Finance Committee Agenda Friday January 4, 2019 1:00PM-2:30PM Central Florida Cares Health System, Inc. BoardRoom Central Florida Cares I. Welcome/Introductions Mark Broms 2 minutes II. Treasurer's Report Mark Broms Review and approval ofnovember 30, 2018 Minutes 5 minutes III. Financial Report Doug Shaw November 2018 Financials 30 minutes IV. Other/Public Input Group 3 minutes/person V. Adjourn- Next Finance Committee Meeting Group Friday, January 25, 2019, 1:00pm to 2:30pm 2 minutes
Finance Committee Meeting Minutes Friday, November 30, 2018 Central Florida Cares Health System, Inc. Board Room Central Florida Cares ATTENDANCE Central Florida Cares Health System - Finance Committee Members Mark Broms, Treasurer and Chair, Brevard Homeless Coalition Richard Barlow, Park Place Behavioral Healthcare ==Scott Griffiths, Aspire Health Partners Valerie Holmes, Brevard Family Partnership Daniel Munoz, Consumer Advocate Bill Vintroux, Circles of Care Central Florida Cares Health System, Inc. Staff _ Maria Bledsoe, Chief Executive Officer (via phol!ej Doug Shaw, ChiefFinance Officer _, Sharon Ramsaran, Sr. Accountant Karla Pease, Executive Assistant Trinity Schwab, Director of Contracts Guests Sidney Webber, MSL Farlen Halikrnan, MSL Meeting Called to Qdr " -The Central Florida""Cares Health System, Inc. (CFCHS) Finance Committee Meeting was held on Friday, November 30, 2018, at LOO p.m. at 707 Mendham Blvd., Suite 201, Orlando, FL 32825. Mark -ms called the rp.eting to or4er at 1:01 p.m. Audit.esentation Farleiifij,likrnan, CPA for Moore, Stephens, Lovelace, gave a presentation on the independent audit. A Cirft copy was presented for review. CFCHS received a clean audit again this year. Farlen reported and complimented the CFO for simplifying the reconciliation process for DCF payments. A motion to recommeltli{fiis audit report be presented to our full Board for approval at our next BOD meeting was maf/'e by Bill Vintroux, seconded by Daniel Munoz, motion carried. Treasurer's Report A motion to approve the minutes from September 28, 2018, was made by Bill Vintroux, Daniel Munoz seconded, motion carried. Financial Report The CFO expressed his thanks to the MSL team for their audit. He then reviewed the October financials and compared them to September. 1
Cash went down due to provider bills being higher in the first couple of months. Accounts payable went up because provider bills went up. Deferred revenue went up really fast in the first 5 months. Interest was paid quarterly back to DCF. Page 3 is the Statement of Revenues and Expenses. The accounting fee was $10K. The needs assessment cost was $7,700. CARF costs were $6,880. Page 4 is the utilization rate by OCA in percentages. The target is at 33.33% and the network is at 29.43%. Underspending is at $2.8M are mostly due to new OCAs. Overspending is at $1.1M. The CFO said $1,002,000 was uncontracted at 10.31.18. At the end of September, $3.5M was uncontracted. The Director of Contracts said there is a plan in place to spend out the remaining $1M. Page 5 shows dollars spent by OCA. 55% of our funding comes from the two general revenue accounts. On page 6, the CFO reviewed each of the OCAs that were outlined in red and gave explanations. Pages 7 and 8 shows the utilization rate by provider and expenditures by provider. Page 9 listed some new programs that totaled approximately $5.6M. Page 10 shows a list of the GHME1 amendments. The budget this year went up from last year by $7M. The CFO reviewed the carryforward spending plan on page 11 based on receiving a legislative budget request and without. Valerie Holmes made a motion to approve the October financial report as presented, Richard Barlow seconded, motion carried. Other/Public Input None Next Financial Committee This is scheduled for January 4, 2019 at 1:00 pm. Bill Vintroux made the motion to adjourn, Daniel Munoz seconded, motion carried. The meeting adjourned at 2:00 pm. Mark Broms, Chair Karla Pease, Recording Secretary 2
