GENERAL FUND OVERVIEW BTD Projection BTD Actuals BTD BTD % $ 450,269,075 $ 158,460,148 $ 164,069,809 $ 5,609,661 3.5% Expenditures $ 472,660,334 $ 163,254,649 $ 157,168,629 $ 6,086,020 3.7% Revenue Over Expenditure (Fund Balance) $ (22,391,259) $ (4,794,502) $ 6,901,179 $ 11,695,681 SUMMARY Through the first nine months of the 2017-2018 Biennium, revenues and expenditures were favorable, resulting in an overall $11.7 million positive position. REVENUE OVERVIEW Through 2017, General Fund revenues were favorable by approximately.6 million. Utility Taxes (+$1.8M), Business Taxes (+$857k), Sales Taxes (+$834k), Intergovernmental (+$334k), Licenses & Permits (+$895k), and Miscellaneous (+$475k) explain the majority of the positive variance. The favorable variance in Utility Taxes is due to greater than anticipated use of scale-house and commercial solid waste, bulk power sales, and positive trends in water. The positive Business Taxes variance is due to greater than anticipated revenues in telephone tax, cable television tax, and natural gas tax. Additionally, revenue from audits continue to offset negative trends in retailing, service, and wholesale taxes. Intergovernmental Services' favorable variance is due to greater than anticipated revenues in fire protection services and in liquor excise tax. The favorable variance for Licenses & Permits is due to the timing of billing for annual business licenses and greater than anticipated alarm monitor permits. Also, business license penalties are positive due to increases in the cost of an annual business license. The positive Miscellaneous variance is due to greater than anticipated interest earnings. EXPENDITURE OVERVIEW Through 2017, General Fund expenditures were favorable by approximately $6.1 million. Most departments are experiencing favorable variances as a result of vacancies or expenditures that have been deferred. The three departments with the largest favorable variances are Police (+$2.4M), Neighborhood & Community Services (+$1.4M), and Non-Departmental (+$1.8M). The Police Department has a favorable variance due to personnel and fuel savings. Neighborhood & Community Services has a favorable variance due to vacancy savings and delayed spending on human services and site reclamation contracts. Non-Departmental has a favorable variance due to a combination of delayed billing and underexpensed jail services, lower than projected fire and police pension expenses, and Metro Parks payment delays due to contract delays. However, this positive variance is partially offset by unbudgeted spending on homelessness services. It is important to note that the current jail contract and fire pension savings could unpredictably be expended due to the high amount of uncertainty and risk associated with these contracts. Finally, the Fire Department has a negative variance due to hiring recruit classes ahead of schedule, leave severance and PTO payouts, and expenses that will be reimbursed for special hurricane related deployments. Prepared By The Office of Management and Budget Through 30, 2017 GENFUND Overview All financial data is from the City's financial management system. This is an unaudited financial report. 1
GENERAL FUND REVENUE OVERVIEW Sep 2017 BTD Plan Sep 2017 BTD Act Revenue Category BTD Projection BTD Actuals BTD BTD % 1 Property Tax $ 115,955,284 $ 31,456,880 $ 31,702,562 $ 245,683 0.8% 2 Sales Tax 105,809,825 38,659,661 39,493,926 834,265 2.2% 3 Business Tax 94,632,523 36,263,872 37,120,501 856,630 2.4% 4 Utility Tax 86,297,859 32,442,927 34,200,386 1,757,459 5.4% 5 Intergovernmental 19,618,179 7,821,323 8,154,892 333,569 4.3% 6 Licenses & Permits 12,640,800 5,856,737 6,751,538 894,802 15.3% Charges for Services 6,281,758 2,305,926 2,369,106 63,180 2.7% 7 Other Taxes 3,727,884 1,385,076 1,486,811 101,734 7.3% Fines & Forfeits 1,393,302 546,002 593,210 47,208 8.6% 8 Miscellaneous 