Meeting Called to order at: 7:02pm Board Members in Attendance: AHYHA Board Meeting Monday, August 25th at 7:00pm Andover Community Center x Mark Chevalier x Chuck Schoen Bernie Knox x John Pedersen Mike Clough Bill Thoreson x Theresa Myos Jason Patton x Amanda Goar x Jeff Johannsen x Jessica Stringfellow x Amanda Marchand x Steve Gorowsky x Kelly Babineau x Dave Johnson x Jason Hemp Mark Manney Melissa Sailor Additional Attendees: none Approve Previous Month s Meeting Minutes: Chevalier asked for a motion to approve the meeting minutes. A MOTION WAS MADE BY John Pedersen, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY. Approve Treasurer s Report: Mark Chevalier presented the Treasurer s Report (as Mike Clough was absent). The highlights of the Treasurer s Report are as follows: Revenue - estimated $3,212 $3,600 Land O Frost
$443 Registration Fees ($831.04) Refund (Jack Nelson) Expenses - estimated $41,002 $39,085 Tournaments (boys and girls) $477 Office Supplies (ice scheduler software, stamps, copies) $1430 Administration Other Fees (checks, Ngin fees, trophy engraving) $10 Credit Card Service Fees Net income for the month ($37,789.65) AHYHA Account Balance $145,361.83 Chevalier asked for a motion to approve the Treasurer s Report. A MOTION WAS MADE BY Dave Johnson, SECONDED BY Steve Gorowsky, AND PASSED UNANIMOUSLY. Approve Gambling Report and Gambling Operations: Dave Johnson presented the Gambling Report. Gambling Manager, via manager s report, submitted Expenses for Pre-Approval for September 2014 Pre-Approval: Allowable Expenses are projected to be no more than $74,945.00 and Pre-Approval: Lawful Purpose Expenditures to be no more than $7,300.00. Gross Receipts for the month of July were $350,426.88 with Net Receipts of $49,991.88. Johnson noted two corrections on the submitted Gambling Report: AHYHA Monthly Board Meeting on: 8-Aug-14 on page 1 should read AHYHA Monthly Board Meeting on: 25-Aug-14 and Presented at AHYHA Monthly Board Meeting on: 8-Aug-14 on page 2 should read Presented at AHYHA Monthly Board Meeting on: 25-Aug-14. Chevalier reminded Johnson and the board of the Q3 Charitable Earnings for the September Monthly Board Meeting. He requested that Johnson move forward with a donation to the city of East Bethel. Chevalier asked for a motion to approve the Gambling Report. A MOTION WAS MADE BY Steve Gorowsky, SECONDED BY John Pedersen, AND PASSED UNANIMOUSLY. Golfing Fundraiser:
Steve Gorowsky led the discussion for a summer of 2015 Golfing Fundraiser event at Rush Creek Golf Course. He will pass along his contacts and information to the Events and Marketing Directors in order to move forward with planning. 2014 Girls Waive-In Tryout Policy: Jason Hemp and Mark Chevalier discussed the agreed upon tryout procedure for waive in girls this year is as follows: 1. Tryouts are conducted per policy with no modifications to the process. 2. The team selection committee must verify that the waive-in conditions have been met at the time of team roster approval: U10 A and U12 A team rosters must include a minimum number of Andover eligible players to be determined by the team selection committee for the purpose of ensuring no Andover girls are displaced from the A team as a result of accepting waive-in players. Director Updates: Jason Hemp said the girls hockey program is looking strong. He mentioned that a few new hockey girls have moved into the Andover area and will help add to the girls numbers. Hemp also noted that the U14 girls numbers are low this year. Steve Gorowsky noted that he is working on HEP testing, Mite Meet & Greet and Mite Coaches Meetings. Jessica Stringfellow said she is finalizing the October 5th Mite Open House and Meet & Greet event. Mites and 8U girls will be able to skate from 6-7pm during the Open House / Meet & Greet. Pictures are scheduled and apparel will be available at the Open House / Meet & Greet. Jeff Johannsen noted that his team is working on the Winter Classic, where the silent auction proceeds may go to Defending the Blue Line. He is also in contact with Mark Manney in order to coordinate recognition nights for youth hockey teams with the High School Hockey Teams. Amanda Marchand mentioned she is working on merchandise items for AHYHA, including a refillable coffee mug, cell phone cases and lanyards. Marchand will also be looking into the possibility of a gear donation night/event. Kelly Babineau said she placed hockey fliers on tables at Open House nights (for the elementary schools). She also noted that there will be a Skate for Free event on September 13th at 10:00am and September 18th at 5:20pm in order to recruit new skaters. Kids will need to have their own helmets and gloves as well as rent their own skates. Chuck Schoen said that the AA Bantam request to D10 has been approved. Also, he is looking forward to team declaration numbers in order to more clearly create hockey teams for this year. Lastly, Schoen noted that all tournaments have been booked and paid for.
