CITY OF SAGINAW MINUTES OF CITY COUNCIL MEETING AND PUBLIC HEARING HELD AT THE SAGINAW CITY HALL 333 WEST MCLEROY BLVD. AUGUST 15, 2017 Present at the meeting: Mayor Mayor Pro-Tem City Attorney Interim City Manager Asst. City Manager Asst. Finance Director City Secretary City Engineer Police Chief Fire Chief Field Operations Supt. Library Director Police Sergeant Todd Flippo David Flory Patrick Farr Valerie Tankersley Sheri Adams Cindy Bighorse Mary Copeland Bryn Meredith Dan O Leary Dolph Johnson Kim Quin Janice England Jeff James Roger Macon Doug Spears Randy Newsom Ellen Ritchie Mark Andress Absent from the meeting: Visitors at the meeting: Doug Olsen Lisa Allen Dennis Hudson Cheyenne McMillin Charity Deville Nick Smith Greg Gerami Karl Johnson Michael Black Misty Farr Melanie McManus (1) Call to Order Mayor Flippo called the meeting to order at 6:00 p.m. with a quorum present. Pledge of Allegiance to the United States Pledge of Allegiance to the State of Texas 1
(2) Invocation Pastor Dennis Hudson of the Saginaw Park Baptist Church gave the invocation. (3) Audience Participation This item was covered on the video screen. (4) Consent Agenda a. CC-0817-10 Action regarding Minutes, August 1, 2017 b. CC-0817-11 Action regarding Minutes, August 8, 2017. c. CC-0817-12 Action regarding Donation and Transfer of Title for 1985 American LaFrance Fire Truck to Fire Museum Summary: This item is for approval of the transfer of the title for the 1985 American LaFrance Fire Truck to the Texas Fire Museum. The City Council voted on September 18, 2007 to loan this truck to the museum. The truck is on display at the museum and it is recommended that the title be transferred to give the museum legal ownership of the truck. d. CC-0817-13 Action regarding Change Order No. 2 Bailey Boswell Road Phase 2, Traffic Signal at Basswood Boulevard and E. Bailey Boswell Road Summary: This item is for consideration of approval of Change Order No. 2. It addresses the traffic signal at the intersection of Basswood Boulevard and E. Bailey Boswell Road as well as the road approach connection. The Development Agreement with D.R. Horton Texas, Ltd. that was approved at the August 1, 2017 City Council Meeting included this particular signal. This change order will increase the contract amount by $215,632.24. Funds for this expenditure will be included in the 2017-2018 fiscal year budget. Farr requested that Item 4c be removed from the Consent Agenda for discussion. Motion was made by Mayor Pro-Tem Flory with a second by Farr to approve Items 4a, 4b, and 4d of the consent agenda as presented. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, 2
c. CC-0817-12 Action regarding Donation and Transfer of Title for 1985 American LaFrance Fire Truck to Texas Fire Museum Farr asked if the fire truck could be utilized by another department. Fire Chief Spears explained that there are problems with the pump and it would be too expensive to repair. Motion was made by Farr with a second by Mayor Pro-Tem Flory to approve Item 4c of the consent agenda. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, (5) CC-0817-14 Recognition of Government Finance Officers Association Award of Certificate of Achievement for Excellence in Financial Reporting to the City of Saginaw and Assistant Finance Director/Budget Analyst Kim Quin Interim City Manager O Leary stated that the City has been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for the year ended September 30, 2016. He explained that this is the 25 th consecutive year that the City has received the award. Mayor Flippo presented the award to Assistant Finance Director/Budget Analyst Quin. (6) CC-0817-15 Consideration and Action regarding Appointment of Crime Control and Prevention District Board of Directors for Members with Terms Expiring September 1, 2017 City Attorney Meredith explained that the terms of four members of the Crime Control and Prevention District Board of Directors will expire on September 1, 2017. He stated that the Council must take action to reappoint the members prior to their next meeting which will be on September 5, 2017. The four members with expiring terms are David Flory, Patrick Farr, Valerie Tankersley, and Sheri Adams. Motion was made by Farr with a second by Adams to reappoint David Flory, Patrick Farr, Valerie Tankersley, and Sheri Adams to the Crime Control and Prevention District Board of Directors. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, 3
(7) CC-0817-16 Public Hearing Consideration and Action regarding Ordinance No. 2017-08, Designation of a Tax Abatement Reinvestment Zone for Real Property for Miller Milling Company located at 221 S. Fairmount Street, Lot 1, Block 1, Farmland Addition, Saginaw, Tarrant County, Texas Mayor Flippo declared the public hearing for this item open at 6:08 p.m. Interim City Manager O Leary gave a brief explanation of tax abatement agreements. He explained that the City can abate property taxes as an incentive for businesses to make investments in their businesses in the City. He stated that two local companies have recently submitted the required paperwork requesting a tax abatement. They are Miller Milling Company and Ventura Foods Inc. He added that Items 7 through 11 are in regards to tax abatements. He explained that the first step in approving a tax abatement is the approval of an ordinance creating a reinvestment zone. Once the reinvestment zone is created, the next step is a resolution for the tax abatement itself. Mayor Flippo called for public input. There was none. Mayor Flippo declared the public hearing closed at 6:12 p.m. Motion was made by Farr with a second by Tankersley to approve Ordinance No. 2017-08, designating a Tax Abatement Reinvestment Zone for real property for Miller Milling Company, located at 221 S. Fairmount. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, (8) CC-0817-17 Presentation by Miller Milling Company, Requesting Tax Abatement for Real Property located at 221 S. Fairmount Street, Lot 1, Block 1, Farmland Addition, Saginaw, Tarrant County, Texas, and Consideration and Action regarding Resolution No. 2017-12, a Tax Abatement Agreement with Miller Milling Company and Authorizing the Mayor to execute the Agreement Interim City Manager O Leary explained that Miller Milling Company has submitted a request for a tax abatement for their property located at 221 S. Fairmount Street. He stated that they are in the process of expanding their flour milling capacity. The expansion process will take approximately two years to complete. The total value of the improvements is $67,600,000, and will result in the additional of 20 permanent employees. Resolution No. 2017-12 addresses the tax abatement agreement which includes the abatement of city property taxes for a period of five years beginning in 2019 and ending in 2024. The estimated abatement is $346,788 per year or a total of $1,733,940. Motion was made by Mayor Pro-Tem Flory with a second by Tankersley approve Resolution No. 2017-12, a tax abatement agreement with Miller Milling Company and authorize the Mayor to execute the agreement. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, 4
(9) CC-0817-18 Public Hearing Consideration and Action regarding Ordinance No. 2017-09, Designation of a Tax Abatement Reinvestment Zone for Real Property for Ventura Foods, Inc. located at 1100 Defiel Road, Lot 2, Block 1, Wilsey Food Addition, Saginaw, Tarrant County, Texas Mayor Flippo declared the public hearing for this item open at 6:14 p.m. Interim City Manager O Leary explained that Ordinance No. 2017-09 designates a tax abatement reinvestment zone for Ventura Foods, Inc. located at 1100 Defiel Road. Mayor Flippo called for public input. There was none. Mayor Flippo declared the public hearing closed at 6:16 p.m. Motion was made by Farr with a second by Tankersley to approve Ordinance No. 2017-09, designating a Tax Abatement Reinvestment Zone for real property for Ventura Foods, Inc. located at 1100 Defiel Road. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, (10) CC-0817-19 Presentation by Ventura Foods, Inc., Requesting Tax Abatement for Real Property located at 1100 Defiel Road, Lot 2, Block 1, Wilsey Food Addition, Saginaw, Tarrant County, Texas, and Consideration and Action regarding Resolution No. 2017-13, a Tax Abatement Agreement with Ventura Foods, Inc. and Authorizing the Mayor to execute the Agreement Interim City Manager O Leary explained that Ventura Foods, Inc. has submitted a request for a tax abatement for their property located at 1100 Defiel Road. He stated that Ventura Foods, Inc. operates twelve plants across the United States and recently purchased Cargill, Inc. s dressings, sauces, and mayonnaise business. Their expansion will take approximately two years to complete. The total value of the improvements is $25,000,000, and will result in the addition of 66 permanent employees. Resolution No. 2017-13 addresses the tax abatement agreement which includes the abatement of city property taxes for a period of five years beginning in 2019 and ending in 2024. The estimated abatement is $128,250 per year or a total of $641,250. Motion was made by Copeland with a second by Farr to approve Ordinance No. 2017-09, a tax abatement agreement with Ventura Foods, Inc. and authorize the Mayor to execute the agreement. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, 5
(11) CC-0817-20 Consideration and Action regarding an Interlocal Agreement with Tarrant County approving the nomination for Ventura Foods, LLC to be considered a part of Tarrant County s allocated Enterprise Project designations and agreeing that Tarrant County shall be the governmental body having administration authority for the Ventura Foods, LLC Enterprise Project designation Interim City Manager O Leary explained Ventura Foods, LLC has applied for Enterprise Zone Designation and funding with the State of Texas. They are coordinating this through Tarrant County s Economic Development Department. As part of the application process, they are required to have an interlocal agreement between the city and county. Being granted this designation will allow Ventura Foods, LLC to get a sales tax rebate for the state s portion of sales tax paid on items purchased for their expansion. This will not affect the City s portion of the sales tax. Motion was made by Adams with a second by Tankersley to approve the Interlocal Agreement with Tarrant County, approving the nomination for Ventura Foods, LLC to be considered a part of Tarrant County s allocated Enterprise Project designations and agreeing that Tarrant County shall be the governmental body having administration authority for the Ventura Foods, LLC Enterprise Project designation. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, (12) CC-0817-21 Presentation regarding Project Dream Play, and Consideration and Action regarding Recommendation from Advisory Recreation and Parks Board in regard to change in location for proposed Project Dream Play Misty Farr, representing Project Dream Play, addressed the Council. She updated the Council on the project since getting approval to allow a play area for children with all abilities to be installed at the location of the current playground located at the north end of Willow Creek Park on March 6, 2012. She explained that Project Dream Play is a non-profit organization and now has a complete board of directors. She stated that they are working with an architecture firm and after reviewing the proposed location, they are proposing to move the location to south of the parking lot at the north end of Willow Creek Park. She explained that the change in location was presented to the Advisory Recreation and Parks Board at their July 17 th meeting and they voted to recommend approval of the change to the City Council. Mr. Nick Smith, architect, addressed the Council. He explained that the proposed play area will be accessible for children of all mobility levels. He stated that moving the play area to south of the parking lot will make it safer and will utilize existing picnic shelters so caregivers to have a place to sit and watch the children. 6
