NLC India Limited (Formerly Neyveli Lignite Corporation Limited) ( Navratna - Government of India Enterprise) P.O. Neyveli, Cuddalore District, Tamil Nadu OFFICE OF THE GENERAL MANAGER, Centre for Applied Research & Development (CARD) Phone : 04142-257149/257020 Neyveli 607 807 Fax : 04142-257020/252646 CIN: L93090TN1956GO1003507 Email : gm.card@nlcindia.com Accredited by NABL as per ISO/IEC 17025:2005. Website: WWW.nlcindia.com L T E. - NOTICE INVITING TENDER (NIT) TENDER NOTICE ((Tow Cover System) 1.0 INVITATION Sealed Tenders in the prescribed form are invited towards the description of Work given in the Tender Details below by the General Manager/CARD &Disposal. 2.0 TENDER DETAILS Tender No 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017 Description of the Work Date & Time of Tender Receipt Date & Time of Tender Opening EMD Duration of the Work Estimated value 3.0 QUALIFYING REQUIREMENTS: Ambient Air Quality Monitoring at thirteen locations in and around Neyveli. 12 parameters of AAQ through MOEF&CC recognized lab by outsourcing contract mention in the scope of work up to 10.30 hrs on 23-10-2017 At 11.00 hrs on 23-10-2017. 1. Pre - Qualification Requirements: ( technical ) Rs. 6175/-(six thousand one hundred and seventy five only) Two times in a year at once in six months period. Rs. 247000. (Rupees two lakhs forty seven thousand only) 1. The tenderer should have completed any Environmental monitoring including Air quality monitoring and analytical work in any Govt., / Quasi Govt. / PSU / Public Ltd. Company for a minimum value of Rs. 98,800 in a single agreement in the name of tenderer with in the previous 5 years as on the original scheduled date of tender opening. Page 1 of 6 NIT Tender No: 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017
2. The bidder should have analytical lab approved by MoEF & CC and NABL Accredited to analyses the samples. Documentary evidence shall be furnished for the above approval/accreditation and it should be valid for the current period. Renewal of the same shall be submitted now and then for the entire contract period. 2. Pre - Qualification Requirements: (commercial) 1 The tenderer shall also possess a valid Certificate of Registration under Goods & Service Tax (GST) Act / Rules he should have discharged his liability, under the Goods & Service Tax and not a defaulter in payment of Goods & Service Tax to the effect of which a certificate of undertakings is to be furnished along with Tender Documents. 2 The tenderer should have obtained Permanent Account Number (PAN) under the Income Tax Act and he is not a defaulter in payment of Income Tax as evidence by Income Tax Assessment Records for four consecutive years prior to bidding. 4.0 EARNEST MONEY DEPOSIT (EMD) 4.1 The earnest Money Deposit as given in Tender Details is to be submitted along with the tender. The Earnest Money so deposited shall not bear any interest. EMD of the unsuccessful bidder will be returned after placing of the order. The Earnest Money so deposited shall not bear any interest. Mode of furnishing Earnest Money Deposit: The amount specified in the Notice Inviting Tender can be furnished in the form of Demand Draft/Bankers Cheque or Pay Order drawn in favor of NLC India Limited, on any Bank in Neyveli or payable at par by a Bank in Neyveli. Remittance of Earnest Money Deposit by Cash shall not be entertained, instead bidders may choose remittance Cash shall not be entertained, instead bidders may choose remittance of EMD into NLCIL s Account through e-payment mode and enclose the vouchers along with the documents which shall be verified by Accounts Centre. BANK ACCOUNT DETAILS FOR E-PAYMENT 1) Party Name : NLC India Limited, Accounts Centre/MMC 2) NLCIL Bank Account No. : 10895129008 3) Type of Account : Current Account 4) Name of the Bank : State Bank of India 5) Name of the Branch with Address : Block-2, Neyveli-607801, Tamil Nadu 6) Branch Code : 00958 7) IFSC CODE (NEFT/RTGS) : SNIN0000958 8) Telephone No. of the Bank : 04142-255334,252508 9) Email ID of the Bank : sbi.00958@sbi.co.in The Earnest Money Deposit can also be furnished in the form of an irrevocable Bank Guarantee from any Nationalized/Scheduled commercial bank authorized by RBI in India, with validity of 120 days, from the date of bid opening which should be in Rs.80/- stamp paper. The Bank Guarantee if submitted against Earnest Money Deposit shall be subject to verification with the bank which issued it. The BG shall be got extended suitably, whenever required. Page 2 of 6 NIT Tender No: 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017
