INTRODUCTION The 5-Year District Facilities Work Program is a very important document. The Department of Education, Legislature, Governor's Office, Division of Community Planning (growth management), local governments, and others use the work program information for various needs including funding, planning, and as the authoritative source for school facilities related information. The district's facilities work program must be a complete, balanced capital outlay plan that is financially feasible. The first year of the work program is the districts capital outlay budget. To determine if the work program is balanced and financially feasible, the "Net Available Revenue" minus the "Funded Projects Costs" should sum to zero for "Remaining Funds". If the "Remaining Funds" balance is zero, then the plan is both balanced and financially feasible. If the "Remaining Funds" balance is negative, then the plan is neither balanced nor feasible. If the "Remaining Funds" balance is greater than zero, the plan may be feasible, but it is not balanced. Summary of revenue/expenditures available for new construction and remodeling projects only. 2014-2015 Five Year Revenues Project Costs Difference (Remaining Funds) $10,383,354 $10,692,280 $10,529,530 $101,695 $713,350 $32,420,209 $10,383,354 $10,692,280 $10,529,530 $101,695 $713,350 $32,420,209 District Fiscal Year Range CERTIFICATION By submitting this electronic document, we certify that all information provided in this 5-year district facilities work program is accurate, all capital outlay resources are fully reported, and the expenditures planned represent a complete and balanced capital outlay plan for the district. The district Superintendent of Schools, Chief Financial Officer, and the School Board have approved the information contained in this 5-year district facilities work program; they certify to the Department of Education, Office of Educational Facilities, that the information contained herein is correct and accurate; they also certify that the plan has been developed in coordination with the general purpose local governments as required by 1013.35(2) F.S. We understand that any information contained in this 5-year district facilities work program is subject to audit by the Auditor General of the State of Florida. Date of School Board Adoption 9/9/2014 Work Plan Submittal Date 9/11/2014 DISTRICT SUPERINTENDENT CHIEF FINANCIAL OFFICER DISTRICT POINT-OF-CONTACT PERSON JOB TITLE Mark A. Rains Tonya Howell Tonya Howell Director of Finance PHONE NUMBER 352 498 6106 E-MAIL ADDRESS tonyahowell@dixie.k12.fl.us Page 1 of 15
Expenditures Expenditure for Maintenance, Repair and Renovation from 1.50-Mills and PECO Annually, prior to the adoption of the district school budget, each school board must prepare a tentative district facilities work program that includes a schedule of major repair and renovation projects necessary to maintain the educational and ancillary facilities of the district. Item 2014-2015 Actual Budget HVAC $133,000 $64,145 $100,000 $63,955 $50,000 $411,100 Locations: DIXIE COUNTY ADMINISTRATION, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Complex, OLD TOWN ELEMENTARY, RUTH RAINS MIDDLE Flooring $20,000 $20,000 $10,000 $30,000 $30,000 $110,000 Roofing $25,000 $10,000 $10,000 $10,000 $10,000 $65,000 Locations: OLD TOWN Education Safety to Life $15,000 $22,000 $10,000 $10,000 $10,000 $67,000 Fencing $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Parking $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Electrical $5,000 $5,000 $9,000 $8,000 $5,000 $32,000 Fire Alarm $9,000 $9,000 $9,000 $9,000 $9,000 $45,000 Telephone/Intercom System $5,000 $5,000 $2,500 $2,500 $5,000 $20,000 Closed Circuit Television $9,000 $4,000 $4,000 $6,000 $9,000 $32,000 Paint $10,000 $9,000 $9,000 $7,000 $10,000 $45,000 Maintenance/Repair $75,000 $65,000 $60,000 $105,000 $75,000 $380,000 Sub : $321,000 $228,145 $238,500 $266,455 $228,000 $1,282,100 Page 2 of 15
