CITY OF PITT MEADOWS Minutes of the SPECIAL MEETING of Pitt Meadows City Council to be held on Tuesday, October 25, 2016 at 6:00 p.m. in the Council Chamber of the Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia. PRESENT: Elected Officials: Staff Mayor J. Becker Councillor B. Bell Councillor B. Dingwall Councillor J. Elkerton Councillor T. Miyashita Councillor D. Murray Councillor M. Stark M. Roberts, Chief Administrative Officer K. Zanon, Director of Community Services F. Smith, Director of Engineering and Operations C. Harding, Director of Financial Services S. St. Jean, Director of Corporate Services D. Jolley, Director of Fire Services L. Grant, Manager of Community Development T. Penney, Manager of Corporate Administration K. Elrick, Deputy Clerk S. Jagpal, Senior Accountant S. Slobada, Environmental Stewardship Officer The meeting was called to order at 6:00 p.m. A. LATE ITEMS MOVED by Councillor Stark, SECONDED by Councillor Elkerton, THAT Council approved the addition of the Late Item of the Alouette River Management Society (ARMS) request for City of Pitt Meadows Letter of Support for Determination of Fish Passage Feasibility Study proposal to BC Hydro s Fish and Wildlife Compensation Project (FWCP). - 25 -
2 B. APPROVAL OF AGENDA MOVED by Councillor Bell, SECONDED by Councillor Murray, THAT the agenda for the October 25, 2016 Special Meeting of Council be approved, as amended. C. QUESTION PERIOD MOVED by Councillor Dingwall, SECONDED by Councillor Miyashita, that the rules be suspended with respect to the time frame of 10 minutes for council to ask questions of Ms. Patricia Gordon. Patricia Gordon, Pitt Meadows responded to questions from Council respecting her presentation from the previous Council Meeting on the topic South Bonson Business Park. William Wilde Kennedy Road, regarding traffic control measures. John Gilby - 11239 outhgate regarding traffic study. The Late Item was brought forward and Ms. Suzanne Sloboda, Environmental Stewardship Offcer provided an overview of the on table report. Alouette River Management Society (ARMS) request for City of Pitt Meadows Letter of Support for Determination of Fish Passage Feasibility Study proposal to BC Hydro s Fish and Wildlife Compensation Project (FWCP). MOVED by Councillor Stark, SECONDED by Councillor Bell, THAT Council: A. Send a letter to ARMS in support of their Fish Passage Feasibility Study Proposal to BC Hydro s FWCP. D. REPORTS - 26 -
3 1. 2016 Eight Month Budget Variance Review. (05-1615-01/16) Ms. Cheryl Harding, Director of Financial Services outlined Tables A-E regarding General Fund, Solid Waste, Drainage Utility, Water Utility and Sewer Utility, as contained in the report from the Financial Services Department dated October 20, 2016. was highlighted: Curbside collection New development revenue higher than budget due to growth MOVED by Councillor Stark, SECONDED by Councillor Miyashita, THAT Council: A. Direct Staff to prepare an Amended 2016 2020 Financial Plan Bylaw reflective of the information in Tables A through E in the report dated October 20, 2016 from the Financial Services Department. 2. 2017 2021 Five-Year Financial Plan Workshop (Capital and Operating. Ms. Cheryl Harding, Director of Financial Services provided a PowerPoint presentation which is included hereto as Attachment 1 and forms part of these minutes. Ms. Harding provided an overview of the following: A. Financial Planning Process William Wild, Kennedy Road regarding surplus of water meter. B. Budget Facts and Figures Tax comparison to other municipalities. Tax ratio between different classes. - 27 -
4 Patricia Gordon, Pitt Meadows regarding tax class for business park development. William Wild, Kennedy Road regarding tax averages amongst different municipalities. C. 2017 Capital Budget MOVED by Councillor Bell, SECONDED by Councillor Dingwall, that this meeting recess at 8:30 p.m. The meeting was reconvened at 8:41 p.m. with all members of Council present. Borrowing for capital replacement and debt policy. Ron Bennewith, South Bonson regarding Library expenditures, clarification of development services budget and cost recovery for traffic study. D. 2017 Operating Budget E. Financial Opportunities and Challenges F. Next Steps MOVED by Councillor Dingwall, SECONDED by Councillor Bell, THAT Council receive the report from Cheryl Harding, Director of Financial Services. E. QUESTION PERIOD Ron Bennewith regarding road levy charges for ONNI site and arena income and expenses. F. ADJOURNMENT - 28 -
5 MOVED by Councillor Stark, SECONDED by Councillor Bell, THAT this meeting now be adjourned at 9:12 p.m. Signed: Certified Correct: John Becker, Mayor Tina Penney, Corporate Officer - 29 -