3,911,661 1,721,744 2,196,876 475,132 27.6% Total $ 450,269,075 $ 158,460,148 $ 164,069,809 $ 5,609,661 3.5% Use of Fund Balance (Negative value denotes addition to cash) $ 22,391,259 $ 4,794,502 Total $ 472,660,334 $ 163,254,649 Analysis for revenue variances are provided for all line items in which the actual amount differs from the planned amount by at least 10.0% or $100,000. VARIANCE NOTES 1 2 3 4 5 6 7 8 Property Tax - variance is due to greater than anticipated revenue from timely property tax payments (+$246k). Sales Tax - variance is due to higher than anticipated trends in sales and use tax (+$672k) and natural gas use tax (+$124k). Business Tax - variance is primarily due to greater than anticipated revenues in telephone tax (+71k), cable television tax (+$332k), and natural gas tax (+$418k). Additionally, revenue from retailing, service, and wholesale taxes are collectively down -$1.9M but are offset somewhat by audit revenues (+$1.3M). Utility Tax - variance is due to greater than anticipated use of scale-house and commercial solid waste (+$218k), bulk power sales, greater than anticipated residential power use (+$1.1M), and positive trends in water sales (+$249k). Intergovernmental - variance is due to greater than anticipated revenues in fire protection services (+$237k) and in liquor excise tax (+$256k). Licenses & Permits - variance is due to the timing of billing for annual business licenses (+$288k) and greater than anticipated use of alarm monitors (+$137k). Business license penalties are positive due to increases in the cost of an annual business license (+$153k) and business license audits (+$147k) are also greater than expected. Other Taxes - variance is due to greater than anticipated revenues in leasehold excise taxes (+$109k). Miscellaneous - variance is due to greater than anticipated interest earnings (+$429k), and an early payment for Build America Bonds federal subsidy (+$30k). Prepared By The Office of Management and Budget Through 30, 2017 GENFUND Rev All financial data is from the City's financial management system. This is an unaudited financial report. 2
GENERAL FUND REVENUES ALL REVENUE SOURCES $40 $35 $30 $25 $20 $15 $10 Monthly Actual 21,377,921 Monthly Actual $ $ 21,879,942 $ 502,021 17,195,901 16,931,475 (264,426) 11,664,584 12,029,346 364,762 16,183,665 17,740,075 1,556,410 34,570,569 35,295,927 725,359 18,067,746 18,256,263 188,517 14,030,776 16,274,328 2,243,552 14,371,904 14,502,268 130,364 10,997,082 11,160,185 163,103 15,431,370 #N/A #N/A 32,815,096 #N/A #N/A 17,040,470 #N/A #N/A 2017 Total $ 223,747,084 $ 164,069,809 $ 5,609,661 PROPERTY TAX $25 $20 $15 $10 Monthly Actual 258,749 Monthly Actual $ $ 267,800 $ 9,051 151,576 137,718 (13,858) 726,050 735,707 9,657 2,769,659 2,543,884 (225,775) 20,315,482 19,720,862 (594,620) 6,450,811 7,407,777 956,967 317,820 342,748 24,928 210,005 255,496 45,491 256,729 290,570 33,841 1,358,499 #N/A #N/A 19,302,269 #N/A #N/A 5,238,362 #N/A #N/A 2017 Total $ 57,356,009 $ 31,702,562 $ 245,683 SALES TAX $6 $4 $3 $2 $1 Monthly Actual 4,198,158 Monthly Actual $ $ 4,261,212 $ 63,054 5,274,543 5,352,847 78,304 4,056,448 3,915,090 (141,358) 3,796,671 3,786,240 (10,432) 4,302,897 4,462,818 159,920 4,014,451 4,033,875 19,424 4,192,876 4,236,073 43,198 4,445,503 4,819,307 373,804 4,378,113 4,626,463 248,350 4,244,325 #N/A #N/A 4,393,090 #N/A #N/A 5,293,092 #N/A #N/A 2017 Total $ 52,590,169 $ 39,493,926 $ 834,265 GENFUND Rev Charts All financial data is from the City's financial management system. This is an unaudited financial report. 3