PECO Maintenance Expenditures $38,620 $45,320 $44,649 $50,133 $51,879 $230,601 1.50 Mill Sub : $313,779 $232,425 $278,851 $257,522 $176,121 $1,258,698 Other Items 2014-2015 Actual Budget Fire Pumps & Hydrants $6,000 $5,000 $4,000 $4,000 $0 $19,000 Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Egress & Doors $2,500 $5,000 $35,000 $5,000 $0 $47,500 Locations JAMES M ANDERSON ELEMENTARY, OLD TOWN ELEMENTARY, RUTH RAINS MIDDLE Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Generator Repairs $1,400 $2,000 $7,000 $2,200 $0 $12,600 Site Safety $5,000 $5,000 $10,000 $8,000 $0 $28,000 Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Domestic Water & Sewer $7,999 $15,000 $15,000 $12,000 $0 $49,999 Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Asbestos Maanagement $0 $1,600 $0 $0 $0 $1,600 Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Other Communications $2,500 $10,000 $8,000 $3,500 $0 $24,000 Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education Energy Management $6,000 $6,000 $6,000 $6,500 $0 $24,500 Locations DIXIE COUNTY ADMINISTRATION, DIXIE COUNTY SENIOR HIGH, JAMES M ANDERSON ELEMENTARY, OLD TOWN Education : $352,399 $277,745 $323,500 $307,655 $228,000 $1,489,299 Local 1.50 Mill Expenditure For Maintenance, Repair and Renovation Anticipated expenditures expected from local funding sources over the years covered by the current work plan. Item 2014-2015 Actual Budget Remaining Maint and Repair from 1.5 Mills $313,779 $232,425 $278,851 $257,522 $176,121 $1,258,698 Maintenance/Repair Salaries School Bus Purchases $90,000 $90,000 $90,000 $60,000 $90,000 $420,000 Other Vehicle Purchases $60,000 $0 $40,000 $30,000 $40,000 $170,000 Capital Outlay Equipment $228,365 $95,715 $237,000 $385,000 $0 $946,080 Rent/Lease Payments COP Debt Service Rent/Lease Relocatables Page 3 of 15
Environmental Problems s.1011.14 Debt Service Special Facilities Construction Account Premiums for Property Casualty Insurance - 1011.71 (4a,b) Qualified School Construction Bonds (QSCB) Qualified Zone Academy Bonds (QZAB) Local Expenditure s: $692,144 $418,140 $645,851 $732,522 $306,121 $2,794,778 Revenue 1.50 Mill Revenue Source Schedule of Estimated Capital Outlay Revenue from each currently approved source which is estimated to be available for expenditures on the projects included in the tentative district facilities work program. All amounts are NET after considering carryover balances, interest earned, new COP's, 1011.14 and 1011.15 loans, etc. Districts cannot use 1.5-Mill funds for salaries except for those explicitly associated with maintenance/repair projects. (1011.71 (5), F.S.) (1) Non-exempt property assessed valuation Item Fund 2014-2015 Actual Value (2) The Millege projected for discretionary capital outlay per s.1011.71 (3) Full value of the 1.50-Mill discretionary capital outlay per s.1011.71 (4) Value of the portion of the 1.50 -Mill ACTUALLY levied $509,399,610 $525,317,396 $544,040,174 $565,425,094 $589,907,000 $2,734,089,274 1.50 1.50 1.50 1.50 1.50 $855,791 $882,533 $913,987 $949,914 $991,044 $4,593,269 370 $733,535 $756,457 $783,418 $814,212 $849,466 $3,937,088 (5) Difference of lines (3) and (4) $122,256 $126,076 $130,569 $135,702 $141,578 $656,181 PECO Revenue Source The figure in the row designated "PECO Maintenance" will be subtracted from funds available for new construction because PECO maintenance dollars cannot be used for new construction. Item Fund 2014-2015 Actual Budget PECO New Construction 340 PECO Maintenance Expenditures $38,620 $45,320 $44,649 $50,133 $51,879 $230,601 $38,620 $45,320 $44,649 $50,133 $51,879 $230,601 CO & DS Revenue Source Revenue from Capital Outlay and Debt Service funds. CO & DS Cash Flow-through Distributed Item Fund 2014-2015 Actual Budget 360 $19,654 $19,654 $19,654 $19,654 $19,654 $98,270 Page 4 of 15
CO & DS Interest on Undistributed CO 360 $351 $351 $351 $351 $351 $1,755 $20,005 $20,005 $20,005 $20,005 $20,005 $100,025 Fair Share Revenue Source All legally binding commitments for proportionate fair-share mitigation for impacts on public school facilities must be included in the 5-year district work program. Sales Surtax Referendum Specific information about any referendum for a 1-cent or ½-cent surtax referendum during the previous year. Did the school district hold a surtax referendum during the past fiscal year 2013-2014? No Additional Revenue Source Any additional revenue sources Proceeds from a s.1011.14/15 F.S. Loans District Bonds - Voted local bond referendum proceeds per s.9, Art VII State Constitution Proceeds from Special Act Bonds Estimated Revenue from CO & DS Bond Sale Proceeds from Voted Capital Improvements millage $16,678 $16,678 $16,678 $0 $0 $50,034 Other Revenue for Other Capital Projects Proceeds from 1/2 cent sales surtax authorized by school board Proceeds from local governmental infrastructure sales surtax Proceeds from Certificates of Participation (COP's) Sale Item 2014-2015 Actual Value First Bond proceeds amount authorized in FY 1997-98 for Kids District Equity Recognition Federal Grants Proportionate share mitigation (actual cash revenue only, not in kind donations) Page 5 of 15
