All I nformation Roads Lead T o: Cuyahoga County I nformation Services Center Emergency Management Mental Health Programs State Highway Finance & Administration Highway Alcohol & Drug Abuse Programs Forensics Witness Victim Municipal Highway Information Services Center Jury Duty Medicaid Benefits Homeless Services Health & Human Services Highway Judicial Highway County Libraries General Elections Real Estate Tax Information Dog License Child Support Enforcement Neighborhood Revitalization GIS... And Out T o N ortheast Ohio And Beyond 2005 2006 Annual Report Frank Russo, Auditor Dan Weaver, Director
Table of Contents I. Accomplishments & Goals 1 II. Revenues 3 III. Expenditures 5 IV. 2006 Budget 6
The Information Services Center (ISC) provides data processing services for all Cuyahoga County agencies and other governmental units, with its staff or through contracted services. Technical assistance is provided for small system development, web site development & maintenance, project management, network maintenance, hardware/software procurement and contract development and negotiation. Most web sites are interactive, allowing citizens to purchase licenses, pay taxes, conduct other business and obtain information about their County government. ISC maintains Web sites for several outside municipalities and Boards and is governed by an Automated Data Processing Board comprised of elected officials, as established through the Ohio Revised Code. Major Accomplishments for 2005: Voice over Internet Protocol (VoIP) pilot project was completed. The per-agency savings is a minimum of $30,000 annually. Additional agencies are being converted to this new technology as is feasible. Completed a major upgrade of a new software version on the SAP system for the County Human Resources Department. Completed an upgrade of local area network switches throughout the County Reduced the need for microfiche by providing a means to create PDF files from the maintenance reports Provided design support for: - HR Online Application and processing - Board of Revision processing of complaints and public reporting on demand - Employment and Family Services Healthy Start application for free health insurance for children of low/moderate income working families - Web site for Emergency Services that will allow dispatchers to identify accident calls received from cellular callers - Auditor s Office to allow municipalities to enter information for building permits into a web site Page 1
Major Initiatives for 2006: To implement a Disaster Recovery/Business Continuity Plan To assist in developing a Geographic Information System (GIS) To develop TV-Video productions, using media and/or streaming technology To migrate major applications to a new Enterprise Server To add agencies to the Voice over Internet Protocol system (VoIP) To install an Intrusion Detection System on the County Wide Area Network PROGRAM STATISTICS: Actual Actual Estimated 2004 2005 2006 County desktop & laptop PCs 5,184 5,205 5,300 WAN Agencies 36 31 31 Web Sites Maintained 36 42 50 Contracts processed 98 104 110 Agencies participating in VoIP 0 4 10 ADP Board Total Projects Approved $7,600,000 $5,843,800 $5,000,000 General Fund Projects $2,200,000 $1,103,108 $1,150,000 Non-General Fund Projects $5,400,000 $4,740,692 $3,850,000 Page 2
REVENUES - 2005 Agency 2005 Total Revenue Prior Years Adjustment 2005 Adjusted Revenue County Administrator $150,106.58 $108,832.91 $258,939.49 Alcohol & Drug Board $20,874.36 $0.00 $20,874.36 Court of Appeals $32,508.02 $642.73 $33,150.75 Archives $71.46 $6.78 $78.24 Auditor/General Fund $1,701,102.25 ($5,124.31) $1,695,977.94 Auditor/Non-General Fund $746,177.38 $361,487.11 $1,107,664.49 Board of Health $1,432.18 $707.21 $2,139.39 Bd. Of Mental Retardation $8,743.05 ($2,989.02) $5,754.03 Board of Elections $228,635.49 $62,798.75 $291,434.24 Board of Revision $7,597.23 $1,340.43 $8,937.66 Clerk of the Board $19,827.47 $807.65 $20,635.12 Court of Common Pleas ($736,946.49) ($1,253,021.44) ($1,989,967.93) Community Development $38,652.45 $0.00 $38,652.45 Clerk of Courts $87,839.77 ($97,059.29) ($9,219.52) Communications - Tele ($57.17) ($78.74) ($135.91) Comm. Services - County Airport $1,259.89 ($13.14) $1,246.75 Commissioners $416,827.66 $67,112.34 $483,940.00 Coroner $41,462.95 $1,828.33 $43,291.28 CSEA (Child Supp. Enforcement) $148,220.89 $3,354.34 $151,575.23 Central Services $136,137.32 $13,672.55 $149,809.87 Domestic Relations $132,735.66 $25,026.79 $157,762.45 Early Childhood Investment $5,609.00 $0.00 $5,609.00 Engineer $15,683.18 $1,483.64 $17,166.82 H.S. Adult & Senior Programs $60,794.08 $12,350.96 $73,145.04 H.S. Childrens Services $659,096.50 $88,369.20 $747,465.70 H.S. Work & Training $1,078,291.60 $55,466.50 $1,133,758.10 Justice Affairs $1,557,350.27 $431,009.13 $1,988,359.40 Juvenile Court $916,137.97 $190,330.01 $1,106,467.98 Labor Relations $143,473.12 $1,831.35 $145,304.47 Law Library $195.31 $1.28 $196.59 Mental Health Board $105.86 ($14.66) $91.20 Office of Budget & management $129,765.60 $50,400.33 $180,165.93 Office of Economic Development $4,273.20 $8.68 $4,281.88 Office of Homeless Services $8,769.88 $0.00 $8,769.88 Ombudsmen $10,561.40 $0.00 $10,561.40 Personnel $1,336,641.84 $424,103.85 $1,760,745.69 Planning Commission $25,549.48 $3,345.02 $28,894.50 Probate Court $12,302.62 $877.65 $13,180.27 Prosecutor $159,356.31 $14,684.51 $174,040.82 Public Defender $74,164.94 $9,732.14 $83,897.08 Page 3
REVENUES 2005 (continued) Agency 2005 Total Revenue Prior Years Adjustment 2005 Adjusted Revenue Central Purchasing $98,167.91 $4,645.25 $102,813.16 Recorder $43,751.72 $4,240.79 $47,992.51 Sanitary Engineer $101,157.36 $22,946.80 $124,104.16 Sheriff $279,688.93 $68,187.82 $347,876.75 Treasurer $402,159.04 $141,347.44 $543,506.48 Veterans Service Commission $101,126.40 $4,386.50 $105,512.90 Workforce Development $53,564.35 $24.74 $53,589.09 Solid Wasre Management $20,013.05 $12,974.77 $32,987.82 City of Cleveland $51.21 $0.00 $51.21 C.M.H.A. $581.59 $0.00 $581.59 Midland Title $132.00 $0.00 $132.00 H.S. Entitlement $0.00 $0.00 $0.00 HSP $0.00 $0.00 $0.00 ISC $9,310,656.34 $0.00 $9,310,656.34 ZZU $6.04 $0.00 $6.04 TOTALS $19,792,386.50 $832,065.68 $20,624,452.18 Page 4
EXPENDITURES - 2004 and 2005 2004 2005 Subobject Code Description Expenses Expenses Payroll Salaries $5,048,161 $5,394,209 Workers' Compensation $3,867 $4,566 Unemployment Compensation $0 $0 Flex Benefits $579,517 $682,740 Retirement - PERS $688,466 $722,102 Medicare $56,787 $60,757 Retirement - ERIP $805,610 $770,747 Subtotal $7,182,408 $7,635,121 Operating Costs Office Supplies $93,340 $82,946 Electricity $209,356 $189,569 Telephone $183,273 $165,292 Travel & Conferences $70,713 $51,481 Fast Copy $8,748 $6,154 Postage $2,557 $2,422 Vehicle Expense $6,669 $4,923 Software $703,488 $256,811 Publications $197 $303 Prof Dues & Subscrip $39,500 $40,300 Advertising $1,476 $501 Other Expenses $13,509 $16,160 Printing $7,853 $7,197 Building Rental $894,000 $948,135 Subtotal $2,234,679 $1,772,194 County Charges Indirect Costs -$51,848 $238,703 Space Maintenance $26,633 $29,564 Subtotal -$25,215 $268,267 Capital Expenses ADP Development $3,433,329 109,672* Equipment $505,438 224,956* Office Machines $468 185* Subtotal $3,939,235 334,813* Contracts Contractual Services $1,332,147 $1,343,712 Equipment Contracts, Maint & Repairs $469,447 $386,673 WAN $1,003,708 $930,552 Subtotal $2,805,302 $2,660,937 ISC Total $11,421,264 $12,124,511 User's Supply Total $4,715,145 $546,821 Grand Total for ISC and Agencies $16,136,409 $12,671,332 * At the end of 2004, per OBM's request, the ISC began charging purchases directly to the user agencies Page 5
Subobject Code Description 2006 Payroll Salaries $5,542,670 Fringe Benefits $2,170,419 Workers' Compensation Unemployment Compensation Flex Benefits Retirement - PERS Medicare Operating Costs Office Supplies, Commodities $311,296 Contracts $2,803,722 Other Expenses $908,192 County Charges Indirect Costs $177,435 Space Maintenance Capital Expenses $3,429,858 ISC Appropriation $15,343,592 Users' Supply, 2006 Appropriation $566,043 Encumbrances, pre-encumbrances and adjustments, ISC: $1,223,330 Encumbrances, pre-encumbrances and adjustments, Users' Supplies: $386,603 Total Encumbrances, ISC and Users' Supplies $1,609,933 Grand Total for ISC and Agency Purchases $19,129,501 Page 6