GENERAL FUND REVENUES BUSINESS TAX $7 $6 $4 $3 $2 $1 Actual Monthly 5,973,035 Actual Monthly $ $ 6,273,039 $ 300,005 6,473,101 6,104,978 (368,122) 1,524,717 1,374,247 (150,470) 4,403,573 5,514,855 1,111,282 5,390,994 5,435,209 44,215 1,428,596 715,361 (713,235) 4,670,565 6,506,846 1,836,281 5,041,987 4,437,820 (604,166) 1,357,306 758,146 (599,160) 4,705,966 #N/A #N/A 5,069,789 #N/A #N/A 1,257,386 #N/A #N/A 2017 Total $ 47,297,013 $ 37,120,501 $ 856,630 UTILITY/GROSS EARNINGS TAX $4 $3 $2 $1 Actual Monthly 4,037,638 Actual Monthly $ $ 3,841,725 $ (195,913) 3,896,752 4,095,878 199,126 3,816,267 3,785,390 (30,878) 3,722,971 4,146,518 423,547 3,406,161 3,466,548 60,387 3,327,753 3,943,022 615,270 3,306,656 3,573,340 266,684 3,339,723 3,563,470 223,747 3,589,006 3,784,494 195,489 3,510,970 #N/A #N/A 2,967,429 #N/A #N/A 3,337,459 #N/A #N/A 2017 Total $ 42,258,785 $ 34,200,386 $ 1,757,459 OTHER REVENUES (Intergovernmental, Licenses & Permits, Charges for Service, Fines & Forfeits, and Miscellaneous ) $8 $7 $6 $4 $3 $2 $1 Actual Monthly 6,910,342 Actual Monthly $ $ 7,236,166 $ 325,825 1,399,929 1,240,053 (159,877) 1,541,103 2,218,913 677,810 1,490,791 1,748,578 257,787 1,155,034 2,210,491 1,055,456 2,846,135 2,156,227 (689,908) 1,542,860 1,615,321 72,461 1,334,686 1,426,174 91,488 1,415,928 1,700,511 284,583 1,611,610 #N/A #N/A 1,082,519 #N/A #N/A 1,914,170 #N/A #N/A 2017 Total $ 24,245,108 $ 21,552,433 $ 1,915,625 Prepared By The Office of Management and Budget Through 30, 2017 GENFUND Rev Charts All financial data is from the City's financial management system. This is an unaudited financial report. 4
GENERAL FUND EXPENDITURE OVERVIEW Sep 2017 BTD Plan Sep 2017 BTD Act Department BTD BTD % BTD Projection BTD Actuals City Attorney's Office $ 5,164,991 $ 1,919,209 $ 1,852,607 $ 66,602 3.5% City Manager's Office 1,030,761 366,566 312,672 53,894 14.7% 1 Community & Economic Development 9,158,103 3,423,917 3,178,580 245,337 7.2% 2 Finance 6,963,166 2,552,271 2,605,961 (53,690) -2.1% 3 Fire 115,986,892 42,408,818 43,624,679 (1,215,861) -2.9% 4 Library 26,288,953 9,743,647 8,975,417 768,230 7.9% 5 Municipal Court 8,235,902 3,069,980 2,876,667 193,313 6.3% 6 Neighborhood & Community Services 23,827,628 8,098,006 6,724,905 1,373,102 17.0% 7 Planning & Development Services 3,772,764 1,355,564 1,084,309 271,255 20.0% 8 Police 158,143,451 59,232,332 56,810,034 2,422,298 4.1% 9 Public Works 4,886,051 1,812,221 1,700,577 111,643 6.2% 10 Non-Departmental 109,201,673 29,272,118 27,422,221 1,849,896 6.3% Total Expenditures $ 472,660,334 $ 163,254,649 $ 157,168,629 $ 6,086,020 3.7% Analysis for expenditure variances are provided for all departments in which the actual amount differs from the planned amount by at least $100,000. 1 2 3 4 5 6 7 8 9 10 VARIANCE NOTES Community & Economic Development - variance is due to personnel savings (+2k), Innovative Grant project and Economic Development contract delays (+$168k), and arts contract delays (+$66k) but is offset by overages in travel (-$22k) and advertising costs (-$19k). Finance - Unfavorable variance is due to overtime to process an increased number of business license renewals (-$40k) and increased Lock Box Fees and Credit Card Discount Fees (-$14k). Fire - Unfavorable variance is due to hiring recruit classes ahead of retirements (-$728k), leave severance and PTO payouts (-$318k), and expenses that will be reimbursed for special hurricane related deployments (-$260k). Library - variance is due to vacancy savings (+$283k), delayed spending on operating and computer supplies (+$85k), licensing and maintance fees (+$125k), and library materials (+$105k). Municipal Court - variance is due to vacancy savings (+$138k) and rent savings (+$11k). Neighborhood & Community Services - variance is due to labor savings and vacancies (+$197k), contract savings (+$262k) and delayed spending on human services contracts (+$490k), and a delayed transfer to support Summer Jobs 253 that will occur in the fourth quarter (+$150k). Planning & Development Services - variance is due to professional services and other external contract savings (+$304k), but partially offset by overages in personnel (-$35k). Police - variance is due to personnel and vacancy