Central Florida Cares Health System, Inc Statement of Financial Position- Unaudited As of 11/30/2018 and 10/31/2018 Assets CIDTent Assets TDBank Accounts Receivable Prepaid Insurance Prepaid Expenses Deposits Total CIDTent Assets Long-term Assets Property & Equipment Accurn Depreciation Total Long-term Assets Total Assets Liabilities Short-term Liabilities Acconnts Payable Wages Payable Federal Payroll Taxes Payable 403(b) Payable Deductions Payable Deferred Revenue CarryFmward Fnnds Interest & Other Payable to DCF Advance Due to DCF CY Total Short-term Liabilities Total Liabilities Unrestricted Net Assets: Prior Year Excess Revenues (Expenses) CIDT Year Excess Revenues (Expenses) Total Unrestricted Net Assets Total Liabilities and Net Assets 11/30/2018 10/31/2018 5,348,138 6,926,914 11,509 '707 11,424,481 17,715 19,183 16,844 16,844 26,375 26,375 16,918,778 18,413,797 1,110,933 1,110,933 (917,783) (917,783) 193,150 193,150 17' 111,928 18,606,948 6,945,989 7,079,096 89,090 121,670 6,815 19,801 6,645 5,844 1,280 1,280 678,319 954,302 2,121,788 2,210,461 22,309 5,821 6,832,321 7,808,367 16,704,557 18,206,642 16,704,557 18,206,642 380,605 380,605 26,766 19,700 407,372 400,306 17' 111,928 18,606,948 2
Central Florida Cares Health System, Inc. Statement of Revenues and Expenses- Unaudited For the Month and Five Months Ended 11/30/2018 November YfD Program Services Revenue: DCF $ 7,117,542 $ 32,382,727 FLINC 8,833 33,527 Orange County 6,679 33,396 Total Operating Revenue 7,133,054 32,449,650 Expenditures: Program Services Expenses 6,913,677 31,369,074 Personnel Expenses 151,912 741,359 403(b) Fees 469 469 Accounting Fees 6,000 16,000 Conferences & Conventions 527 4,771 Dues & Subscriptions 250 31,744 Donation Expenditures - 184 Insurance 2,531 12,091 Legal Fees 506 1,604 Needs Assessment/Benchmarking - 15,752 Office Equipment 315 1,250 Office Fum & Fixture - 430 Payroll Processing Fees 586 2,989 Printing & Publications - 927 Professional Services Other 1,314 6,570 Recruiting and Screening 165 598 Rent-Building 15,759 78,796 Rent-Equipment - 2,037 Software Development 13,126 38,111 Software Expense 12,953 70,541 Supplies & Postage 1,555 2,542 Telephone, Internet & Conf 3,104 14,429 Trainings & Seminars 40 1,814 Travel Local & In-S tate 1,201 8,801 Total Expenditures 7,125,989 32,422,883 Net Revenue over Expenditures $ 7 065 $ 26 766 3
Network = 40.01% Target= 41.67% 70.00% Overspending= $1,517,632 60.00 % so.oo% 40.00% Underspending = $2,797,345.. 3 0.00 % 2 0.00 % 10.00% o.oo% I II I I -. t- -.'? """ e" " o/ i::- i::-'- " - oe -."!<.. 0 e e!<.. 0 " e ofb i::- " " v c-o" e' -.'c.; -<v C;- " -o <}'> i-c 1>.; :;.o.,._c-+' i:j c'> c'> O"q; «'(y' (to'> cl:. z,c c"v c".;s c'> <->''>" "c_,'? jtc «''>c.; '-,"- oc c'>,c..,c 0" 00 "?'" oc«.":o""c'>"co'-;:'(;-oc":p,o'o-<-oo'.::-:cooo'o'-;o"c,"?'o/o',,//0'--o:oo'-;:o/«.-c:o/«.-:ce)<f',<feo:,«.'*-o"'-;'><ft"'>:i'--"o.;sce-c_,'>"co'o'o <v-t> c«-c" -,..,o' c,"?'-«' c,"?'-0 c_,'l>,c x_o' d c <!; c,"?'- >:>'<. i::-;.,$-0 i'"'v,..,o <(-c(.,-<-vc" vc" -:;..'e; «..'>.(;--" 0-.t>o..o',o ""iq "'lj <&"0,c'>'<; i::-;_,$-0 co"' c,"?' # # #?#?,# - - / # - # "'. -"' "' c,"?''-' "",'>,o "?'"'? 1- o' c -- G"' "' c()o'' «'c x_.;frt-- :r;:-'1> q; - G"' Fiscal Year 7/1/18-6/30/19.,p". ()'> -<- 4 'lj<::\ o' c..,, "',v «'c"' o'-q; «-c" "" <::(:? c,"?'- L.'i?' - -:>:- c 1>'?,<5' «.. ::> _,....
