Board of Education Work Session Division of Supporting Services Lawrence W. Fryer, Jr. February 2, 2009 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org
Prince George s County Board of Education Verjeana M. Jacobs, Esq., Chair Ron L. Watson, Jr., Ph.D., Vice Chair Donna Hathaway Beck Pat J. Fletcher Heather Iliff R. Owen Johnson, Jr. Rosalind A. Johnson Linda Thornton Thomas Amber P. Waller Edward Burroughs, III, Student Member William R. Hite, Interim Superintendent of Schools and Secretary/Treasurer PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 2
Division Organizational Chart PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 3
Division Goals Complete construction and occupy Sub-region VI Elementary School. Develop and implement a Capital Improvement Program (CIP) that meets the instructional and program needs of the school system. Continue to advocate for increased funding for CIP from federal, state and county sources. Maintain buildings in a manner that provides for a clean, safe, healthy, comfortable and attractive learning environment. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 4
Division Goals Respond to conditions or emergency situations that may disrupt or jeopardize the availability of a safe learning environment. Continue to implement the Energy Performance Contract and Phase II of the Lead Remediation Program to help accomplish facility improvements. Reduce bus accidents through an enhanced Department of Transportation training program. Assess increased reliability of GPS technology by introducing passive GPS systems not requiring user interfacing in a major pilot program; determine if this system will be capable of reducing fiscal operational costs. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 5
Division Goals Develop and implement measures to extend the life of equipment to avoid replacement costs. Provide efficient, safe, and on-time delivery of students on a daily basis. Continue to meet the standards and dietary guidelines regarding the Wellness, Nutrition, and Physical Activity Policy and increase student breakfast and lunch participation. Maintain a vigorous minority business enterprise program. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 6
Division Performance Measures Completion of assigned and approved federal, state, county and locally funded capital improvement projects. (Goal 4) Adherence to the schedule of school openings shown in the CIP, except as modified by weather, industry and jurisdictional constraints beyond the control of the Division. (Goal 4) Execute the Six-Year CIP through all stages of project design and project construction. (Goal 4) One hundred percent completion of emergency work order requests. (Goal 4) PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 7
Division Performance Measures Eighty-five percent completions of routine work order requests predicated upon the availability and adequacy of funding and staffing. (Goal 4) The number of bus accidents will be reduced by an additional 5% over the base school year. (Goal 4) A passive GPS pilot program, involving 5% of the bus fleet, will be evaluated by the end of the school year to determine whether efficiency gained will result in a 3% reduction in bus capacity requirements for the fleet, or a 3% reduction in fleet size. (Goal 4) All facilities will score 70 or better on bi-monthly inspection reports. (Goal 4). PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 8
Division Performance Measures All building supervisors and building equipment operators will receive training on equipment care and operation. (Goal 4) Paid, free and reduced-price student participation percentages will show monthly improvements. (Goal 4) Meet school system objectives of 30% on Board expenditures. (Goal 6) To ensure delivery of goods and services are timely and provided within 30 days. (Goal 6) PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 9
Division Staffing Breakout Associate Superintendent-1 Secretary-3 Special Assistant-1 Support Officer-1 Total Proposed FY 2010 positions: 6 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 10
Department of Food and Nutrition Services Organization Chart PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 11
Department of Food and Nutrition Services Goals and Performance Measures Goals Continue initiatives which lead to excellence, accountability, and the creation of true partnerships with education. (Goal 4) Reduce deficits. Performance Measures Free and reduced-priced student participation percentages show monthly improvement. Paid student participation percentages show monthly improvement. Deficits reduced. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 12
Department of Food and Nutrition Services Staffing Breakout Admin Support Technician-3 Clerk-9 Director-1 Food Services Assistant-5 Food Services Field Specialist-20 Food Services Manager-4 Food Service Satellite Leader-1 Program Specialist-2 Secretary-4 Support Supervisor-8 Total Proposed FY 2010 positions: 57 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 13
Department of Maintenance Organization Chart PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 14
Department of Maintenance Goals Maintain buildings in a manner that provides for a safe, healthy, comfortable and attractive learning environment. Respond to conditions or emergency situations that might disrupt or jeopardize the availability of a safe and conducive learning environment. Utilize those maintenance, repair or construction methods that are safe, efficient and economical. Continue to implement the Energy Performance Contract to achieve energy savings to help accomplish facility improvements. Continue to implement Phase II of the Lead Remediation Program to support a safe and healthy learning environment. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 15
Department of Maintenance Performance Measures Complete 100% of emergency work order requests. Complete 85% of routine work order requests predicated upon the availability and adequacy of funding and staffing. Completion of assigned and approved federal, state, county, and locally funded capital improvement projects. Complete the inspection of each school facility for asbestos, lead (Pb) in water and indoor air quality indicators. Complete 100% of temporary building relocations. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 16
Department of Maintenance Staffing Breakout Admin Support Specialist-2 Admin Support Technician-1 Director-1 Dispatcher-1 Equipment Operator-29 Financial Assistant-1 Journeyman-144 Laborer-7 Licensed Journeyman-39 Licensed Trades Supervisor-3 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 17
Department of Maintenance Staffing Breakout Maintenance Coordinator-3 Maintenance Planner-4 Secretary-7 Support Supervisor-2 Technical Resource-3 Trades Helper-32 Trades Supervisor-17 Truck Driver-7 Total Proposed FY 2010 positions: 303 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 18
Department of Planning and Architectural Services Organization Chart Planning & Architectural Services Planning, Design & Construction Capital Improvement Program CIP Fiscal Analysis PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 19
Department of Planning and Architectural Services Goals Formulate and implement the Six-Year CIP, and make recommendations for proposed projects and school sites. (Goal 4) Execute the Six-Year CIP through all stages of project design and project construction. Continue to advocate for increased funding for CIP from federal, state and local sources. (Goal 4) Provide the necessary training and cross-training and continuous education for administrative and technical staff. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 20
Department of Planning and Architectural Services Performance Measures Adherence to the schedule of school openings shown in the FY 2010 CIP except as modified by weather, industry, and jurisdictional constraints beyond the control of the Department. Adherence to the school budgets shown in the FY 2010 CIP, except as modified in agreement with the County and approved by the Board of Education because of industry fluctuations and unforeseen conditions and as adjusted by changes in state funding regulations. Verify and quantify the request and approved funding. Quantify the number of administrative and technical staff training hours. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 21
Department of Planning and Architectural Services Staffing Breakout Admin Support Specialist-4 Admin Support Technician-3 Architect-1 Director-1 Financial Analyst-1 Financial Assistant-1 Officer-1 Program Manager-1 Secretary-5 Technical Resource Analyst-3 Total Proposed FY 2010 positions: 21 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 22
Department of Plant Operations Organization Chart PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 23
Department of Plant Operations Goals Maintain current cleaning level within the confines of limited budgetary resources. (Goal 4) Develop and implement measures to extend the life of equipment to avoid replacement costs. (Goal 4) Develop and implement green cleaning procedures. (Goal 4) PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 24
Department of Plant Operations Performance Measures All facilities will score 70 or better on their chief building supervisor s bi-monthly inspection report. (Goal 4) All building supervisors and building equipment operators will receive four hours of training on equipment care and operation. (Goal 4) All facilities will be equipped with automatic chemical dilution systems designed to dispense green chemicals. (Goal 4) PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 25
Department of Plant Operations Staffing Breakout Admin Support Specialist-1 Admin Support Technician-1 Assistant Building Supervisor-1 Assistant Supervisor-1 Building Equipment Operator-1 Building Supervisor-25 Cleaner-19.50 Clerk-4 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 26
