LAERSKOOL PRIMARY SCHOOL Weyerslaan Telefoon 976 8115 Telephone Weyers Avenue Durbanville 7550 Durbanville 7550 Faks / Fax: 021-975 1706 (Kantoor / office) E-pos / E mail: accounts@durbieland.com Circular 2/2018 18 January 2018 Dear Parent PAYMENT OF SCHOOL FEES FOR 2018 According to the resolution approved by all parents on 31 October 2017, school fees are payable annually in advance before 1 March. However, we realise that this is a large once off expense and therefore, most schools allow parents to settle this on a monthly basis. School fees are legally enforceable in terms of section 39 of the South African Schools Act 84 of 1996. According to the terms of article 40 and 41 of the South African School Act, the governing body may enforce this act. The following two methods of payment may be used for school fees: METHOD OF PAYMENT AMOUNT Once off payment before 1 March 2018 R16 300 Debit order payable over a period of 10 months (First payment 31 January to 31 October) R17 100 (R1 710 per month) School fees may be paid as follows: 1. DEBIT ORDER SYSTEM We would like to encourage the use of the debit order system. The school benefits by having a steady monthly cash flow and time is saved with regard to recovering debts. 1.1 Parents currently on the debit order system Parents who have paid by means of the debit order system in 2017 do not have to complete a form again. The amount will be adjusted to R1 710. If a brother / sister joins or leaves Durbanville Primary, please make arrangements by e-mail at accounts@durbieland.com. 1.2 New and grade 4 parents All new parents as well as parents of grade 4 learners must complete the attached form (Addendum A). Hand in the completed debit order form by Monday, 22 January 2018. Please check your bank statement on 31 January 2018 for the first deduction.
1.3 If a debit order is returned more than twice with insufficient funds, the debit order will be automatically stopped. A cost of R50 will be charged for a returned debit order. 2. INTERNET PAYMENTS If you make a direct or a once off internet payment of school fees, the learner s school account number (NOT the learner s name) must be clearly indicated on your statement as the reference number. Our bank details are as follows: ABSA Bank Durbanville Account No: 1410 670 115 Bank code: 334810 Reference: Learner s school account number E-mail the slip as proof of payment to e-mail address: accounts@durbieland.com 3. CASH AND CREDIT CARD PAYMENTS We suggest that cash payments should be done DIRECTLY AT THE BANK, as it is a much safer option. If it is impossible to adhere to this request, you may use one of the following options: A cash payment directly to Mrs Esterhuizen, whereby you will immediately be issued with a receipt. Credit card and snapscan facilities are available at Mrs Esterhuizen for your convenience. 4. PROCEDURE FOR TOTAL OR PARTIAL EXEMPTION OF SCHOOL FEES Parents who are not able to pay school fees and claim full, partial or conditional exemption of payment of school fees, must apply to the governing body for exemption in the manner prescribed by Section 39(4) of the School Act. The criteria to qualify for partial or total exemption is the biological parents combined gross annual income (point 6.2 of the regulation). Financial aid forms may be requested in Addendum B. We will send these forms (in a sealed envelope) by the end of January 2018. Completed financial aid forms must reach Mrs Esterhuizen before 28 February 2018. She will present your details to the school s financial committee for evaluation. As a parent, you are responsible for the timeous handing in of these forms each year. Exemptions must be financed as an expense item in the school s annual budget. Application for exemption must therefore be handled with great circumspection by parents. No exemptions will be granted after 30 November 2018. 5. COMPLETION OF ADDENDUM B All parents are expected to complete Addendum B for each learner after the perusal of this circular. Learners must hand in completed Addendum B forms to the class teacher by Monday, 22 January 2018. A copy will be sent to the WCED. The original copy will be filed at the school. 6. ACCOUNTS IN ARREARS The governing body regards accounts in arrears as a serious matter and will act against such parents in terms of section 41(1) of the Schools Act. Thereafter, these accounts will be handed over to our debt collector. Interest and administrative costs will be added to the balance of your account. Once an account has been handed over, the debt collector will handle the account for the remainder of the financial year. All correspondence and collections will then be handled by the debt collector. Attached is the procedure that will be followed for accounts in arrears. See Addendum C.
