CENTRAL MADHYA PRADESH GRAMIN BANK HEAD OFFICE, CHHINDWARA TENDER REFERENCE NO. HO/06/GAD/F.N.-38/2017-18/ 367 DATED 07/10/2017 TENDER DOCUMENTS FOR PRINTING AND SUPPLY OF DATE CALENDAR-2018 1
CONTENTS S. NO. PARTICULARS PAGE NO. 1 Tender documents for printing and supply of date calendars technical specifications 03 2 Terms and conditions of tender notice dated 07/10/2017 04-06 3 Annexure l - application form for technical bid 07 4 Annexure 2 - application form for price bid 08-09 5 Annexure 3 - Date Calendar 2018 distribution list 10 2
TENDER REFERENCE NO. HO/06/GAD/F. N -38/2017-18/367 DATED 07/10/2017 TENDER NOTICE FOR PRINTING AND SUPPLY OF DATE CALENDAR 2018 Sealed tenders are invited from the interested eligible printers/manufacturers for the printing & supply of Date Calendar 2018 Issue of tender forms 09-10-2017 (Monday) to 23-10-2017 (Monday) between 10.30 A.M. and 5.00 P.M. Last date of submission 24-10-2017 (Tuesday) up to 5.00 P.M. Opening of technical bid on 25-10-2017 (Wednesday) at 4.00 P.M. Opening of price bid on 26-10-2017 (Thursday) at 4.00 P.M. It may please be noted that price bid of vendors will be opened only of those vendors who are found to be fulfilling the criteria as mentioned. TECHNICAL SPECIFICATION DATE CALENDAR Quantity Size Pages, Paper and Printing Binding Packing Art Work Delivery & Time Schedule 32000 (THIRTY TWO THOUSAND) 55.88 cms (Length) x 43.18 cms (width) 6 sheeter front and back printing 100 GSM white Ballarpur Maplitho paper (four colour offset printing throughout). Metal rimming with silk ribbon loop with hole punched on top for hanging. metal Patti and silk ribbon should be of good quality. In lot of 50 calendar in durable craft paper in roll packing/flat packing to ensure delivery at the destination in perfect condition for road worthy transport CD will be provided by the bank Delivery and specified places as per enclosed Annexure 3 should be completed within 15 days from the date of final approval of dummy/soft copy of the Date Calendar 2018. Dispatch should start immediately after printing to ensure prompt delivery to all the offices. 3
TERMS & CONDITIONS OF TENDER REFERENCE NO. HO/O6/GAD/F.N. 38/2017-18/367 DATED 07-10-2017 1. The quantities mentioned are approximate and may vary at the time of placing the order. The rate for additional pages plus or minus shall be on pro-rata basis. 2. The minimum annual turnover of the firm/company during the last three consecutive Financial Years (F.Y.2014-15 &. F.Y. 2015-16, F.Y 2016-17) should be Rs' 60 lacs to be eligible for supply of Date Calendar-2018. 3. Tenderer should not be supplier but should be printer/ manufacturer of DATE CALENDAR having latest technology. An evidence to that effect is to been closed with the tender application 4. Tenderer should have DTP facility manned with qualified staff. 5. The Printer /vendor shall also ensure the arrangement of DTP facility manned with qualified staff at their own cost in Bank's Head Office at 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara-480001, for proof reading of the Date Calendar 2018 till final approval of dummy/soft copy in order to facilitate timely and smooth completion of printing and supply of Date Calendar 2018. 6. The Tenderer in the last two years should have successfully executed at least one similar individual order of Public Sector Undertaking/ Large Private Sector Organization of supplying more than 12000 Date Calendar. Proof about the same such as attested copy of work order, tax invoice and payment receipt must be enclosed along with the tender application in the Technical Bid (Envelope No. A). 7. Tenderer should have made continuous Operating Profit during the last three consecutive years (F.Y.2014-15, F.Y. 2015-16, FY 2016-17) 8. Quotation should be submitted inclusive of all taxes/g.s.t./octroi, duties and charges for delivery as per enclosed schedule/ quantity. (Annexure 3) 9. No other charges shall be payable except for the rate quoted for the quantity mentioned. The Octroi charges will also be borne by the tenderer. 10. No modification in the rates will be accepted is entertained except in case of changes made including specifications of Date Calendar and agreed by the Bank. 11. Conditional offers are liable to be rejected. 