savings and delayed union contract settlement (+$2.0M). This personnel savings variance will likely be reduced once a union contract settlement is reached. Fuel savings also accounts for a portion (+$342k) of the Police Department expenditure variance. Public Works - variance is due to delayed purchases for anti-graffiti efforts (+$26k), labor savings due to vacancies (+$66k), and delayed contracts (+$15k). Non-Departmental - variance is due to a combination of delayed billing (+$167k) and under-expensed jail services (+$815k), lower than projected fire (+$1.1M) and police (+$209k) pension expenses, and Metro Parks payment delays due to contract delays (+$272k). This positive variance is partially offset by unbudgeted spending on homelessness services (-$1.0M). Prepared By The Office of Management and Budget Through 30, 2017 GENFUND Exp All financial data is from the City's financial management system. This is an unaudited financial report. 5
OTHER FUNDS OVERVIEW (REVENUE AND EXPENSE) Sep 2017 BTD Pla Sep 2017 BTD Act Fund BTD Projection BTD Actuals BTD BTD % SPECIAL REVENUE FUNDS 1 2015 Voted Streets Initiative Fund 40,219,438 14,379,742 15,088,325 708,583 4.9% Expenditures 39,948,153 12,428,491 8,812,682 3,615,809 29.1% 2 PW Street Operations & Engineering 45,726,466 17,159,755 16,948,973 (210,782) -1.2% Expenditures 46,003,639 17,339,755 15,220,359 2,119,397 12.2% 3 TFD Emergency Medical Services 27,344,586 8,106,916 8,219,087 112,172 1.4% Expenditures 29,878,702 10,987,074 10,391,905 595,169 5.4% 4 Municipal Cable TV 7,607,604 2,818,962 2,835,053 16,091 0.6% Expenditures 7,291,857 2,845,119 2,243,316 601,803 21.2% Traffic Enforcement, Engineering & Education 6,797,464 2,577,796 2,636,935 59,139 2.3% Expenditures 6,797,464 2,513,847 2,468,773 45,073 1.8% 5 Mental Health & Chemical Dependency 10,425,101 3,928,913 4,258,092 329,179 8.4% Expenditures 16,630,319 6,420,379 3,485,137 2,935,242 45.7% 6 Real Estate Excise Tax 13,000,000 4,511,061 6,660,551 2,149,490 47.6% * Expenses are not reported here due to the variability of project expenses vs. monthly plans. Please see the most recent Capital Project Update Report for up-to-date spending on capital projects. Other Funds Continued on Next Page Other Funds All financial data is from the City's financial management system. This is an unaudited financial report. 6
OTHER FUNDS OVERVIEW (REVENUE AND EXPENSE) Sep 2017 BTD Pla Sep 2017 BTD Act Fund BTD Projection BTD Actuals BTD BTD % ENTERPRISE FUNDS 7 Permit Services 18,822,786 6,837,157 8,659,461 1,822,304 26.7% Expenditures 18,927,554 7,001,917 6,594,705 407,212 5.8% 8 PW Parking Operations 15,240,603 5,692,412 11,976,209 6,283,797 110.4% Expenditures 16,433,724 4,241,170 3,545,904 695,265 16.4% 9 TVE Convention Center 22,304,641 5,423,837 5,723,788 299,951 5.5% Expenditures 22,304,641 5,168,634 5,092,782 75,852 1.5% 10 TVE Cheney Stadium 3,249,169 962,437 954,522 (7,915) -0.8% Expenditures 2,949,169 623,730 790,711 (166,981) -26.8% 11 TVE Tacoma Dome 17,112,550 5,891,556 7,868,018 1,976,463 33.5% Expenditures 18,005,550 6,682,106 6,767,902 (85,797) -1.3% 12 TVE Theaters 5,955,207 2,251,814 811,329 (1,440,485) -64.0% Expenditures 5,997,459 2,265,426 858,607 1,406,819 62.1% 13 ES Solid Waste 130,914,894 48,068,172 51,193,556 3,125,384 6.5% Expenditures 143,273,641 55,359,990 48,403,346 6,956,644 12.6% 14 ES Wastewater 154,261,737 55,744,289 64,928,513 9,184,223 16.5% Expenditures 184,907,513 68,025,384 56,749,846 11,275,539 16.6% 15 ES Surface Water 74,792,000 25,437,943 28,008,017 2,570,074 10.1% Expenditures 86,587,590 30,807,395 29,995,766 811,629 2.6% INTERNAL SERVICE FUNDS 16 PW Fleet Equipment Rental 25,249,835 9,782,166 9,861,805 79,638 0.8% Expenditures 25,872,935 10,069,865 7,417,140 2,652,725 26.3% 17 PW Asphalt Plant 4,800,000 1,800,000 1,215,046 (584,954) -32.5% Expenditures 3,555,055 1,329,982 1,194,365 135,617 10.2% 18 Radio