1. MINUTES of the Budget Review Meeting of the MUNICIPAL COUNCIL OF THE CITY OF KAMLOOPS, held in Council Chambers at 7 Victoria Street West, Kamloops, BC, on Tuesday, February 20, 2018, at 10:00 am PRESENT: Mayor Christian, Councillors Cavers, Dhaliwal, Dudy, Lange, Sinclair, Singh, and Walsh. Councillor Wallace arrived during the Finance Director s Overview portion of the meeting. Acting Chief Administrative Officer and Parks, Recreation, and Cultural Services Director McCorkell; Corporate Officer Mazzotta; Corporate Services and Community Safety Director Duckworth; Public Works and Utilities Director Fretz; Finance Director Humphrey; Development and Engineering Services Director Kwiatkowski; Legislative Assistant Campbell. 1. MAYOR S OPENING COMMENTS Mayor Christian provided a brief overview of the budget meeting process undertaken to date. He explained that the purpose of this meeting is for Council to review the supplemental budget requests and determine which projects will be included in the 2018-2022 Five-year Financial Plan, as well as identifying the funding source. 2. FINANCE DIRECTOR S OVERVIEW The Finance Director provided Council with a copy of a report to the Chief Administrative Officer dated February 14, 2018, prepared by the Finance Department, to update Council on finalizing the 2018-2022 Five-year Financial Plan and the 2018 Provisional Budget, as approved at the November 28, 2017, Council Budget Meeting, and to provide a summary of the supplemental items and possible funding sources relating to the 2018-2022 Five-year Financial Plan. The Finance Director reviewed the provisional budget as follows: Key Budget Dates November 14, 2017 - initial Council Budget meeting November 21, 2017 - Public Budget meeting, 7:00-9:00 pm, Valley First Lounge, Sandman Centre November 28, 2017 - Council Budget meeting introducing provisional budget and 2018 utility rates December 19, 2017 adoption of 2018 provisional budget and 2018 utility rate bylaws February 6, 2018 - Public Budget meeting - supplemental items and Fiveyear Financial Plan review February 20 and 27, 2018 Council Budget meetings to finalize the Fiveyear Financial Plan April 17, 2018 set tax rates Five-year Financial Plan = Multi-year Balancing Act
2. Page 2 2018-2022 Provisional Plan is to maintain same level of service and maintain existing assets continue to identify efficiencies and reflect them in the budget identify future demands and requirements for services through alignment with Council Strategic Plan (Councillor Wallace arrived in Council Chambers at 10:23 pm.) Provisional Budget Review: 2018 Tax Requirements % Change Operating Expense Change $(458,950) (0.44%) Change in Capital from Taxation 2,406,846 2.31% Property Tax Change after Capital 1,947,896 1.87% Anticipated Revenue from Growth (950,000) (0.91%) Property Tax Change after Growth 997,896 0.96% Efficiencies Approved November 21, 2017 (56,000) (0.05%) Asset Management/Maintenance Requirements 465,000 0.45% Additional RCMP Funding Required 525,000 0.50% Proposed 2017 Property Tax Increase Required for Base Budget Overall Impact to the Average Household: $1,931,896 1.86% Cost to Average Household ($377,000 Value) 2017 2018 $ Change % Change Property Taxes: Municipal Property Taxes $2,073 $2,092 $19 0.91% (Provisional Base Budget) Asset Management 9 9 0.45% Policing (Additional 10 10 0.50% Officers) Total Municipal Property Taxes $2,073 $2,112 $39 1.86% Utility Fees: Water 379 379 0 Sewer 316 363 47 Garbage and Recycling 190 152 (38) Total Utility Fees 885 894 9 1.02% Combined Utility Fees and Municipal Property Taxes $2,958 $3,006 $48 1.61% Capital Plan 2018-2022: Previously Approved Projects:
3. Page 3 Twin Valleyview Reservoir Project Department Budget Public Works and Utilities (PWU) - Water Budget $3,551,000 2018 & Arrowstone Booster Upgrades PWU - Water 1,400,000 2018 Kamloops Sewer Treatment Centre Cell 2B Rehabilitation Tranquille Road Sanitary Main Upgrades Phase 2 Sandman Centre Roof Replacement PWU - Sewer 1,000,000 2018 PWU Sewer 9,500,000 2016-2021 Parks, Recreation and Cultural Services (PRCS) - Facilities 1,500,000 Jimeva Park Development PRCS Parks 3,380,000 & 2020 Hillside Stadium Field/Track Replacement Canada Games Aquatic Centre Building Envelope Repair PRCS - Parks 2,500,000 PRCS Facilities 2,500,000 2018 Sandman Centre Upgrades PRCS - Facilities 1,306,500 2018 & Downtown Streetscape Improvements Parkades Todd Road Pedestrian Upgrades Arterial Overlays: Singh Street Parkcrest Avenue to Ord Road Fortune Drive 8 th Street to Overlanders Bridge Tranquille Ridgeview Terrace to 12 th Street Barnhartvale Road Dallas Drive to Todd Road West Victoria Street 1 st Avenue to Mission Flats Road Development and Engineering Services (DES) - Engineering DES - Active Transportation 1,400,000 2018 1,850,000 2018 & PWU - Streets 11,000,000 2018-2022 Project Department Budget Budget
4. Page 4 Collector Roads: River Road Valleyview Drive to Trans Canada Highway Todd Road Klahanie Drive to Ronde Lane 12 th Street Kenora Road to Tranquille Road Springhill Drive Springhill Place to Monarch Drive PWU - Streets $5,800,000 2018-2022 The Finance Director introduced the new Citizen Budget Application that was launched on January 30, 2018. She advised that the Application will remain open until the end of February, 2018, and summarized the public interest to date, visitor demographics, and key points including the following: 963 gross visitors, 906 net after duplications 330 responses, 273 net of duplications 34.3% participation rate median time to complete survey is 5 minutes 57 duplicated entries 3. 2018-2022 Summary of Supplemental Budget Requests: The Finance Director presented Council with the following 2018 supplemental budget requests: Supplemental Item Operating Capital 1. Heritage Commission Funding Increase 2. Riverside Park Outdoor Skating Rink Funding Source (Taxation, Reserve or Other) $4,250 Other 2018 $50,000 TBD Other Supplemental Item Operating Capital Funding Source (Taxation, Reserve or Other) 2018 &
5. Page 5 3. Pacific Way Elementary School Gym Curtain 4. Community Washrooms (Build and Ongoing Maintenance) 5. Kamloops Fire Rescue Haz-mat Response 6. Westsyde Pool Service Level Change (Ongoing) 7. Westsyde Pool Phase II 8. Westsyde Pool Fitness Equipment (Ongoing) 9. Sandman Centre Heat Exchange 10. Sandman Centre Exterior Power Upgrade 11. Transit Infrastructure Improvements 12. Snow Clearing in Limited Access Laneways (Ongoing, One Time Capital) $10,000 Other 2018 $55,000 $370,000 Taxation 2018 $45,000 Other 2018 $125,000 Taxation 2018 $50,000 $1,200,000 Taxation $35,000 Taxation 2018 & 2018 $90,000 Reserve 2018 $75,000 Other 2018 $60,000 Other 2018 $35,000 $320,000 Taxation 2018 4. Consideration of 2018-2022 Supplemental Budget Requests: By way of general consensus, Council approved/denied the following supplemental budget items with recommended funding sources:
6. Page 6 Supplemental Item Operating Capital 1. Heritage Commission Funding Increase Funding Source (Taxation, Reserve or Other) Denied It was the consensus of Council to authorize Option 1, as amended, to review the terms of reference for the Heritage Commission and all other committees prior to any funds being approved and to clarify the commissions advisory capacity. 2. Outdoor Skating Rink $50,000 TBD Other 2018 & It was the consensus of Council to authorize $50,000 for an Outdoor Skating Facility concept investigation, and that other locations in the City of Kamloops be considered. 3. Pacific Way Elementary School Gym Curtain $10,000 Other 2018 It was the consensus of Council to authorize $10,000 for a dividing curtain at Pacific Way Elementary School gymnasium. 5. Kamloops Fire Rescue Haz-mat Response $45,000 Other 2018 It was the consensus of Council to authorize $45,000 for a Haz-mat decontamination shelter. The Finance Director advised that the remaining supplemental budget requests will be considered by Council at the February 27, 2018, Council Budget meeting. 5. ADJOURNMENT The meeting adjourned at 11:55 am.