12. The Bank will not make any advance payment. However, bills, if otherwise in order including submission proof of delivery (POD), would be paid promptly on receipt of confirmation from our concerned offices/ departments for having received specified number of Date Calendar in good conditions. Income Tax etc. will be deducted at source (TDS) from the final bills as require under I.T. Act. 13. Delivery at specified destinations as per enclosed dispatch list in Annexure 3should be completed within l5 days from the date of final approval of dummy/soft copy of the Date Calendar 2018. Dispatch should start immediately after printing to ensure prompt delivery to all the offices. 14. It will be Tenderer's responsibility to provide the finished sample along with copy of proof of all the printing material for approval within 3 days from the receipt of artwork and printing material from the cancelled. 15. In the event of any delay in adhering to the time schedule of delivery by the specific date i.e. completion of delivery within 15 days from the date of final approval of dummy/soft copy of the Date Calendar 2018, the Tenderer shall be levied penalty for delayed as liquidated damage to the Bank. Penalty will be levied at the rate of 2% of the value of Date Calendar to the specific destination of supply per week's delay subject to maximum of 10% of total tender value. Delayed Period will be reckoned from the expiry of the 15 days grace period of delivery and week includes seven days or part thereof for the purpose of calculation of penalty. 16. If the work is found to be of substandard quality than the Bank will have the right to make suitable deductions from the amount payable or reject the material delivered without paying any price/ compensation. The decision of the Bank in this regard will be final. 17. Bank will get the quality of the Date Calendar tested from any approved quality testing agency. If any deficiency in quality is found after the test and that exceeds standard specified deviation of +/- 2.5% Bank will have the right to levy a penalty on the total value of Date Calendar supplied at the same rate of percentage deficiency us declared by the results of quality test (i.e. 1% for l% deviation). 18. Any delay beyond one week in adhering to the prescribed delivery schedule or failure to supply requisite number of Date Calendar 2018 of agreed quality and specifications would entitle the Bank to cancel the order. in such an event' the Bank shall not be liable to pay any amount and the supplier shall not be entitled to recover from the Bank any amount by- way of damages, loss or otherwise for such cancellation of the order but at the same time the Bank shall be entitled to recover the loss which the Bank may incur account of non-delivery or late delivery or on account of placing orders with other suppliers and recover from the printer/ supplier the difference between the price at which it has been agreed to supply and the price at which the Bank is forced to place fresh orders. 19. In case of short supply of Date Calendar to the designated locations Bank shall be entitled to recover 10% of cost of Date Calendar so allocated to the designated location in addition to cost of Date Calendar short supplied-as liquidated damages. 20. If the contract is awarded then the Security Deposit @ l0% of the total cost of contract is to be deposited immediately in the form of pay order or demand Draft favoring payable at Chhindwara, which will he retained by the Bank till the satisfactory completion of the work. The Bank reserves the right to forfeit the amount in case contractor fails to execute the order satisfactorily. 21. Tenderers on whom-penalty/liquidated damages/forfeiture is levied under any of the paragraphs 14,15,16,17,18,19,20 above shall not be eligible to participate in the future tenders of the bank. 4
22. The Earnest Money Deposit (EMD) of Rs. 20,000/- (Rupees Twenty Thousand only) by Demand Draft or pay order favoring "" payable Chhindwara to be submitted along with the Tender Form and is refundable only on the no acceptance of the offer, Quotation submitted without EMD will not be entertained. 23. Tender Form will be available with General Manager (GAD),, at 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara-480001 and Tender fee of Rs. 1000/- (Non refundable) payable by pay order or Demand Draft favoring ", Gramin Bank" Payable at Chhindwara to be paid while submitting their offer. Alternatively, Tender Form will also be available on Bank's website (www.centrarmpgraminbank.com) which can be downloaded and to be subsequently submitted to the General Manager (GAD) along ' with Tender fee of Rs. 1000/- (Non refundable ) pay way of pay order/demand Draft favoring " payable Chhindwara. 