Communications 5,773,717 2,350,131 2,412,493 62,362 2.7% Expenditures 5,110,839 2,232,848 1,707,959 524,888 23.5% 19 Municipal Building Acquisition & Operations 9,545,288 3,423,858 4,219,325 795,467 23.2% Expenditures 12,836,038 4,488,858 4,107,731 381,127 8.5% 20 General Government Internal Services 112,517,238 42,585,141 42,729,800 144,659 0.3% Expenditures 112,647,540 41,226,861 37,645,035 3,581,826 8.7% Note: In instances where revenues for the biennium do not match expenditures, cash balance is being utilized. General Fund Supported Funds shaded grey. Prepared By The Office of Management and Budget Through 30, 2017 Other Funds All financial data is from the City's financial management system. This is an unaudited financial report. 7
OTHER FUNDS OVERVIEW (REVENUE AND EXPENSE) 1 2 3 4 5 6 7 8 VARIANCE NOTES 2015 Voted Streets Initiative Fund - : due to better than planned gross earnings tax revenues (+$415k) and property tax revenues (+$68k), investment earning (+$77k), external services revenue (+$66k), and a contribution from Puyallup Tribe of Indians (+$83k). Expenditures: due to the seasonal nature of street maintenance work (+$3.6M). PW Street Operations & Engineering - : Unfavorable variance due to delayed spending and reimbursements for bridge contracts and roadway striping (-$775k), offset by increased Gross Earnings Tax revenues (+$335k), reimbursements for streetlight/signal damage (+$130k), and miscellaneous other revenues (+$100k). Expenditures: due to delayed spending for bridge contracts and maintenance (+33k), delayed review work for Sound Transit for Link extension (+$264k), greater than planned charges to capital projects (+$205k), and delayed street operations spending as work focuses on streets initiative funded work (+$970k). TFD Emergency Medical Services - Expenses: due to vacancies (+$261k), fleet (+$170k), and professional services savings (+$227k). Municipal Cable TV - Expenses: due to vacancies (+$37k) and delayed spending on the civic engagement study (+$100k), CityNet Phase II (+$300k), and the franchise fees audit (+$100k). Mental Health & Chemical Dependency - : due to increased sales tax collections. Expenses: due to delayed capital spending (+$1.4M), delays in the contribution to the mental health hospital (+63k), and either delayed or uncommitted human service contracting funding (+$960k). Real Estate Excise Tax - : due to improvements in the Tacoma real estate market, including number of sales and increasing sales prices. Permit Services - : due to issuing more permits over 00K than planned (+$1.8M). Expenditures: due to personnel savings (+$211k) and delayed contracts (+$146k). PW Parking Operations - : due to the sale of property related to the Convention Center hotel project (+.9M), better than planned hourly and monthly parking revenue (+$326k), and land use fees (+$325k), offset by less than planned parking infractions revenue (-$266k) due to vacancies and less than planned rental revenue (-$84k). Expenditures: variance due to capital project delays such as License Plate Recognition (+$400k) and delayed invoices (+$300k). 9 TVE Convention Center - : due to incorrectly posted rent (+$175k), hotel/motel and admissions taxes (+$80k), and investment earnings (+$20k). 10 TVE Cheney Stadium - Expenditures: Unfavorable due to the unexpected HVAC and centerfield batter's eye wall repairs (-$167k). 11 TVE Tacoma Dome - : due to an increased quantity and different mix of shows resulting in increased revenue in ticketing, parking, concessions, and facility fees (+$2.8M), but offset by delayed capital project contributions (-$640k), and sponsorships (-$246k). Expenses: Unfavorable variance is due to the increased need for staffing, EMS services, rentals, etc., due to the increased quantity of shows at the Tacoma Dome (-$960k) but offset by slower than anticipated capital spending (+$858k). 12 13 14 15 16 17 18 19 TVE Theaters - Revenue: Transfers are made to the Theaters fund as necessary for reimbursement. There has been minimal spending from the Broadway Center for the Performing Arts so both transfers in (revenue) and reimbursements (expenditures) are below projections. ES Solid Waste - : due to due to commercial collection (+$1.2 M) and self-haul disposal (+$1.7M) performing better than planned due to the increased business activity and economic growth. Other have a positive variance due to work orders (+$68k), customer fees (+$83k) and other miscellaneous revenues (+$41k). Expenditures: due to fleet maintenance and fuel savings (+$950k) and labor savings (+$300k), offset by increased Gross Earnings Tax payments (-$230k) and in contract overages (-00k) due to increases in garbage disposal. Planned vehicle purchases and facility upgrades not yet expended account for the positive capital variance (+$2.6M). ES Wastewater - : due unplanned 2015 Sewer bond transfer from Surface Water (+$6.7M) and cash in aid of construction (+$237k). Commercial collections (+$1.1M) performing better than planned due to increased business activity, increased interlocal billings (+$934k) as a result of the recalculation of the rate based on 2016 results, and additional revenue from increased leachate treatment (+$836k). This is partially offset by decreased rental revenue (-$246k) and decreased residential services revenue (-$440k), possibly due to less than planned winter water quarterly averages. Expenditures: due to personnel savings from vacancies (+$1.1M). Planned capital projects not yet completed account for the positive capital variance (+$10.1M). ES Surface Water - : due to surface water revenues performing better than planned (+$296k), investment earnings (+$215k), site development fees (+$263k), unplanned contributions and transfers including a bond reserve fund transfer correction to Wastewater (+$443k), reimbursement from Permit Services for plan reviews (+$263), and unplanned surface water in-lieu-of payment from Public Works (+$657k). Timing of grant revenues accounts for (+$335k) of the positive variance. Expenses: Negative expenditure variance due to unplanned 2015 Sewer bond transfer to Wastewater (-$6.7M), offset by fleet maintenance/fuel (+$225k) and rent (+$182k) savings. Planned capital projects not yet completed account for the positive capital variance (+$6.8M). PW Fleet Equipment Rental - Expenditures: due to labor savings (+$300k) and capital expense variances due to timing issues between vehicle purchases and receipt of new vehicles and associated funds (+$2.3M). PW Asphalt Plant - : Unfavorable due to less than planned need in support of Streets Initiative work (-84k). Expenses: due to decreased purchases of supplies and materials (+$135k). Radio Communications - Expenses: due to delayed spending on licensing and maintenance fees (+$98k), delayed repair and maintenance spending (+$115k), and delayed spending on capital projects (+$328k). Municipal Building Acquisition & Operations - : due to unplanned settlement for Marine Security Operations Center dock (+$625k), investment revenues (+$38k), and unplanned work for non-rent paying customers (+$100k). Expenses: due to capital project delays (+$400k). Prepared By The Office of Management and Budget Through 30, 2017 Other Funds Notes All financial data is from the City's financial management system. This is an unaudited financial report. 8
