51-459 S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN January 15, 2009 CIRCUIT COURT FAMILY DIVISION ESTABLISH FULL TIME STAFF POSITIONS BE IT RESOLVED, that the Allegan County Board of Commissioners hereby approves the request of the Circuit Court Family Division to establish one (1) regular full-time, with benefits, staff Psychologist position (Range 13, Step A) and one (1) regular full-time, with benefits, staff Secretary/Receptionist position (Range 3, Step A); and BE IT FURTHER RESOLVED, that the Human Resources Department is authorized to advertise for and fill this position, effective immediately; and BE IT FINALLY RESOLVED, that Budget and Finance Director is authorized to make any necessary budget adjustments to complete this action.
Work Orders Dates displayed in Eastern Standard Time 1/9/2009 2:09:12PM Work Order No. 51459 Summary Requestor Call-back number: Alt. Department Location Technician Assigned Priority Completed Date Status Cheever Center counseling/therapy Gerald Durkee 4625 Family Court Youth Home Becky Blaine 5 - within 30 days Type Asset ID Alt. Department No. Date Entered Date Assigned Date Due Charge Hours Admin / Board RFA 10/21/2008 1:59:31PM 10/30/2008 3:36:33PM 1/15/2009 10:21:57AM 00 Pending Description Restructuring of the delivery of therapy services to the residents of the Cheever Treatment Center to more adequately fill the needs of the program. Resolution Administrative Time-.25 hours 10/27/2008 8:17:08 AM (GMT-4:00) Eastern Daylight Time, Logged by: Judy Nance - New position. Budgeted funds are available. A budget adjustment would be required. Cost analysis documentation is attached along with other appropriate documentation, but ET may want more specific information from requestor. Assign to B. Blaine place on ET agenda for discussion and review prior to placement as Board Agenda Discussion Item. Draft resolution attached. 10/29/2008 10:22:26 AM (GMT-4:00) Eastern Daylight Time, Logged by: Becky Blaine - Assigned to Dwilson for ET agenda 11/4/08. Tentatively placed on 11/13/08 BOC agenda as discussion. 10/30/2008 4:36:35 PM (GMT-4:00) Eastern Daylight Time, Logged by: Denise Wilson - Assigned to DD; will also email (DD/DBV) to review before ET mtg; placed on 11/4 agenda. 11/4/2008 9:21:28 AM (GMT-5:00) Eastern Standard Time, Logged by: Denise Wilson - Assigned to RSarro; MDay sent him letter he is evaluating. Bring to next ET mtg. 12/2/2008 1:14:39 PM (GMT-5:00) Eastern Standard Time, Logged by: Denise Wilson - Still on ET agenda (12/9); Rob still working with MDay. 12/16/08 10:34:18 AM (GMT -5:00) Eastern Standard Time, Logged by Robert Sarro - RSarro will be talking with MDay on this today; go ahead and place on 12/18/08 Special BOC agenda for discussion. Assigned to BBlaine to complete. 12/17/2008 1:39:11 PM (GMT-5:00) Eastern Standard Time, Logged by: Robert Sarro - Spoke with Mike Day all set to put on agenda as discussion. 12/22/2008 10:58:27 AM (GMT-5:00) Eastern Standard Time, Logged by: Becky Blaine - BOC discussed and moved to 1/15/08 BOC as action item. 1/8/2009 10:41:37 AM (GMT-5:00) Eastern Standard Time, Logged by: Becky Blaine - Notified requestor. Powered by Track-It! Page 1 of 2
ALLEGAN COUNTY REQUEST FOR ACTION FORM RFA#: Date: 51-459 October 21, 2008 Request Type Department Requesting Submitted By Contact Information Summary of Request Personnel - Position Changes Circuit Court - Family Division Jerry Durkee Mike Day (Administrator) 3333 and Ted Reimer (Cheever Director) 4648 The Cheever Treatment Center at the Juvenile Facility is considering a change in the service delivery model for the provision of therapeutic services to children and families. To do this we will eliminate the majority of the contracted therapist hours, replacing them with one full time psychologist. This change will benefit the residents and families involved with Cheever by both increasing the number of hours available for therapeutic services and by replacing services lost due to the changing structure of Community Mental Health. The position will be funded from the savings realized by the reduction in expenditure from 292.1-666-818.00. The hiring of one full time psychologist will allow us to better meet our service needs while still allowing adequate funding and flexibility to address the specialized needs of residents and families such as medical reviews, psychiatric evaluations, family therapy and specialized treatment. LIST OF ATTACHMENTS: Cost Analysis of Request Expenditure Status Report PAGE 1 of 1
Cheever Psychologist Information for Administration This is in response to questions County Administration has regarding the request for the Cheever Treatment Center at the Juvenile Center to change from contracted therapists to a full-time psychologist as an employed staff person. 1. Explain the changing structure of CMH that caused the lost services to the youth in the Cheever Center. Because of funding issues CMH informed the court on August 11, 2008 that Due to the fiscal problems that we are experiencing at CMH - lack of general funds - as of October 1, 2008, we are not going to be able to provide treatment to children at the youth home or Cheever center. We are unable to capture any MA revenue from providing services while they are in your facility. CMH had been providing an average of 12 hours per month of individual counseling to youth in the Cheever Center prior to October 1, 2008. These hours must be replaced with counseling from other sources. 2. The service delivery model is being changed from what to what? Since the early 1990 s the Court has purchased much of the therapy and counseling services for the Cheever Treatment Center from private therapists, or vendors. The Cheever center believes a better service delivery model would be to have its own psychologist on staff. This would replace the lost hours not only from CMH ending its service to the Court s residential facility, but also the lost hours from changes in the DHS delivery of services to certain Cheever youth. Certain youth at the Cheever Center qualify for counseling services paid for by the State of Michigan; however in 2008 there was a cap of 12 sessions placed on this counseling. This causes a change in therapists after 12 sessions, as most youth are nowhere near the end of therapy after 3 months. The change in therapists can be disruptive to the therapeutic process, and often times sets progress back. With a therapist on staff there would be more stability in the delivery of counseling services to the youth. 3. What other counties use the on-staff psychologist/therapist model as the delivery method to youth in treatment programs? Although about 23 counties have secure juvenile detention centers, only about 8 to 10 have residential treatment programs. Most counties use private agency residential programs. Virtually all of the private residential facilities have on staff therapists. Counties that have on staff therapist include, Berrien, Calhoun, Eaton, Jackson, Macomb, Monroe and Oakland. 4. What is the history of expenditures for contract therapists for the Cheever Center? 2004 $100,500 2005 $105,400 2006 $116,800 2007 $126,500 This includes individual, family and group counseling, along with some hours for staff consultation and training.
Cost Analysis for Cheever Psychologist Position Psychologist Position, Cheever Center cost Estimate Range 13 hr. wage Annual FICA Retire. W. Comp Health Life Disability Total A 25.06 52124.8 3987.547 3127.488 1563.744 14,500 25 350 75703.64 B 25.69 53435.2 4087.793 3206.112 1603.056 14,500 25 350 77232.85 C 26.33 54766.4 4189.63 3285.984 1642.992 14,500 25 350 78786.34 D 26.99 56139.2 4294.649 3368.352 1684.176 14,500 25 350 80388.37 E 27.66 57532.8 4401.259 3451.968 1725.984 14,500 25 350 82014.67 F 28.35 58968 4511.052 3538.08 1769.04 14,500 25 350 83689.52 G 29.06 60444.8 4624.027 3626.688 1813.344 14,500 25 350 85412.92 H 29.79 61963.2 4740.185 3717.792 1858.896 14,500 25 350 87184.86 I 30.57 63585.6 4864.298 3815.136 1907.568 14,500 25 350 89078.17 Estimates use FICA rate at.0765, Retirement rate at.06, Worker's Compensation rate at.03 Health, Life and Disability Insurances are estimates based on 2008 averages for current employees and with the family plan. Costs would be less if the employee does not elect the 2% additional voluntary retirement contribution and/or a lesser health plan. Error! Not a valid link. The court proposes to use dollars from line item 292.1-666-818.00, Contracted Services, to fund this position. When looking at the Budget Status Report you will find $145,000 in this line item for 2008. The same amount has been approved for 2009. If this position is approved the $75,000+ indicated on the chart above would be moved from operating expenses to personnel expenses to cover this position. No additional funding is being requested.