Impact fees received Private donations Grants from local governments or not-forprofit organizations Fund Balance Carried Forward $588,000 $500,000 $588,000 $450,000 $450,000 $2,576,000 General Capital Outlay Obligated Fund Balance Carried Forward From Fund Balance Carried Forward ($500,000) ($400,000) ($450,000) ($450,000) ($300,000) ($2,100,000) Special Facilities Construction Account $10,217,280 $10,217,280 $10,217,280 $0 $0 $30,651,840 One Cent - 1/2 Cent Sales Surtax Debt Service From Fund Balance Carried Forward Capital Outlay Projects Funds Balance Carried Forward From Fund Balance Carried Forward Interest, Including Profit On Investment Revenue from Bonds pledging proceeds from 1 cent or 1/2 cent Sales Surtax Subtotal $10,321,958 $10,333,958 $10,371,958 $0 $150,000 $31,177,874 Revenue Summary Item Name 2014-2015 Budget Local 1.5 Mill Discretionary Capital Outlay Revenue Five Year $733,535 $756,457 $783,418 $814,212 $849,466 $3,937,088 PECO and 1.5 Mill Maint and Other 1.5 Mill Expenditures ($692,144) ($418,140) ($645,851) ($732,522) ($306,121) ($2,794,778) PECO Maintenance Revenue $38,620 $45,320 $44,649 $50,133 $51,879 $230,601 Available 1.50 Mill for New Construction $41,391 $338,317 $137,567 $81,690 $543,345 $1,142,310 Item Name 2014-2015 Budget Five Year CO & DS Revenue $20,005 $20,005 $20,005 $20,005 $20,005 $100,025 PECO New Construction Revenue Other/Additional Revenue $10,321,958 $10,333,958 $10,371,958 $0 $150,000 $31,177,874 Additional Revenue $10,341,963 $10,353,963 $10,391,963 $20,005 $170,005 $31,277,899 Available Revenue $10,383,354 $10,692,280 $10,529,530 $101,695 $713,350 $32,420,209 Project Schedules Page 6 of 15
Capacity Project Schedules A schedule of capital outlay projects necessary to ensure the availability of satisfactory classrooms for the projected student enrollment in K-12 programs. Planned Cost: Student Stations: : Gross Sq Ft: Other Project Schedules Major renovations, remodeling, and additions of capital outlay projects that do not add capacity to schools. Project Description Location 2014-2015 Actual Budget Roor Repair and Repaint Location not specified $116,074 $350,000 $226,502 $29,100 $0 $721,676 Yes Funded Update Technology, Servers, Fiber optic and wireless communications Bus Wash Move to New School and convert to other use Location not specified $50,000 $125,000 $85,748 $72,595 $72,595 $405,938 Yes DIXIE COUNTY ADMINISTRATION DIXIE COUNTY SENIOR HIGH $0 $0 $0 $10,000 $0 $10,000 No $0 $0 $0 $0 $640,755 $640,755 Yes $166,074 $475,000 $312,250 $111,695 $713,350 $1,778,369 Additional Project Schedules Any projects that are not identified in the last approved educational plant survey. Project Description Location Num Classroom s Construction of Dixie County new Middle High School Location not specified 2014-2015 Actual Budget 42 $10,217,280 $10,217,280 $10,217,280 $0 $0 $30,651,840 Yes 42 $10,217,280 $10,217,280 $10,217,280 $0 $0 $30,651,840 Funded Non Funded Growth Management Project Schedules Page 7 of 15
Schedule indicating which projects, due to planned development, that CANNOT be funded from current revenues projected over the next five years. Page 8 of 15
Tracking Capacity Tracking Location 2014-2015 Satis. Stu. Sta. DIXIE COUNTY SENIOR HIGH OLD TOWN Education Complex JAMES M ANDERSON ELEMENTARY Actual 2014-2015 FISH Capacity Actual 2013-2014 COFTE # Class Rooms Actual Average 2014-2015 Class Size Actual 2014-2015 Utilization New Stu. Capacity New Rooms to be Added/Re moved 2018-2019 COFTE 2018-2019 Utilization 2018-2019 Class Size 537 436 478 22 22 110.00 % 0 0 400 92.00 % 18 25 25 5 1 5 20.00 % 0 0 5 20.00 % 5 760 760 449 40 11 59.00 % 0 0 425 56.00 % 11 RUTH RAINS MIDDLE 642 577 438 29 15 76.00 % 0 0 423 73.00 % 15 OLD TOWN ELEMENTARY 662 662 490 35 14 74.00 % 0 0 490 74.00 % 14 2,626 2,460 1,860 127 15 75.60 % 0 0 1,743 70.85 % 14 The COFTE (1,743) for must match the Official Forecasted COFTE (1,742 ) for before this section can be completed. In the event that the COFTE does not match the Official forecasted COFTE, then the Balanced COFTE Table should be used to balance COFTE. COFTE for Elementary (PK-3) 619 Grade Level Type Balanced COFTE for Middle (4-8) 626 High (9-12) 498 1,742 Elementary (PK-3) 0 Middle (4-8) 0 High (9-12) 0 1,743 Relocatable Replacement Number of relocatable classrooms clearly identified and scheduled for replacement in the school board adopted financially feasible 5-year district work program. Location 2014-2015 Year 5 Relocatable Replacements: 0 0 0 0 0 0 Charter Schools Tracking Information regarding the use of charter schools. Page 9 of 15