GENERAL GOVERNMENT INTERNAL SERVICE FUND OVERVIEW Sep 2017 BTD Plan Sep 2017 BTD ACT Sep 2017 BTD Var Department BTD BTD % BTD Projection BTD Actuals 1 City Attorney's Office $ 11,717,039 $ 4,444,170 $ 3,826,103 $ 618,068 13.9% City Council 2,664,244 1,041,638 984,739 56,899 5.5% 2 City Manager's Office 7,885,095 2,948,686 2,734,682 214,005 7.3% Environmental Services 1,225,887 477,601 477,695 (94) 0.0% 3 Finance 19,811,573 7,308,309 6,456,388 851,921 11.7% 4 Hearing Examiner 884,697 326,049 331,252 (5,202) -1.6% 5 Human Resources 10,972,709 4,296,870 3,888,105 408,765 9.5% 6 Information Technology 54,374,435 19,243,671 17,938,149 1,305,522 6.8% 7 Office of Management & Budget 3,111,860 1,139,866 1,007,922 131,944 11.6% Total Expenditures $ 112,647,540 $ 41,226,861 $ 37,645,035 $ 3,581,826 8.7% Analysis for expenditure variances are provided for all departments in which the actual amount differs from the planned amount by at least $100,000. 1 2 3 4 5 6 7 VARIANCE NOTES City Attorney's Office - variance is due to personnel savings (+$279k) and delayed spending on legal services (+$129k) and City Clerk external contract services (+$80k). City Manager's Office - variance is due to delays in equity trainings (+6k), determinants study (+$23k), external contracts for My Brother's Keeper and Welcoming Cities (+$22k), and a two month payment delay for government relations related membership dues and subscriptions (+$66k). Finance - variance is due to vacancies (+$664k) and delayed professional services spending on investment management fees and Ariba invoice uploads (+$135k). Hearing Examiner - Unfavorable variance is due to leave severance payout in personnel services (-$14k), but is partially offset by delays in external contracts (+$7k) and operating supplies (+$2k). Human Resources - variance is due to vacancy savings (+$190k), delayed city-wide training (+$135k) and other external contracts (+$106k), but is partially offset by greater than planned spending in legal services (-$34k). Information Technology - variance is due to vacancy savings (+$709k) and delayed spending on the TIMS project (+$1.2M). This is offset by spending ahead of plan in software license and maintenance fees (-$253k) and hardware licenses and maintenance fees (-$307k). Office of Management & Budget - variance is due to vacancies that are now filled (+$103k). Prepared By The Office of Management and Budget Through 30, 2017 GenGov ISF All financial data is from the City's financial management system. This is an unaudited financial report. 9
BENEFIT FUNDS OVERVIEW (REVENUE AND EXPENSE) Sep 2017 BTD Plan Fund BTD Actuals Actual % of 2-Year Budget Benefit Funds 1 Third Party Liability / Self Insurance $7,076,728 $2,653,773 37.5% Expenditures $7,459,028 $2,915,868 39.1% ($262,095) Unemployment $1,040,005 $386,140 37.1% Expenditures $1,069,291 $392,961 36.7% ($6,820) 2 Worker's Compensation $18,576,558 $6,966,209 37.5% Expenditures $17,796,102 $6,524,409 36.7% $441,800 3 Health Care Labor Management $127,546,292 $47,803,705 37.5% Expenditures $132,733,326 $48,400,547 36.5% (96,842) Dental Care Management $11,546,245 $4,322,299 37.4% Expenditures $11,540,235 $4,242,910 36.8% $79,389 FUND NOTES 1 2 3 Third Party Liability / Self Insurance - Revenue variance is due to interest earnings (+7k) and accounting adjustments (+$23k). Expense variance is caused by higher than expected claims (-$659k) and Incurred But Not Reported (IBNR) adjustments (-$1.9M), but partially offset by delayed insurance expenses (+$460k). Worker's Compensation - are within historical norms. Expenses are favorable due to decrease in accrued claims (+$838k) and less actual claims than budgeted (+$786k). Health Care Labor Management - Revenue variance is due to accounting adjustments (+$77k), interest earnings (+$169k), a one-time pharmacy rebate (+$878k) and increased Regence contributions (+$1.5M), but is offset by less than budgeted Group Health contributions (-$825k). Expense variance is due to lower than budgeted Group Health insurance costs (+$732k), less than expected health care claims (+$1.1M), but offset by favorable IBNR adjustments (-$285k). Prepared By The Office of Management and Budget Through 30, 2017 HR Other Funds All financial data is from the City's financial management system. This is an unaudited financial report. 10