expstat.rpt 10/01/2008 12:21PM Periods: 1 through 15 Expenditure Status Report Allegan County 1/1/2008 through 12/31/2008 1 2921 CHILD CARE-CIRCUIT/FAMILY Account Number Adjusted Appropriation Encumbrances Balance Prct Used 666 CHEEVER TREATMENT CENTER 666.703.0 SALARIES & WAGES - PERMANENT 666.704.0 SALARIES & WAGES - PART TIME 666.705.0 SALARIES & WAGES - OVERTIME 666.705.01.00 SALARIES & WAGES - OVERTIME 666.708.0 SALARIES & WAGES - TEMPORARY 666.709.0 HOLIDAY PAY ADJUSTMENT 666.71.00 OTHER COMPENSATION 666.715.01.00 SOCIAL SECURITY -FICA TAXES- 666.716.0 HOSP. INSURANCE - EMPLOYER 666.716.5 OPTICAL INS - EMPLOYER 666.717.0 DENTAL INSURANCE - EMPLOYER 666.718.0 RET. FUND CONT. - EMPLOYER 666.721.0 LONGEVITY 666.722.0 LIFE INSURANCE 666.724.0 WORKMENS COMPENSATION INS. 666.725.0 DISABILITY INSURANCE 666.727.0 OFFICE SUPPLIES 666.728.0 PRINTING & BINDING 666.73.00 POSTAGE 666.745.0 OTHER SUPPLIES 666.746.0 CLOTHING & BEDDING 666.748.0 GAS, OIL, GREASE & ANTI-FREEZE 666.76.00 MEDICAL SUPPLIES 666.811.0 MEMBERSHIPS & SUBSCRIPTIONS 666.818.0 OTHER CONTRACTUAL SERVICES 666.82.00 ADMINISTRATIVE FEES/INDIRECT 666.835.0 HEALTH SERVICES 666.851.0 TELEPHONE 666.861.0 TRAVEL EXPENSES-ROUTINE/OPERAT 666.861.01.00 EDUC/TRAIN/CON-ROOM/BOARD/MISC 666.861.02.00 EDUC/TRAIN/CONF - TRAVEL 666.861.03.00 EDUC/TRAIN/CONF-REGISTR/TUITIT 482,998.00 338,004.04 338,004.04 144,993.96 34,255.00 48,974.47 48,974.47-14,719.47 26,654.00 15,380.92 15,380.92 11,273.08 1,249.13 1,249.13-1,249.13 46,779.00 45,677.47 45,677.47 1,101.53 2,322.00 872.07 872.07 1,449.93 10,631.00 1,00 1,00 9,631.00 45,579.00 33,824.21 33,824.21 11,754.79 136,37 84,105.33 84,105.33 52,264.67 30,887.00 22,760.20 22,760.20 8,126.80 1,797.00 133.33 133.33 1,663.67 851.00 644.97 644.97 206.03 18,949.00 14,097.99 14,097.99 4,851.01 4,767.00 3,920.29 3,920.29 846.71 2,00 1,522.00 1,522.00 478.00 25 159.69 159.69 90.31 15 42.00 42.00 108.00 7,50 2,865.88 2,865.88 4,634.12 10,50 11,158.12 11,158.12-658.12 1,20 636.18 636.18 563.82 50 180.58 180.58 319.42 145,00 63,862.25 63,862.25 81,137.75 42,468.00 31,851.00 31,851.00 10,617.00 15,00 5,179.52 5,179.52 9,820.48 1,85 1,097.58 1,097.58 752.42 4,00 1,550.27 1,550.27 2,449.73 4,50 3,077.74 3,077.74 1,422.26 40 544.73 544.73-144.73 4,00 1,83 1,83 2,17 69.98 142.97 57.71 97.65 37.56 9.41 74.21 61.67 73.69 7.42 75.79 74.40 82.24 76.10 63.88 28.00 38.21 106.27 53.02 36.12 44.04 75.00 34.53 59.33 38.76 68.39 136.18 45.75 1
expstat.rpt 10/01/2008 12:21PM Periods: 1 through 15 Expenditure Status Report Allegan County 1/1/2008 through 12/31/2008 2 2921 CHILD CARE-CIRCUIT/FAMILY Account Number 666.917.0 LIABILITY INSURANCE 666.932.0 EQUIPMENT REP. & MAINTENANCE 666.933.0 VEHICLE REPAIRS & MAINTENANCE 666.934.0 OFFICE EQUIP. REPAIRS & MAINT. 666.942.0 EQUIPMENT RENTAL 666.954.0 EQUIPMENT 666.956.0 MISCELLANEOUS 666.967.0 SPECIAL PROJECT COSTS 666.979.0 OFFICE EQUIPMENT & FURNITURE 666.998.0 GROUP BUDGET ACCOUNT Total CHILD CARE-CIRCUIT/FAMILY Adjusted Appropriation Encumbrances Balance 17,533.00 13,149.72 13,149.72 4,383.28 213.95 213.95-213.95 3,00 1,780.66 1,780.66 1,219.34 1,00 157.89 157.89 842.11 7,50 2,231.79 2,231.79 5,268.21 50 114.10 114.10 385.90 17,50 15,740.89 15,740.89 1,759.11 1,129,19 769,590.96 769,590.96 359,599.04 Prct Used 75.00 59.36 15.79 29.76 22.82 89.95 68.15 Grand Total 1,129,19 769,590.96 769,590.96 359,599.04 68.15 2