Location-Type # Relocatable units or permanent classrooms Owner Year Started or Scheduled Student Stations Students Enrolled Years in Contract Charter Students projected for Cross City-KG 3 PRIVATE 2011 38 18 5 38 3 38 18 38 Special Purpose Tracking The number of classrooms that will be used for certain special purposes in the current year, by facility and type of classroom, that the district will, 1), not use for educational purposes, and 2), the co-teaching classrooms that are not open plan classrooms and will be used for educational purposes. School School Type # of Elementary K-3 # of Middle 4-8 # of High 9-12 # of ESE # of Combo Educational : 0 0 0 0 0 0 School School Type # of Elementary K-3 # of Middle 4-8 # of High 9-12 # of ESE # of Combo Co-Teaching : 0 0 0 0 0 0 Infrastructure Tracking Necessary offsite infrastructure requirements resulting from expansions or new schools. This section should include infrastructure information related to capacity project schedules and other project schedules (Section 4). Water, Sewer and Traffic control for New Middle High School Proposed location of planned facilities, whether those locations are consistent with the comprehensive plans of all affected local governments, and recommendations for infrastructure and other improvements to land adjacent to existing facilities. Provisions of 1013.33(12), (13) and (14) and 1013.36 must be addressed for new facilities planned within the 1st three years of the plan (Section 5). Not Specified Consistent with Comp Plan? No Net New The number of classrooms, by grade level and type of construction, that were added during the last fiscal year. List the net new classrooms added in the 2013-2014 fiscal year. "" is defined as capacity carrying classrooms that are added to increase capacity to enable the district to meet the Class Size Amendment. List the net new classrooms to be added in the 2014-2015 fiscal year. s for fiscal year 2014-2015 should match totals in Section 15A. Location 2013-2014 # Permanent 2013-2014 # Modular 2013-2014 # Relocatable 2013-2014 2014-2015 # Permanent 2014-2015 # Modular 2014-2015 # Relocatable 2014-2015 Elementary (PK-3) 0 0 0 0 0 0 0 0 Middle (4-8) 0 0 0 0 0 0 0 0 Page 10 of 15
High (9-12) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Relocatable Student Stations Number of students that will be educated in relocatable units, by school, in the current year, and the projected number of students for each of the years in the workplan. Site 2014-2015 5 Year Average DIXIE COUNTY SENIOR HIGH 0 0 0 0 0 0 OLD TOWN Education Complex 0 0 0 0 0 0 JAMES M ANDERSON ELEMENTARY 0 0 0 0 0 0 RUTH RAINS MIDDLE 0 0 0 0 0 0 OLD TOWN ELEMENTARY 0 0 0 0 0 0 s for students in relocatables by year. 0 0 0 0 0 0 number of COFTE students projected by year. 1,849 1,826 1,793 1,757 1,742 1,793 Percent in relocatables by year. 0 % 0 % 0 % 0 % 0 % 0 % Leased Facilities Tracking Exising leased facilities and plans for the acquisition of leased facilities, including the number of classrooms and student stations, as reported in the educational plant survey, that are planned in that location at the end of the five year workplan. Location # of Leased 2014-2015 FISH Student Stations Owner # of Leased 2018-2019 FISH Student Stations DIXIE COUNTY SENIOR HIGH 0 0 0 0 OLD TOWN Education Complex 0 0 0 0 JAMES M ANDERSON ELEMENTARY 0 0 0 0 RUTH RAINS MIDDLE 0 0 0 0 OLD TOWN ELEMENTARY 0 0 0 0 0 0 0 0 Failed Standard Relocatable Tracking Relocatable units currently reported by school, from FISH, and the number of relocatable units identified as Failed Standards. Page 11 of 15