Accounts in arrears are costly for the parents and the school. We would, therefore, like to encourage you to keep your account up to date, or to make an arrangement with Mrs Esterhuizen. 7. ACCOUNT ENQUIRIES Account enquiries may be made to Mrs Esterhuizen (financial office) from 07:30 to 14:30. Kindly have your reference number at hand for any queries. 8. CHANGE OF ADDRESS Kindly notify Mrs Esterhuizen of any change of address or telephone numbers immediately. 9. APPRECIATION We would like to thank the parent body for their loyalty and support of the school. Thank you to all our parents who accepted their financial responsibility for the sake of realising the goals of the school. Yours sincerely, J.C. Swart (Mrs) L. Oosthuizen P. Louw PRINCIPAL FINANCIAL MANAGER CHAIRMAN : FIN.COM
ADDENDUM C DURBANVILLE PRIMARY SCHOOL COLLECTION PROCESS OF SCHOOL FEES 2018 STEP 1 CIRCULAR 2 18 JANUARY 2018 STEP 2 SCHOOL FEES ACCOUNT 31 JANUARY 2018 STEP 3 PAYMENT 1 PAYABLE 31 JANUARY 2018 STEP 4 PAYMENT 2 PAYABLE 28 FEBRUARY 2018 STEP 5 NOTICE FROM SCHOOL Yellow letter first warning 9 MARCH 2018 STEP 6 PAYMENT 3 PAYABLE 30 MARCH 2018 STEP 7 FINAL NOTICE OF SCHOOL FEES IN ARREARS 30 APRIL 2018 STEP 8 PAYMENT 4 PAYABLE 4 MAY 2018 STEP 9 HANDING OVER TO DEBT COLLECTORS 21 MAY 2018 During the year, all accounts that are two months in arrears will be handled according to Step 5.
LAERSKOOL DURBANVILLE DEBIETORDER 2018 Maandelikse bedrag (Merk met 'n X) Skoolgeld Nasorg Skoolgeld en Nasorg R1710 R905 R2615 Datum van eerste betaling Laaste werksdag van Januarie tot laaste werksdag van Oktober BESONDERHEDE VAN BANK DEBITEER ASB MY (merk met n X ) NAAM VAN BANK REKENINGNOMMER 6-SYFER BANKKODE Tjekrekening Transmissierekening Spaarrekening PERSOONLIKE BESONDERHEDE VAN REKENINGHOUER Van ID Volle voornaam en verdere voorletters Woonadres Tel. Huis Tel. Werk Sel E-pos Poskode BESONDERHEDE VAN LEERDER(S) REEDS OP DEBIETORDER BY LAERSKOOL DURBANVILLE NAAM & VAN GRAAD REKENINGNOMMER (Slegs vir kantoorgebruik) NAAM VAN NUWE LEERDER(S) WAT TOT DIE DEBIETORDERSTELSEL GEVOEG MOET WORD NAAM & VAN GRAAD REKENINGNOMMER (Slegs vir kantoorgebruik) BELANGRIK: Ek, die ondergetekende, magtig hiermee die Laerskool Durbanville om my bank op die laaste werksdag van elke maand te debiteer. Die bedrag mag jaarliks aangepas word om die skoolgelde te vereffen. Die reëlings bly van krag totdat dit skriftelik deur een van die partye herroep word. Indien n debietorder meer as twee keer terugkom weens onvoldoende fondse, sal die debietorder outomaties gestaak word. n Koste van R50 sal gehef word vir n debietorder wat teruggestuur word. HANDTEKENING VAN OUER / VOOG DATUM
