Regular Ketchikan City Council meeting was called to order by Mayor Williams at 7:00 p.m.,, with the following members present: Dick Coose, Mark Flora, Janalee Gage, David Kiffer, Robert Sivertsen and Julie lsom. Councilmember Judy Zenge was absent. The Pledge of Allegiance was given by all persons in the Chambers. Staff present were Manager Amylon, Assistant Manager Martin, Police Chief White, Public Works Director Hilson, Library Director Tully, Museum Director Maxwell, City Attorney Seaver, Telecommunications Division Manager Cushing, Electric Division System Engineering Manager Bynum and City Clerk Suiter. PUBLIC HEARING ON ORDINANCE NO. 17-1853 - AMENDING KETCIITKAN MUNICIPAL CODE CHAPTER 11.12, TELECOMMUNICATIONS SERVICE AND RATES Mayor Williams called the public hearing on Ordinance No. 17-1853 to order at 7:00p.m. and requested public testimony. As there was no testimony, Mayor Williams declared the public hearing closed at 7:00p.m. PUBLIC HEARING ON RESOLUTION NO. 17-2668 - AMENDING THE 2017 GENERAL GOVERNMENT OPERATING AND CAPITAL BUDGET TO PROVIDE SUPPLEMENTAL APPROPRIATIONS FOR THE LffiRARY DEPARTMENT - $2,000 AND THE MUSEUM DEPARTMENT - $25,503 Mayor Williams called the public hearing on Resolution No. 17-2668 to order at 7:00 p.m. and requested public testimony. As there was no testimony, Mayor Williams declared the public hearing closed at 7:01 p.m. COMMUNICATIONS Mayor Williams said there was a revised motion on the table concerning Contract No. 17-15. PERSONS TO BE HEARD -None CONSENT AGENDA Mayor Williams suggested moving several items to the Consent Agenda, including: Ordinance No. 17-1853 amending telecommunications service and rates; Ordinance No. 17-1854 dealing with improvements to the property of the Improved Order of Red Men; the award of Contract No. 17-21 regarding City of Ketchikan roof replacements; and the offer of employment to the position of Police Lieutenant to Eric Matson. No objections were heard. Approval of Minutes - Regular Council Meeting of June 15, 2017 and Special Council Meeting of June 22, 2017 Page 1
''UNAPPROVED" Moved by Kiffer, seconded by Sivertsen for approval of minutes of the regular Council meeting of June 15, 2017 and special Council meeting of June 22, 2017. Budget Transfer - Cleaning and Staining of Harborview Park Moved by Kiffer, seconded by Sivertsen the City Council authorize a budget transfer in the amount of $16,500 from Appropriated Reserves of the Port Enterprise Fund to the Port Department's 2017 Harborview Park Cleaning and Refinishing Capital Account. Memorandum of Agreement Providing for a Twelve-Month Extension of Contract No. 13-12 - Bayview Cemeterv Maintenance and Operations, PM Landscaping Moved by Kiffer, seconded by Sivertsen that the City Council authorize the city manager to execute the Memorandum of Agreement extending Contract No. 13-12, Bayview Cemetery Maintenance and Operations, between the City of Ketchikan and PM Landscaping for the 2017-2018 contract year. Resolution No. 17-2668 - Amending the 2017 General Government Operating and Capital Budget - Library Department- $2,000 and the Museum Department - $25,503 Moved by Kiffer, seconded by Sivertsen the City Council approve Resolution No. 17-2668 amending the 2017 General Government Operating and Capital Budget to provide supplemental appropriations for the Library Department in the amount of $2,000; the Museum Department in the amount of $25,503; and establishing an effective date. Change Order No. 1 (Final) to Contract No. 16-27, Downtown Pedestrian Improvements, Glacier State Contractors, Inc. Moved by Kiffer, seconded by Sivertsen the City Council approve Change Order No. 1 (Final) to Contract No. 16-27, Downtown Pedestrian Improvements between the City and Glacier State Contractors, Inc. providing a net credit in the amount of $3,402; and direct the city manager to execute the change order on behalf of the City Council. Change Order No. 1 (Final) to Contract No. 16-18 - Fire Station No. 2 Water Supply Line Replacement, Pool Engineering, Inc. Page 2
Moved by Kiffer, seconded by Sivertsen the City Council approve Change Order No. 1 (Final) to Contract No. 16-18, Fire Station No. 2 Water Supply Line Replacement, between the City and Pool Engineering, Inc. in the amount of $580; and direct the city manager to execute the change order on behalf of the City Council. Change Order No. 3 (Final) to Contract No. 16-26 - Tongass, Front and Stedman Sewer Force Main Rehabilitation, BAM LLC Moved by Kiffer, seconded by Sivertsen the City Council approve Change Order No. 3 (Final) to Contract No. 16-26, Tongass, Front and Stedman Sewer Force Main Rehabilitation, between the City and BAM LLC providing a net credit in the amount of $117,067.3 7; and direct the city manager to execute the change order on behalf of the City Council. Standard Marijuana Cultivation Facility License Renewal - Rainforest Cannabis Cultivation Moved by Kiffer, seconded by Sivertsen the City Council approve the renewal of standard marijuana cultivation license No. 10095 for Rainforest Cannabis Cultivation. Exempting the Procurement of an Oil Mist Detection System from Competitive Bidding/Written Quotation Requirements of the Ketchikan Municipal Code- Wartsila North America, Inc. Moved by Kiffer, seconded by Sivertsen pursuant to subparagraph 6 of Section 3.12.050(a) of the Ketchikan Municipal Code, the City Council exempt the procurement of oil mist detection system from the competitive bidding/written quotation requirements of the Ketchikan Municipal Code; authorize the general manager to purchase such an oil mist detection system from Wartsila North America Inc. at a cost not to exceed $17,202.45; and approve funding from the Electric Division's 2017 Infrastructure and Plant Maintenance Materials Account No. 515.05. Ordinance No. 17-1853 Amending Chapter 11.12, Telecommunications Service and Rates- Second Reading Copies of Ordinance No. 17-1853 were available for all persons present. Moved by Kiffer, seconded by Sivertsen the City Council approve in second reading Ordinance No. 17-1853 amending Chapter 11.12, Telecommunications Service and Rates, of the Ketchikan Municipal Code; providing for a public hearing; and establishing an effective date. Page 3
Motion passed with Flora, Coose, Kiffer, Sivertsen, Gage and lsom voting yea; Zenge absent. Ordinance No. 17-1854- Repealing Ordinance No. 17-1843 and Authorizing Negotiations with the Improved Order of Red Men for Improvements to the City's Parking Lot Located on Main Street in Exchange for Certain Real Property - First Reading Copies of Ordinance No. 17-1854 were available for all persons present. Moved by Kiffer, seconded by Sivertsen the City Council approve in first reading Ordinance No. 17-1854 repealing the City of Ketchikan Ordinance No. 17-1843 authorizing negotiation of an agreement between the City and the Improved Order of Red Men for it to make improvements to the City's parking lot located on Main Street in exchange for certain real property; and establishing an effective date. Moved by Kiffer, seconded by Sivertsen the City Council authorize the city manager to take such action as appropriate to replat the City's parking lot property adjacent to the Improved Order of Red Men's property located at 342 Main Street, Ketchikan, Alaska, except that no final plat may be signed by the City or recorded until an ordinance authorizing conveyance of a portion of that parking lot to the Improved Order of Red Men becomes effective and an agreement for such conveyance has been approved by the City Council. Budget Transfer- Award of Contract No. 17-21- 2017 City of Ketchikan Roof Replacements, Coogan Construction Co. Moved by Kiffer, seconded by Sivertsen the City Council accept the bid of Coogan Construction Co. in the amounts of $335,000 and $393,000 respectively for Schedule A and Schedule B for a total bid of $728,000 for Contract No. 17-21, 2017 City of Ketchikan Roof Replacements; establish ten percent contingencies in the amounts of $33,500 and $39,300 respectively for Schedule A and Schedule B for a total contingency of $72,800, bringing the total project cost to $800,800; authorize a budget transfer in the amount of $27,300 from Appropriated Reserves of the Hospital Sales Tax Fund to the 2017 Public Health Department's Long-Term Care Facility Roof Replacement Capital Account; approve funding in the amounts of $368,500 and $432,300 respectively from the 2017 Police Department's Police Station Roof Replacement Capital Account and the 2017 Public Health Department's Long-Term Care Facility Roof Replacement Capital Account; and direct the city manager to execute the contract documents on behalf of the City Council. Offer of Employment - Police Lieutenant Page 4
"UNAPPROVED Moved by Kiffer, seconded by Sivertsen the City Council authorize the city manager to offer the position of Police lieutenant to Eric Mattson of Ketchikan, Alaska based upon a compensation level of Grade 8-66, StepS, which provides for an hourly compensation rate of $43.20. Police Chief White discussed Eric Matson's appointment to Police lieutenant, saying he is excited to get him on board to move the department forward. He said Mr. Matson has been with the department for 13 years, and law enforcement for 16 years. He felt he has done a really good job for us. Manager Amylon congratulated Lt. Matson, expressing this appointment is a good move for the Police Department. UNFINISHED BUSINESS -None NEW BUSINESS Preparation of Ketchikan Public Library Strategic Plan Moved by Sivertsen, seconded by Kiffer the City Council authorize staff to proceed with the preparation of a strategic plan for the Ketchikan Public Library as detailed in the Library director's report dated June 26, 2017. Motion passed with Flora, Coose, Kiffer, Sivettsen, Gage and Isom voting yea; Zenge absent. 