24. The Bank will reject the incomplete tenders. 25. The tender will be decided on the Grand total amount of all the items. 26. The Tenderer must submit their offer in two separate sealed envelopes i.e. ENVELOPE "A" TECHNICAL BID-DATE CALENDAR 2018 and ENVELOPE 'B' PRICE BID-DATE CALENDAR -2018. The Envelopes should be addressed and submitted to the General Manager (GAD), Head office 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara-480001 (MP), latest by close of Office Hours at 5.00 pm. ENVELOPE "A" To be super scribed as "TECHNICAL BID" Date Calendar 2018 (see Annexure 1) and shall contain only the following information: A. Tenderer's Bio-data in the enclosed format, along with audited financial statement of 31st March 2015, 31st March 2016, 31st March 2017, (In case Financial statement of 31st 2017, is not audited, provisional Financial statements duly certified by Chartered Accountant may' be submitted. The audited statement to be submitted subsequently) along with CA Certified must be enclosed. B. It should be duly signed by authorized persons with date and seal of the firm/company C. A certificate from the respective clients for the related work done during last two years is to be enclosed. D. Account payee Demand Draft or Pay order of Rs. 20000/- (Rupees Twenty thousand only) favoring "Central Madhya Pradesh Gramin Bank" payable at Chhindwara towards the Earnest Money Deposit (EMD). E. If tender form is downloaded from website, Tender fee of Rs. 1000/- (non refundable to be paid by DD/PO while submitting the tender form to the General Manager (GAD), Head office 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara-480001 (MP). F. Samples of the paper quality mentioning the gsm, thickness and Brand duly signed by signed by authorized person and stamped. G. Details of financial quotation should not be included in this envelope. H. If DD/PO of Rs' 20000/- towards EMD and DD/PO of Rs. 1000/- towards Tender fee is not found in Envelope "A" the tender shall be disqualified. ENVELOPE "B" To be super scribed as "PRICE BID" Date Calendar 2018 (see Annexure 2) it shall contain only the following: A. Complete Quotation as per enclosed format. Quotation should be submitted inclusive of designing of designing pages, all taxes /octroi /duties /charges for delivery as per enclosed schedule/quantity. B. Quotation should be duly signed authorized person with date and seal of the company. 27. Short-listing of application will be done on the basis of following criteria, A. Minimum annual turnover of the firm/company during the last three consecutive Financial years (F.Y.2014-15, F.Y. 2015-16, FY 2016-17) should be Rs. 60 lacs to be eligible for supply of Date Calendar Having made continuous operating profit during last three consecutive years (FY 2014-15, FY 2015-16, FY 2016-17) B. The tenderer in the last two years should have successfully executed at least one individual similar order to Public Sector undertaking/large" Private Sector organization of supplying more than 12000 DATE CALENDAR. Proof about the same such as-attested copy of work completion certificate' work order, tax invoice and payment receipt along with the tender application in the Technical Bid (Envelope No. A). C. Infrastructure facilities to handle the job independently (no sub-contracting permitted) evidence of Tenderer being a printer. 28. If there is any change in the date, time and place of the opening of the price bid as mentioned in this tender notice' the participants shortlisted as per above criteria will be informed about the changed date, time and place of the opening of price bid by mail/courier/fax or any other convenient mode. 29. Any dispute arising will be subject to the jurisdiction of the courts at Chhindwara. 30 Last date of submission of Tender is up to 5.00 PM on 24/10/2017 to the General Manager (GAD) Central Madhya Pradesh Gramin Bank, Head office 854, In front of Maharshi Vidhya Mandir School,Nagpur Road,Sarra, Chhindwara- 480001 (MP). 31 Envelope a containing Technical Bid will be opened on 25/10/2017 at 4 PM at, Head office 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara (MP) 480001 in the presence of applicants or their authorized representatives whosoever wishes to be present. 5