4.2 The Tenders submitted with the Earnest Money Deposit not in the aforesaid manner shall be summarily rejected. Also, any Tender submitted without the Earnest Money or submitted with part amount of any request to adjust it in any other bills or seeking exemption, shall be summarily rejected, unless otherwise specified. The Bank commission charges will be to the account of the bidder. The remittance details shall be clearly indicated by the bidder in their offer and the qualification of the bidder is subject to the receipt of amount of tender document and EMD stipulated in the tender. Central Govt. Department, Govt. funded Educational Research institutions are exempted from submission of EMD. 5.0 SUBMISSION OF TENDER AND OPENING: 5.1 The tenderer shall submit sealed tenders in a single sealed cover namely MAIN COVER, consisting of two separate inner sealed covers as Cover-I (Part-I) and Cover-II(Part-II) super scribing tender reference and description of work. Any tender not received in the aforesaid manner will summarily be rejected. 5.2 The Tenders signed in all pages with date and rubber stamp seal of the tenderer shall be submitted as described in para 6 above, duly sealed with inscription on the top with Tender No. 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017 Opening Date & Opening Time: 23-10 -2017 at 11.00 hrs. And addressed to The General Manager/CARD & Disposal TECHNICAL SECTION NLC India Limited, Neyveli 607 807. The address of the Tenderer shall be indicated on the Left hand bottom of the sealed envelopes (in all the 3 covers) clearly and dropped in the Tender Box in the office before the time fixed. 5.3 The closing of Tender Box/Time up to which the Tender shall be dropped is 10:30 Hours on 23-10- 2017. 5.4 The opening of Tenders/Tender Box is 11:00:00 hours on 23-10-2017. 5.5 The Tenders so submitted shall be opened in the presence of the Tenderer or his authorized representative (with authorization letter), not exceeding one person from each bidder. 5.6 NLC India Limited shall not be responsible for any delay/loss in receipt of the Tender which is sent through Post/ Courier. 6.0 Submission of Tender offer: a) Offer should be submitted in Two cover system, which should contain the details as follows: 1) Cover-I (Part-I): Cost of Tender document /EMD/ Bid Guarantee and Letter of Undertaking duly signed and Checklist for compliance of important tender documents. 2) Cover-II (Part-II): NIT (Notice Inviting Tender), Techno-Commercial conditions, Integrity pact, Instruction to bidders with reverse auction and Price Schedule (Tender Schedule). Page 3 of 6 NIT Tender No: 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017
b) Letter of Undertaking: The bidders should submit an undertaking in Cover-I (Part) as per the format enclosed. Offer received without the Undertaking will be rejected. c) On the scheduled date and time of tender opening, the Cover-I (Part-I) will be opened first and the bidders who satisfy the EMD/Bid Guarantee conditions and submission of letter or undertaking alone will be considered and short listed for Cover-II opening. On the scheduled date and time of tender opening, Tender opening committee will open the Part-I cover first and shall confirm details of payment of cost of tender document, EMD/Bid Guarantee as in NIT, compliance of Letter of undertaking. The bids confirming all the above are treated as Responsive bids and Part-II covers of the responsive bidders only will be opened. e) Cover-II will be opened on the same day. The bidders will be ranked starting from the lowest offered price. 6.1 Price shall be quoted for NLC India Limited site of work basis and shall be in the NLC India Limited format only. NLC India Limited reserves its right to reject such bid which is not in conformity with the above requirement. 6.2 bidders are advised to keep track of NLC India Ltd web site www.nlcindia.com for ANY CORRIGENDUM on this tender. 7.0 OTHERS: 7.1 The Tenders submitted late shall not be accepted and shall be rejected. 7.2 The Tenderer shall sign all the pages of the Tender Documents. 7.3 If the date of submission of Tender is later declared as a holiday, tender can be submitted on the next working day and the Tender Box will be kept opened on the next working day. 7.4 NLC India Limited, reserves the right to reject any or all bids received or cancel the Tender, without assigning any reason. 7.5 NLC India Limited shall not entertain any claim on account of preparation of tenders. 7.6 The Tenderer shall produce an attested copy of the License obtained from the Licensing authority, wherever applicable and considered necessary, failing which the Tender shall be rejected. 7.7 The quantum of work mentioned in the schedule is only an indication of the probable quantity that may have to be done during currency of this contract. The NLC India Limited reserves the right to increase or decrease the quantum of work to suit the site requirements and exigencies and the contractor shall execute the work on the same terms and conditions and rate throughout the period of the contract. 7.8 Work order/agreement copy along with work completion certificate for the value of work done which should be in the name of the bidder/partner in case of partnership firm must be enclosed. Original Work order/agreement copy, work completion certificate has to be produced if demanded. 7.9 Residential accommodation may not be provided by NLC India Limited in lieu of this contract.. Page 4 of 6 NIT Tender No: 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017
