Karen E. Rushing Clerk of the Circuit Court and County Comptroller S a r a s o t a C o u n t y, F l o r i d a BUDGET YEAR REPORTFISCAL 2019 p r e s e n t e d t o t h e S a r a s o t a C o u n t y B o a r d O f C o m m i s s i o n e r s J u n e 1 9, 2 0 1 8
MAKING AN Mission TO MEET THE NEEDS and EXCEED THE EXPECTATIONS OF THOSE WE SERVE. Values INTEGRITY MAKING A DIFFERENCE PROFICIENCY ACCOUNTABILITY COMMITMENT TRUSTWORTHINESS Goals MAXIMIZE financial performance ENHANCE service delivery. ENHANCE our value, reputation and relationship with stakeholders CREATE a unified, engaged, productive culture
CLERK and COMPTROLLER Elected to a four-year position CLERK OF THE CIRCUIT and COUNTY COURTS COUNTY COMPTROLLER Treasurer Ex-Officio to the Board of County Commissioners Recorder Internal Auditor and Office of Inspector General
SERVICE TO CITIZENS and BUSINESSES 243 FTEs dedicated to making an impact through public service 5 service locations 42 Interns worked 17, 432 hours 24/7 online products and services
SERVICE to SARASOTA COUNTY FINANCE BOARD RECORDS COUNTY RECORDER RECORDS MANAGEMENT INTERNAL AUDIT OFFICE of INSPECTOR GENERAL Article V Disaster Recovery / Network COUNTY INTERNAL SERVICE CHARGES..$1,127,302
FY2019 BUDGET IMPACTS BUDGET REQUEST Budget request w/o county obligations $8,286,913 ARTICLE V - (Operating and Capital) Disaster recovery network and system maintenance $480,812 TOTAL...$8,767,725
FINANCE and REVENUES $839.1 million EXPENDITURES...$820.7 million 423 separately managed and reported funds INVESTMENTS AVERAGE PORTFOLIO.. $880.7 million Outperformed SBA and 2-year treasury PORTFOLIO-GENERATED EARNINGS $ 13.3 million 142 funds
BOARD RECORDS SERVICES MEETINGS and OFFICIAL MINUTES Attended 77 meetings (Board of County Commissioner, Charter Review, Planning Commission and Value Adjustment boards) 100% of minutes produced within two weeks of meeting date. CASE and HEARINGS MANAGEMENT 442 Code Enforcement cases filed 28 Code Enforcement hearings attended 307 VAB hearings coordinated and scheduled 2 Public Utility hearings OFFICIAL DOCUMENTS PROCESSED 211 Resolutions 88 Ordinances 282 Contracts
AUDIT and OFFICE OF INSPECTOR GENERAL 16 Audits 2 Investigations 3 Guardianship Audits 7 Fraud Awareness and Prevention training presentations 490 Board employees trained 33 Opportunities for Improvement were presented to County Administration.
SECURE RECORDS RETENTION Boyers, PA Long term storage Climate controlled
RECORDS MANAGEMENT SERVICE to COUNTY 644 miles driven to retrieve, deliver and reshelve files to county departments 2,863 506,103 boxes stored for county departments. 169.5cu/ft of boxes met county department retention, and were destroyed official records converted to microfilm for archival storage 376 maps electronically imaged 16,747,146 official records imaged
COUNTY RECORDER REAL ESTATE SERVICES for BUSINESSES and CITIZENS 18,337 Mortgages 15,951 Satisfactions of mortgage 29,061 Deeds 702 1,914 Tax Liens 100% Certificates Official Records scanned, indexed, of Title and verified with an image of the document available for public viewing within 24 hours of being received
ADDITIONAL SERVICES 3,069 Marriage licenses issued 837 Weddings performed 622 Sales of property at public auction for back taxes and fees 9,315 Passport applications received, reviewed and forwarded to the U.S. Department of State 6,511 Passport photos taken
RECORDING DATA by FISCAL YEAR Documents Recorded FY2005 285,591 FY2014 154,119 FY2015 160,518 FY2016 160,957 FY2017 159,516 FY2018 Projected 163,466 + or change docs recorded -- 14.64% 4.15 % 0.27 % 0.90 % 2.48% Population 367,867 396,962 405,549 412,569 419,119 -- Clerk Fees $4,718,967 $1,504,903 $1,856,342 $1,973,305 $1,999,854 $1,997,131 Doc Stamps & Intangible Taxes $140,992,125 $54,780,325 $67,530,773 $70,320,728 $72,600,572 $70,940,972 Other Fees -- $2,356,370 $3,032,235 $3,545,966 $3,557,051 $2,716,748 TOTAL -- $58,641,598 $72,419,350 $75,839,999 $78,157,477 $75,654,851
CIRCUIT FORECLOSURE CASES INITIATED 250 YTD 2018 = 323 2017 = 634 200 2016 = 932 2009 = 8,576 150 100 50 0 AVG JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2017 49 49 50 79 36 71 50 49 105 26 29 23 18 2016 72 62 87 76 93 76 78 58 92 67 62 48 61 2018 50 46 37 59 59 72
A COMMITMENT to TRANSPARENCY Consolidated Major Revenue and Debt Report Certificate of Excellence received for 33 consecutive years Comprehensive Annual Financial Report (CAFR) Outstanding Achievement in Popular Annual Financial Reporting received for five consecutive years IMPACT Report Clerk and Comptroller Annual Report Balanced Scorecard
Karen E. Rushing THANK YOU Clerk of the Circuit Court and County Comptroller Sarasota County, Florida for the opportunity to serve you. www.sarasotaclerk.com