VIRGINIA: AT THE SPECIAL MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE MULTI-PURPOSE ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, AT 1:00 P.M. ON THE 18TH DAY OF FEBRUARY 2014 BOARD OF SUPERVISORS PRESENT: WILLIAM D. CHAVIS CHAIRMAN ELECTION DISTRICT 3 DANIEL D. LEE VICE CHAIRMAN ELECTION DISTRICT 4 DR. MARK E. MOORE ELECTION DISTRICT 2 BRENDA EBRON-BONNER ELECTION DISTRICT 5 HARRISON A. MOODY ELECTION DISTRICT 1 ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, DIVISION CHIEF OF FINANCE AND GENERAL SERVICES TYLER C. SOUTHALL, COUNTY ATTORNEY ====================================================================== 1. ROLL CALL PRESENT: Mr. Moody Ms. Ebron-Bonner Dr. Moore Mr. Lee Mr. Chavis The following statements were read by Mr. Lee and Dr. Moore before the meeting began. Mr. Lee read the following: At the February 18, 2014 meeting of the Dinwiddie County Board of Supervisors I, Daniel D. Lee, intend to participate in discussion concerning the budget of Dinwiddie County for the fiscal year beginning July 1, 2014. At a later meeting this year we will vote on advertising a tax rate for 2014. The tax rates may determine how much money is appropriated to the Dinwiddie County School Board. My wife is employed by the Dinwiddie County School Board. This tax rate may affect all School Board employees in the county; and I am able to participate in the transaction fairly, objectively and in the public interest. At this meeting we will also vote on a supplementary appropriation for the School Board; and I am also able to participate in that transaction fairly, objectively and in the public interest. I am also employed by Appomattox Soil and Water Conservation District which has an address of P.O. Box 277, Dinwiddie, Virginia and due to my employment with the Appomattox Soil and Water Conservation District I will not participate in any discussions pertaining to the Appomattox Soil and Water Conservation District. Dr. Moore read the following: At the February 18, 2014 meeting of the Dinwiddie County Board of Supervisors I, Mark E. Moore, intend to participate in discussion concerning the budget of Dinwiddie County for the fiscal year beginning July 1, 2014. At a later meeting this year we will vote on advertising a tax rate for 2014. The tax rates may determine how much money is appropriated to the Dinwiddie County School Board. My wife is employed by the Dinwiddie County School Board. This tax rate may affect all School Board employees in the county; and I am able to participate in the transaction fairly, objectively and in the public BOOK 22 PAGE 1 FEBRUARY 18, 2014 1:00 PM
interest. At this meeting we will also vote on the supplemental appropriation for the School Board; and I am also able to participate in that transaction fairly, objectively and in the public interest. 2. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. 3. BUDGET FY2015 W. Kevin Massengill, County Administrator, stated that the subjects to be addressed at this meeting were FY2015 Salaries & Benefits; and Boards, Commissions and Authorities requests. He stated that the last budget workshop was regarding County operational expenditures. He said that revenue will be discussed at the March workshop. Anne R. Howerton, Division Chief of Finance & General Services, discussed the continutation of the State mandated salary increase to VRS Plan 1 employees. The mandated increase has created two separate salary scales (one for Plan 1 s and one for Plan 2 s creating the issue that at the end of the five years of implementing the 1% increase to make them whole - Plan 1 employees will be earning 5% more than the Plan 2 employees). Ms. Howerton stated that the recommendation is that the situation be rectified this budget year by having one salary scale for employees. The Plan 2 employees are approximately 1/3 of the workforce at this point in time; and this matter is becoming a recruitment and retention issue, as well as a logistical issue. The plan to recitify the issue would be to bring everyone to the current Plan 1 scale as this is an issue of equitiy and fairness. The budgetary impact to fix this issue is approximately $75,000 spread over 55 employees. Mr. Massengill stated that a couple of board members had asked the financial impact of doing a 1% or 2% cost of living adjustment. He said Administration has begun conversation with the School system the issue becomes that if County employees receive a cost of living adjustment, the Schools should also receive the adjustment. The Superintendent does not yet have a figure for what that would be. Mr. Massengill said that a 1% cost of living adjustment would be $92,000, and a 2% adjustment would be $184,000. Those figures are only on the County side, and do not include what the School system s impact would be (the Schools have a lot more employees than the County has). The number also does not include the Department of Social Services. Ms. Howerton discussed the Constitutional Officers departments and said there is no performance-based, or across the board, salary increase scheduled in the budget at this point for those departments. There are several office specific salary changes that could be approved as there are a couple of positions in the Sheriff s Office and in the Clerk s Office that could see some increases from Compensation Board funding. She said the County is already supplementing those positions and she does not think they will be impacted. She said that the FICA rate continues to be 7.65%. The VRS rate bi-annual rate for 2015/16 will be 12.01% as opposed to 13.79% that we had for the last two years (about $162,000 in savings because the rate for VRS went down). Ms. Howerton discussed the employee health insurance and said the rates had increased 5.1%. She also discussed the group life insurance rate that increased from 1.19% to 1.32%. Mr. Massengill stated that the Board had plenty of time between now and the time to adopt a budget in order to give consideration to these matters. He said that Administrationwill BOOK 22 PAGE 2 FEBRUARY 18, 2014 1:00 PM
