2013-17 REQUEST FOR QUOTATIONS The City of Dawson Creek is requesting quotations for the supply and delivery of: - One (1) 2013 Dual Engine, Self-Propelled Snowblower This is a Request for Quotations only. By requesting quotations, the City does not intend to enter into, and shall not be considered to have entered into, contractual relations upon the submission of a quotation by any person and no "Contract A" shall be formed between the City and any supplier upon the submission of a quotation. Without limiting the foregoing, the City shall not be obligated in any manner whatsoever to any supplier until a written agreement for the performance of the work herein contemplated has been duly executed. Specifications can be downloaded at www.dawsoncreek.ca. Proponents are solely responsible for ensuring that any addenda are reviewed and included in their bid. Inquiries regarding this Request for Quotations may be directed to Mr. Shawn Dahlen, Deputy Director of Infrastructure and Sustainable Development, at 250-784-3624, or via e- mail at sdahlen@dawsoncreek.ca A quotation shall be prepared and submitted at the sole expense of the proponent and without cost to The Corporation of the City of Dawson Creek. All quotations received by the City of Dawson Creek Director of Corporate Administration become the property of The Corporation of the City of Dawson Creek and as such are subject to the Municipal Freedom of Information and Protection of Privacy Act. Quotations sealed in an opaque envelope, clearly marked with the supplier s name and RFQ 2013-17 Snowblower will be accepted up to 2:00 p.m. (local time), Friday, June 14, 2013 and will be received by: Brenda Ginter, Director of Corporate Administration City of Dawson Creek 10105-12A St. P.O. Box 150 Dawson Creek, B.C. V1G 4G4
2013-17 Snowblower RFQ Page 2 of 6 A. Quotation Requirements 1. Acceptance: Quotations must remain valid for thirty (30) days after the closing date. 2. Errors: Quotations as received shall be considered final and no quotation shall be altered, amended or withdrawn after the specified closing date. 3. Completion/Delivery/Cancellation: The specified completion or delivery dates should be carefully considered before bidders submit a quote. Failure to meet promised completion/delivery dates may result in cancellation of any subsequent contract. 4. Form: Quotations will not be accepted unless properly signed and submitted on the form provided. Qualifying clauses or exceptions may result in rejection of the quotation. 5. Taxes: Quotations must show appropriate taxes as indicated on the form attached. 6. Awards: The City reserves the right to award the order in part or in full, on the basis of quotations received, unless otherwise specified by the City. 7. Late Quotations: Quotations received after the specified closing time & date, will be rejected and returned. 8. Quotes for Services: In the event this quotation is for contracted services, the successful bidder may be required to provide the City with Comprehensive and automotive insurance in the amount of two million dollars ($5,000,000.00) along with current WSBC registration. 9. Submission of Bids: The City shall not be bound and the Bidder agrees not to rely upon any written or verbal statements or representations of any other persons, whether employed by the City or not, in the preparation and submission of their bid. 10. Quantities: The City reserves the right to increase or decrease quantities related herein to meet operational or budget requirements. 11. Delivery Requirements: The product must be delivered by November 1, 2013 to the City of Dawson Creek Public Works Yard, Airport Road, Highway 2, Dawson Creek BC, V1G 4G4.