8.0 Forfeiture of Earnest Money Deposit: The Earnest Money Deposit can be encased if the Tenderer withdraws his Tender Proposals/modifies/changes/alters/impairs/derogates the Tender proposal on his own after the cover-i is opened or within the subsistence of the validity period of offer or fails to accept the Letter of Award issued by NLC India Limited or fails to turn-up and execute contract agreement or fails to commence the work as per LOA. Such bidders will be suspended/banned/blacklisted subject to action as may be deemed fit. In case of unilateral revision or withdrawal of offer by the bidder as above, shall also result in rejection of bid without notice. If NLC India Limited has any authentic information about the intending Tenderer having formed a Cartel/submitted Non-earnest Bids, the Tender will be cancelled and the Earnest Money Deposit of all the Tenderer shall be forfeited, besides initiating actions like suspension/banning/blacklisting as may be deemed fit. 8.1 The performance certificates and other documents related Pre- qualification furnished by the tenderer along with the bid are liable to verification on authenticity. If any of the above certificates/documents are found to be forged/ bogus his/their offer will be summarily rejected. In addition the EMD furnished by him/them will be forfeited and he/they will be blacklisted. 8.2 If the tenderer is a partnership firm, the partner on whose pre-qualification, the work was awarded shall not withdraw from partnership till the satisfactory completion of work in case they happened to be the successful bidder. 8.3 The Contractor should not sub-contract the work back to back. 8.4 If tender documents are downloaded from NLC India Limited website (www.nlcindia.com)/ Central Public Procurement Portal (http:\\www.eprocure.gov.in/epublish/) cost of tender documents should be remitted at the time of tendering in Cover-I (Part-I) by Demand Draft drawn in favour of Director Finance, NLC India Limited payable at Neyveli from any Nationalised Bank/Scheduled Commercial bank authorized by RBI India or e-payment mode. If the Cost of tender document is not enclosed in Cover-I (Part-I), the offer will summarily be rejected. 8.5 Tenderers who are downloading the tender documents from website are advised to visit the website frequently, for noting the corrigendum, if any, issued subsequently with regard to above tenders. 8.6 The firms registered with NSIC/covered under MSMED Act 2006/MSME are exempted from furnishing EMD provided that such micro/small scale unit are registered under single point registration scheme of NSIC/covered under MSMED Act 2006/MSME and are valid on the scheduled date of tender opening and the product range (OR) services mentioned in the certificate is the same or similar to this tender requirements. The copies of NSIC certificates or other certificates issued by the Competent Authority prescribed under the MSMED Act 2006 duly attested by any Notary Public (or) Gazetted officers (or) Practicing Chartered Accountant with seal and date shall only be accepted. 8.7 If the Quarters address under NLC India Limited control is indicated as Communication Address in the NSIC certificate furnished by the tenderer, this will be accepted. But if it (Quarters Address under NLC India Limited Control.) is mentioned as Factory Address, the NSIC certificate will be rejected. 8.8 If it happens to be a single tender on the scheduled date of tender opening, the same will be opened on the same scheduled date and time of opening. Page 5 of 6 NIT Tender No: 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017
9.0 Assessing of five years period: i. If the period of completion of the work executed or the year in which the work was executed by the tenderer falls within the 5 years period prescribed in the P.Q. clause the total value of the work executed in that agreement shall be considered for P.Q. value. Similarly even if only part of the completion period is within last 5 years, total value of work executed in that agreement/ contract shall be considered for P.Q. value. ii. If the period of work is not mentioned in the documentary evidence submitted by the tenderer, the year of work indicated in the document will be considered as financial year. 9.1 If authorized person/ signatory is signing the tender documents on behalf of the tenderer, copy of letter of authorization issued by the authorized body of the tenderer shall be enclosed along with Cover-II (Part-II). Otherwise the offer is liable for rejection. 9.2 If authorized person/signatory is signing the tender documents on behalf of the tenderer, copy of letter of authorized representative/agent etc. shall not sign and submit any other bids in his Personal behalf or by representing any other bidders. If more than one bid are received from any person in his personal capacity and/or representative capacity, all such tenders will entail in rejection. 10.0 Documentary evidence submitted by the bidder(s) towards qualifying requirement(s) such as Agreement/Work order, work completion enclosed in cover II (Part II) shall contain the following. a. Name of the work b. Agreement No c. Finalized value and date of completion d. For part completion works, the executed value with relevant period of work e. Name of the tenderer with address IMPORTANT NOTE: Please refer Sl. No.1 and 2 of Clause 6 (a) for the contents of Cover-I and Cover- II. For NLC INDIA LIMITED, GENERAL MANAGER/CARD & DISPOSAL Page 6 of 6 NIT Tender No: 18 / GM / CARD / ENVT / LTE / 2017. Dt 30.09.2017