Board of Supervisors Proceedings Regular Session at 9:00 a.m. The Board met in regular session on at 9:00 a.m. in meeting room #2, 3rd Floor, northeast corner of the courthouse with Speas and Minner present, and Schneider absent. Consent agenda: 1. Approve minutes -- from Regular Session of August 21, 1995. 2. Approve personnel actions: a) Hire Ann Johnson, MCCF, LPN, On-Call, at $11.65/hour, effective August 22, 1995. b) Hire Lori Ann Shultz, MCCF, Dishroom/diningroom Aide, Part-time at $7.31/hour, effective August 23, 1995. c) Hire Melinda Brummett, MCCF, Nurse Aide, Full-time at $7.66/hour, effective August 25, 1995. d) Hire Carrie Anderson, MCCF, Dishroom/diningroom Aide, Part-time at $7.31/hour, effective August 29, 1995. 3. Appointments: a) Michael J. McCann to Solid Waste Management Commission 4. Request for utility permit--#9516 Mid-Iowa Telephone Coop.. to install a buried telephone line along 290th St, Yates Ave and 310th St. in Green Castle Township. Items #2 & #17 are waived. 5. Approve claims -- as audited and authorize the County Auditor to issue warrants in payment of same. The listing of claims paid at this meeting will be included with all claims paid for the month of September; the September list of claims will be a part of the first meeting in October. Motion by Minner, second by Speas to approve the consent agenda as printed above. MAX Building Lease--discussion and possible action on the MAX Building lease with Gregg and Sally Miller. Gregg Miller stated that he has no choice but to recind the lease for the MAX Building and consider it a null and void proposition. He suggested the citizens of Marshalltown should have a more optimistic attitude towards future enhancement and development of Marshalltown and Marshall County. Resolution--MAX Building Lease-- Whereas, the Marshall County Board of Supervisors entered into a lease agreement with Gregg D. and Sally Miller on November 28, 1994 for the MAX Building without complying with public notice requirements of Chapter 331, 1995 Code of Iowa; Whereas, the Marshall County Board of Supervisors has reviewed this lease and determined it is not in the best interest of the County to proceed with the lease; Whereas, Gregg D. Miller has notified the Marshall County Board of Supervisors that he will join in rescission of the lease; Now Therefore, the Marshall County Board of Supervisors rescinds, on behalf of Marshall County, the lease that the Marshall County Board of Supervisors signed on November 28, 1994 with Gregg D. and Sally Miller. 150
Dated this 5th day of September, 1995. Motion by Minner, second by Speas to adopt this resolution. Thomas Speas Board of Supervisors, Chairman Attest: Deane R. Adams Marshall Co. Treasurer/Auditor Discussion Community Betterment Project Volunteers--The Board of Supervisors is still looking for volunteers to serve on a committee to make recommendations to the Board on the design, lease, purchase, or projected use of available space for various offices. To volunteer for this community betterment project, contact the Board of Supervisors at the Courthouse. Discussion Wertzberger Space Study--Wertzberger Architects, PC., Marshalltown, Iowa, should be informed to proceed with the space study requirements for the various county offices. APPROPRIATION OF FUNDS FOR FISCAL YEAR 1995-96--at the June 26, 1995 regular session, the Board adopted a resolution on appropriation of funds for fiscal year 1995-96, which stated that "The amounts itemized by fund and by department or office as set out in a report that is being prepared and will become a part of the minutes as soon as completed..." Said report is now being entered into the permanent minutes as follows: GENERAL BASIC FUND Current Levied Taxes $ 3,304,577.00 $ 3,170,588.13 $ 3,136,445.26 Non-levied Taxes $ 219,900.00 $ 307,690.35 $ 368,297.78 Non-tax Income $ 3,298,107.00 $ 3,602,028.06 $ 3,258,562.55 Transfers In $ - $ 18,408.24 $ - Total Income $ 6,822,584.00 $ 7,098,714.78 $ 6,763,305.59 Balance on Hand 1st of Year $ 2,467,421.00 $ 3,557,808.95 $ 3,864,084.62 TOTAL AVAILABLE: $ 9,290,005.00 $ 10,656,523.73 $ 10,627,390.21 Other/Treas./Assessor $ - $ 41.98 $ 9.00 Supervisors $ 153,304.00 $ 151,009.64 $ 176,712.09 Auditor $ 241,203.00 $ 169,654.42 $ 178,756.63 Treasurer $ 326,466.00 $ 285,971.80 $ 297,264.76 County Attorney $ 298,699.00 $ 285,497.37 $ 281,513.94 Sheriff $ 1,392,042.00 $ 1,290,183.46 $ 1,229,707.43 Recorder $ 200,865.00 $ 175,117.65 $ 166,977.02 Building and Grounds $ 472,930.00 $ 417,186.97 $ 407,786.65 Care Facility Farm $ 3,600.00 $ - $ - 151
Information Services $ 220,719.00 $ 172,962.76 $ 255,283.81 General Assistance $ 63,765.00 $ 55,487.19 $ 53,822.17 Veterans Affairs $ 84,481.00 $ 74,085.93 $ 65,960.37 Conservation $ 220,531.00 $ 334,613.89 $ 189,566.12 Local Health Board $ 518,832.00 $ 411,957.39 $ 425,510.01 Department of Human Services $ 184,735.00 $ 162,092.18 $ 203,770.82 County Care Facility $ 1,629,739.00 $ 1,586,165.76 $ 1,613,574.76 Medical Examiner $ 41,270.00 $ 41,324.49 $ 36,957.95 Local Emergency Management $ 16,196.00 $ 16,196.00 $ 16,500.00 Non-departmental $ 632,056.00 $ 485,439.54 $ 403,455.73 Total Expense $ 6,701,433.00 $ 6,114,988.42 $ 6,003,129.26 Transfers Out $ 1,086,113.00 $ 2,074,115.00 $ 1,066,452.00 Balance on Hand End of Year $ 1,502,459.00 $ 2,467,420.31 $ 3,557,808.95 $ 9,290,005.00 $ 10,656,523.73 $ 10,627,390.21 GENERAL SUPPLEMENTAL FUND Current Levied Taxes $ 3,444,311.00 $ 3,981,154.50 $ 3,747,544.14 Non-levied Taxes $ 23,896.00 $ 22,362.42 $ 27,265.92 Non-tax Income $ 1,630,262.00 $ 899,377.23 $ 750,822.83 Transfers In $ 730,313.00 $ 1,722,115.00 $ 705,652.00 Total Income $ 5,828,782.00 $ 6,625,009.15 $ 5,231,284.89 Balance on Hand 1st of Year $ 1,256,780.00 $ 674,886.65 $ 1,375,347.23 TOTAL AVAILABLE: $ 7,085,562.00 $ 7,299,895.80 $ 6,606,632.12 Other/Treas./Assessor $ - $ 2.49 $ - Supervisors $ 35,925.00 $ 38,430.30 $ 47,314.76 Auditor $ 252,863.00 $ 220,900.97 $ 231,772.90 Treasurer $ 79,275.00 $ 70,687.25 $ 71,971.28 County Attorney $ 63,137.00 $ 61,256.65 $ 60,783.31 Sheriff $ 251,248.00 $ 240,905.96 $ 231,700.87 Recorder $ 28,915.00 $ 25,896.38 $ 25,864.40 Building and Grounds $ 18,563.00 $ 17,694.75 $ 16,704.85 Information Services $ 28,767.00 $ 18,873.93 $ 9,082.22 General Assistance $ 5,824.00 $ 5,285.10 $ 5,154.62 Veterans Affairs $ 1,640.00 $ 1,365.20 $ 1,354.63 Conservation $ 32,363.00 $ 29,801.70 $ 29,423.30 Local Health Board $ 47,271.00 $ 41,126.51 $ 41,430.13 County Care Facility $ 359,587.00 $ 323,054.11 $ 330,535.56 152
Medical Examiner $ 1,320.00 $ 1,032.76 $ 1,227.85 District Court $ 504,440.00 $ 465,352.08 $ 253,492.35 Child Support Unit $ 261,515.00 $ 226,513.76 $ 236,393.26 Mental Health Administration $ 4,331,469.00 $ 3,771,886.52 $ 3,731,897.64 Non-departmental $ 498,250.00 $ 464,641.54 $ 605,641.54 Total Expense $ 6,802,372.00 $ 6,024,707.96 $ 5,931,745.47 Transfers Out $ - $ 18,408.24 $ - Balance on Hand End of Year $ 283,190.00 $ 1,256,779.60 $ 674,886.65 $ 7,085,562.00 $ 7,299,895.80 $ 6,606,632.12 RURAL SERVICES BASIC Current Levied Taxes $ 1,134,922.00 $ 1,085,428.18 $ 1,052,376.33 Non-levied Taxes $ 56,710.00 $ 57,214.95 $ 57,219.36 Non-tax Income $ 22,440.00 $ 26,739.91 $ 19,324.70 Total Income $ 1,214,072.00 $ 1,169,383.04 $ 1,128,920.39 Balance on Hand 1st of Year $ 127,648.00 $ 115,115.41 $ 113,168.44 TOTAL AVAILABLE: $ 1,341,720.00 $ 1,284,498.45 $ 1,242,088.83 Other/Treas./Assessor $ - $ 1.69 $ - Zoning $ 20,023.00 $ 20,123.05 $ 17,336.40 $ 18,100.00 $ 17,968.00 $ 8,686.45 County Engineer-Road Clearing Sanitarian $ 26,091.00 $ 24,636.51 $ 26,336.26 Weed Eradication $ 6,912.00 $ 5,111.55 $ 5,604.31 County Library Contract $ 41,300.00 $ 38,250.00 $ 38,250.00 Non-departmental $ 10,760.00 $ 10,760.00 $ 10,760.00 Total Expense $ 123,186.00 $ 116,850.80 $ 106,973.42 Transfers Out $ 1,066,000.00 $ 1,040,000.00 $ 1,020,000.00 Balance on Hand End of Year $ 152,534.00 $ 127,647.65 $ 115,115.41 $ 1,341,720.00 $ 1,284,498.45 $ 1,242,088.83 SECONDARY ROAD FUND Non-levied Taxes $ - $ - $ - 153
Non-tax Income $ 1,983,865.00 $ 1,954,786.51 $ 2,027,750.86 Transfers In $ 1,221,800.00 $ 1,192,000.00 $ 1,170,800.00 Total Income $ 3,205,665.00 $ 3,146,786.51 $ 3,198,550.86 Balance on Hand 1st of Year $ 1,174,776.00 $ 1,055,969.70 $ 993,948.85 TOTAL AVAILABLE $ 4,380,441.00 $ 4,202,756.21 $ 4,192,499.71 Roadway Construction $ 175,000.00 $ 103,850.56 $ 210,230.89 Clearing Account Expense $ - $ - $ - Administration $ 160,200.00 $ 140,186.54 $ 137,430.94 Engineering $ 252,000.00 $ 218,862.10 $ 219,160.85 Bridges and Culverts $ 107,000.00 $ 87,604.28 $ 105,749.45 Roads $ 1,172,000.00 $ 1,134,503.53 $ 1,167,775.56 Snow and Ice Control $ 251,700.00 $ 181,587.71 $ 202,221.76 Traffic Control $ 115,000.00 $ 106,656.07 $ 96,671.12 Road Clearing $ 39,000.00 $ 54,841.98 $ 35,598.13 New Equipment $ 250,000.00 $ 124,928.27 $ 106,485.78 Equipment Operation $ 877,900.00 $ 734,492.04 $ 633,764.75 Tools, Materials and Supplies $ 86,900.00 $ 83,400.47 $ 50,430.43 Real Estate and Buildings $ 33,000.00 $ 57,066.96 $ 171,010.35 Total Expense $ 3,519,700.00 $ 3,027,980.51 $ 3,136,530.01 Balance on Hand End of Year $ 860,741.00 $ 1,174,775.70 $ 1,055,969.70 $ 4,380,441.00 $ 4,202,756.21 $ 4,192,499.71 SPECIAL RESOURCE ENHANCE. Non-levied Taxes $ - $ - $ - Non-tax Income $ 15,500.00 $ 13,087.78 $ 12,625.52 Transfers In $ - $ - $ - Total Income $ 15,500.00 $ 13,087.78 $ 12,625.52 Balance on Hand 1st of Year $ 107,795.00 $ 94,706.67 $ 82,081.15 TOTAL AVAILABLE: $ 123,295.00 $ 107,794.45 $ 94,706.67 Transfer Out $ - $ - $ - Balance on Hand End of Year $ 123,295.00 $ 107,794.45 $ 94,706.67 154
$ 123,295.00 $ 107,794.45 $ 94,706.67 CAPITOL PROJECTS FUND Non-levied Taxes $ - $ - $ - Non-tax Income $ - $ 504,007.05 $ 239,273.19 Transfers In $ - $ - $ - Total Income $ - $ 504,007.05 $ 239,273.19 Balance on Hand 1st of Year $ 5,689.00 $ - $ 2,735.00 TOTAL AVAILABLE: $ 5,689.00 $ 504,007.05 $ 242,008.19 Courthouse Lighting Project $ - $ - $ 2,735.00 Mental Health/SATUCI Facility $ - $ 339,390.81 $ 239,273.19 Gra-Iron Cleanup $ - $ 158,927.34 $ - Balance on Hand End of Year $ 5,689.00 $ 5,688.90 $ - $ 5,689.00 $ 504,007.05 $ 242,008.19 KLAUENBERG EXPENDABLE TRT Non-levied Taxes $ - $ - $ - Non-tax Income $ 11,000.00 $ 11,825.59 $ 11,314.35 Transfers In $ - $ - $ - Total Income $ 11,000.00 $ 11,825.59 $ 11,314.35 Balance on Hand 1st of Year $ 273,457.00 $ 266,328.65 $ 258,330.61 TOTAL AVAILABLE $ 284,457.00 $ 278,154.24 $ 269,644.96 Miscellaneous Expense $ 5,910.00 $ 4,697.31 $ 3,316.31 Balance on Hand End of Year $ 278,547.00 $ 273,456.93 $ 266,328.65 $ 284,457.00 $ 278,154.24 $ 269,644.96 155