Network= $30,931,877 Target= $32,211,589 12, 000,000.00 10,000,000.00 8,000,000. 00 6,000,000.00 --- 4,000,000.00 2,000, 000.00 - -- - - -- --- I I --- _. - --._._. I I.. I... " q'-> <:' -" :?' e. :<.. " r;:."-- -" <:' " " v?}' :<.. " :<.. 0 :f... <:' :-<.. e. e. IS'o\e.'l> C;-«; (), :tl. "l>o IS'e.. :f;.<y'<> q_'--oc.;<:<'o'<..",<.-e. G<t> IS' :o e.,<.-e."0 J?-q. (j-o"' i'e. til;"-..e.'l> Gq) :-<..e.'l> ;.,_e.-+' o(:'e. :-<..e.'l> '!?"-<.," :-<..e.'l> '?' ".._e. iv e."'v If F'<:o"'"e.o4'"0 :6'0:i>:oe.:.'<«o'i :o'0:o-\«:"'-...'->d'c.,e.::o-\«:c"'-o<a(j0'?'<.;t:(:''?'6>:"'c.,e.:(:'e.<:'ix'oo"'<j;-<j;- <vix:e.<j;-e."'c.,'?'«''?'?'<:jde. r;:.<,:p4'"0 i'" «_-!,.<} ( 5' -*" x. " r;:.<s c.,'?' -*"" "-'1> <:<'o -.(-. c.,'?' c.,'?' -\«>'?> i>o d\o',e.<$'04'"0 c.,'?' <?.-o:o<.\e.o"<.-:40, >:><:', o<$' "-'1> -.(-. <.-e. X.«' r::,.o<:' <.-e. r::-4'.' X.<:<' -<..f.,i'',.e.<:'...._-o<:-.o'e. ;:,.<.- -;..l' ' " <:' 0 :?' -o'. "e. "o<. x;-1> "-e. q_v -*" -*" Fiscal Year 7/1/18-6/30/19 c B' :-.v v..l' '? o/. "o<. "-e. <.;0 :;t;:-1> <oe. X. c c.,'?', -<-e. "-o<:'..,,c0 -o',.,,.,,. ( "'-" X. &-i-,:;1->:>.(!:'-\,4e.<:'"--"-'e.'l>,;s :<...«.o <$' q_<.e. l «. v c.,'?' -.(-. 5 o''.:,e.()!:>,c. o-o o'" c.,'?'""<$' c.,'?'<j;-e.<.-e. Ge.Ge.<:'e. c.,'?' ce.<:' X.
