Management Reports for June 217 PREPARED BY POWERED BY
Contents 1. Management Reports Cashflow Forecast Actual vs Budget P&L Forecast Where Did Our Money Go? Net Worth 2. Understanding your Reports 3. Bonus Pack Cumulative Income to Budget Wages to Turnover Bank Movement 4. Understanding your Bonus Pack 5. How I came up with your numbers
Cashflow Forecast Chart Your Company JUL 217 JUN 218 From The Invisible Accountant 3/7/217 5:2 Page 1 of 1
Actual vs Budget Your Company MONTH: MAR 217 Mar 217 Jul 216 -Mar 217 Budgets Variance YTD YTD Budgets Variance Budget - Next Month Budget - Annual Total Income Sales 161,482 135, 26,482 1,427,637 1,29, 137,637 18, 1,696,5 Total Income 161,482 135, 26,482 1,427,637 1,29, 137,637 18, 1,696,5 Cost of Sales Cost of Sales 65,79 6, (5,79) 66,14 573, (33,14) 82,5 759, Total Cost of Sales 65,79 6, (5,79) 66,14 573, (33,14) 82,5 759, Gross Profit 95,773 75, 2,773 821,533 717, 14,533 97,5 937,5 Expense Admin Expenses 16,427 15, (1,427) 147,715 153, 5,285 15, 21,75 Depreciation 1,417 1,417 93,75 93,75 1,417 125, Wages & Salaries 49,282 45, (4,282) 429,881 451,5 21,619 45, 584,85 Superannuation 4,928 4,5 (428) 42,969 45,15 2,181 4,5 58,335 Total Expense 7,637 74,917 4,279 62,565 743,4 122,835 74,917 969,935 Operating Profit 25,135 83 25,52 2,968 (26,4) 227,368 22,583 (32,435) From The Invisible Accountant 3/7/217 5:17 Page 1 of 2
Mar 217 Jul 216 -Mar 217 Budgets Variance YTD YTD Budgets Variance Budget - Next Month Budget - Annual Total Other Expense Interest 1,643 1,5 (143) 17,84 16,5 (1,34) 1,5 21, Total Other Expense 1,643 1,5 (143) 17,84 16,5 (1,34) 1,5 21, Net Profit 23,493 (1,417) 24,99 183,164 (42,9) 226,64 21,83 (53,435) Additional Information Debtor Days 38 35 (3) 38 35 (3) 48 27 Net Profit Margin 15% (1%) (16) 13% (3%) (16) 12% (3%) From The Invisible Accountant 3/7/217 5:17 Page 2 of 2
P&L Forecast Your Company JUL 216 -JUN 217 Jul 216 Aug 216 Sep 216 Oct 216 Nov 216 Dec 216 Jan 217 Feb 217 Mar 217 Apr 217 May 217 Jun 217 Projected Total Forecast Forecast Forecast Income Sales 162,534 166,35 211,64 159,365 158,55 183,29 19,469 115,713 161,482 18, 133,5 93, 1,834,137 Total Income 162,534 166,35 211,64 159,365 158,55 183,29 19,469 115,713 161,482 18, 133,5 93, 1,834,137 Cost of Sales Cost of Sales 73,14 74,858 85,14 71,714 71,125 79,472 39,558 45,515 65,79 82,5 63, 4,5 792,14 Total Cost of Sales 73,14 74,858 85,14 71,714 71,125 79,472 39,558 45,515 65,79 82,5 63, 4,5 792,14 Gross Profit 89,394 91,493 126,626 87,651 86,93 13,557 69,911 7,198 95,773 97,5 7,5 52,5 1,42,33 Expense Admin Expenses 16,253 16,635 26,158 15,937 15,86 15,323 12,172 13,4 16,427 15, 18,75 15, 196,465 Depreciation 1,417 1,417 1,417 31,25 Wages & Salaries 48,76 49,95 71,935 47,81 47,417 4,663 33,472 4,638 49,282 45, 47,85 4,5 563,231 Superannuation 4,876 4,991 7,193 4,781 4,742 4,47 3,347 4,64 4,928 4,5 4,635 4,5 56,154 Total Expense 69,89 71,531 15,286 68,527 67,964 6,34 48,991 57,76 7,637 74,917 81,652 69,967 847,1 Operating Profit 19,54 19,962 21,34 19,124 18,967 43,523 2,92 12,493 25,135 22,583 (11,152) (17,467) 194,933 Other Expense From The Invisible Accountant 3/7/217 5:18 Page 1 of 2
Jul 216 Aug 216 Sep 216 Oct 216 Nov 216 Dec 216 Jan 217 Feb 217 Mar 217 Apr 217 May 217 Jun 217 Projected Total Forecast Forecast Forecast Interest 1,625 1,664 3,27 1,594 1,581 3,282 1,521 1,626 1,643 1,5 1,5 1,5 22,34 Total Other Expense 1,625 1,664 3,27 1,594 1,581 3,282 1,521 1,626 1,643 1,5 1,5 1,5 22,34 Net Profit 17,879 18,299 18,7 17,53 17,386 4,241 19,399 1,867 23,493 21,83 (12,652) (18,967) 172,629 Additional Information Debt Ratio 48% 47% 44% 44% 43% 42% 47% 46% 46% 45% 46% 44% 44% Working Capital Ratio 219% 218% 228% 226% 225% 226% 226% 224% 224% 232% 229% 244% 244% From The Invisible Accountant 3/7/217 5:18 Page 2 of 2
Where Did Our Money Go? Your Company JUL 216 - JUN 217 Opening Jul 216 Closing Jun 217 Movement Summary Profit and Loss Income Cost of Sales Expense Other Income Other Expense Net Profit 1,2,788 5,998 935,632 61,158 Where Our Money Came From Loans Payable (2113) 48,318 72,477 24,159 Superannuation Payable (49,857) (29,18) 2,839 PAYG Withholding Payable 3,25 45,375 15,125 GST 7,912 21,219 13,37 Total 73,431 Where We ve Spent Our Money Short-Term Investments Undeposited Funds Accounts Receivable (1121) Cash at Bank - Restricted Total 28,318 94,66 2,88 312,477 123,462 3,1 22 14,159 29,396 22 22 133,995 How This Affected Your Bank Cash at Bank - Unrestricted (14,) (13,46) 594 Total 594 Net Movement 61,158 POWERED BY Calxa 13/7/217 :49 Page 1 of 2
Net Worth Your Company From The Invisible Accountant 3/7/217 5:16 Page 1 of 1
Understanding your Reports Let me walk you through your reports Cashflow Forecast Forecast your bank balance month by month into the future. This chart will help you plan and take action now to prevent problems while there is still time. Actual vs Budget Measure and monitor your performance. Use this report to see what s working in your business and prioritise what needs fixing. Profit and Loss Forecast Based on what you ve achieved so far this financial year and expectations for the remainder, use this report to predict your final results. Great for tax planning. Where Did Our Money Go? Have you made a profit but there s no money in the bank? This report will help you see where else it s gone and how you ve funded the business. Net Worth This is why you do all that hard work. The chart compares your total assets (what you own) to your total liabilities (what you owe to other people). You want to see the net equity line going upwards.
Bonus Pack for June 217 PREPARED BY POWERED BY
Income to Budget Your Company From The Invisible Accountant 3/7/217 5:3 Page 1 of 1
KPI Comparison Your Company Debt Ratio Debt to Equity Ratio Working Capital Ratio 47% 11% 226% 46% 11% 224% 46% 111% 224% 45% 11% 232% 46% 112% 229% 44% 12% 244% 49% 99% 236% 49% 99% 237% 48% 99% 233% 46% 92% 246% 44% 88% 256% 42% 84% 265% Using Actual figures up to Mar 217 From The Invisible Accountant 3/7/217 5:43 Page 1 of 1
Cumulative Net Profit to Budget Your Company Account Net Profit/Loss From The Invisible Accountant 3/7/217 6: Page 1 of 1
Understanding your Bonus Pack Let s review how these reports work Cumulative Income to Budget Track how close your income is to your budget. Ideally you want the bars (representing actuals) higher than the line (the budget based on last year). Wages to Turnover People are the biggest cost for many businesses. This KPI will help you balance the need to keep costs down with your desire to service your customers well. Bank Movement Understand the main flows through your business and what is affecting your bank balance. Looking at the trends will help you spot anything unusual.
How I came up with your numbers I haven t had the pleasure of meeting you yet but you have given me access to your accounting information and that s what I ve used to prepare your reports. For your budgets, I ve simply taken what you did last year and for most businesses this is a reasonable starting point. You ve told me how often you pay your taxes and other payroll expenses so I ve factored them into the cashflow forecast. Then, I ve looked at what your customers owe you and used this to estimate your future receipts. Similarly, from your accounting information I can see how quickly you usually pay your suppliers and I ve used this to forecast future payments. Putting all that together, I can produce these reports to predict your future cashflow, monitor your business performance and give you key insights into what s working and what s not. Yours truly, P.S. If you find my reports limiting, you may want to consider Calxa for a more flexible and customisable option.