CONSERVATION LAND ACQUIST. Non-levied Tax $ - $ - $ - Non-tax Income $ 2,000.00 $ 6,610.19 $ 5,185.34 Transfers In $ - $ - $ 10,000.00 Total Income $ 2,000.00 $ 6,610.19 $ 15,185.34 Balance on Hand 1st of Year $ 78,851.00 $ 72,240.73 $ 57,055.39 TOTAL AVAILABLE: $ 80,851.00 $ 78,850.92 $ 72,240.73 Balance on Hand End of Year $ 80,851.00 $ 78,850.92 $ 72,240.73 $ 80,851.00 $ 78,850.92 $ 72,240.73 RECORDERS RECORD MGT.FUND Non-Levied Taxes $ - $ - $ - Non-tax Income $ 9,150.00 $ 6,620.25 $ 7,403.85 Transfers In $ - $ - $ - Total Income $ 9,150.00 $ 6,620.25 $ 7,403.85 Balance on Hand 1st of Year $ 14,025.00 $ 7,403.85 $ - TOTAL AVAILABLE $ 23,175.00 $ 14,024.10 $ 7,403.85 Balance on Hand End of Year $ 23,175.00 $ 14,024.10 $ 7,403.85 $ 23,175.00 $ 14,024.10 $ 7,403.85 156
BUILDING EXPANSION/RENOVATE Non-tax Income $ - $ - $ - Transfers In $ 200,000.00 $ 200,000.00 $ 200,000.00 Total Income $ 200,000.00 $ 200,000.00 $ 200,000.00 Balance on Hand 1st of Year $ 400,000.00 $ 200,000.00 $ - TOTAL AVAILABLE: $ 600,000.00 $ 400,000.00 $ 200,000.00 Balance on Hand End of Year $ 600,000.00 $ 400,000.00 $ 200,000.00 $ 600,000.00 $ 400,000.00 $ 200,000.00 Motion by Minner, second by Speas to adopt this appropriation of funds fiscal year 1995-96. RESOLUTION--VACATION OF PORTION OF COUNTY ROAD- STATE CENTER TOWNSHIP (PETITION #798) Whereas, the Marshall County Board of Supervisors desires to vacate a portion of county road right-of-way, known as: all that portion of Binford Ave. lying on either side of the west line of the SW 1/4 of Section 32,Township 83N, Range 20 West of the 5th P.M., Marshall County, Iowa, further described as: beginning at a point 665' south of the south right-of-way line of 277th St., thence south to the SW corner of Section 32, Township 83 N, Range 20 West of the 5th P.M., Marshall County, Iowa. subject to the right of all utilities to continue in possession of an easement in use at the time of vacation, and subject to any Utility Permits issued by Marshall County, and Whereas, on August 21, 1995 a public hearing was held concerning this road vacation; there were no written comments on file in the County Auditor's office and there was one oral comment at the hearing. There was one written comment presented at the hearing, and there were no claims for damages filed or awarded, and Whereas, said portion of present right-of-way is no longer necessary or required for use by the public for highway purposes and will not hereafter be required for construction or maintenance purposes for any highway. Now Therefore Be It Resolved by the Marshall County Board of Supervisors that said portion of present right-of-way herein described, together with any and all right of Marshall County is and to the same are hereby abandoned, and Marshall County 157