continue to forward information to the Board either by email or at the next Board meeting once these numbers are solidified. Mr. Massengill discussed proposed new positions. In Fire & EMS an EMS manager position is needed. The span of control for a public safety person is usually 1 to 3 and in some cases 1 to 6; Chief Hale s span of control is 1-23. Statistics related to EMS show that there are peak times when the system is getting very strained. There are two ambulances on the streets; we use volunteers and reserve (if they re not available, we use Mutual Aid). What is being proposed is about $70,000 - $75,000 additional part-time hours and an EMS Manager position. Mr. Massengill stated that as the County growth has increased a lot of the public safety issues, and a lot of different systems have been added. This has increased IT staff dedication to public safety, while at the same time, there are a lot of other initiatives going on in the County. Due to that fact, the Director of IT is requesting an added position to that department. Norman L. Cohen, Director of IT, stated that the position he is requesting is an entry level position. He said he is trying to realign the IT department in order to prepare for some of issues they will be facing currently and in the near future. Mr. Cohen stated that when he came to the County in 2006 there were six servers. There are now 20 servers. They have brought in a technology called Virtualization that brings a lot of great enhancements for the County, but also requires a lot of manhours to keep it running. Currently the County has 19 physical servers, and within those servers there are 29 virtual servers which have to be managed day-to-day. IT also brought in the new phone systems to replace the archaic systems from the 1970 s; there are over 400 desk tops, laptops, printers, and cell phones(cell and wire phone systems demands a full-time position). Mr. Cohen stated that the IT Department is proactive when it comes to technology, especially when it comes to Fire & EMS and the Sheriff s Office. He discussed a project that IT highlighted a few years ago of ten mobile data systems to reduce some of the stress in the 911 Center. The Sheriff s Office will be fully engaged with the system, and then Fire & EMS. He stated that they look for grant monies to cover initiatives. They just received grant monies of $265,000 to implement the new CAD and mobile RMS software system. This position he is requesting would provide desktop support; first level email support, etc. Mr. Massengill stated that Mr. Cohen was very instrumental in helping with the County website, and did an excellent job. He said that one of the initiatives of the Board is Broadband. Mr. Massengill stated that he and Mr. Cohen are leading that initiative to determine the best approach for Dinwiddie County. An administrative part-time position was discussed for the Recreation Department. Also funds were budgeted in FY2014 for part-time positions at the manned site that will hopefully open in the spring. There will be the need of part-time positons at a Ford manned site if that can be opened. Mr. Massengill discussed outside agency requests (contractual; those the Board has wished to fund; and new requests). He discussed the following: Contractural / Regional Agreement: Crater Criminal Justice Training Academy ($24 increase in per diem - $3,433 increase requested); Forestry Service (no change); Crater Youth Care Commission (decrease of $21,452 due to greater Community Block Grants at State level); Dinwiddie Health BOOK 22 PAGE 3 FEBRUARY 18, 2014 1:00 PM
Department (no change); District 19 (services 9 localities increase based on 2.25% increase to salaries for staff - $3,241 increase); Library (no increase in 7 years requesting $7,241 increase); Dinwiddie Industrial Development Authority (decrease due to not having as many meetings as were required previously); Dinwiddie Airport & Industrial Authority (requesting $2,837 increase); Petersburg Area Tourism (no change); Crater Planning District Commission (no change); Virginia s Gateway Region (no change); South Center Corridors (no change); Appomattox Soil & Water Conservation District (no change); and Virginia s Retreat (no change). Other (no agreement): Crime Solvers; Med Flight requesting $800 increase (statewide program partnership with State & Chesterfield County) - (Dinwiddie has Life Evac as well VCU helicopter stationed out of the Dinwiddie Airport); American Red Cross (no increase) last year served 20 residents in Dinwiddie; Crater District Area Agency on Aging (requested increase last year Dinwiddie paid significant proportion over other jurisdictions); Madeline s House ($500 increase) serves 12 counties, served 11 Dinwiddie residents & 13 community clients; CARES (requested $5,758 increase) served Dinwiddie residents, 3 women & 4 children Dinwiddie averages 120-140 bed nights per year; Legal Aid Justice Center (requested $4,905 increase) served 37 Dinwiddie residents in FY13; Foster Grandparents requested $5,000 ($1,800 increase); Senior Navigators (same as last year) *Note: Dr. Moore requested data on Senior Navigators; Feedmore (requested $2,000 - a $1,000 increase) served 5,432 Dinwiddie residents; Virginia State University (no additional requested) - $2,000 funded from last year went toward part of tuition for 2 Dinwiddie students; Richard Bland College (requested $5,000 a $3,000 increase) - $4,000 went toward scholarships for 4 Dinwiddie students (103 Dinwiddie students of 1,424 enrolled & 50 of students received financial aid); John Tyler Community College (266 from Dinwiddie registered); Blackstone Area Bus System - (request decreased as there was a bus purchase last year so not in this year s request) 6,519 riders; Crater Small Business Development Center (requesting $2,167 increase from last year); and Friends of the Lower Appomattox River (no increase). New Requests: CCHASM; Old Dominion Emergency Medical Service Alliance; and Southeast 4-H Educational Summit. Total of these three is $10,206. 5. ADJOURNMENT Upon motion of Mr. Moody to adjourn, seconded by Dr. Moore, Ayes: Ms. Ebron-Bonner, Dr. Moore, Mr. Moody, Mr. Lee, Mr. Chavis Nays: None The meeting was adjourned at 2:53 p.m. William D. Chavis Chairman BOOK 22 PAGE 4 FEBRUARY 18, 2014 1:00 PM
ATTEST: W. Kevin Massengill County Administrator Clerk to the Board /wjh BOOK 22 PAGE 5 FEBRUARY 18, 2014 1:00 PM
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