100% Design for Contract No. 17-15 - Design of Berth III Improvements and Barge Overhaul, Moffatt & Nichol Moved by Sivertsen, seconded by Isom the City Council authorize the city manager to direct Moffatt & Nichol to proceed to 100% design for Contract No. 17-15 Design of Berth III Improvements and Barge Overhaul, utilizing Option D, no modifications for Norwegian Breakaway and Carnival Vista classes of vessels, as detailed in the Port & Harbors director's report dated June 27, 20 17. Manager Amylon answered questions from the Council. Motion passed with Flora, Sivertsen, Gage and Isom voting yea; Coose and Kiffer voting nay; Zenge absent. Electric Utility Line Extension to Residential Lots on Icehouse Lane Moved by Sivertsen, seconded by Flora pursuant to paragraph (b) of Section 11.06.025 of the Ketchikan Municipal Code, the City Council authorize the Electric Division to extend electric service to four lots on Icehouse Lane as detailed in the Electric Division operations manager's report dated June 28, 2017. APPROVAL OF VOUCHERS Page 5
July 6, 20 17 Moved by Flora, seconded by Isom for approval of vouchers to the Ketchikan Daily News in the amount of $3,678.71. CITY MANAGER'S REPORT Schedule of General Government and KPU Appropriated Reserves Through the City Council Meeting of June 15,2017 In his report, Manager Amylon provided the Council a schedule of the current balance of Appropriated Reserves of various funds of General Government and KPU through the City Council meeting of June 15, 2017. City v. Machini et. al. Manager Amylon transmitted for Council review a copy of the settlement agreement in the matter of City v. Machine et. al. KTN Water Street Rehabilitation Project - Minutes of Progress Meeting No. 52 and 53, Dawson Construction Inc. Manager Amylon provided the minutes of the Ketchikan Water Street Rehabilitation Project of May 30 and June 6, 2017. Ketchikan Medical Center Expansion Project Owner/Executive Committee Meeting Summary Minutes of June 9, 2017 Manager Amylon copied the Council with the minutes of the Owner/Executive Committee meeting that was held for the Ketchikan Medical Center Expansion Project on June 9, 2017. Appointment of Museum Director Manager Amylon announced that Acting Museum Director Anita Maxwell has been appointed Museum Director at the unanimous recommendation of the screening committee. He congratulated Ms. Maxwell on her appointment. Appointment of Treasury & Customer Service Supervisor Manager Amylon informed the Council that Cristina Steward of Ketchikan has accepted the position oftreasury and Customer Service Supervisor. He welcomed Ms. Steward to the City. Public Works Department Project Status Report- June 2017 Manager Amylon included for Council review the project status reports of the Public Works Department for the month of June 2017. Page 6
UTILITY MANAGER'S REPORT Report of the June 10, 22 and 25, 2017 Power Outages Manager Amylon transmitted reports from Electric Division System Engineering Manager Bynum regarding the power outages of June 10, 22 and 25, 2017. CITY CLERK'S FILE -None CITY ATTORNEY'S REPORT Report of Significant Activities for the Month of May 2017 - Office of the City Attorney Manager Amylon copied the Council with the report of significant activities for the attorney's office for the month of May 2017. FUTURE AGENDA ITEMS -None MAYOR AND COUNCIL COMMENTS Councilmember Kiffer said this week there was an issue with internet service, causing problems for businesses with taking credit cards. He questioned whether there was a way to get a message out to the public should this suddenly occur in the future. Manager Amylon said he would work with the Telecommunications and Customer Service Divisions to come up with a plan. Councilmember Kiffer continued it was interesting that two of the foreign exchange students that came to Ketchikan in 1977, and they came back for the 40 year reunion and were so happy to be here. He reminded we tend to forget how great it is here and listening to them helped him remember what a great place it is to live. Councilmember Sivertsen thanked everyone who put forth the effort to make the 4th of July the event it is. He also thanked the public that came out and said he really enjoyed it. Councilmember Isom also thanked people for the 4th of July festivities. Councilmember Gage echoed Councilmember Kiffer's comment on the internet issues, noting they've had problems with it at work. Councilmember Coose echoed Councilmember Sivertsen's comments on the 4th of July, and he thanked the Police Department for the help with the kiddie parade. Mayor Williams said he has heard nothing but good about the 4th of July festivities. He said he had company and everyone had a great time, with the weather cooperating. OTHER NEW BUSINESS -None EXECUTIVE SESSION -None ADJOURNMENT Page 7
unapproved July6,2017 As there was no further business, the Council adjourned at 7:28p.m. ATTEST: Lew Williams III, Mayor Katherine M. Suiter City Clerk FYI ITEMS INCLUDED - None Page 8