hereby disclaims any right, title or interest in and to said portion of present right-of-way or to the use thereof for any purpose whatsoever. Dated at Marshalltown, Iowa this 5th day of September, 1995. Motion by Minner, second by Speas to adopt this resolution. Thomas Speas Board of Supervisors, Chairman Attest: Deane R. Adams Marshall Co. Treasurer/Auditor Consideration of Zoning Recommendation--The Marshall County Zoning Commission has recommended the denial of the re-zoning request to Steve Cooperider from R-2 to A-1, at the property located at 2042 Vance Ave. Motion by Minner, second by Speas to approve the recommendation of the Zoning Commission. Consideration of Zoning Recommendation--The Marshall County Zoning Commission has recommended the denial of the re-zoning request to R. A. Butcher from A-1 to C-1, at the property located at 2914 240th St. Motion by Minner, second by Speas to approve the recommendation of the Zoning Commission. Consideration of Zoning Recommendation--The Marshall County Zoning Commission has recommended to waive the 15 unit hook-up requirement for the sanitary sewer system (Article XII, section 5(B) Subdivision and Platting Ordinance) at Lincoln Valley Estates IV Subdivision in State Center Township. Motion by Minner, second by Speas to approve the recommendation of the Zoning Commission. 1995-96 County Budget Amendment Hearing Date Set--September 18, 1995 at 9:00 a.m., as the date and time for a public hearing on the amendment to the 1995-96 County Budget. Said hearing will be held in meeting room #2, 3rd floor, NE corner of the Marshall County Courthouse. Motion by Minner, second by Speas to approve for publication, the proposed 1995-96 budget amendment and set the above date and time. Single Axle Truck for the Secondary Road Dept--discussion and possible approval of the purchase of a new single axle truck. Motion by Minner, second by Speas to accept the recommendation of the Co. Engineer and approve the low quotes as follows: 1. O Halloran International, Inc., in the amount of $34,231.00, for a 1996 International single axle truck. 2. Hawkeye Truck Equipment, in the amount of $11,252.00, for a steel dump body and hydralic system. 3. Racom, in the amount of $1,363.00, for mobile radio equipment. 158
Possible Purchase of new fire equipment--discussion about Hurst Tool (Jaws of Life) and compressor equipment with Rex Mundt, Marshalltown Fire Chief, and possible action regarding the purchase of new fire equipment. The current estimate, as of September 1, 1995, for the Hurst Rescue Tool System is $15,000 to $16,000. The current estimate, as of August 10, 1995, for the SCBA Compressor System is $14,500 to $16,000. It was proposed by Rex Mundt, Fire Chief, that the City of Marshalltown and Marshall County authorize the purchase under the current Hurst Rescue Tool contract, setting up a 50-50 split on costs and maintenance of the Hurst Rescue Tool System and a SCBA Compressor System. Motion by Minner, second by Speas to approve the proposed contract and direct the fire department to go ahead with the purchase when the City of Marshalltown also agrees to the funding. Adjournment --There being no further business to come before the Board, the meeting is adjourned. The next regular meeting is September 18, 1995, 9:00 a.m., with all business to be acted upon at that session, submitted to the County Auditor or the Board of Supervisors' office by September 14, 1995 at 1:00 p. m. Thomas Speas Board of Supervisors, Chairman Attest: Deane R. Adams Marshall Co. Treasurer/Auditor 159