technical baniers entering data. Problem Or! Health. nvlina received 9/20/18. SOC and Contracts working together to allocate in accordance LBR and wait list. Oct SOC and Contracts allocated tbe fimds, obtained Executive approva and began discussions with oroviders. Nov Amerndments finalized. 6
Network = 36.go% Target = 41.67% 90.00% 8o.oo% 70. 00% 60. 00% so.oo% 40.00% 30.00% 20.00% 10.00% o.oo% -I I "" -' >::- ;<:-!<.rt;f... <(}h!<.ef... >::-«-f?,_v '> e,_e'> <J cx'- e:1- o''.e,v'"' «; <.rt;e!<.ef...!<.cf...t;.- e e;,c.,.- o!<.ef.....-er-,.e;->-' " '0".,o (5.- #/#// :i$:-'0-.;..:,.-i-o e""' '<.- rt;.o".(:'"'' <:;)e. o,x.'?... X'-e "Oo >::-"is c:l is''< '-"".(:'e-""'#4.<? o<$-e <:;,'0.:::f:::-.; '?-""o,o'-o,s.'--e.,ill' c,/' q:fi5'f...ogo (jo '<?;-<$' :t '?' eo <:;,--<::',f.?,c., o»'?e!(-v!<.e' -<..,0 <Q<.e e'o"'(:' '0<:--o -<...''0"'? e'?-qo "'',<:-<>o e.<>o f?.$- +-o" o <:' '0><.; o"e e'?' -<..,--<::'...,._;s' o"'? e<::;)e x-«-'0 () '04." oo»(:." '1--.'0<:' :(:"(:' o' Go <:f ex'-e'o Q.p -<..,<.e'o-.; :<::-y_'o d Go G ;1t e,t-() '<'0.(:' eo 0< ' "" Fiscal Year 7/1/18-6/30/19 "-<;:. #4, o'-'o'o e?;-;s<qqs-1' e'>o <Qqs-'O"t '"'' "'\.,-&rt; /:S.e -. :;\ '" o'q; y_'o «."<-..,._-<;:. e...,._;s :(:" '?' v"»-...; "')e.,o'o o >::-"''0 <:;,'-'Oc X'-e.'O,e.-o <t?"'e :(:".(:' 0'0" X'-e'O e.; '0!<.?;.rb 7 <:;, e." 'V e '?-C/0!<.' '?' '0"-rz- t '!<.e.'?' -o
Network= $30,931,87 Target= $32,593,024 18, 000, 000.0 0 16, oo o,oo o.oo 14,000,000. 0 0 12,000,000.0 0 10,000,000.00 8,000, 0 00.0 0 6,000,000.00 -I 4,000,000.00 2,ooo,o o o.oo a a,, L I _I a - a - a <>',t"> :.i':,.. :"':-.,.""", ',,o "'': <?'/"a:/"'g',;s:,, : :,:l""g :: <G'"': a;:,l-0'".,.,""',d'":-,t' 9:-</J,,'\oo d'"a;..c"' G';..<& <;<c"> ;,a>:- <'c.,.,.,>,o ',,>S'>',.,v,..,o,.,<,,. <>"o,<.,. <"'"' <4,c,., " o',> -"'.&.; - w.,_ <" <, " I + < _I_ <,,,,,,a,,,,, #'If "'." "a" o"',o ',>'.i- < S.0a.,_,.,_,,,.,a.;.,,, ' <"<>' *"., _ a "" 0' < " -.." o"' ji -i'. "', j",,. "'.,If' f..,.;9,.<'...., *' o'& Go# e; i 60 <5' ""' " "' <"'?' " " _..._e;# ".!<-o',<:- Fiscal Year 7/1/18-6/30/19 -<-' _,if 8 -" x-"' C'.,_, 6' c " 'l> i"'
I I 33 8/16/18 FY1819 Complete Re-write, no budget yet 34 9/20/18 FY1819 Budget 35 11/9/18 II 36 12/21/18 37 DCF Drafting Jl r Add $6ook for Phoenix Affiliates Add $1.9M for SOR ] Add $1.6M for Hurricane Maria $947,983 for STR 9 Provis
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