Planning Class Size Reduction Planning Plans approved by the school board that reduce the need for permanent student stations such as acceptable school capacity levels, redistricting, busing, year-round schools, charter schools, magnet schools, public-private partnerships, multitrack scheduling, grade level organization, block scheduling, or other alternatives. The District has sufficient permanent stations to meet its needs through 2014. The only district need is to replace the current High School and Middle School with a combined Middle/High School, which have significant safety issues. Some of which cannot be corrected and the balance are not economically feasable to correct. School Closure Planning Plans for the closure of any school, including plans for disposition of the facility or usage of facility space, and anticipated revenues. After Construction of the New Dixie County Middle High School, The current Dixie High School and Ruth Raines Middle School will be converted to other local use except for the Athletic Facilities. The Current Ruth Rains Middle School will become an Elementary School, The Current Anderson Elementary will be converted to District Administration and PK Page 12 of 15
Long Range Planning Ten-Year Maintenance District projects and locations regarding the projected need for major renovation, repair, and maintenance projects within the district in years 6-10 beyond the projects plans detailed in the five years covered by the work plan. Ten-Year Capacity Schedule of capital outlay projects projected to ensure the availability of satisfactory student stations for the projected student enrollment in K-12 programs for the future 5 years beyond the 5-year district facilities work program. Ten-Year Planned Utilization Schedule of planned capital outlay projects identifying the standard grade groupings, capacities, and planned utilization rates of future educational facilities of the district for both permanent and relocatable facilities. Grade Level Projections FISH Student Stations Elementary - District s Actual 2013-2014 FISH Capacity Actual 2013-2014 COFTE Actual 2013-2014 Utilization Actual 2014-2015 / 2023-2024 new Student Capacity to be added/removed 2023-2024 COFTE 2023-2024 Utilization 1,480 1,480 1,093.45 73.85 % 0 1,213 81.96 % Middle - District s 642 577 410.00 71.06 % 0 545 94.45 % High - District s 851 680 509.74 75.00 % 0 549 80.74 % Other - ESE, etc 25 25 11.36 44.00 % 0 25 100.00 % 2,998 2,762 2,024.55 73.30 % 0 2,332 84.43 % Combination schools are included with the middle schools for student stations, capacity, COFTE and utilization purposes because these facilities all have a 90% utilization factor. Use this space to explain or define the grade groupings for combination schools. No comments to report. Page 13 of 15
Ten-Year Infrastructure Planning Proposed Location of Planned New, Remodeled, or New Additions to Facilities in 06 thru 10 out years (Section 28). Plans for closure of any school, including plans for disposition of the facility or usage of facility space, and anticipated revenues in the 06 thru 10 out years (Section 29). Twenty-Year Maintenance District projects and locations regarding the projected need for major renovation, repair, and maintenance projects within the district in years 11-20 beyond the projects plans detailed in the five years covered by the work plan. Twenty-Year Capacity Schedule of capital outlay projects projected to ensure the availability of satisfactory student stations for the projected student enrollment in K-12 programs for the future 11-20 years beyond the 5-year district facilities work program. Twenty-Year Planned Utilization Schedule of planned capital outlay projects identifying the standard grade groupings, capacities, and planned utilization rates of future educational facilities of the district for both permanent and relocatable facilities. Grade Level Projections FISH Student Stations Elementary - District s Actual 2013-2014 FISH Capacity Actual 2013-2014 COFTE Actual 2013-2014 Utilization Actual 2014-2015 / 2033-2034 new Student Capacity to be added/removed 2033-2034 COFTE 2033-2034 Utilization 1,480 1,480 1,093.45 73.85 % 0 1,250 84.46 % Middle - District s 642 577 410.00 71.06 % 0 565 97.92 % High - District s 851 680 509.74 75.00 % 0 570 83.82 % Other - ESE, etc 25 25 11.36 44.00 % 0 32 128.00 % 2,998 2,762 2,024.55 73.30 % 0 2,417 87.51 % Page 14 of 15
Combination schools are included with the middle schools for student stations, capacity, COFTE and utilization purposes because these facilities all have a 90% utilization factor. Use this space to explain or define the grade groupings for combination schools. No comments to report. Twenty-Year Infrastructure Planning Proposed Location of Planned New, Remodeled, or New Additions to Facilities in 11 thru 20 out years (Section 28). Plans for closure of any school, including plans for disposition of the facility or usage of facility space, and anticipated revenues in the 11 thru 20 out years (Section 29). Page 15 of 15