the responsibility of all levels of the Authority, management and employees shall make all efforts feasible to ensure that the optimal level of safety is provided. THEREFORE, through the administration of the adopted Risk Control Policy Statement and the cooperation and support of those involved, the Authority will make risk control a priority. WHEREAS, the Executive Director has submitted a signed Risk Control Policy Statement establishing such procedures, IT IS HEREBY RESOLVED that the Board of Commissioners approves the Risk Control Management Policy Resolution 2015-10. Adopted this 22 nd day of July, 2015. ATTEST: Nancy Gohman, Chair George Hontos, Secretary 17
RISK CONTROL POLICY STATEMENT The safety and well-being of the residents and employees of the St. Cloud Housing and Redevelopment Authority are of the utmost importance. It is also important for the Authority to safeguard its assets. Risk management procedures will be established and maintained to ensure the highest level of safety is provided for all. It is the intention of the Authority to abide by applicable laws and regulations which govern the healthy and safety of the residents, employees, visitors, and property. Risk control techniques and methods will be employed where feasible to prevent and control losses which may threaten the health and well-being of those the Authority serves. Risk management and control is the responsibility of the Authority. Management and employees shall make all efforts feasible to ensure that the optimal level of safety is provided. Through the administration of the adopted Risk Control Policy Statement and the cooperation and support of those involved, the Authority will make risk control a priority. This policy is a formal acknowledgement of the commitment of the St. Cloud Housing and Redevelopment Authority to risk management to ensure that every effort is made by the Authority to manage risk appropriately and minimize the adverse effects of risk. Adopted July 22, 2015. Attest: Nancy Gohman, Chair Louise Reis, Executive Director 18
Item 7 TO: FROM: St. Cloud HRA Board of Commissioners Karen Rizer, Finance Director DATE: July 14, 2015 SUBJECT: Pay 2016 Levy Requested Action: Approve. Background: The pay 2016 levy request and 2016 draft Central Office Cost Center budget will be discussed at the 5:00 study session. Options: Approve the pay 2016 levy or table until a Special Meeting at a to be determined date prior to August 12 th. Frequency of Request: Annually. Related Actions: None Future Action: Approval of the 2016 budgets in November or December, with discussions beginning in October. Levy may be amended (downward only) if needed, prior to final certification in December. Relationship to Goals: Will enable us to continue striving towards achieving our goals. Budget Impact: 2016 tax levy revenue. 19
RESOLUTION 2015-11 HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ST. CLOUD, MINNESOTA ADOPTING THE SPECIAL LEVY FOR PAYMENT IN THE YEAR OF 2016 WHEREAS, pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, the Housing and Redevelopment Authority in and for the City of St. Cloud, Minnesota (the HRA ), upon approval of the City Council of St. Cloud, is authorized to levy a special tax upon all property, both real and personal, within the City of St Cloud to be expended and applied for purposes of Minnesota Statutes 469.001 to 469.047; and WHEREAS, the amount of the levy shall not exceed 0.0185 percent of taxable market value; and WHEREAS, the Board of Commissioners of the HRA has reviewed the Central Office Cost Center budget and finds the expenditures to be in keeping with the stated sections of Minnesota Statutes and prudent use of public funds; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ST. CLOUD, MINNESOTA: 1. The special tax, in the amount of $, for payment in the calendar year 2016; and that the Finance Director of the HRA is hereby authorized and directed to forward this Resolution to the City Council of St. Cloud, Minnesota, for its consideration; and 2. The Finance Director of the HRA, subsequent to City Council approval, is hereby authorized and directed to certify such tax to the Auditors of Benton, Sherburne, and Stearns Counties. Adopted this 22 nd day of July, 2015. ATTEST: Nancy Gohman, Chair George Hontos, Secretary 20
Item 8 TO: FROM: HRA Board of Commissioners Louise Reis, Executive Director DATE: July 14, 2015 SUBJECT: Report on Activities ===================================================================== Riverside Apartments: On June 10, 2015, Minnesota Housing completed a Management Review and Physical Inspection of the Riverside Apartments. We received a satisfactory score. Al Loehr Veteran and Community Apartments: On June 11, 2015, Minnesota Housing completed a Management Review and Physical Inspection of the Al Loehr Veteran and Community Apartments. We received a satisfactory score. Grace McDowall and Northway Townhomes: On June 10, 2015, Minnesota Housing completed a Management Review and Physical Inspection of the Grace McDowall Apartments and Northway Townhomes. The score received was 71 out of 100, which is considered a satisfactory. National Night Out: National Night Out is an annual community-building campaign that promotes police-community partnerships and neighborhood camaraderie to make our neighborhoods a safer, better place to live. National Night Out will be held on Tuesday, August 4, 2015 at the following locations: Grace McDowall Apartments Pizza Party in the Community Room from 4 to 6 pm (the townhomes and single family homes are invited to join). Wilson Apartments Pizza Party in the back patio area from 3 to 6 pm. Riverside Apartments Hot Dog Party in the four season porch from 4:30 to 6:30 pm. Empire Apartments BBQ in the back patio area from 5 pm to 6:30 pm. Westwood Apartments Hot Dog Party in the Westwood One Tot Lot area from 4:30 to 6:30 pm. Housing Choice Voucher Program: During June 2015, there were six choice vouchers released. Of the six vouchers released, three were terminated for non-compliance with the program, and three voucher holders gave up their vouchers. One was over the age of 62. Housing Department Vacancy Report For the Month Ending June 30, 2015: Fund: Public Housing 291 Units Yearly Vacant Complex # of units Vacancy Rate_ 6/30/15 Empire 89 2.00 % 1 Wilson 126 3.17% 0 Scattered Sites 76 1.36% 0 21
Fund: Section 8 New Construction 162 Units Yearly Vacant Complex # of units Vacancy Rate 6/30/15 Germain 60 1.79% 0 Grace/NWB 102 3.27% 2 Fund: Tax Credit 249 Units Yearly Vacant Complex # of units Vacancy Rate 6/30/15 Creeks 24 0.42% 0 Brownstones 12 0.00% 0 Westwood One 32 4.24% 1 Swisshelm One 32 3.88% 0 Swisshelm Two 32 9.67% 2 Westwood Two 32 1.31% 0 Riverside 85 1.61% 1 Fund: Affordable Housing 79 Units Yearly Vacant Complex # of units Vacancy Rate 6/30/15 Eastwood 18 1.85% 0 Loehr * 61 0.27% 0 * Owned by St. Cloud HRA, Managed by Catholic Charities 22