Motion was made by Mayor Pro-Tem Flory with a second by Tankersley to approve the recommendation from the Advisory Recreation and Parks Board that the new proposed location (south of parking lot at the north end of Willow Creek Park) for Project Dream Play be approved. Motion carried. 6-0-1-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr (13) CC-0817-22 Presentation of Effective Tax Rate and Action to Place Adoption of Proposed Tax Rate on September 19, 2017 Agenda and Schedule Public Hearings on September 5, 2017 and September 12, 2017 for the Proposed Tax Rate Interim City Manager O Leary explained that the effective tax rate is.481717 and the roll back rate is.512572. The current tax rate is.513000. He stated that State Law requires certain Truth-in-Taxation procedures that must be followed if the Council increases the tax rate above the effective rate or rollback rate, whichever is lower. The proposed 2017 tax rate is.495000. Therefore the Council must take action to place the adoption of the tax rate on the September 19, 2017 agenda, and schedule two public hearings on the proposed tax rate (September 5 th and September 12 th ). Motion was made by Mayor Pro-Tem Flory with a second by Farr to place the adoption of the proposed tax rate of.495000 which is an increase of 2.76% above the effective rate on the September 19 th agenda and schedule two public hearings on September 5 th and September 12 th for the proposed tax rate increase. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, (14) CC-0817-23 Consideration and Action regarding Employee Health, Dental, and Life Insurance; and Flexible Spending Account Benefit Assistant City Manager Johnson explained that initially the current employee health insurance provider, United Healthcare, quoted a renewal with a 23.4% increase in rates due to some large claims this past year. After meeting with our insurance brokers it was decided to advertise for proposals. Four proposals were received including one from United Healthcare. United Healthcare offered a slightly modified plan with a 13% increase in the rates. The change would be to the emergency room co-pay. Our group has three times the national average for emergency room visits. It is hoped that modifying the plan will help reduce the number of emergency room visits. United Healthcare also 7
offered to continue the Health Savings Account (HSA) plan that has a $3,000 deductible with no co-pays and no out of network benefits with a 15% increase. They also offered a third plan that has a higher deductible and plays 80% after the deductible is met. The third plan is a 6% decrease from the current co-pay plan. This gives employees a less expensive option to cover dependents and who don t expect to use the plan very often. Delta Dental, our current provider, rates will remain the same as per the two year agreement signed last year. Also, there are no changes in the rates for the life insurance. The Employee Insurance Committee met to consider the health, dental and life insurance. The committee voted to recommend the following: remain with United Healthcare offering the three plan options (AG2D MOD, AGX7 HAS, and AN-DQ Copay Plan), remain with Delta Dental for dental coverage, continue the life insurance with Standard, and continue the Flexible Spending Account benefit through Alt-Bentley Yates Benefit Administrators. The Flexible Spending Account benefit is a voluntary program that allows employees to pay for medical and dental expenses with pre-tax dollars. Motion was made by Mayor Pro-Tem Flory with a second by Tankersley to approve the Employee Insurance Committee s recommendation to remain with United Healthcare and offer three plan options (AG2D MOD, AGX7 HAS, and AN-DQ Copay Plan), continue dental coverage with Delta Dental, continue life insurance with Standard, and continue the Flexible Spending Account benefit through Alt-Bentley Yates Benefit Administrators. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, (15) Executive Session 1 551.071. Texas Government Code. Consultation with Attorney. The City Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the City Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the following items: a. Any Posted Item 2. 551.074. Texas Government Code. Deliberation regarding Personnel Matters. The City Council may convene in executive session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee, including deliberation regarding the following officers or employees a. City Manager Search 8
(16) Adjournment Motion was made by Tankersley with a second by Bighorse to adjourn the meeting. Motion carried unanimously. 7-0-0-0 Mayor Flippo, Mayor Pro-Tem Flory, s Farr, Mayor Flippo declared the City Council Meeting of August 15, 2017 adjourned at 6:54 p.m. ATTEST: APPROVED: City Secretary Janice England Mayor Todd Flippo 9