Department of Plant Operations Staffing Breakout Custodial Equipment Mechanical-4 Director-1 Equipment Operator-2 Maintenance Coordinator-5 Night Cleaner Lead-5 Night Cleaner Leadsman-1 Pest Controller-2 Secretary-2.60 Support Supervisor-1.0 Total Proposed FY 2010 positions: 77.10 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 27
Department of Purchasing and Supply Organization Chart Purchasing & Supply Purchasing Services Supply Services PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 28
Department of Purchasing and Supply Goals Maintenance of Effort (MOE) Implement performance management objectives to improve operational efficiency to support instructional and non-instructional based programs. Perform system analysis of the ipurchasing module to assess efficiency of existing data screens and access to user friendly information on vendors. Develop an internal online system for tracking MBE participation throughout the PGCPS community. Improve customer service to the PGCPS community. Add more in-house forms to the online roster and make accessible to schools. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 29
Department of Purchasing and Supply Performance Measures The goal is measured by the number of contracts that meet the school system s needs and to compliment operational metric to ensure ordered goods and services are delivered within 30 days of requisition unless other conditions are specified. The goal is measured by a reduction of screens and strokes needed to deliver efficiency that is attained and maintained in the Oracle ipurchasing Module. The goal is measured by accessing minority and women business expenditure information expeditiously. The goal is further measured by accurately reporting MBE information to the state of Maryland in accordance with new procedures for various solicitation methods and reporting requirements. The goal is measured by the number of Minority/Women and Local businesses that partner with PGCPS. The goal is also met by the percentage of dollars awarded to minority businesses. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 30
Department of Purchasing and Supply Performance Measures The goal is measured by the annual customer service survey conducted by the Division of Accountability. In addition, the goal is measured through rapid turnaround of orders and requests. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 31
Department of Purchasing and Supply Staffing Breakout Admin Support Specialist-6 Admin Support Technician-5 Clerk-12 Director-1 Program Manager-1 Secretary-3 Support Supervisor-2 Truck Driver-18 Warehouse Operator-12 Warehouse Supervisor-1 Total Proposed FY 2010 positions: 61 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 32
Department of Transportation Organization Chart PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 33
Department of Transportation Goals Reduce bus accidents through enhanced organization of the Transportation Department s training program. Assess increased reliability of GPS technology by introducing passive GPS systems not requiring user interfacing in a major pilot program and determine if this system will be capable of improving fiscal reductions in operational costs. Develop program to maximize use of the recently completed state-of-the-art driver and attendant training center. Department will seek funding for state-of the-art computer driving simulators. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 34
Department of Transportation Performance Measures The number of bus accidents will be reduced by an additional 5% over the base school year. A passive GPS pilot program involving 5% of the bus fleet will be evaluated by the end of the school year to determine fiscal efficiency improvements that will result in a 3% reduction in bus capacity requirements for the fleet, or a 3% reduction in fleet size. A comprehensive training guide will be developed with emphasis on safety and standard operating procedures that maximizes the use of the new training technology introduced in school year 2008-2009. Procure driving simulators for the training center by the end of the 2009-2010 school year. PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 35
Department of Transportation Staffing Breakout Admin Support Specialist-1 Admin Support Technician-14 Assistant Foreman-15 Auxiliary Bus Driver-24.9 Bus Driver-970.67 Bus Driver Foreman-14 Bus Driver Trainer-13 Clerk-9 Director-1 Dispatcher-2 Financial Analyst-1 Licensed Automotive Journeyman-75 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 36
Department of Transportation Staffing Breakout Licensed Foreman Supervisor-3 Licensed Trades Supervisor-5 Program Manager-2 Secretary-11 Support Program Coordinator-6 Support Supervisor-8 Technical Resource Analyst-1 Tire Specialist-5 Trades Helper-39 Transportation Attendant-329.66 Total Proposed FY 2010 positions: 1,549.52 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS www.pgcps.org 37