32 Envelope B containing Price Bid of Tenders Qualified under Technical Bid will be opened on 26/10/2017at 4 PM at, Head office 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara-480001 (MP) in the presence of applicants or their authorized representatives whosoever wishes to be present. 33 reserves the right to amend, modify, add or delete accept of full any conditions or specification or quantity or the offers without assigning any reason thereof, the decision of the Bank will be final. (Shekhar Dhongde) General Manager (GAD) 6
ANNEXURE -1 TECHNICAL BID--DATE CALENDAR -2018 General Manager (GAD), Head Office, 854, In front of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara (M.P) - 480001 1. Name of the Printer 2. Address along with e-mail address (if any) 3. Mobile Number/ Telephone Number/ Fax Number 4. Reg./Head Office 5. Factory/Press 6. Whether the unit at the Approved Industrial Area. Yes/No 7. Availability of DTP facility 8. Whether the unit is a SSI unit. 9. Whether the Unit IS ISO-9000-2000 ISO Certified Company 10. Whether the unit comes under Factory Act. 11. Name of the Proprietor/Partner/ Directors 12. Name of authorized contact person/s and their e-mail address (if any) 13. Date of Establishment 14. Qualified Personnel 15. Other Staff 16. Details of Machinery Printing Binding Others 17. Income Tax No. 18. Sales Tax No. 19. Vat/Works Contract Tax No. 20. G.S.T. Number 21. Central Excise Registration No. 22. Nature of Main Activities 23. Turnover Details (Audited financial statement and Chartered Accountant's Certificate to be enclosed) Year Annual Turnover (R. in lacs) Net Profit (Rs.in lacs) 2014-15 2015-16 2016-17 24. Principal Banker &Their Address 25. Details of having executed one single order of supply more than 12000 DATE CALENDAR in a year to Public Sector -Undertaking/ Large Organization within last two years (Proof such as attested copy of work completion certificate, work order, tax invoice and payment receipt must be enclosed) Name of the Organization Year Specification No. of Copies Supplied Amount (Rs in lacs) 26. PO/DD No.... Drawn on... Dated for Rs. 20,000/- enclosed towards Earns Money Deposit (E.M.D) 27. Declaration - Self-declaration on the firm/company letterhead that there are no outstanding Income Tax/ Sales Tax dues should be enclosed. 28. Any other information, if any Yours faithfully, (Signature of the Authorized person) Full name of the Authorized person Designation, Seal of the firm and date 7
ANNEXURE - 2 PRICE BID _ DATE CALENDAR 2018 General Manager (GAD), Head Office, 854, Infront of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara (M.P) 480001 Dear Sir, Sub: Tender for printing and supply of DATE CALENDAR-2018 We hereby offer to execute the subject work as specified in the tender reference no: HO/06/GAD/F.N.38/2017-18/367 DATED 07/10/2017 We unconditionally agree to abide by the Terms & Conditions specified therein and to undertake the subject work at the rates quoted by us and to commence and complete the said work within the prescribed time schedule. TENDER FOR PRINTING AND SUPPLY OF DATE CALENDAR FOR THE YEAR -2018 DATE CALENDARS. Quantity 32000 (Thirty Two Thousand) Job Name DATE CALENDAR 2018 Size Pages, Paper and Printing Binding Packing 55.88 cms (height) x 43.18 cms (width) 6 Sheeter front and back printing on 100 gsm White Ballarpur Maplitho paper (four color offset printing throughout) Metal Rimming with silk ribbon loop with hole punched on top for hanging. Metal Patti and silk ribbon should be of good quality. In lot of 50 calendars in durable craft papering roll packing/flat packing to ensure delivery at the destination in perfect condition for road worthy transportation. Artwork Delivery and Time Schedule Rate per piece (inclusive of all taxes/gst Octroi/duties/ delivery charges etc.) Total Amount (inclusive of all taxes/g.s.t./octroi/duties/ delivery charges etc,) for 32000 - Date Calendar - 2018 SUMMARY PARTICULARS DATE CALENDAR-2018 GRAND TOTAL CD of Art work will be provided by the bank. Delivery as specified places as enclosed Annexure 3 should be completed within 15 days from the date of final approval of dummy/soft copy of the Date calendar- 2018. Dispatch should start immediately after printing to ensure prompt delivery to all the offices. Rs. Rs. TOTAL AMMOUNT (inclusive of all taxes/ G.S.T./Octroi/ duties/ delivery charges etc.,) (RS.) We understand that the Bank reserves the right reject any or all the quotations received without assigning any reason. We hereby undertake to make the arrangement of DTP facility manned with qualified staff at our own cost at, Head office 854, Infront of Maharshi Vidhya Mandir School, Nagpur Road, Sarra, Chhindwara-480001 (MP) for proof reading of the Date Calendar 2018 till final approval of dummy/soft copy in order to facilitate timely and smooth completion of work order. 8
