Minutes of HSRA Board Meeting March 8, 217 Met Club Participants Juan Caro John DiFilippo Andy Hubbard John Leavy Observer Azam Zaidi Meeting Discussion The meeting opened at 6.3 pm - Proposed JFL, Seconded JDiF Minutes - Minutes from the HSRA Board Meeting held on February 23 217 were reviewed and approved. President's Report - Good reports have been received both from the LTF Junior tournament and also from the Texas Open held in Austin. Secretary's Report - The attached report and financial report were reviewed. League Report - The current league consists of around 64 people in 8 boxes - A note has been sent to league participants asking players to respect Met Club booking rules. - Difficulties are being experienced in ensuring that all matches are played. Prizes and an end of cycle event are being considered to encourage participation. Mission Squash Report - Mission Squash are working on plans for summer camps. Houston Open Sponsorship - The HSRA has received a request to consider sponsorship of the event - Board members discussed this proposal in the context of both the 217 Budget, and agreed priorities. - After discussion the President proposed sponsorship of $lk, and this was unanimously approved by the Board members present. - It was also agreed that we will request a table at the event to allow HSRA vu\q
material to be shared. Junior Leagues and Tournament - The final proposal for Junior Leagues has now been discussed with and circulated to club pros. The approach is for 4 teams (Met Club, LTF, Mission Squash, Traftoa), with 6 games (3 home, 3 away) to be played monthly starting in April. Pro's have been asked to confirm their support, and to identify a Team Manager. - Sign-ups are now underway for the LTF Silver Junior tournament to be held on April 14-16. It was noted that players need to be US Squash members to participate in the tournament. - Further to the discussion at the Feb 23 board meeting, it is now understood that June Junior tournament at the Met Club will not be proceeding. The meeting closed at 7.45 pm. Proposed]FL Seconded IC Mi MO
Agenda for HSRA board meeting March 8, 217-6.3 pm Met Club Call to Order / Motion to Open Review and approve minutes of previous meetings (Feb 23 Board Meeting) President's Report Secretary's Report League Report Mission Squash update Houston Open Sponsorship Junior Leagues and Tournaments Other Business Close meeting «^n
HSRA Board Meeting March 8. 217 Secretary's Report HSRA books and bank accounts reconciled to end Fob 217 - see attached reports 49 membership payments received in Jan/Feb 217 vs 2 in Jan/Feb 216 Top 32 financial reconciliation prepared - see attached report %,m
2:22 PM Houston Squash Racquets Association Profit and Loss Standard 3/8/17 A c c r u a l B a s i s J a n u a r y t h r o u g h F e b r u a r y 2 1 7 Ordinary Income/Expense Income Jan-Feb'17 Jan - Feb '16 Stripe Other Income 141.. Stripe Returns -417.73. Membership Dues 1,789.5 415.8 Miscellaneous Income. 315. Tournament Entry Fees 2,28.. Total Income 3,792.77 73.8 Gross Profit 3,792.77 73.8 Expense Stripe Payment Processing F... 372.7. League Expenses 1,.. Tournament Expense Promotional Material & Trop... 339.2. T-shirts 638.6. Total Tournament Expense 977.8. Total Expense 2,35.5. Net Ordinary Income 1,442.27 73.8 Net Income 1,442.27 73.8 Page 1
2:23 PM Houston Squash Racquets Association Balance Sheet Standard 3/8/17 A c c r u a l B a s i s A s o f F e b r u a r y 2 8, 2 1 7 ASSETS Current Assets Feb 28,'17 Feb 29,'16 Checking/Savings Stripe Account 14.2 41.58 C o m p a s s B a n k 1 6, 4 9 5. 1 7 2 1, 3 5 8. 3 1 Total Checking/Savings 16,635.37 21,399.89 Total Current Assets 16, 635. 37 21, 399. 89 T O T A L A S S E T S 1 6, 6 3 5. 3 7 2 1, 3 9 9. 8 9 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities W i t h o l d i n g T a x. 2, 6 3. 5 2 Total Other Current Liabili.... 2,63.52 To t a l C u r r e n t L i a b i l i t i e s. 2, 6 3. 5 2 T o t a l L i a b i l i t i e s. 2, 6 3. 5 2 Equity O p e n i n g B a l E q u i t y 9, 1 3 6. 6 9, 1 3 6. 6 R e t a i n e d E a r n i n g s 6, 5 6. 5 9, 4 6 8. 9 7 Net Income 1,442.27 73.8 T o t a l E q u i t y 1 6, 6 3 5. 3 7 1 9, 3 3 6. 3 7 TOTAL LIABILITIES & EQUI... 16,635.37 21,399.89 W Page 1
HSRA Top 32 Tournament - February 217 Budget N u m b e r o f e n t r i e s 3 2 E n t r y F e e 6 Processing fee 2.7% Actual Number of entries Enliy Fee Processing fee 32 6 66.48 I n c o m e N u m b e r e a c h S To t a l E n t r y F e e 3 2 6 1 9 2 Sponsorship 1C Sub total 292 292 Income Number S each Entry Fee 32 Sponsorship Subtotal $ Total 6 192 192 192C Difference Comment -1 No sponsorship money secured -1 C o s t s N u m b e r $ e a c h $ T o t a l Processing fe 32 1.62 51.84 U S S q u a s h M e t C l u b f e e 5 T r o p h i e s 3 5 T - s h i r t s 5 5 2 5 T o u r n a m e n t p a r t y 3 5 Sub total 151.84 151.84 C o s t s N u m b e r > e a c h Processing fe 32 US Squash Met Club fee Trophies T - s h i r t s 5 Tournament party Sub total $ Totai 66.48 339.2 5 6 3 135.68 135.68 14.64 Waiting for refund of $134.4 fees from USSQ -5 HSRA secured USSQ waiver from fees -1.8 38-35 -466.16 Balance 1418.16 Balance 884.32-533.84 Met Club 5% Pro 3% HSRA 2% 79.8 Met Club 1% 425.448 Pro % 283.632 HSRA % 884.32 175.24-425.448-283.632 Mu-lr?