John Pedersen mentioned that he is working on finalizing tryouts, including waiting to hear from a goalie evaluator. Pedersen will work on sending Amanda Goar the DIBS requests for volunteers. Pedersen mentioned the possibility of ordering Board Member shirts in order to help new and current members find Board Members at events. Amanda Goar noted that registration for Fall Skills is not as full as it was last year. She is also working on setting a September date for the concussion testing at Oak View Middle School through Allina. Goar also said that all Board Members are encouraged to take the SafeSport training that has been added to the coaching requirements this year. Mark Chevalier said Initial D10 Team Declarations are set for September 6, with Final Declarations set for October 3rd. Chevalier also noted that Tim Koltes is currently working on game schedules. Meeting Adjourned: 8:45pm Chevalier asked for a motion to adjourn the meeting. A MOTION WAS MADE BY John Pedersen, SECONDED BY Steve Gorowsky, AND PASSED UNANIMOUSLY.
AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 1 For the Month of: Sep-14 AHYHA Monthly Board Meeting on : 8-Aug-14 Pre-Approval: Allowable Expenses Payee or item to be paid Explain each purpose for Expense Amount: each expenditure briefly Estimated Pappy's Rent $ 1,750.00 Route 65 Discount Liqour Rent $ 1,750.00 MN Gaming/IRS/St MN Payroll, PR taxes & Fees $ 20,000.00 Pulltabs Plus Pulltabs $ 2,500.00 Triple Crown Gaming Pulltabs $ 1,000.00 3 Diamond Pulltabs $ 6,500.00 Drawer reimbursement- Cash Bags Pappy's $ 3,000.00 Drawer reimbursement- Cash Bags Route 65 $ 3,000.00 MN Dept of Revenue Board Fees & Taxes $ 25,000.00 Fedor's Meats Meat Raffle Prizes $ 4,500.00 ECM Newspapers/Expres Advertising/Both sites $ 1,500.00 Dave Johnson Office Supplies- Up To $ 200.00 Nancy Kadlec Office Supplies- Up to $ 200.00 Tax Return Software CG Made Easy Program $ 100.00 Express Games E-pulltabs Equipment rent $ 120.00 Route 65 Rent $ 1,750.00 Application Fee - Mac & MN GCB Chesters SRO $150.00 Oak Roads Grill and Bar Rent $1,750.00 Old Republic Surity Bond $175.00 Approval or Actual Yes No Total Allowable Expenses: $ 74,945.00 Pre-Approval: Lawful Purpose Expenditures Payee or item to be paid Explain each purpose for MN CGB Expense Amount: each expenditure briefly Code Estimated City of Andover Monthly Taxes $ 400.00 City of Andover City Fund Contribution $ 2,000.00 AHYHA Meat Raffle -005 Pappy's $ 700.00 City of East Bethel Monthly Taxes $ 1,500.00 City of Oak Grove City Fund Contribution $2,000.00 City of Oak Grove Monthly Taxes $700.00 $ - Approval or Actual Yes No
Total Lawful Purpose Expenditures: $ 7,300.000 $ - Submitted by: Recording Secretary: Dave Johnson, Gambling Mgr Date: AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 2 Presented at AHYHA Monthly Board Meeting on : 8- Aug- 14 Actual Gambling Operations For the Month of: Jul-14 Gross Receipts 350,426.88 Less: Prizes Paid (300,435.00) Net Receipts $ 49,991.88 Physical Inventory Jul-14 $2,913.62 Actual Checks Written: Total Allowable & Lawful Purpose Expenses $ 28,864.47 Total Allowable & Lawful Purpose Expense Approved for this month on 2-17-13 on 7/28/14 (84,070.000) $(55,205.53) A hard copy of Form LG1004 Monthly Gambling Report presented & signed by Gambling Manager, along with all tax forms filed on a monthly basis and all related reports are on file with the Meeting Minutes of the above Meeting date and can be reviewed by any AHYHA member upon written request to the Board Secretary.