We agree to deposit 10% of the contract value as Security Deposit, immediately, by way PO/DD favoring at payable at Chhindwara, if any work is awarded to us. We also agree that the Security deposit amount along with the Earnest Money Deposit (EMD) will be retained by the Bank till the satisfactory completion of the job and the final settlement of the bills. We also agree that the Bank reserves the right to forfeit the Security deposit amount and the Earnest Money Deposit (EMD) if we fail to fulfill the terms of contract. This will be in addition to any other penalty imposed by the Bank. Further we agree that any delay in adhering to the prescribed delivery scheduled or failure to supply requisite number of DATE CALENDAR 2018 of agreed quality and specifications would have entitled the Bank to cancel the order. In such an event, the Bank shall not be liable to pay any amount and we shall not be entitled to recover from the Bank any amount by way of damages, loss or otherwise for such cancellation of the order but at the same time the Bank shall be entitled to recover the loss which the Bank may incur on account of non-delivery or late delivery or on account of placing orders with other suppliers and recover from us the difference between the price at which it has been agreed to supply and the price at which the Bank is forced to place fresh orders. In the event of any delay in adhering to the time schedule of delivery by the specific date s. Completion of delivery within 15 days from the date of final approval of dummy/softcopy of the DATE CALENDAR 2018, we shall be levied penalty for delayed delivery, as liquidated damage to the Bank. Penalty will be levied at the rate of 2% of the value of DATE CALENDAR to the specific destination of supply per week' delay subject to maximum of 10% of total tender value. Delayed period will be reckoned from the expiry of 15 days grace period of delivery and week includes seven days or part there of the purpose of calculation of penalty. Bank will get the quality of the DATE CALENDAR tested from any approved quality testing agency. If any deficiency in quality is found after the test and that exceeds standard specified deviation of +/-2.5%, Bank will have the right to levy a penalty on the total value of DATE CALENDAR supplied at the same rate of percentage deficiency as revealed by the results of quality test (i.e.1% for 1%deviation). We agree that if penalty/liquidated damages/forfeiture are levied by the bank under any of the above paragraphs we shall not be eligible to participate in the future tenders of the bank. Any dispute arising will be subject to the jurisdiction of the courts at Chhindwara. As per the terms of the contract we have enclosed an Account Payee Demand Draft / pay order of Rs. 20000/- (Rupees TwentyThousand only) towards Earnest Money Deposit (EMD) in favor of Central Madhya Pradesh Gramin Bank payable at Chhindwara in Envelope A. Yours faithfully, (Signature of the Authorized person) Full name of the Authorized person Designation Seal of the firm and date 9
ANNEXURE 3 - DATE CALENDAR 2018 DISTRIBUTION LIST CENTRAL MADHYA PRADESH GRAMIN BANK S.N. RO/HO ADDRESS DATE CALENDAR 1 Chhindwara Regional Manager 4000, Raut Bada, Guraiya Road Chhindwara (M.P.) 480001 2 Hoshangabad Regional Manager 4000 Ccntral Madhya Pradesh Gramin Bank First Floor Narmada City Mall Mangalwara, Hoshangabad (M.P.) 461001 3 Gwalior Regional Manager 5000 First Floor Global Plaza, Kailash Vihar, City Center, Gwalior (M.P.) 474011 4 Bhopal Regional Manager 5000 IInd Floor, Central Bank of India, Zonal Office Building, 9, Arera Hills, Jail Road, Bhopal (M.P.) 5 Mandla Regional Manager 2000 Behind Bus Stand, Collecter Colony, Post Box No. 23 Mandla (M.P.) 6 Shahdol Regional Manager 2000 Budhar Road, Shahdol (M.P.) 484001 7 Mandsaur Regional Manager 5000 Above Honda Show Room, First Floor Mahow, Neemuch Road, Mandsaur (M.P.) 8 Jabalpur Regional Manager 3000 600, Baderiya Complex, Kamala Nehru Nagar, Jabalpur (M.P.) 9 Head Office General Manager, 2000, Head Office, 854, In Front of Maharshi Vidhaya Mandir School, Nagpur Road, Sarra, Chhindwara (M.P.) 480001 Total 32000 10