2013-17 Snowblower RFQ Page 3 of 6 B. Conditions of Purchase 1. Acknowledgement/Acceptance: The City intends to award a contract through the issuance of written confirmation of acceptance of the bid. The bidder shall be required to countersign the agreement to purchase, such written acceptance to constitute acceptance of the entire order and its conditions. 2. FOB Point: Offloaded at the City specified site or unless otherwise specified, assigns responsibility for the unloading operations by the successful bidder. 3. Shipments: The City reserves the right to cancel this order, if the contract delivery date shown herein, is not met. All materials must be transported based on the conditions herein. 4. Indemnity: Not withstanding the providing of insurance coverage by the Bidder, the Bidder hereby agrees to indemnify and save harmless the City, its officers, agents, servants and employees and each of them from and against all claims, demands, losses, costs, damages, actions, suits or proceedings by whomever made, brought or prosecuted and in any manner based upon, arising out, related to, occasioned by or attributable to the activities of the Bidders, its servants, agents, sub-contractors and sub-subcontractors, in providing the services and performing the work of this Contract, excepting always liability arising solely out of the negligent act or omission of the City. 5. Business License: The successful bidder may be required to have a valid and appropriate City of Dawson Creek business license. 6. General Conditions: It is agreed and understood that: The City shall not be obliged to purchase any goods or services from any bidder until a written confirmation of acceptance of a bid has been issued to the bidder. Any discussions, inspections or meetings with City staff will not constitute an expressed approval to purchase.
2013-17 Snowblower RFQ Page 4 of 6 C. Specifications - One (1) 2013 Dual Engine, Self - Propelled Snowblower Carrier Chassis Dimensions and Performance Wheel Base: 3.7 4.6m Overall length: 9.8 10.9m Overall width: 2.7 3.4m Travelling Speed Up to 70 km/hr Working speed - Up to 50km/h Engine Electronic diesel, 6 - cylinder 300 475 hp (224 354 kw) Block heater EPA compliant for current year Transmission Electronic automatic 4 5 forward speed, 1 reverse Transfer Case Two speed air shift 4X4, front declutch or proportioning differential Driver controlled air shift lock Axles and Tires Front: driver controlled limited slip differential Rated capacity of 25 33k lb Rear: rigid or directional with automatic control ARS Air brakes, FMVSS 121 compliant High traction tires Tires, individual capacity of 12.5 16.5k lb GVWR: 50 66k lb Cab and Systems Full width cab c/w trainee seat Pneumatic driver seat Power steering actuated Tinted safety glass Rubber mounted Soundproof (less than 80 dba) Joystick controls 12V electrical system 150 US gallon fuel tank Truck loading chute with chromium carbide wear plates Dual steering vane (right & left)
2013-17 Snowblower RFQ Page 5 of 6 Blower Head Dimensions and Performance Working height: 1.5 1.8m Overall width: 2.7 3.4m Double stage with ribbon type conveyor Capacity: 5000 10000 tons/h Casting: 24 50m Carbide skates Steel scraper blade Engine Electronic diesel, 6 or 12 cylinder 540 1200 hp (400 900 kw) Block heater EPA compliant for current year Transmission Reduction gear box Electric/hydraulic clutch (maintenance free) Shear bolt protected power train Impeller and Impeller Casing Mechanically driven 1.2 2.0m diameter Impeller casing with chromium carbide wear plates Ribbon Auger Mechanically or hydrostatically driven 1.1 1.5m diameter
2013-17 Snowblower RFQ Page 6 of 6 Completion/Delivery Date: November 1, 2013 *PRICE 2013 Dual Engine self- propelled snowblower Applicable taxes RFQ 2013-17 2013 Snowblower BID FORM Total *Price shall include all shipping, permits and fees, with applicable taxes shown separately. Bidders are reminded to complete the pricing section shown above in order to be considered. Name of Firm Bidding: Authorized Signature: Print Name: Address: City: Postal Code: Phone #: Fax #: E-Mail Address: The undersigned BIDDER, having carefully examined the Documents, including the locality and timeline of the proposed work, and having full knowledge of the materials to be furnished, hereby agrees to provide all necessary materials, and fulfil everything that is set forth in strict accordance with Request for Quotations 2013-17 and Addendums numbered #, #, #, for the prices stated in this Bid Submission Form. Except as expressly and specifically permitted in these Instructions to Bidders, no Bidder shall have any claim for any compensation of any kind whatsoever, as a result of participating in the Request for Quotations, and by submitting a bid, each bidder shall be deemed to have agreed that is has no claim. The undersigned has carefully examined the Contract Documents for the City of Dawson Creek RFQ 2013-17. Company Representative (signature) X Name/Title: Date: