Letter No.: 0940(3)/SBTC Dated: 04/08/ 2016 To The Advertisement Manager, The Samaja /The Sambad/ New India Express Sub: - Release of advertisement. Sir, Enclosed please find a copy of the advertisement for release in your esteemed daily once by 06-08-2016 and submit the bills in duplicate to this office as per the approved rate of I & PR Deptt for making necessary payment. Yours faithfully, Sd/- Encl: As above. Director State Blood Transfusion Council, Odisha (Department of Health & Family Welfare), Govt. of Odisha, 1 st Floor, Oil Orissa Building, F-Nayapalli, Bhubaneswar-12
No: 0939/ SBTC Dated: 04/ 08/ 2016 Tender Call Notice for Printing of Certificate for SBTC State Blood Transfusion Council (SBTC), Odisha invites sealed tenders from interested / bonafide / reputed firms/agencies having VAT registration, adequate experience in taking up the works of composing, proof reading, designing & printing for print and supply of Certificate with Envelope for SBTC. The detailed quantity, specifications and terms & conditions are available in the websites i.e. www.osacs.nic.in & www.orissa.gov.in, which may be downloaded for use. Interested parties may submit their tender super-scribing Tender for Printing & Supply of Certificate with Envelope for SBTC to the undersigned through speed post / Registered Post / Courier only which should reach on or before 4.00 P.M of 22.08.2016 positively. The undersigned reserves the right to reject any or all the tender without assigning any reason thereof. Sd/- Director State Blood Transfusion Council, Odisha (Department of Health & Family Welfare), Govt. of Odisha, 1 st Floor, Oil Orissa Building, F-Nayapalli, Bhubaneswar-12
TERMS AND CONDITIONS 1. Sale of Tender/Bid document: The prospective Bidders may download the complete sets of the tender documents directly from the website available at www.orissa.gov.in & www.osacs.nic.in and submit the same to State Blood Transfusion Council (SBTC) Odisha along with the cost of the tender paper of Rs. 500.00 (Rupees Five Hundred) only in shape of Demand Draft/Pay Order (Nonrefundable) drawn from any Nationalized bank in favour of President State Blood Transfusion Council payable at Bhubaneswar from 06-08-2016. The cost of the tender paper & EMD should be submitted separately in separate Demand Draft. In case of any bid amendment and clarification, responsibility lies with the bidders to collect the same from the website or the office notice board before last date of submitting the tender document. 2. Bid Price: a) The tender shall be submitted in two bid system i.e. technical Bid & Financial Bid, Financial Bid contains only the price Bid and schedule of requirement as per Annexure I & II and Technical Bid contains all other documents as per the tender terms along with EMD & Tender paper cost except Price format. The technical Bid & Financial Bid will be covered in two separate envelop clearly written on the top of the envelope as Technical Bid & Financial Bid respectively and these two bids will be covered in a Big envelope writing in the top that Tender for printing & Supply of Certificate with Envelope for SBTC with reference to advertisement number & date. b) The bid shall be for the full quantities of all items as described in schedule of requirement and specification as specified in Annexure-I. The format of price bid is specified in Annexure-II, which should be used at the time of submission of Bid/tender. c) The bid price shall include the excise duty and the bidder s cost towards translation, data entry, designing, printing, insurance, packing & forwarding, transportation and delivery at SBTC head quarter, BBSR including other ancillary cost involved during course of printing, SBTC, Odisha will provide only hard copy sample. d) Sales Tax/VAT and any other local taxes should be clearly mentioned separately in terms of percentage and amount in the price bid sheet. 3. Bid Security: The bidder shall furnish bid security of Rs. 20,000.00 (Twenty Thousand) only in the shape of bank draft/pay Order in favour of President State Blood Transfusion Council, payable at Bhubaneswar. Any bid except those who have registered under Central Purchase Organization, National Small Industries Corporation (N.S.I.C) or the concerned Ministry or Department not secured with bid security will be rejected. The above bid security will be forfeited if a bidder (i) withdraws its bid during the period of bid validity or (ii) fails to perform the contractual obligations as per the purchase Order. The EMD of the non responsive/unsuccessful bidders will be returned after finalization of the tender. 4. Each bidder shall submit only one bid. Alternative offer without separate bid security will be rejected.
5. The bidder shall furnish self attested photocopies of up to date VAT clearance certificate and photocopy of VAT registration certificate. 6. Sample of paper duly stamped and signed by the bidder should be submitted for the item, which should not be treated as final for assessing the paper thickness (GSM). The EPM testing report of the printed certificate will be taken in to account for the paper thickness (GSM). 7. The tender shall remain valid for a period one year from the date of opening of the tender or before finalization of the next year tender whichever is earlier. The tender/bid documents are not transferable. 8. a) Not withstanding the above, the purchaser reserves the right to accept or reject any bid and to cancel the bidding process and reject all quotations at any time prior to the issue of Purchase Order. b) The authority of SBTC reserves the right at the time of placement of printing order in phase wise as per the availability of fund. 9. The selected firm should deposit at SBTC 10 nos. of printed certificate along with the ordered quantity for necessary testing at testing laboratory and the testing charges will be borne by the firm, which will be deducted from the payment due of the firm. 10. Before printing, the firm should submit proof copy for necessary verification for final printing, otherwise the wrong printing materials (Certificates) shall not be accepted by SBTC and no payment will be made for those items. 11. The firm will complete the finalization of proof copy before the SBTC authority within 7 days from the date of receiving the printing order from SBTC, Odisha. 12. The delivery should be completed within 15 days from the date of receipt of the final proof for printing. 13. Any delay by the supplier in the proof finalization and delivery of the items shall render the supplier liable to be charged liquidated damages @ 0.5% per week or part thereof subject to a maximum of 10% of order value which will be deducted from the total payment due. 14. The payment will be made after delivery of printed materials along with the soft copy in a rewritable good quality C.D as per proof copy subject to correct test report from EPM laboratory. If the test report is not as per the specification i.e. lower than the rate of standard deviation, the firm will reprint the said items otherwise penalty will be charged at the rate decided by the authority of SBTC. 15. The bids are liable to be rejected if any of the above conditions is not complied with.
16. Pre-Bid Meeting: A pre-bid meeting will be held on 16/08/ 2016 at 3.30 P.M in the conference hall of SBTC head quarter, BBSR. Interested bidders shall attend the said meeting to clarify their doubts if any. The decision taken in the pre-bid meeting will be incorporate in the tender and the decision will be floated in the website or in the notice board of SBTC. The bidders should submit their Bids accordingly. 17. Eligibility Criteria: a) Tender paper cost. b) Required bid security (EMD) / Self attested copy of valid registration certificate from CPO, NSIC as the case may be required. c) Price sheet as per prescribed format. d) Self attested copy of VAT registration certificate & PAN card. e) Self attested copy of up-to-dated VAT clearance certificate. f) Self attested copy of last three Assessment year (2013-14, 14-15 & 15-16) income tax return. g) Audit report of firm for last three financial year (2012-13, 13-14 & 14-15) h) Signed & stamped sample paper. i) Copy of the order executed during last three years as past performance as per the format specified in Annexure-III. j) Undertaking that the firm has not blacklisted by any Govt. / semi Govt. organization/institution as per Annexure - IV. 18. Performance Security: a) The successful Bidder/Firm irrespective of its registration status will submit the performance security 10% of the order value in shape of Account payee Demand Draft/Pay Order from any nationalized banks in favour of President State Blood Transfusion Council, payable at Bhubaneswar. b) The EMD will be returned to the successful Bidder/Firm after receipt of the performance security value as per the order, otherwise EMD of the firm will be forfeited, order will be cancelled and the firm irrespective of its registration status will debar from SBTC for three years. c) The performance Security of the successful firm will be returned to the firm without interest only after successful completion of the work as per order. 19. Issue of Printing Order. The Printing Order will be placed to the selected bidder(s) whose bid has been determined to be substantially responsive and who has offered the lowest evaluated bid price for the item. The terms of the accepted offer shall be incorporated in the Printing order. The lowest responsive price shall be taken into consideration. 20. Though the quantities to be procured is 3 Lakh but purchase order will be given in phase wise as per availability fund
21. Any effort by a bidder to influence the purchaser in its decision on bid evaluation or placement of purchase order may result in rejection of the bidder s offer. 22. The tender documents should be numbered and arranged as per the checklist specified at Annexure-V. 23. If the firm fails to execute the order, the EMD / Performance security as the case may be will be forfeited and the firm will be blacklisted. 24. Any legal dispute arising out of this is subject to Bhubaneswar jurisdiction only. 25. Bidders may be present in person or through one of their representative during the opening of bid at 4.30 P.M on 22 / 08/ 2016. Sd/- Director, SBTC
Annexure-I Schedule of requirement & Specification for Certificate with Envelope for SBTC Sl. No. Particulars Qty. Brief Specifications. 01 Certificate 300000 Size Colour Language Paper Size 28.5 cm x 22cm Multi-color printing English & Odiya 300 GSM art paper To cover comfortably the above certificate having size 28.5 cm x 22cm 02 Envelope 300000 Colour Language Bi-color printing English & Odiya Paper 120 GSM art paper
Annexure-II Format of Price Bid for Certificate with Envelope for SBTC, Odisha 1 2 3 4 5 6 Sl. No. Name of the Items Qty. Unit Price (Rs.) Total Price (Rs.) (3 X 4) Taxes 01 Certificate with Envelope 300000 Gross Total (Rs.) In words: (Excluding taxes) Date: Place: Signature of the Bidder Name & Business Address: a) In case of discrepancy between Unit Price & Total Price, Unit Price shall prevail: b) We agree to supply the above items in accordance with the specification for a total cost as mentioned above within a period of 15 days from the receipt of final proof.
Format for submission of past performance Annexure-III Sl. No. Year Order No. Date Order value Name of the Organization. 01 2015-16 02 2014-15 03 2013-14 Total Date: Place: Name and Address of the Firm. Signature of the bidder
ANNEXURE IV (To be submitted in Technical Bid) UNDERTAKING / DECLARATION FORM I / We having My / our office at.do declare that I / We have carefully read all the terms & conditions of tender of the, Odisha for the printing & supply of Certificate with Envelope of SBTC, Odisha. The approved rate will remain valid for a period of one year from the date of approval. I will abide with all the terms & conditions set forth in the Tender Reference no. dated / / 2016. I/We do hereby declare I/We have not been de-recognized / black listed by any State Govt. / Union Territory / Govt. of India / Govt. Organization / Govt. Health Institutions for supply of Not of Standard Quality items / non-supply. I/We agree that the Tender Inviting Authority can forfeit the Earnest Money Deposit and or Performance Security Deposit and blacklist me/us for a period of 3 years if, any information furnished by us proved to be false at the time of inspection / verification and not complying as well as not performing the work as per Tender terms & conditions of tender. I / We do hereby declare that I / we will supply the as per the terms, conditions & specifications of the tender document Seal Signature of the bidder : Date : Name & Address of the Firm:
Annexure - V CHECK LIST Name of Document Submitted (Yes / No) Page No Earnest Money Deposit (EMD) : Tender Paper Cost : Self attested Copy of CPO, NSIC certificate : Self attested copy of VAT Registration certificate : Self Attested copy of up-to-date VAT Clearance Certificate : Self attested copy of last 3 year Income Tax return : Audit report of last 3 years : Price sheet as per price format : Sealed & Signed Sample Paper : Proof Copy of Past Performance : Undertaking as per Annexure - IV : Seal with signature of the Bidder.