DURBANVILLE PRIMARY SCHOOL DEBIT ORDER 2018 Monthly amount (Mark with a X) School fees Aftercare School fees and Aftercare R1710 R905 R2615 Date of first payment Last working day of January to the last working day of October BANK ACCOUNT DETAILS PLEASE DEBIT MY ACCOUNT (mark X ) NAME OF BANK ACCOUNT NUMBER 6 DIGIT BANK CODE Cheque Account Transmission Account Savings Account PERSONAL DETAILS OF ACCOUNT HOLDER Surname ID Christian names and other initials Residential address Tel. Home Tel. Work Cell E-mail Postal code PARTICULARS OF LEARNER(S) ALREADY ON DEBIT ORDER AT DURBANVILLE PRIMARY SCHOOL NAME & SURNAME GRADE ACCOUNT NUMBER (Office use only) PARTICULARS OF LEARNER(S) TO BE ADDED TO THE DEBIT ORDER SYSTEM NAME & SURNAME GRADE ACCOUNT NUMBER (Office use only) IMPORTANT: I, the undersigned, herewith authorize the Durbanville Primary School to raise monthly debits on the last working day of every month to my bank account detailed below. Each year the amount of the debit order may be adjusted in order to settle the account for school fees. This arrangement remains until cancelled in writing by either party. In case of a debit order not going through twice or more as a result of insufficient funds, this agreement with the school will be automatically cancelled. A cost of R50 will be charged for a debit order that does not go through. SIGNATURE OF PARENT / GUARDIAN DATE
Laerskool Skoolhoof: JC Swart Privaatsak X6, Durbanville, 7551 www.durbieland.com Primary Telefoon: 021 976 8115 Faks: 021 975 1706 E-pos: accounts@durbieland.com SUID-AFRIKAANSE SKOLEWET, NR. 84 VAN 1996 REGULASIES VIR DIE VRYSTELLING VAN BETALING VAN SKOOLGELDE DEUR OUERS KONTROLELYS (Merk met n kruisie in die betrokke blokkie) 1. Het die hoof u ingelig oor die bedrag van jaarlikse skoolgelde wat betaal moet word? NEE JA 2. Het die hoof u ingelig dat u verplig is om skoolgelde te betaal tensy u geheel en al daarvan vrygestel is? NEE JA 3. Het die hoof u ingelig dat u geregtig is om aansoek te doen om vrystelling van die betaling van skoolgelde? NEE JA 4. Wil u vir hierdie vrystelling aansoek doen? NEE JA 5. Het u hulp nodig met so n aansoek? NEE JA 6. Het die hoof u van die aansoekvorm om vrystelling voorsien? (Beskikbaar in finansiële kantoor) NEE JA JC SWART SKOOLHOOF NAAM VAN LEERDER: GR EN KLAS HANDTEKENING VAN OUER DATUM:
Laerskool Principle: JC Swart Private Bag X6, Durbanville, 7551 www.durbieland.com Primary Phone: 021 976 8115 Fax: 021 975 1706 E-mail: accounts@durbieland.com SOUTH AFRICAN SCHOOLS ACT, NR. 84 OF 1996 REGULATIONS FOR THE EXEMPTION OF PARENT FROM PAYMENT OF SCHOOL FEES C ONTROL LIST (Mark with an X in the relevant block) 1. Did the principal inform you of the annual amount payable for school fees? NO YES 2. Did the principal inform you that payment of school fees is compulsory unless you have been completely exempted from payment? NO YES 3. Did the principal inform you that you are entitled to apply for exemption from paying school fees? NO YES 4. Would you like to apply for this exemption? 5. Do you require assistance with such an application? NO NO YES YES 6. Did the principal make the application form for the exemption available to you? (Available at the financial office) NO YES JC SWART PRINCIPLE NAME OF LEARNER: GR AND CLASS SIGNATURE OF PARENT DATE: